Meeting
City Council
REGULAR MEETING
Tuesday, March 14, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube ( CTO Meetings
).
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Tim Giles, Human Resources Director
Jonathan Serret, Cultural Affairs Director
Jennifer Patterson, Library Services Director
Jim Friedl, General Manager, CRPD
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting.
If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. All Ventura County Health requirements will be followed, which may include limited capacity, social distancing, and wearing face masks. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A.
CONFERENCE WITH LABOR NEGOTIATORS – City designated representatives: Assistant City Manager Ingrid Hardy; Finance Director Jaime Boscarino; Human Resources Director Tim Giles; Deputy Human Resources Director Sharon Chen; Deputy Finance Director Carrie Matson; Employee Organizations: Thousand Oaks City Employees Association (TOCEA); Thousand Oaks Management Association (TOMA); Senior Management Association (SMA); and Executive Managers (Assistant City Manager, Deputy City Manager, Finance Director, Community Development Director, Public Works Director, City Clerk, Human Resources Director, Cultural Affairs Director, Library Director, Strategic Communications Director); Pursuant to California Government Code section 54957.6.
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Proclamation – Donate Life Month
B.
Proclamation – Red Cross Month
C.
Special Crossing Guard Presentation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
10. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify March 1, 2023, and March 8, 2023; approve March 15, 2023, March 22, 2023, and March 29, 2023, subject to review and ratification B.
Minutes of City Council meeting of February 28, 2023
RECOMMENDATION:
Approve
Draft Minutes_02282023
C.
Traffic and Transportation Advisory Commission Meeting Date Change RESOLUTION ESTABLISHING THE TRAFFIC AND TRANSPORTATION ADVISORY COMMISSION (RESCINDING RESOLUTION NO. 2017-001) RECOMMENDATION:
1. Review recommendation of the Traffic and Transportation Advisory Commission (TTAC) to change the regular meeting date of the TTAC from the third Wednesday of each month to the fourth Wednesday of each month.
2. If the City Council concurs with TTAC’s recommendation, adopt resolution amending and restating the resolution establishing the TTAC with the recommended meeting date change.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 February 15 2023 Traffic Commission Staff Report Attachment 2 CVUSD 2023 Governing Board Meeting Schedule Attachment 3 Resolution
D.
Library Circulating Materials
RECOMMENDATION:
1. Authorize expenditure in an amount not-to-exceed $600,000 in FY 2022-23 for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) from A/C #110-7220-673-32-31 (Materials, Circulating Books) for the following vendors: Ingram Library Services LLC (St. Louis, MO), Overdrive Inc. (Cleveland, OH), Gale Cengage Learning Inc. (Farmington Hills, MI), Baker & Taylor Inc. (Atlanta, GA), Midwest Tape (Holland, OH), and CALIFA Group (San Francisco, CA).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
E.
Cooperative Purchasing Agreement for Office Supplies
RECOMMENDATION:
1. Approve piggyback agreement with ODP Solutions, LLC (Boca Raton, FL), using the Region 4 Education Service Center (ESC), Houston, TX, agreement through OMNIA Partners, for office supplies, related products, and services through June 30, 2024, and authorize City Manager to sign Participating Addendum in substantially the form as attached.
2. Authorize expenditure not-to-exceed $90,000 total from various department accounts for Office Supplies (3110) and Paper (3113).
3. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.
Staff Report
Attachment 1 Participating Addendum
F.
Fuel Budget Appropriation and Fueling Station Expenditure Increase RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $710,000; $670,000 from A/C #001-5640-484-9900 (General Fund, Vehicle Fuel Reimbursement) to A/C #001-5640-631-3510 (General Fund, Vehicle Fuel) and $40,000 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C #621-8250-685-3510 (Wastewater Fund, Vehicle Fuel) for unleaded fuel, renewable diesel, and compressed natural gas from Trillium USA Company, LLC (Houston, TX) and Falcon Fuels, Inc (Paramount, CA).
2. Authorize additional expenditure in the amount of $500,000 under existing five-year Operations and Maintenance Services Agreement with Trillium USA Company, LLC (Houston, TX) for Compressed Natural Gas purchases and equipment maintenance for a revised not-to-exceed amount of $1,412,000 through June 30, 2026.
3. Authorize additional annual expenditure in the amount of $124,500 under existing five-year Operations and Maintenance Services Agreement with Trillium USA Company, LLC (Houston, TX) for Compressed Natural Gas purchases and equipment maintenance for a revised annual not-to-exceed amount of $304,500 from A/C #001-5640-631-3510 for FY 2022-23 through FY 2025-26.
4. Approve cooperative purchasing agreement with the State of California fuel contract No. 1-23-91-02C to purchase and receive unleaded gasoline and renewable diesel fuel from Falcon Fuels, Inc. (Paramount, CA) for a three-year period, beginning March 2, 2023, through March 1, 2026, with State option to extend two additional years through March 1, 2028.
5. Authorize expenditure in the amount not-to-exceed $1,200,000 for each fiscal year from A/C #001-5640-631-3510 (General Fund, Vehicle Fuel), in accordance with the general terms and conditions set forth in the State of California Contract No. 1-23-91-02C.
6. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 State of California Contract No 1 23 91 02C G.
Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) RECOMMENDATION:
1. Approve Sixth Amendment to Professional Services Agreement No. 12377-2020 with m6 Consulting, Inc. of Westlake Village, CA, for additional Construction Phase Services on the Hill Canyon Treatment Plant Retaining Wall Project (CI 5444) in the amount of $42,365 for a new revised not-to-exceed amount of $282,196.
2. Approve budget appropriation and expenditure in the amount of $42,365 from A/C #624-0000-341-9900 (Wastewater Fund, Net Position) to A/C #624-8250-682-8300 (CI 5444, Hill Canyon Treatment Plant Retaining Wall Project).
3. Find that the project is Categorically Exempt from California Environmental Quality Act pursuant to 14 CCR §§ 15301, 15302, and 15304.
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Sixth Amendment with m6 Consulting Inc
H.
2023 Sidewalk and Concrete Replacement Program (MI 2557) RECOMMENDATION:
1. Authorize staff to advertise the 2023 Sidewalk and Concrete Replacement Program (MI 2557) for construction bids.
2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Sidewalk Maintenance Quadrants
Attachment 2 Locations of Proposed Improvements in Quadrants 2 and 4 I.
Purchase Used Bus to Support Summer Beach Bus Program
RECOMMENDATION:
1. Authorize staff to waive City’s normal equipment purchasing process of Thousand Oaks Municipal Code Sec. 3-10.201 for the purchase of a used motorcoach-type bus to support Summer Beach Bus Program and Special Projects.
2. Authorize staff to open a purchase order in an amount not-to-exceed $150,000.
3. Approve budget appropriation and expenditure in an amount not-to-exceed $150,000 from A/C #651-0000-341-9900 (Transportation Fund, Net Position) to A/C #651-5540-685-8400 (Bus/Equipment Over $5,000).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
J.
Thousand Oaks Groundwater Utilization Project (CI 5395) RECOMMENDATION:
1. Approve Professional Services Agreement with Kennedy/Jenks Consultants, Inc. of Oxnard, CA in an amount not-to-exceed $164,759 for performing engineering analysis and preparation of the preliminary design for a conveyance system to carry groundwater from Los Robles Golf Course Well and the Hill Canyon Treatment Plant to the planned Las Virgenes Municipal Water District Advanced Water Purification Facility.
2. Authorize expenditure in the amount of $181,259 ($164,759 Kennedy/Jenks agreement, plus extra services of $16,500) from A/C #613-8060-682-8300 (CI 5395, Thousand Oaks Groundwater Utilization Project).
3. Approve Single Source designation for Kennedy/Jenks Consultants, Inc. to enter into an agreement for Professional Services in connection with the Thousand Oaks Groundwater Utilization Project (CI 5395).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
03-14-23 Supplemental Information Packet
Attachment 1 Vicinity and Location Maps
Attachment 2 Professional Services Agreement with Kennedy Jenks Consultants Inc K.
Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2022-023 AND DECLARING A LEVEL 3 WATER SUPPLY SHORTAGE PURSUANT TO MUNICIPAL CODE SECTION 10-2.1106 AND ENACTING ADDITIONAL WATER CONSERVATION MEASURES PURSUANT TO MUNICIPAL CODE SECTION 10-2.1112 RECOMMENDATION:
1. Rescind in its entirety Resolution No. 2022-023 declaring a Level 4 Water Supply Shortage.
2. Adopt resolution declaring a Level 3 Water Supply Shortage with minor modifications pursuant to Municipal Code Section 10-2.1106.
3. Issue notice of termination for Agreement No. 13051-2022 with Cobalt Security Services, Inc., effective April 1, 2023.
4. Authorize acceptance of the Metropolitan Water District grant to partially offset the cost of water waste enforcement patrols up to 50 percent of the cost, but not to exceed $50,000, to A/C #611-8025-437-99-00 (WTMWGT, Revenue From Districts).
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
03-14-23 Supplemental Information Packet
Attachment 1 Calleguas Resolution 2070
Attachment 2 Resolution for Level 3 Water Supply Shortage
11. PUBLIC HEARINGS:
A.
City Council, Boards, Committees, and Commissions Meeting Procedures Revisions RESOLUTION ESTABLISHING REVISED STANDARDS OF OPERATION GOVERNING CONDUCT OF CITY COUNCIL AND CITY STANDING COMMITTEES, COMMISSIONS AND BOARDS AND RESCINDING RESOLUTION NOS. 2001-129 AND 2011-066 RESOLUTION REVISING GUIDELINES FOR PUBLIC INPUT AT CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 2011-067 ORDINANCE AMENDING SECTIONS 1-8.106, 1-8.108, 1-8.110, 1-8.113, 1-8.114, 1-8.115, 1-8.117, 1-8.124, 1-8.125, 1-8.126 OF MUNICIPAL CODE REGARDING COUNCIL MEETINGS AND PROCEDURES 1ST READING
RECOMMENDATION:
1. Adopt resolution revising Standards of Operation governing conduct of City Council and City Standing Boards, Committees, and Commissions, and rescinding Resolution Nos. 2001-129 and 2011-066.
2. Adopt resolution revising Guidelines for Public Input at City Council meetings and rescinding Resolution No. 2011-067.
3. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance amending various sections of Title 1 Chapter 8 of the Thousand Oaks Municipal Code regarding City Council Meeting Procedures.
4. Find that this is not a project under the California Environmental Quality Act.
Staff Report
03-14-23 Supplemental Information Packet
Att 1 Standards of Operation Resolution
Att 2 Guidelines for Public Input Resolution
Att 3 City Council Meeting Procedures Ordinance
12. STUDY SESSIONS:
A.
2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees), and Development Impact Fees RECOMMENDATION:
1. Receive information on User Fees and Development Impact Fees as presented at the Public Study Session and provide direction to staff.
2. Schedule a Public Hearing for April 25, 2023, to establish User Fees and Development Impact Fees to be effective July 1, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
03-14-23 Supplemental Information Packet #2
Attachment 1 City Council Exceptions List
Attachment 2 Traffic Mitigation Impact Fees
13. DEPARTMENT REPORTS:
A.
2022 General Plan and Housing Element Annual Progress Report RECOMMENDATION:
1. Receive and file the 2022 General Plan and Housing Element Annual Progress Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 2022 Housing Element Annual Progress Report Attachment 2 Housing Successor Annual Progress Report
B.
Sign Regulations Update
RECOMMENDATION:
1. Receive report regarding the City’s current Municipal Code sign regulations and changes in State/Federal laws.
2. Provide comments and direction to staff regarding any desired revisions to the City’s Municipal Code related to sign regulations.
3. Find that this action is not a project as defined by the California Environmental Quality Act.
Staff Report
03-14-23 Supplemental Information Packet
Att 1 Sign Regulations TOMC Title 9 Article 23
C.
Campaign Contribution Update
RECOMMENDATION:
1. Receive report regarding the City’s campaign contribution limits regulations and provide direction to staff regarding campaign contributions.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
Staff Report
ATT 1 TOMC Contribution Limits and Disclosure Requirements
14. COMMITTEE/COMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS: None
17. CITY MANAGER:
A.
Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn to Regular Meeting April 4, 2023 Agenda Post Date/Time: March 9, 2023, 5:00P.M.
CCD:610-40\h:\common\agenda\2023\03-14-23.docx