Meeting
City Council
REGULAR MEETING
Tuesday, January 24, 2023, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Tim Giles, Human Resources Director
Jonathan Serret, Cultural Affairs Director
Jennifer Patterson, Library Services Director
Jim Friedl, General Manager, CRPD
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting.
If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open at 5:30 p.m. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
One City One Book Program 2023
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 11, 2023, and January 18, 2023; approve January 25, 2023, February 1, 2023, and February 8, 2023, subject to review and ratification B.
Minutes of City Council meeting of January 10, 2023
RECOMMENDATION:
Approve
Draft Minutes_20230110
C.
Electric Vehicle Charging Stations at Grant Brimhall and Newbury Park Libraries (CI 5569) RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1 & 2 for construction of the Electric Vehicle Charging Stations (CI 5569) at Grant Brimhall and Newbury Park Libraries.
2. Award construction contract for Electric Vehicles Charging Stations (CI 5569) to Preferred Power Solutions, Inc. (Bakersfield, CA), in the amount of $237,250, plus a contingency of $23,725.
3. Find that this action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR Section 15301 and 15311.
4. Approve Budget Appropriation in the amount of $38,286 from A/C #110-0000-311-1000 (Library Fund, Fund Balance) to A/C #110-7310-673-8300 (CI 5569, Improvements Other than Buildings Grant Brimhall Library) and $28,714 from A/C #110-0000-311-1000 (Library Fund, Fund Balance) to A/C #110-7410-673-8300 (CI 5569, Improvements Other than Buildings Newbury Park Library).
5. Authorize expenditure in the amount of $265,975 ($237,250 construction contract; contingency of $23,725; and $5,000 for City furnished materials and supplies) as follows: $151,986 from A/C #110-7310-673-8300 (CI 5569, Electric Vehicles Charging Stations Grant Brimhall Library) and $113,989 from A/C #110-7410-673-8300 (CI 5569, Electric Vehicles Charging Stations Newbury Park Library).
6. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
Staff Report
Attachment 1 Vicinity and Location Maps
D.
Hill Canyon Treatment Plant Unit W Wastewater Interceptor Capital Project (CI 5445) RECOMMENDATION:
Authorize staff to advertise for construction bids for the Hill Canyon Treatment Plant Unit W Wastewater Interceptor Capital Improvement Program (CI 5445).
CEQA: A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.
Staff Report
Attachment 1 Vicinity and Location Map
E.
Authorization to Purchase Water Truck
RECOMMENDATION:
1. Authorize staff to waive City’s normal equipment purchasing process found in Thousand Oaks Municipal Code (TOMC) Sec. 3-10.201, for the purchase of a new or used water truck.
2. Authorize staff to open a purchase order in an amount not-to-exceed $175,000.
3. Approve additional budget appropriation and expenditure in the amount of $175,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-5630-632-8400 (General Fund, Street Trees/Landscaping Equipment over $5,000).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
F.
Land Management System Project Management
RECOMMENDATION:
1. Authorize City Manager to execute amendment of professional services agreement with Park Consulting Group (Irvine, CA) (Contract No. 12729-2021) for the City’s Land Management System (LMS) implementation, subject to the approval of City Attorney once all terms have been negotiated, for a total contract amendment amount of $150,000 and a total contract not-to-exceed amount of $440,000.
2. Authorize budget appropriation and expenditure in the amount not-to-exceed $150,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4010-641-5420 (General Fund, Consulting Services) for project management through December 31, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
G.
First Amendment to Municipal Service Center Mechanical Equipment Services Agreement RECOMMENDATION:
1. Approve first amendment to Contract No. 13000-2022 with Mesa Energy Systems, Inc., DBA Emcor Services Mesa Energy of Irvine, CA (Mesa), to add $75,000 with a new total not-to-exceed amount of $150,000 over the lifetime of the contract.
2. Authorize additional expenditure in the amount of $75,000 from various General Fund accounts (Contracted Services (Private) / HVAC Maintenance) as available.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attach 1 First Amendment to Contract No 13000 2022
8. PUBLIC HEARINGS:
A.
Proposed Zone Change (2022-70828-Z)
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO OFFICIAL ZONING MAP BY CHANGING ZONING CLASSIFICATION OF PROPERTY LOCATED AT 3020 CRESCENT WAY; (ZONE CHANGE 2022-70828-Z) 1ST READING
RECOMMENDATION:
1. Find the project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3).
2. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance to amend the Thousand Oaks Municipal Code relating to the Official Zoning Map by changing the zoning classification of the property located at 3020 Crescent Way from P-L (Public, Quasi-Public, and Institutional Lands and Facilities) to RPD-12U (Residential Planned Development).
RES. NO. 2023-044
Staff Report
Attachment 1 City Council Ordinance
Attachment 2 PC Staff Report with Attachments
B.
Municipal Code Amendment to Allow Columbarium Use in Residential Zones (2020-70180-MCA) ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE ARTICLE 21 TO TITLE 9, CHAPTER 4 TO ALLOW COLUMBARIUM USE ANCILLARY TO A PERMITTED RELIGIOUS FACILITY IN RESIDENTIAL ZONES AND ESTABLISH NEW DEVELOPMENT AND ZONING STANDARDS RELATED TO COLUMBARIUM USE IN RESIDENTIAL ZONES (2020-70180-MCA) 1ST READING
RECOMMENDATION:
1. Find that this Thousand Oaks Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to California Government Code Section 15061(b)(3).
2. Read ordinance in title only, further reading be waived, and if no objection, introduce ordinance to adopt amendments to the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, Article 2 (Definitions) to add “Columbarium,” and to Article 21 (Permitted Use Matrix – Residential Zones) to allow a columbarium as an ancillary use to a permitted religious facility, subject to conditions and approval of a Special Use Permit.
RES. NO. 2023-045
Staff Report
Attachment 1 Photo Examples of Columbaria
Attachment 2 Letter from Holy Trinity Lutheran Church
Attachment 3 Aerial Map of Subject Property
Attachment 4 Resolution No 2022 013 Initiating 2020 70180 MCA Attachment 5 PC Staff Report with Attachments 1 through 7 Attachment 6 Map of Residential Zoned Properties and Places of Worship Attachment 7 MCA Ordinance Including Columbaria Development Standards
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A.
Temporary Outdoor Dining Areas Extension and Outdoor Dining Standards Municipal Code Amendment RESOLUTION DECLARING INTENTION TO CONSIDER AMENDMENT TO THOUSAND OAKS MUNICIPAL CODE TO REVISE CODE SECTION 9-4.2523 FOR REVISIONS TO DESIGN AND DEVELOPMENT STANDARDS PERTAINING TO RESTAURANT OUTDOOR CUSTOMER DINING AREAS (MCA 2022-70001) RECOMMENDATION:
1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).
2. Adopt resolution initiating Municipal Code Amendment (MCA) 2022-70001 and authorizing retention of permitted temporary outdoor dining areas for the period the MCA is being processed.
Staff Report
Attachment 1 Resolution Initiating MCA and Establishing a Limited Stay of Enforcement for Outdoor Dining Areas Attachment 2 Sample Temporary Outdoor Dining Permit
Attachment 3 Section 9 4 2523 of TOMC Outdoor Customer Dining Area standards 1-24-2023 SUPPLEMENTAL PACKET 2
11. COMMITTEE/COMISSION/BOARD REPORTS:
A.
Planning Commission and Traffic and Transportation Advisory Commission Appointments (Engler) RECOMMENDATION:
1. Approve re-appointment to the Planning Commission of Sharon McMahon to serve a term ending December 2026.
2. Approve appointment to the Traffic and Transportation Advisory Commission of Brendan Callahan to serve a term ending December 2026.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Planning and Traffic Commission Appointments (Engler) Attachment 2 Planning and Traffic Commission Appointments (Engler) B.
Planning Commission and Traffic and Transportation Advisory Commission Appointments (Newman) RECOMMENDATION:
Report to be provided
1-24-2023 SUPPLEMENTAL PACKET 1
C.
Planning Commission and Traffic and Transportation Advisory Commission Appointments (Taylor) RECOMMENDATION:
Report to be provided
1-24-2023 SUPPLEMENTAL PACKET 1
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 14, 2023.
Agenda Post Date/Time: May 11, 2023, 5:00P.M.
CCD:610-40\h:\common\agenda\2023\01-24-23.docx