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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California April 4, 2023
CALL TO ORDER: Regular Session - 5:00 p.m.
Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Taylor, Adam, and Mayor McNamee present in chambers, and Councilmember Newman present via video conference. Councilmember Engler absent.
Also present: Assistant City Manager Ingrid Hardy, City Attorney Tracy M. Noonan, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/ Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Sustainability Analyst Rod Cordova, Office Supervisor Michelle McMurtry, Senior Planner Nizar Slim, Planning Division Manager Stephen Kearns, Senior Engineer Brad Bussell, Senior Engineer Jim Mashiko, Budget Officer Brent Sakaida, Deputy Public Works Director John Minkel, Sustainability Division Manager Helen Cox, Engineering Division Manager Shamir Shahamiri, Facilities Manager Liz Perez, Assistant City Attorney David Womack, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. PUBLIC COMMENTS: Comments on Closed Session items only Speaker/ Written Statement: None.
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Government Code section 54956. 9(d)(2) - 1 case. See attached correspondence.
City Attorney Noonan announced Closed Session held at 5:00 p.m.
5. CLOSED SESSION REPORT: City Attorney Noonan announced there was nothing to report at 6: 00 p.m.
6. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 April 4, 2023
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Proclamation for Arbor Earth Day
Mayor McNamee presented proclamation recognizing Arbor - Earth Day to Sustainability Analyst Cordova.
B. Business Recognition Program
Mayor McNamee announced that this recognition would be rescheduled to a later date.
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 066/ 067)
Speakers: Robert Ayers, Thousand Oaks; Danielle Borja, President and CEO Greater Conejo Valley Chamber of Commerce.
Written Statements: None
Additional information supplemental packet.
Assistant City Manager Hardy addressed public comments.
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 15, 2023, March 22, 2023, and March 29, 2023; approve April 5, 2023, April 12, 2023, and April 19, 2023, subject to review and ratification Motion by Mavor Pro Tern Adam to aoorove staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Enaler
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 April 4, 2023
10. CONSENT CALENDAR: ( Continued)
B. Minutes of City Council meeting of March 14, 2023
RECOMMENDATION:
Approve
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Mince — Kinnc
Absent — tngler
C. Library Technology Infrastructure
RECOMMENDATION:
1. Approve purchase of Alletra Storage Area Network from Evocative ( Los Angeles, CA) in the amount of $ 49, 644. 64.
2. Approve Budget Appropriation transfer and expenditure in the amount of 49, 645 from A/ C # 110- 7330- 673- 3300 ( Equipment under $ 5000) to A/ C # 110- 7330- 673- 8400 ( Equipment over $ 5, 000).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Enaler
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 April 4, 2023
10. CONSENT CALENDAR: ( Continued)
D. Unit W Wastewater Interceptor Capital Improvement Project ( CI 5445) RECOMMENDATION:
1. Reject all bids received on March 1, 2023.
2. Authorize staff to re -advertise the project for new construction bids following a value engineering evaluation.
3. CEQA: A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Nnac — Nnna
Absent — Engler
E. Information Technology Equipment Replacement
RECOMMENDATION:
1. Authorize expenditure for CompuWave and C D W Government, Inc. in an amount not - to - exceed $ 250, 000 in FY 2022- 23 for computer desktops, laptops, tablets, wireless access points, switches, and firewall replacements from A/ C 001- 3410- 612- 33- 00 ( Equipment Less than $ 5, 000).
2. Approve budget appropriation transfer in the amount of $ 50, 000 from A/ C # 001- 3410- 612- 84- 00 ( Equipment $ 5, 000 or More) to A/ C # 001- 3410- 612- 33- 00 Equipment Less than $ 5,000) for FY 2022- 23 computer equipment purchases.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Nnac — Nnna
Absent — Engler
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 April 4, 2023
10. CONSENT CALENDAR: ( Continued)
F. ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING SECTIONS 1- 8. 106, 1- 8. 108, 1- 8. 110, 1- 8. 113, 1-
8. 114, 1- 8. 115, 1- 8. 117, 1- 8. 124, 1- 8. 125, 1- 8. 126 OF MUNICIPAL CODE REGARDING COUNCIL MEETINGS AND PROCEDURES ( Introduced 3/ 14/ 23; 5- 0)
ORD. NO. 1711- NS
RECOMMENDATION:
Adopt
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Engler
11. PUBLIC HEARINGS:
A. Municipal Code Amendment to Repeal Residential Resale Requirements ( MCA- 2023- 70002)
ORDINANCE REPEALING CHAPTER 12 OF TITLE 8 OF THE THOUSAND
OAKS MUNICIPAL CODE RELATING TO REPORTS OF RESIDENTIAL
RECORDS ( MCA 2023- 70002)
1ST READING
RECOMMENDATION:
1. Find that the action is exempt from the California Environmental Quality Act CEQA) pursuant to Section 15061( b)( 3), Common Sense Exemption.
2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve MCA- 2023- 70002 amending the Thousand Oaks Municipal Code ( TOMC) by repealing Chapter 12 of Title 8, and hold the Chapter placement for future use.
Hearing, advertised as required by law, opened to consider item. Presented by Office Supervisor McMurtry. Community Development Director Parker available for questions.
Speakers: Tim McDougall, Conejo Simi Moorpark Association of Realtors.
Written Statements: None.
Mayor McNamee closed the public hearing.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 April 4, 2023
11. PUBLIC HEARINGS: ( Continued)
A. Municipal Code Amendment to Repeal Residential Resale Requirements ( MCA- 2023- 70002) ( Continued)
Motion by Mavor Pro Tern Adam to aaarove staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes — None
Absent — Engler
B. Proposed 27- unit Apartment Complex Expansion
RESOLUTION APPROVING A GENERAL PLAN AMENDMENT; SPECIFIC PLAN AMENDMENT; RESIDENTIAL PLANNED DEVELOPMENT PERMIT; DEVELOPMENT AGREEMENT; PROTECTED TREE PERMIT; AND ADOPTION
OF NEGATIVE DECLARATION FOR THE USE OF CERTAIN PROPERTY
WITHIN SAID CITY AT RANCHO CONEJO BOULEVARD AND CORPORATE CENTER DRIVE ( APN # 667- 0- 173- 025) ADJACENT AND TO THE NORTH OF 1300 RANCHO CONEJO BOULEVARD ( APPLICATIONS: 2020- 70026- LU; 2020- 70027- SPA; 2021- 70019- RPD; 2022- 70511- DAGR; 2022- 70626- PTP; and 2021- 70893- ND ( SHAPELL PROPERTIES, INC.)
RES. NO. 2023- 009
ORDINANCE APPROVING A DEVELOPMENT AGREEMENT WITH SHAPELL PROPERTIES, INC., RELATING TO THE DEVELOPMENT OF PROPERTY
LOCATED AT RANCHO CONEJO BOULEVARD AND CORPORATE CENTER DRIVE ( APN 667- 0- 173- 025) ADJACENT TO AND NORTH OF 1300 RANCHO
CONEJO BOULEVARD, THOUSAND OAKS, CALIFORNIA ( DEVELOPMENT AGREEMENT 2022- 70511- DAGR)
1ST READING
RECOMMENDATION:
1. Adopt resolution to:
a. adopt the Negative Declaration 2021- 70893- ND in accordance with the California Environmental Quality Act; and,
b. amend the General Plan designation of Industrial to High -Density Residential 2020- 70026- LU; and
c. amend Specific Plan land -use map of Specific Plan 07 to assign a residential land -use category to the site ( currently Industrial) 2020- 70027- SPA; and d. approve the Residential Planned Development Permit ( 2021- 70019- RPD) to construct three ( 3) two- story buildings consisting of a total of 27 apartment units as an extension of the existing Arroyo Villa apartment complex adjacent to the north; and
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 April 4, 2023
11. PUBLIC HEARINGS: ( Continued)
B. Proposed 27- unit Apartment Complex Expansion ( Continued) RECOMMENDATION: ( Continued)
e. allow minor encroachment within the protected zone of one ( 1) coast live oak Quercus agrifolia) and two ( 2) California sycamore ( Platanus racemosa) trees, located off -site but within potential areas of disturbance Protected Tree Permit 2022- 70626- PTP.
2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 2022- 70511- DAGR.
Hearing, advertised as required by law, opened to consider item. Presented by Senior Planner Slim. Community Development Director Parker, Chief Assistant City Attorney Hehir, and Planning Division Manager Kearns responded to questions. Senior Engineer Bussell and Senior Engineer Mashiko available for questions. Additional information supplemental packet.
Speakers: Doug Griffith, Applicant Representative; Jackson Piper, Newbury Park; Faith Grant, Thousand Oaks; Kat Selm, Thousand Oaks; Tim McDougall, President Conejo Simi Moorpark Association of Realtors; Danielle Borja, President and CEO Greater Conejo Valley Chamber of Commerce.
Written Statements: None.
Mayor McNamee closed the public hearing.
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
NnPc — Nnna
Absent — Engler
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 April 4, 2023
12. STUDY SESSIONS
A. Proposed FY 2023- 24 and FY 2024- 25 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 2023- 24 and FY 2024- 25 Capital Improvement Program ( CIP) Budget.
2. Schedule a public hearing for June 6, 2023, for adoption of the FY 2023- 24 and FY 2024- 25 Operating and CIP Budget.
3. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Proposed FY 2023- 24 and FY 2024- 25 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Finley responded to questions. Budget Officer Sakaida, Deputy Public Works Director Minkel, Sustainability Division Manager Cox, Engineering Division Manager Shahamiri, and Facilities Manager Perez available for questions.
Speaker/ Written Statement: None.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Enaler
13. DEPARTMENT REPORTS:
A. Consideration of Transition to District - Based Elections Pursuant to the California Voting Rights Act
RECOMMENDATION:
1. Consider the information presented in the staff report and any public testimony and provide direction to the City Attorney on whether to begin the process to transition to district - based elections, the number of districts to consider, and whether to bring back a resolution of intention to transition to City Council Districts pursuant to California Elections Code Section 10010( e)( 2) for action at the next City Council meeting.
2. Find that this action does not constitute a project as identified in the California Environmental Quality Act.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 April 4, 2023
13. DEPARTMENT REPORTS: ( Continued)
A. Consideration of Transition to District - Based Elections Pursuant to the California Voting Rights Act ( Continued)
Presented by Assistant City Attorney Womack. City Attorney Noonan, City Clerk Maguire, and Doug Johnson of National Demographics Corporation, available for questions. Additional information supplemental packet.
Speakers: Sally Hibbits, Thousand Oaks; Vallerie Aguilar Quintanilla, city of residence unknown; Nelson Buss, Thousand Oaks; Chaise Rasheed, Thousand Oaks; Carol CJ Keavney, Newbury Park; Sue Gunther, Newbury Park.
Written Statements: None.
Motion by Councilmember Taylor to direct staff to begin the process to transition to district -based elections, create five districts, and bring back a resolution of intention to transition to district - based elections at the next City Council meeting.
Passed 4- 0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Enaler
B. Retired Annuitant Appointment
RECOMMENDATION:
1. Approve appointment of Cynthia M. Rodriguez as a retired annuitant hourly employee.
2. Approve budget transfer and authorize expenditure in the amount of $ 30, 000 from A/ C # 001- 2310- 612- 1010 ( General Fund - City Clerk Permanent Employee/ Regular Pay) to A/C # 001- 2110- 611- 1210 ( General Fund - City Clerk Temporary/ Hourly Employee/ Regular Pay).
3. Find that this action does not constitute a project as identified in the California Environmental Quality Act ( CEQA).
Presented by Human Director Giles.
Speaker/ Written Statement: None.
Motion by Mavor Pro Tern Adam to aoorove staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Newman, Taylor, Adam, McNamee
Noes— None
Absent — Engler
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 April 4, 2023
14. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
16. COUNCIL ISSUES/ RECOMMENDATIONS: None.
17. CITY MANAGER:
A. Announcements and upcoming issues
Assistant City Manager Hardy provided an update on the April 25, 2023, City Council meeting.
18. PUBLIC NOTICES: None.
19. ADJOURNMENT: City Council adjourned at 8:30 p.m. to Regular Meeting on April 25, 2023.
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of ThousandOaks City CouncilAttest:
DocuSigned
by: Laura
B. Maguire, City ClerkCity
of ThousandOaks City CouncilAGENDA
POSTED: March 30, 2023 MINUTES
APPROVED: April 25, 2023 The
presenceof electronicsignature certifies that the foregoingis a trueand correctcopy as approvedby theCity of Thousand Oaks City Councilon the datecited above. CCD:
610- 40\ h:\ common\mi nutes\2023\ 04- 04- 23. docx