MINUTES OF THE CITY COUNCIL
Thousand Oaks, California January 10, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Laur a B. Maguire, Finance Director Jaime Boscarino, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Libr ary Services Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Chief Assistant Cit y Attorney Patrick Hehi r, Planning Division Manager Stephen Kearns, Interim Planning Divis ion Manager Iain Holt, Deputy Public Works Director Nader Heydari, Development Analyst Dusty Ru ssell, Assistant to the City Manager Melissa Hurtado, Acting Deputy Cit y Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program Recipient
Mayor McNamee introduced Economic Development Analyst Russell to announce Business Recognition Program award recipient Tarantula Hill Brewing Company.
B. American Public Works Association Re-Accreditation
Mayor McNamee introduced American Public Works Association (APWA) Region 8 Director Joubin Pakpour to present plaque to Public Works Director Finley acknowledging Public Works Department for achieving APWA Re-accreditation.
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFABCity Council Minutes
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 Januar y 10, 2023
6. PUBLIC COMMENTS: To be heard before 6:45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Adam Haverstock, Greater Conejo Valley Chamber of Commerce; R. Scott Horn, Newbury Park; Gary Hartung, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022, and January 4, 2023; approve January 11, 2023, and January 18, 2022, subject to review and ratification
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Minutes of City Council meetings of December 6, 2022, and December 13, 2022
RECOMMENDATION:
Approve
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 Januar y 10, 2023
7. CONSENT CALENDAR: (Continued)
C. Printing, Inserting, and Mailing Services
RECOMMENDATION:
1. Approve Agreement with InfoSend, In c. of Long Beach, CA, for Printing, Inserting, and Mailing services, effective January 10, 2023, for a period of three years with the option for tw o (2), one-year extensi ons by amendment beginning April 1, 2023 following the completion of the development phase. The agreement not-to-exceed amount for cost of services including mailing materials and postage is $1,175,000, plus $150,000 for extra services to accommodate additional mass mailings as needed.
2. Authorize expenditure in the total am ount of $20,900 as follows: $4,900 from A/C #001-3320-612-3113 (Supplie s and Equipment, Stationary/Envelopes) and $16,000 from A/C #001- 3320-612-3700 (Management and Support, Postage/Shipping).
3. Find that this action is not a project as def ined under the California Environmental Quality Act.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
D. Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593)
RECOMMENDATION:
1. Authorize staff to advertise landscape restoration at La Granada Reservoir Site (MI 2593) for construction bids.
2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 Januar y 10, 2023
7. CONSENT CALENDAR: (Continued)
E. Development Impact Fees: Annual Review of Accounts as of June 30, 2022
RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
F. Annual Appointment of City Treasurer and Adoption of Investment Policy
RESOLUTION RECONFIRMING JAIM E BOSCARINO AS CITY TREASURER UNTIL JANUARY 31, 2024 AND UPDATING CITY’S INVESTMENT POLICY RES. NO. 2023-001
RECOMMENDATION:
1. Adopt resolution reconfirming Jaime Boscarino as City Treasurer until January 31, 2024 and updating City’s Investment Policy.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 Januar y 10, 2023
7. CONSENT CALENDAR: (Continued)
G. Thousand Oaks Plan to Assist School Sites Annual Project List
RECOMMENDATION:
1. Approve Thousand Oaks Plan to Assist School Sites (TOPASS) Annual Project List for Fiscal Year 2022-23 totaling $727,683 submitted by Conejo Valley Unified School District (CVUSD).
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
H. Westlake Boulevard (CI 5590) and Erbes Road (CI 5655) Flood Mitigation Projects
RECOMMENDATION:
1. Approve Professional Services Agr eement with NextGen Engineering, Inc. (Tucson, AZ) in the amount not-to-exce ed $170,616, plus extra services of $17,100 for engineering and design of the We stlake Boulevard Flood Mitigation Project (CI 5590), with a term ending June 30, 2024.
2. Approve Professional Services Agr eement with NextGen Engineering, Inc. (Tucson, AZ) in an amount not-to-exceed $138,240, plus extra services of $13,800 for engineering and design of the Erbes Road Flood Mitigation Project (CI 5655), with a term ending June 30, 2024.
3. Authorize acceptance of Hazard Mitigation Grant Program (HMGP) grant from Federal Emergency Management Administration, in the amount of $1,170,000 for the design and construction phases of t he Westlake Boulevard Flood Mitigation Project (CI 5590).
4. Authorize acceptance of Hazard Miti gation Grant Program grant from Federal Emergency Management Administration, in the amount of $647,250, for the design and construction phases of the Er bes Road Flood Mitigation Project (CI 5655).
5. Authorize expenditure in the amount of $192,716 ($170,616 Agreement, plus extra services of $17,100, and $5,000 City Furnished Materials and Supplies) as follows: $127,962 from A/ C #183-5210-631-8300 (CI 5590, Westlake Boulevard Flood Mitigation) and $64,754 from A/C #001-5210-631-8300 (CI 5590, Westlake Boulevard Flood Mitigation).
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 Januar y 10, 2023
7. CONSENT CALENDAR: (Continued)
H. Westlake Boulevard (CI 5590) and Erbes Road (CI 5655) Flood Mitigation Projects (Continued)
RECOMMENDATION: (Continued)
6. Authorize expenditure in the amount of $157,100 ($138,240 Agreement, plus extra services of $13,860, and $5,000 City Furnished Materials and Supplies) as follows: $103,680 from A/C #183-5310-631 -8300 (CI 5655, Erbes Road Flood Mitigation) and $53,420 from A/C #001- 5310-631-8300 (CI 5655, Erbes Road Flood Mitigation).
7. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
I. Financial Reports for Fiscal Year Ended June 30, 2022
RECOMMENDATION:
1. Receive and file financial reports.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 Januar y 10, 2023
7. CONSENT CALENDAR: (Continued)
J. Lease Agreement between City and County of Ventura
RECOMMENDATION:
1. Approve Civic Arts Plaza Suite E Lease Agreement with County of Ventura for the term of February 1, 2023 through December 31, 2026.
2. Approve budget appropriation and authorize revenue increase in the amount of $14,150 in FY 2022-23 to A/C #0 01-0000-471-9900 (Rental of City Facilities/Rental Revenues).
3. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
K. ORDINANCE FOR SECOND READING
ORDINANCE REPEALING SECTIONS 6- 6.302 AND 6-6.303 OF THOUSAND OAKS MUNICIPAL CODE AND ADDING CHAPTER 7 TO TITLE 6 OF
THOUSAND OAKS MUNICIPAL CO DE RESTRICTING USE AND
DISTRIBUTION OF SINGLE-USE FOODWARE ACCESSORIES AND
STANDARD CONDIMENTS (Introduced 12/6/22; 5-0)
ORD. NO. 1708-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
8. PUBLIC HEARINGS: None.
9. STUDY SESSIONS: None.
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 Januar y 10, 2023
10. DEPARTMENT REPORTS:
A. Community Development Department Update
RECOMMENDATION:
Receive verbal report.
Presented by Human Resources Directo r Giles, Planning Division Manager Kearns, Interim Planning Division Manager Holt, Chief Assistant City Attorney Hehir, and City Manager Powers. City Attorney Noonan responded to questions.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
11. COMMITTEE/COMISSION/BOARD REPORTS: None.
12. CITY COUNCIL AS SUCCESSO R AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
13. COUNCIL ISSUES/RECOMMENDATIONS:
A. Proposed 2023 City Councilmember Committee Assignments
RECOMMENDATION:
Approve proposed 2023 City Councilmember Committee Assignments and find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor McNamee. City Manager Powers responded to questions.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 Januar y 10, 2023
14. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the January 24, 2023, City Council meeting.
15. CLOSED SESSION: None.
16. PUBLIC NOTICES: None.
17. ADJOURNMENT: City Council adjourned at 7:50 p.m. to Regular Meet ing on January 24, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: January 5, 2023
MINUTES APPROVED: January 24, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
DocuSign Envelope ID: 426E9F4E-907F-487E-8B74-A66847A6AFAB