DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California January 24, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
3. ROLL CALL:
Present: Councilmembers Engler, Newman, Ta ylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Public Works Director Cliff Finley, Cultural Affairs Di rector Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Pa tterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Pa ris, Fire Chief Jeff Shea, Deputy Library Services Director Darren Jeffery, Deputy Co mmunity Development Director John Dugan, Planning Division Manager Stephen K earns, Senior Planner Krystin Rice, Assistant Planner Tabitha McAtee, Assistant to the City Manager Melissa Hurtado, Acting Deputy City Clerk Sandra Delgado, Information Te chnology Supervisor Atanas Be ltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialis t Richard Swingler, and Senior Recording Secretary Dominga Zambrano.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. One City One Book Program 2023
Mayor McNamee introduced Deputy Library Servic es Director Jeffery to introduce this year’s One City One Book program.
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the e nd of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Maria Ventura, SoCalGas; Sue Soy, Thousand Oaks; Bob Ayers, Newbury Park.
Written Statements: None.
City Manager Powers addressed public comments.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 January 24, 2023
7. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 11, 2023, and January 18, 2023; approve January 25, 2023, February 1, 2023, and February 8, 2023, subject to review and ratification
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Minutes of City Council meeting of January 10, 2023
RECOMMENDATION:
Approve
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 January 24, 2023
7. CONSENT CALENDAR: (Continued)
C. Electric Vehicle Charging Stations at Grant Brimhall and Newbury Park Libraries (CI 5569)
RECOMMENDATION:
1. Approve the project design and specific ations, including Addenda Nos. 1 & 2 for construction of the Electric Vehicle Chargi ng Stations (CI 5569) at Grant Brimhall and Newbury Park Libraries.
2. Award construction contract for Electric Vehicles Charging Stations (CI 5569) to Preferred Power Solutions, Inc. (Bakersfie ld, CA), in the amount of $237,250, plus a contingency of $23,725.
3. Find that this action is categorically ex empt from the Californi a Environmental Quality Act (CEQA) pursuant to 14 CCR Section 15301 and 15311.
4. Approve Budget Appropriation in the am ount of $38,286 from A/C #110-0000-311-1000 (Library Fund, Fund Balance) to A/C #110-7310-673-8300 (CI 5569, Improvements Other than Buildings Grant Brimhall Library) and $28,714 from A/C #110-0000-311-1000 (Library Fund, Fund Balance) to A/C #110-7410-6 73-8300 (CI 5569, Improv ements Other than Buildings Newbury Park Library).
5. Authorize expenditure in the amount of $265,975 ($237,250 construction contract; contingency of $23,725; and $5,000 for City furn ished materials and supplies) as follows:
$151,986 from A/C #110-7310-673- 8300 (CI 5569, Electric Vehicles Charging Stations Grant Brimhall Library) and $113,989 from A/ C #110-7410-673-8300 (CI 5569, Electric Vehicles Charging Stations Newbury Park Library).
6. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work di rectives and change orders up to the project approved contingency amount.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 January 24, 2023
7. CONSENT CALENDAR: (Continued)
D. Hill Canyon Treatment Plant Unit W Wastewater Interceptor Capital Project (CI 5445)
RECOMMENDATION:
Authorize staff to advertise for construction bids for the Hill Canyon Treatment Plant Unit W Wastewater Interceptor Capital Improvement Program (CI 5445).
CEQA: A Mitigated Negative Declaration was appr oved for this project by City Council on February 22, 2022.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
E. Authorization to Purchase Water Truck
RECOMMENDATION:
1. Authorize staff to waive City’s normal equipment purchasing process found in Thousand Oaks Municipal Code (TOMC) Sec. 3-10.201, for the purchas e of a new or used water truck.
2. Authorize staff to open a purchase order in an amount not-to-exceed $175,000.
3. Approve additional budget appr opriation and expenditure in the amount of $175,000 from A/C #001-0000-311-1000 (General Fund, F und Balance) to A/C #001-5630-632-8400 (General Fund, Street Trees/Landscaping Equipment over $5,000).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 January 24, 2023
7. CONSENT CALENDAR: (Continued)
F. Land Management System Project Management
RECOMMENDATION:
1. Authorize City Manager to execute amendment of professional services agreement with Park Consulting Group (Irvine, CA) (Con tract No. 12729-2021) for the City’s Land Management System (LMS) implementation, subj ect to the approval of City Attorney once all terms have been negotiated, for a total c ontract amendment amount of $150,000 and a total contract not-to-exceed amount of $440,000.
2. Authorize budget appropriati on and expenditure in the amount not-to-exceed $150,000 from A/C #001-0000-311-1000 (General Fund, F und Balance) to A/C #001-4010-641-5420 (General Fund, Consulting Services) for project management through December 31, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
G. First Amendment to Municipal Service Center Mechanical Equipment Services Agreement
RECOMMENDATION:
1. Approve first amendment to Contract No. 13000-2022 with Me sa Energy Systems, Inc., DBA Emcor Services Mesa Energy of Irvine, CA (Mesa), to add $75,000 with a new total not-to-exceed amount of $150,000 over the lifetime of the contract.
2. Authorize additional expenditure in the am ount of $75,000 from va rious General Fund accounts (Contracted Services (Private) / HVAC Maintenance) as available.
3. Find that this action is not a project as defined under the Ca lifornia Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 January 24, 2023
8. PUBLIC HEARINGS:
A. Proposed Zone Change (2022-70828-Z)
ORDINANCE AMENDING TH OUSAND OAKS MUNICIPAL CODE RELATING TO
OFFICIAL ZONING MAP BY CHANGING ZONING CLASSIFICATION OF PROPERTY LOCATED AT 3020 CRESCENT WAY; (ZONE CHANGE 2022-70828-Z) 1ST READING
RECOMMENDATION:
1. Find the project exempt fr om the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3).
2. Read ordinance in title only, further readi ng be waived, and if no objection, introduce ordinance to amend the Thousand Oaks Municipal Code relating to the Official Zoning Map by changing the zoning classification of the property located at 3020 Crescent Way from P- L (Public, Quasi-Public, and Inst itutional Lands and Facilities ) to RPD-12U (Residential Planned Development).
RES. NO. 2023-044
Hearing, advertised as required by law, o pened to consider item. Presented by Senior Planner Rice. Planning Division Manager Kearns available for questions.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 January 24, 2023
8. PUBLIC HEARINGS: (Continued)
B. Municipal Code Amendment to Allow Columbarium Use in Residential Zones (2020-70180- MCA)
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE ARTICLE 21 TO TITLE 9, CHAPTER 4 TO ALLOW COLUMBAR IUM USE ANCILLARY TO A PERMITTED
RELIGIOUS FACILITY IN RESIDE NTIAL ZONES AND ESTABLISH NEW
DEVELOPMENT AND ZONING STANDARDS RELATED TO COLUMBARIUM USE IN RESIDENTIAL ZONES (2020-70180-MCA)
1ST READING
RECOMMENDATION:
1. Find that this Thousand Oaks Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (C EQA) pursuant to California Government Code Section 15061(b)(3).
2. Read ordinance in title only, further readi ng be waived, and if no objection, introduce ordinance to adopt amendments to the Thousand Oaks Municipal Code (TOMC) Title 9, Chapter 4, Article 2 (Definitions) to add “C olumbarium,” and to Article 21 (Permitted Use Matrix – Residential Zones) to allow a columbarium as an ancillary use to a permitted religious facility, subject to conditions and approval of a Special Use Permit.
RES. NO. 2023-045
Councilmember Newman recused himself due to c onflict of interest having already voted on the matter as Planning Commissioner.
Hearing, advertised as required by law, opened to consider item. Presented by Assistant Planner McAtee. Planning Division Manager Kearns available for questions.
Speakers: Erik Goehner, Applicant.
Written Statements: None.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tem Adam to approve st aff’s recommendation including removal of development standard #5 from proposed ordinance as no longer relevant due to recent TOMC update.
Passed 4-0 by the following vote:
Ayes – Engler, Taylor, Adam, McNamee
Noes – None
Recused (Conflict of Interest) – Newman
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 January 24, 2023
9. STUDY SESSIONS: None
Councilmember Newman present 6:43 p.m.
10. DEPARTMENT REPORTS:
A. Temporary Outdoor Din ing Areas Extension and Outdoor Dining Standards Municipal Code Amendment
RESOLUTION DECLARING INTENTION TO CONSIDER AMENDMENT TO THOUSAND OAKS MUNICIPAL CODE TO REVISE CODE SECTION 9- 4.2523 FOR REVISIONS TO
DESIGN AND DEVELOPMENT STANDA RDS PERTAINING TO RESTAURANT OUTDOOR CUSTOMER DINING AREAS (MCA 2022-70001)
RES. NO. 2023-002
RECOMMENDATION:
1. Find that this Municipal Code Amendment is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2) and (3) and 15061(b)(3).
2. Adopt resolution initiating Muni cipal Code Amendment (MCA) 2022-70001 and authorizing retention of permitted temporary outdoor dining areas for the period the MCA is being processed.
Presented by Planning Division Manager Kear ns. City Manager Powers responded to questions. Deputy Community Development Director Dugan available for questions.
Additional information supplemental packet.
Speakers: Danielle Borja, Greater Conejo Valley Chamber of Commerce.
Written Statements: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 January 24, 2023
11. COMMITTEE/COMISSION/BOARD REPORTS:
A. Planning Commission and Traffic and Transportati on Advisory Commission Appointments (Engler)
RECOMMENDATION:
1. Approve re-appointment to the Planning Commission of Sharon McMahon to serve a term ending December 2026.
2. Approve appointment to the Traffic and Transportation Advisory Commission of Brendan Callahan to serve a term ending December 2026.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Councilmember Engler.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Adam to approve recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Planning Commission and Traffic and Transporta tion Advisory Commission Appointments (Newman)
RECOMMENDATION:
1. Approve appointment to the Planning Commissi on of Mic Farris to serve a term ending December 2026.
2. Approve appointment to the Traffic and Transportation Advisory Commission of Ashley Orozco to serve a term ending December 2026.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Councilmember Newman. Additional information supplemental packet.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 January 24, 2023
11. COMMITTEE/COMISSION/BOARD REPORTS: (Continued)
C. Planning Commission and Traffic and Transporta tion Advisory Commission Appointments (Taylor)
RECOMMENDATION:
1. Approve appointment to the Planning Commission of Marcella Tyler Ketelhut to serve a term ending December 2026.
2. Approve appointment to the Traffic and Transportation Advisory Commission of Lawrence Imel to serve a term ending December 2026.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Councilmember Taylor. Additional information supplemental packet.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the February 14, 2023, City Council meeting.
15. CLOSED SESSION: None
16. PUBLIC NOTICES: None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 January 24, 2023
17. ADJOURNMENT: Adjourn to Regular Meeting February 14, 2023.
City Council adjourned at 7:22 p.m. to Regular Meeting on February 14, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: January 19, 2023
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.