ATTACHMENT #3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS ESTABLISHING THE
TRAFFIC AND TRANSPORTATION ADVISORY
COMMISSION (RESCINDING RESOLUTION
NO. 2017-001)
WHEREAS, the City Council originally established the Traffic and Transportation Advisory Commission on November 16, 1993 (Resolution No. 93- 231) to meet on a regular basis to identify, discuss, and forward recommendations regarding traffic and transportation concerns to the City Council; and WHEREAS, on June 25, 1996, the City Council, per Resolution No. 96-132, revised the number of Commission members from nine to seven; and WHEREAS, on April 27, 2004, the City Council, per Resolution No. 2004- 062, established an appeal fee to be charged to persons aggrieved by decisions made by the Traffic and Transportation Advisory Commission; and WHEREAS, on December 14, 2004, the City Council, per Resolution No. 2004-245, rescinded Resolution No. 96-132 and revised provisions for Commission Officers, Meetings, Rules and Appeal Process; and WHEREAS, on June 7, 2005, the City Council, per Resolution No. 2005- 086, rescinded Resolution No. 2004-245 and revised provisions for Commission Composition and Organization; and
WHEREAS, on April 19, 2006, the City Council, per Resolution No. 2006- 094, rescinded Resolution No. 2005-086 and restructured the Traffic and Transportation Advisory Commission from seven members to five; and WHEREAS, on June 25, 2013, the City Council, per Resolution No. 2013- 046, rescinded Resolution No. 2006-094 and changed meeting start times from 7:30 p.m. to 6:30 p.m. and integrated language that is consistent with Resolution No. 2011-066 (Revised Standards of Operation Governing Conduct of City Council and City Standing Committees, Commissions and Boards); and WHEREAS, on January 10, 2017, the City Council, per Resolution No. 2017-001 rescinded Resolution No. 2013-043 and changed meeting start times from 6:30 p.m. to 6:00 p.m. to achieve consistency with meeting start times of the City Council and other City Committees/Commissions; and DPW: 115-01\ev\Council\2023\031423\Traffic Commission Meeting Date Resolution Att 3t.docx
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WHEREAS, in January 2023, the Conejo Valley Unified School District (CVUSD) changed its governing board meeting schedule to the first and third Wednesdays of the month, resulting in a conflict with the Traffic and Transportation Advisory Commission meeting on the third Wednesday of the month; and WHEREAS, in order to continue to provide open and responsive leadership to the City residents and increase public access to both the Conejo Valley Unified School District governing board meetings and Traffic and Transportation Advisory Commission meetings, on February 15, 2023, the Traffic and Transportation Advisory Commission voted 3-0 to recommend to the City Council that the future Traffic and Transportation Advisory Commission meeting dates be changed from the third Wednesday of each month to the fourth Wednesday of each month.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Thousand Oaks as follows:
Section 1. Rescind Prior Resolution.
Council Resolution No. 2017-001 is hereby rescinded and superseded by this Resolution.
Section 2. Establishment and Name.
There is hereby formally established a Traffic and Transportation Advisory Commission to serve as an advisory Commission to the City Council.
Section 3. Function and Duties.
The purpose of the Traffic and Transportation Advisory Commission is to act in an advisory capacity to the City Council relative to traffic and transportation issues.
The function and duties of the Traffic and Transportation Advisory Commission are as follows:
•To gather and review information relating to traffic issues. •To identify traffic problems and needs of the residents. •To develop and recommend local and regional transportation needs and proposed solutions to the City Council.
The Traffic and Transportation Advisory Commission may submit progress reports to the City Council on their activities, other periodic reports deemed appropriate, and any transportation and traffic recommendations that the City Council may need to approve or act on. The Traffic and Transportation Advisory Commission may submit an annual report to the City Council on their activities.
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Section 4. Composition and Organization.
The Traffic and Transportation Advisory Commission shall consist of five (5) members each nominated by a Councilmember subject to approval by a majority of the City Council. The nomination process shall be governed pursuant to the Maddy Act (Government Code Sections 54970 thru 54974).
Members shall be residents of the City but shall not be officials or employees of the City.
Commission terms shall expire at the end of the nominating Councilmember's term. A majority of members of the Traffic and Transportation Advisory Commission, regardless of vacancies, shall constitute a quorum, and a simple majority of those present shall be required to pass a motion unless otherwise required by law or the Municipal Code.
In the absence of specific rules of order and procedure, the conduct of meetings shall be governed by Mason's Manual of Legislative Procedure. However, the failure to follow any procedural rule shall not be considered jurisdictional and shall not jeopardize or invalidate any decision. No citizen shall serve more than two consecutive terms unless their expertise is particularly valuable or if other qualified citizens have not applied.
Each Councilmember shall have the power to nominate a Commission member to fill a vacancy created by the death, removal, resignation or inability to perform Commissioner's duties. All such appointments shall be subject to the approval of the City Council. The term of such a Commissioner appointed to fill a vacancy shall expire at the end of the nominating Councilmember's term.
Section 5. Officers, Meetings and Rules.
The Traffic and Transportation Advisory Commission shall hold public meetings on the fourth Wednesday of each month at 6:00 p.m. Members shall notify the Chair and assigned City staff to advise in advance of absences. If a member misses three (3) regular meetings in any twelve-month period, the Commissioner will be advised in writing that they may be removed from office by the City Council. The Traffic and Transportation Advisory Commission shall annually elect a Chair and Vice Chair and such other officers deemed necessary. Regular meetings of the Traffic and Transportation Advisory Commission shall be open to the public and Agendas posted pursuant to the Brown Act (Government Code Sections 54950 thru 54963). Meetings shall not be held during the month of August unless directed by City Council.
Summary Notes of all meetings shall be available to the public for review and copying.
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Section 6. Funding, Expenditures and Assistance.
The individual members of the Traffic and Transportation Advisory Commission shall receive no compensation for their services. Members, however, shall be entitled to reimbursement for reasonable and necessary expenditures incurred from activities performed within the course and scope of duties for the Traffic and Transportation Advisory Commission.
The Traffic and Transportation Advisory Commission may request and receive reasonable assistance from City staff in terms of clerical help, reprographic services, meeting space and professional assistance. Any project utilizing over 20 hours of staff time requires advanced City Council approval. Any requests for financial assistance shall be submitted by City staff on behalf of the Traffic and Transportation Advisory Commission and processed through the normal City budgeting process.
Section 7. Appeal Process.
Pursuant to Section 1-4.02 of the Thousand Oaks Municipal Code, any person wishing to appeal a decision of the Traffic and Transportation Advisory Commission shall file a written appeal with the City Clerk Department via the Public Works Traffic Engineering Division Manager within 14 calendar days of the Traffic and Transportation Advisory Commission decision. The matter will be referred to the City Council at the earliest reasonable and available date, which shall be generally within 90 days of the appeal filing. The appeal fee is set by Resolution and shall be paid with the filing of a written appeal. The appeal fee may be DPW: 115-01\ev\Council\2023\031423\Traffic Commission Meeting Date Resolution Att 3t.docx
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reimbursed by the City Council if the City Council rules in favor of the appellant. If approved by the City Council, the reimbursed appeal fee is to be returned to the appellant filing the appeal within approximately 30 calendar days.
PASSED AND ADOPTED this 14th day of March 2023, by the following vote:
Ayes:
Noes:
Absent:
________________________________
Kevin McNamee, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
________________________________
Laura B. Maguire, City Clerk
Date Attested: ____________________
APPROVED AS TO FORM:
Office of the City Attorney
________________________________
Noel Doran, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.