DocuSipn Envelope In: OB654A79- FA8D- 4D1C- 9lA7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California February 28, 2023
1. CALL TO ORDER: Closed Session - 5: 00 p. m.
Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Chief Assistant City Attorney Patrick Hehir, City Clerk Laura B. Maguire, Acting Deputy City Clerk Sandra Delgado, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, and Senior Video Specialist Ryan Palmer.
3. PUBLIC COMMENTS: Comments on Closed Session items only Speaker/ Written Statement: None.
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL — Existing Litigation: Katelyn Clint vs.
Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 56- 2021- 00551445- CU- PA- VTA; Pursuant to Government Code Section 54956. 9( a).
B. CONFERENCE WITH LEGAL COUNSEL — Existing Litigation: David Hernandez vs. City of Thousand Oak. Ventura County Superior Court Case Number: 56- 2021- 00555370- CU- PO- VTA; Pursuant to Government Code Section 54956. 9( a).
Chief Assistant City Attorney Hehir announced Closed Session held at 5:01 p.m.
5. CLOSED SESSION REPORT: Chief Assistant City Attorney Hehir announced there was nothing to report at 6:00 p.m.
6. ADJOURNMENT: City Council adjourned at 6:00 p.m. to Open Session February 28, 2023.
7. CALL TO ORDER: Open Session - 6: 00 p. m.
Mayor Kevin McNamee called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
8. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
DocuSign Envelope ID: OB654A79- FA8D- 4D1C- 9lA7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 February 28, 2023
9. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Chief Assistant City Attorney Patrick Hehir, Assistant City Manager Ingrid Hardy, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/ Public Affairs Director Alexandra South, Deputy Public Works Director Nader Heydari, Sustainability Division Manager Helen Cox, Senior Energy Analyst Kenneth Wang, Assistant City Attorney Noel Doran, Senior Planner lain Holt, Assistant to the City Manager Melissa Hurtado, Acting Deputy City Clerk Sandra Delgado, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
10. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
11. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None.
12. PUBLIC COMMENTS: To be heard before 6: 45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 066/ 067)
Speaker/ Written Statement: None.
13. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify February 15, 2023, and February 22, 2023; approve March 1, 2023, and March 8, 2023, subject to review and ratification
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 February 28, 2023
13. CONSENT CALENDAR: ( Continued)
B. Minutes of Special and Regular City Council meetings of February 14, 2023 RECOMMENDATION:
Approve
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
C. Area Housing Authority of the County of Ventura' s Board of Commissioners Appointments
RECOMMENDATION:
1. Approve re -appointment of Charles Lech and Mark Lunn, as City of Thousand Oaks representatives to the Area Housing Authority of the County of Ventura' s Board of Commissioners for a four- year term ending March 2027.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to aoorove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
D. Libraries Master and Space Planning Agreement Amendment ( MI 2538, MI 2539) RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement with Johnson Favaro, LLP of Culver City, CA ( Contract No. 12597- 2020) for design phase support services in the amount of $ 358, 925 plus extra services of $40,000, for a revised not - to - exceed amount of $ 442, 685.
2. Authorize expenditure in the amount of $ 442, 685; $ 265, 611 from A/ C # 110- 7310- 673- 5500 ( MI 2538, T.O. Library Interior Remodel) and $ 177, 074 from A/ C 110-7410- 673- 5500 ( MI 2539, N.P. Library Interior Remodel).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to aoorove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
DocuSign Envelope ID: OB654A79- FA8D- 4D1C- 91A7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 February 28, 2023
13. CONSENT CALENDAR: ( Continued)
E. Termination of Local Emergency Executive Orders Pertaining to COVID- 19
RESOLUTION TERMINATING PROCLAMATION OF LOCAL EMERGENCY
DECLARED IN RESPONSE TO COVID- 19 PANDEMIC AND RESCINDING EXECUTIVE ORDER NO. 2020- 01 AND RESOLUTION NO. 2021- 055 RES. NO. 2023- 005
RECOMMENDATION:
1. Adopt resolution terminating proclamation of local emergency made March 12, 2020, and ratified on March 17, 2020, and all related executive orders and resolutions still in effect.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
F. Remote Lockers at Grant R. Brimhall Library
RECOMMENDATION:
1. Approve single source purchase of Remote Lockers from Bibliotheca, LLC Norcross, GA), in the amount of $48, 036 for the Grant R. Brimhall Library.
2. Approve budget appropriation and expenditure of $ 48, 050 for the purchase of Bibliotheca remote lockers for the Grant R. Brimhall Library from A/ C # 110- 7020- 486- 0000 ( Friends of the Library Revenue) to A/ C # 110- 7020- 673- 8400 Equipment $ 5, 000 and Over).
3. Find that this action is not a project as defined under the California Environme- ntal Quality Act.
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 February 28, 2023
13. CONSENT CALENDAR: ( Continued)
G. Transfer of Fire Facility Development Impact Fees
RECOMMENDATION:
1. Authorize transfer of fire facility development impact fees in the amount of 238, 733 to the Ventura County Fire Protection District.
2. Approve budget appropriation and expenditure in the amount of $ 238, 733 from A/ C # 563- 0000- 311- 10- 00 ( Developer Fee Fund Balance) to A/ C # 563- 5310- 622- 59- 20 ( Project # DF0946, Other Contractual/ Grants & Donations).
3. Find that this action is not a project as defined under section 15378( b)( 5) of the California Environmental Quality Act Guidelines.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
H. City Website Redesign, Intranet, and Content Management System RECOMMENDATION:
1. Award professional services agreement to JesseJames Creative, New York, NY, for the City Website Redesign, Library Website Redesign and Content Management System ( CMS), and cloud -based hosting project for an amount not - to - exceed $ 220, 000.
2. Authorize expenditure of available funds in the total amount of $ 220, 000 from A/ C # 001- 0830- 646. 56- 99.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to aDDrove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 February 28, 2023
14. PUBLIC HEARINGS:
A. Prefabricated Solar Systems at Various City Facilities ( CI 5562) RECOMMENDATION:
1. Approve the project design, specifications, and Addenda 1 through 8 for the Prefabricated Solar Systems at Various City Facilities Project ( CI 5562).
2. Award an Energy Services Agreement for design and construction of the solar systems, under Government Code section 4217. 10 et seq. procurement process, to Staten Solar Corporation ( San Jose, CA) in the amount of $ 5,455, 984, plus a contingency of $ 545, 598, for a total of $ 6,001, 582 with a term ending December 31, 2025.
3. Approve budget appropriation in the amount of $ 3, 053, 582 as follows; $ 81, 968 from A/ C # 110-0000- 311- 1000 ( Library Fund, Fund Balance) to A/ C # 110- 7310- 673- 8300 ( Library Fund, Improvements other than buildings); $ 16, 880 from A/ C 651- 0000- 341- 9900 ( Transportation Fund, Net Position) to A/ C # 651- 5310- 682- 8300 ( Transportation Fund, Improvements other than buildings); and $ 2, 954, 734 from A/ C # 001- 0000- 311- 1000 ( General Fund, Fund Balance) to A/ C # 001- 3560- 612- 8300 ($ 2, 148, 068, Los Robles Golf Course), A/ C # 001- 3573- 677- 8300 304, 128, Teen Center), and A/ C # 00 1 -3574- 677- 8300 ($ 502, 538, Goebel Adult Center).
4. Authorize expenditure in the amount of $ 6, 001, 582 ($ 5, 455, 984 design and construction contract, $ 545, 598 contingency) as follows: $ 2, 148, 068 from A/ C 001- 3560- 612- 8300 ( Los Robles Golf Course, Improvements other than buildings), $ 304, 128 from A/ C # 001- 3573- 677- 8300 ( Teen Center, Improvements other than buildings), $ 502, 538 from A/ C # 001- 3574- 677- 8300 ( Goebel Adult Center, Improvements other than buildings), $ 2, 131, 183 from A/ C # 110- 7310- 673- 8300 ( Library Fund, Improvements other than buildings), $ 498, 785, from A/ C 110- 7410- 673- 8300 ( Library Fund, Improvements other than buildings), and 416, 880 from A/ C # 651- 5310- 682- 8300 ( Transportation Fund, Improvements other than buildings).
5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project, and on work directives and change orders up to the project - approved contingency amount.
6. Find that this project is exempt from the California Environmental Quality Act pursuant to California Public Resource Code 21080. 35, 14 C. C. R. Section 15301, and/ or 14 C. C. R. Section 15061( b)( 3).
Hearing, advertised as required by law, opened to consider item. Presented by Sustainability Division Manager Cox. Deputy Public Works Director Heydari and Senior Energy Analyst Wang available for questions.
Speaker: Kat Selm, Thousand Oaks.
Written Statement: None.
Mayor McNamee closed the public hearing.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 February 28, 2023
14. PUBLIC HEARINGS: ( Continued)
A. Prefabricated Solar Systems at Various City Facilities ( CI 5562) ( Continued) Motion by Councilmember Newman to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
15. STUDY SESSIONS: None.
16. DEPARTMENT REPORTS:
A. Navigation Center Exclusive Negotiation Agreement and Right of Entry Agreement
RECOMMENDATION:
1. Approve the Exclusive Negotiation Agreement between the City of Thousand Oaks and Many Mansions ( Thousand Oaks, CA), Hope the Mission, dba Hope of the Valley Rescue Mission ( Mission Hills, CA), and DignityMoves ( San Francisco, CA) ( collectively, " Proposer") for the development of a Navigation Center on the City -owned parcel at 1205 Lawrence Drive.
2. Approve the Right of Entry Agreement between the City of Thousand Oaks and Proposer for the development of a Navigation Center at 1205 Lawrence Drive.
3. Authorize the City to be identified as a co -applicant on the County of Ventura' s grant application to the State of California for the Encampment Resolution Grant.
4. Authorize the City Manager to initiate the preparation of a lease agreement, operation and service agreements, and other ancillary documents (" Definitive Agreement") necessary to properly develop, construct, secure, operate, and maintain the Navigation Center.
5. Authorize the City Manager to execute the County of Ventura Agreement to Provide Financial Support for Permanent, Year -Round Shelter Serving Homeless Individuals and Families and sign additional limited modifications to the Agreement.
6. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
DocuSign Envelope ID: OB654A79- FA8D- 4D1C- 9lA7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 February 28, 2023
16. DEPARTMENT REPORTS: ( Continued)
0 Navigation Center Exclusive Negotiation Agreement and Right of Entry Agreement ( Continued)
Presented by Assistant City Manager Hardy and Chief Assistant City Attorney Hehir. Finance Director Boscarino and City Manager Powers responded to questions. Ventura County Community Development Senior Deputy Executive Officer Christy Madden and Ventura County Community Development Homeless Grants Manager Jennifer Harkey available for questions.
Speaker/ Written Statement: None.
Motion by Councilmember Engler to approve staff' s recommendation.
Passed 5- 0 by the followina vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
B. Hillcrest Site ( 382 and 384 N. Erbes Road) Exclusive Negotiating Agreement RECOMMENDATION:
1. Approve the Exclusive Negotiating Agreement between the City of Thousand Oaks and People' s Self -Help Housing Corporation, San Luis Obispo, CA, for the development of the City -owned parcel at 382 and 384 N. Erbes Road as a for -sale affordable housing project.
2. Approve the Right of Entry Agreement between the City of Thousand Oaks and People' s Self -Help Housing Corporation, San Luis Obispo, CA, for the development of the City -owned parcel at 382 and 384 N. Erbes Road as a for -sale affordable housing project.
3. Authorize City Manager to initiate preparation of a Disposition and Development Agreement between the City of Thousand Oaks and People' s Self -Help Housing Corporation.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Finance Director Boscarino and Assistant City Attorney Doran. City Manager Powers responded to questions. People' s Self Help Housing Corporation Vice President of Home Ownership Sheryl Flores and Housing Trust Fund Ventura County Chief Executive Officer Linda Braunschweiger available for questions.
Speaker/ Written Statement: None.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Aves — Enaler, Newman. Taylor, Adam. McNamee
DocuSign Envelope ID: OB654A79- FA8D- 4D1C- 9lA7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 February 28, 2023
16. DEPARTMENT REPORTS: ( Continued)
C. Inclusionary Housing Program and Nonresidential Development Linkage Fee Update Policy
RECOMMENDATION:
1. Discuss the Inclusionary Housing Financial Evaluation and Nonresidential Development Linkage Fee Nexus Study results.
2. Provide direction on completing updates to the Inclusionary Housing Program and Nonresidential Development Linkage Fee ordinances.
3. Find that this action is not a Project as defined under the California Environmental Quality Act.
Presented by Senior Planner Holt and Keyser Marston Associates, Inc. President Kathe Head and Senior Principal Tim Bretz. City Manager Powers, Chief Assistant City Attorney Hehir, and Community Development Director Parker responded to questions. City Attorney Noonan provided comment.
City Council recess 8:56 p.m.; reconvened 9: 06 p. m.
Speakers: Jackson Piper, Newbury Park; Rossanna Guerra, Thousand Oaks; Stephanie Sullivan, Thousand Oaks; Willie Lubka, Thousand Oaks; Danielle Borja, President and CEO Greater Conejo Valley Chamber of Commerce; Rick Schroeder, President Many Mansions.
Written Statement: None.
Motion by Councilmember Engler to approve staff' s recommendation and provide direction to staff to complete updates to the Inclusionary Housing Program and Nonresidential Development Linkage Fee ordinances.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
17. COMMITTEE/ COMISSION/ BOARD REPORTS: None.
18. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
DocuSign Envelope ID: OB654A79- FA8D- 4D1C- 9lA7- 2E6D39BF8FE8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 February 28, 2023
19. COUNCIL ISSUES/ RECOMMENDATIONS:
A. Update on Cal Cities New Mayors and Councilmembers Academy - February 1-3, 2023, Los Angeles - Universal City Sheraton
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Presented by Councilmember Newman.
Speaker/ Written Statement: None.
Motion by Councilmember Taylor to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nlrunc — KinnA
20. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the March 14, 2023, City Council meeting.
21. PUBLIC NOTICES None.
22. ADJOURNMENT: City Council adjourned at 10:46 p.m. to Regular Meeting on March 14, 2023.
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cuSigne dyby:
tV'LYL / o' ZW!' WEL
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
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ocuSigned by
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: February 23, 2023
MINUTES APPROVED: March 14, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.