CCD:610-10\cmr\H:\COMMON\Council\StdsofOp\2023\031423 Mtg Proc Attach #2.docx
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF THOUSAND OAKS REVISING
GUIDELINES FOR PUBLIC INPUT AT CITY
COUNCIL MEETINGS AND RESCINDING
RESOLUTION NO. 2011-067
WHEREAS, in order to have fair, productive and effective public meetings of the City Council at which the City’s business can be completed, there must be standards establishing the time limits for public speakers and setting forth responsibilities as to enforcing such during a meeting; and WHEREAS, City Council’s intent is to establish these public input guidelines for that purpose; and
NOW, THEREFORE, the City Council of the City of Thousand Oaks does resolve as follows:
Section 1. Superseded Prior Guidelines. City Council Resolution No. 2011-067 is hereby rescinded and superseded by this Resolution.
Section 2. General Public Comments.
Description Public Speaker Time Limitation
City Manager Reports 3 Minutes Each
Closed Sessions 3 Minutes Each
Committee/Commission/Board Reports 3 Minutes Each
Consent Calendar 3 Minutes (to address entire
Consent Calendar)
Council Issues/Recommendations 3 Minutes Each
Department Reports 3 Minutes Each
Public Comments 3 Minutes Each
Public Notices 3 Minutes Each
City Council as Successor Agency to
Thousand Oaks Redevelopment Agency
Reports
3 Minutes Each
Study Sessions 3 Minutes Each (or 2 minutes each
if 16+ speakers)
ATTACHMENT #2
CCD:610-10\cmr\H:\COMMON\Council\StdsofOp\2023\031423 Mtg Proc Attach #2.docx
Based on overall number of Speaker Cards for Public Comments remaining at 6:45 p.m., the Mayor may postpone any remaining Public Comments until later in the meeting.
Section 3. Representative of Group in Attendance. The Mayor may allow a representative of a group to speak for additional minutes in lieu of and on behalf of individual speakers from the group present at the meeting.
Section 4. Public Hearings.
Description Public Speaker Time Limitation
Public Hearings:
Applicant 15 Minutes
5 Minute Rebuttal
Applicant/Appellant
(when appellant is also applicant)
15 Minutes
5 Minute Rebuttal
Appellant (when not Applicant)
Applicant
Appellant
Applicant
(in this order)
15 Minutes
15 Minutes
5 Minute Rebuttal
5 Minute Rebuttal
Remaining Speakers
1-5 Speakers 5 Minutes Each
6-10 Speakers 4 Minutes Each
11-15 Speakers 3 Minutes Each
16+ Speakers 2 Minutes Each
Section 5. Relevancy. Presentations under Public Comments are limited to items within the subject matter jurisdiction of the City. The Mayor may provide feedback to assist any speaker from straying into areas over which the City has no control or jurisdiction.
Section 6. Statement Cards. In lieu of speaking on an item, Written Statement Cards are encouraged and will be accepted on any agenda item.
Section 7. Prepared Written Statements. Submission of advance comments in writing to the City Manager for distribution to City Council are encouraged in lieu of lengthy verbal presentations and aids in City Council review of input prior to meeting.
Section 8. Guidelines and Not Rules. The time limits set forth in this resolution are guides only established per Government Code §54954.3(b) [the “Brown Act”] and not procedural mandates, requirements or laws of the City, and CCD:610-10\cmr\H:\COMMON\Council\StdsofOp\2023\031423 Mtg Proc Attach #2.docx
thus any deviation from these guidelines does not limit or affect the jurisdiction, power or final decision of the City Council on any decision, permit or entitlement.
These guidelines are not the sole rules governing meetings of City Council. On occasion, it may be necessary for the Mayor to use their discretion to adjust speaker times in order to effectively manage City Council meeting or under special circumstances.
PASSED AND ADOPTED this 14th day of March, 2023, by the following vote:
Ayes:
Noes:
Absent:
________________________________
Kevin McNamee, Mayor
City of Thousand Oaks
ATTEST/CERTIFY:
___________________________________
Laura B. Maguire, City Clerk
Date Attested: ___________________
APPROVED AS TO FORM:
Office of the City Attorney
___________________________________
Tracy M. Noonan, City Attorney
APPROVED AS TO ADMINISTRATION:
____________________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.