Meeting
City Council
REGULAR MEETING
Tuesday, February 14, 2023, 6:00 PM
Andrew P. Fox City Council Chambers
Public advisory: Face masks are recommended
.
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Tim Giles, Human Resources Director
Jonathan Serret, Cultural Affairs Director
Jennifer Patterson, Library Services Director
Jim Friedl, General Manager, CRPD
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting.
If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
7. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 25, 2023, February 1, 2023, and February 8, 2023; approve February 15, 2023, and February 22, 2023, subject to review and ratification B.
Minutes of Special and Regular City Council meetings of January 24, 2023 RECOMMENDATION:
Approve
01-24-23 Draft Minutes SPECIAL MEETING
01-24-23 Draft Minutes
C.
Rancho Road Sidewalks and Bike Lanes Project (CI 5308)
RECOMMENDATION:
1. Approve Change Order No. 8 to Contract No. 12656-2021 with Sully-Miller Contracting Company (Brea, CA), in the amount of $139,757.94 for a new not-to-exceed amount of $1,989,343.03.
2. Approve budget appropriation in the amount of $126,000 from A/C #543-0000-311-1000 (Developer Fees, Fund Balance) to A/C #543-5310-631-8300 (Developer Fees, Rancho Road Sidewalk, CI 5308).
3. Authorize expenditure in the amount of $139,757.94 for construction contract Change Order No. 8 to Sully Miller Contracting Company for the Rancho Road Sidewalks and Bike Lanes Project (CI 5308), which includes $3,700 from A/C #183-5310-631-8300 (Grants, Improvements other than Buildings), $10,057.94 from A/C #001-5310-631-8300 (General Fund, Improvements other than Buildings), and $126,000.00 from A/C #543-5310-631-8300 (Developer Fees, Rancho Road Sidewalk, CI 5308).
4. Find that the Project is Categorically Exempt from the California Environmental Quality Act pursuant to 14 CCR 15301 (repair/maintenance of an existing facility).
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Change Order No 8 to Contract No 12656 2021 D.
2023 Southern California Association of Governments General Assembly - Delegate Representative RECOMMENDATION:
1. Designate Al Adam, Mayor Pro Tem, as the Delegate Representative and Councilmember Bob Engler as the Alternate Representative for the City at the Southern California Association of Governments (SCAG) Regional Conference and General Assembly, which will take place May 4-5, 2023.
2. Find that designating a delegate is not a “project” under the California Environmental Quality Act pursuant to CEQA Guideline Section 15378(b)(5).
Staff Report
E.
2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION 2022-046 RECOMMENDATION:
1. Adopt resolution revising City Council meeting schedule for calendar year 2023.
2. Find that this is not a project under the California Environmental Quality Act Guidelines.
Staff Report
Attachment 1 Resolution
F.
ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO OFFICIAL ZONING MAP BY CHANGING ZONING CLASSIFICATION OF PROPERTY LOCATED AT 3020 CRESCENT WAY; (ZONE CHANGE 2022-70828-Z )
ORD. NO. 1709-NS
RECOMMENDATION:
Adopt
1709-NS Crescent Way Ordinance
G.
ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE ARTICLE 21 TO TITLE 9, CHAPTER 4 TO ALLOW COLUMBARIUM USE ANCILLARY TO A PERMITTED RELIGIOUS FACILITY IN RESIDENTIAL ZONES AND ESTABLISH NEW DEVELOPMENT AND ZONING STANDARDS RELATED TO COLUMBARIUM USE IN RESIDENTIAL ZONES (2020-70180-MCA) ORD. NO. 1710-NS
RECOMMENDATION:
Adopt
1710-NS MCA Ordinance Including Columbaria Development Standards
8. PUBLIC HEARINGS: None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A.
Public Safety Update
RECOMMENDATION:
Receive verbal report.
B.
School Crossing Guard Program Standards and Policies
RESOLUTION ESTABLISHING CROSSING GUARD PROGRAM STANDARDS RECOMMENDATION:
1. Adopt resolution establishing the City of Thousand Oaks School Crossing Guard Program Standards and Policies.
2. Approve budget transfer in an amount not to exceed $18,340 from A/C #001-5580-612-1210 (Crossing Guard, Regular Pay - Hourly) to A/C #001-5580-612-5699 (Crossing Guard, Consultant Services – Other).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Resolution
2-14-2023 SUPPLEMENTAL PACKET 1
2-14-2023 SUPPLEMENTAL PACKET 2
2-14-2023 SUPPLEMENTAL PACKET 3
C.
Meadows Reservoir Emergency Repairs (CI 5663)
RECOMMENDATION:
1. Approve Change Order No. 4 to Contract No. 12990-2022 with Spiess Construction Company, Inc., on a Time and Material basis, to perform final site restoration in connection with Meadows Reservoir Emergency Repairs Project (CI 5663) in the amount not to exceed $58,965, for a new not-to-exceed amount of $2,458,965.
2. Approve budget appropriation in the amount of $58,965 from A/C #613-0000- 341-9900 (Water Capital Fund – Net Position) to A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).
3. Authorize expenditure in the amount of $58,965 from A/C #613-8030-682-5500 (CI 5663, Meadows Reservoir Emergency Repairs).
4. Approve the project design, plans, and specifications for the construction of the Meadows Reservoir Project (CI 5663).
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Vicinity Location Map
Attachment 2 Change Order 4 to Spiess Construction Company 12990 2022
11. COMMITTEE/COMISSION/BOARD REPORTS:
A.
FY 2022-23 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve FY 2022-23 Community Environmental Enhancement Grants totaling $45,000.
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees.
3. Authorize expenditure in the amount of $45,000 from A/C #632-8420-682-5920 (NC0104, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 CEEG Award Five Year History
Attachment 2 CEEG Award Recommendations
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A.
Announcements and upcoming issues
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
17. ADJOURNMENT: Adjourn to Regular Meeting February 28, 2023 Agenda Post Date/Time: May 20, 2024, 5:00P.M.
CCD:610-40\h:\common\agenda\2023\02-14-23.docx