Agenda packet — Thousand Oaks City Council, April 25, 2023 (part 1 of 6)

City Council
REGULAR MEETING
Tuesday, April 25, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.

Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).

PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.

CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.

JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify April 5, 2023, April 12, 2023 and April 19, 2023; approve April, 26, 2023, and May 3, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 4, 2023
RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

1. Approve a professional services agreement with Meridian Consultants, LLC, (Meridian) of Thousand Oaks, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a MixedUse Project located at 500 East Thousand Oaks Boulevard, with an agreement term May 1, 2023, through May 1, 2025, for $127,795 and additional services of $44,728 for a total nottoexceed amount of $172,523.

2. Authorize budget appropriation and expenditure in a nottoexceed amount of $172,523 from A/C #00142104474000 (Charges for Services – Planning Fees/Permit) to A/C #00142106415947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

1. Award service contract to Sunbelt Controls, Inc., of Azusa, CA, for Automated Logic Building Automation Software (BAS) Services at various Cityowned facilities effective May 1, 2023, and ending April 30, 2026, with two oneyear options to extend the agreement. The nottoexceed amount is $272,173 over the lifetime of the contract, which includes $100,428 for base contract services and $171,745 reserve for additional services and optional contract years four and five.

2. Award service contract to ACCO Engineered Systems, Inc. of Thousand Oaks, CA, (ACCO) for Building Mechanical Systems Services at various Cityowned facilities effective May 1, 2023, and ending April 30, 2026, with two oneyear options to extend the agreement. The nottoexceed amount is $1,963,230 over the lifetime of the contract, which includes $560,748 for base contract services and $1,402,482 reserve for additional services and optional contract years four and five.

3. Award service contract to Mesa Energy Systems, Inc., DBA Emcor Services Mesa Energy, of Thousand Oaks, CA (Mesa), for Building Mechanical Systems Services at the Municipal Service Center and Hill Canyon Treatment Plant effective May 1, 2023, and ending April 30, 2026, with two oneyear options to extend the agreement. The nottoexceed amount is $558,854 over the lifetime of the contract, which includes $196,522 for base contract services and $362,332 reserve for additional services and optional contract years four and five.

4. Award service contract to Siemens Industry, Inc. of Cypress, CA (Siemens), for Desigo BAS Services at the Grant Brimhall and Newbury Park Branch Libraries effective May 1, 2023, and ending April 30, 2026, with two oneyear options to extend the agreement. The nottoexceed amount is $237,690 over the lifetime of the contract, which includes $106,540 for base contract services and $131,150 reserve for additional services and optional contract years four and five.

5. Authorize expenditure in the total amount of $91,994 from various General Fund (001) accounts for remaining FY 202223 budget cycle for May and June 2023 combined contract services. A full account breakdown is outlined in the staff report.

6. Approve budget appropriation and authorize expenditure in the total amount of $120,000 in FY 202223 from A/C #00100003111000 (General Fund Fund Balance) to the following accounts: $60,000 to A/C #00135706125621 (Contracted Services – HVAC), $20,000 to A/C #00135746775621 (Contracted Services – HVAC) and $40,000 to A/C #00135926315621 (Contracted Services – HVAC).

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

1. Adopt resolution discontinuing a Level 3 Water Supply Shortage, rescinding Resolution No. 2023007, and declaring that Permanent and Level 1 Water Conservation measures be in effect pursuant to Municipal Code Section 102.1104.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

1. Approve the fifth amendment to Contract No. 122672019 for professional Building and Planning consulting services with CSG Consultants, Inc. (CSG), effective through June 30, 2023, to add $300,000 with a revised nottoexceed amount of $1,025,000 over the lifetime of the agreement.

2. Approve budget appropriation transfer and expenditure in the amount of $300,000 from the following accounts: $185,000 from A/C #00140106415699 (Community Development, Building, Consultant Services / Other) and $115,000 from A/C #001 42106415699 (Planning Consultant Services / Other) to A/C #00161106425010 (Building, Temporary Help/ Temporary Agency Services).

3. Find that this action is not a project as defined under the California Environmental Quality Act.

G. Transition to Districtbased Elections
RESOLUTION DECLARING INTENT TO TRANSITION FROM ATLARGE TO DISTRICTBASED ELECTIONS PURSUANT TO ELECTIONS CODE SECTION 10010(e)(3)(A) FOR CITY COUNCIL ELECTIONS, TO INITIATE PROCEDURES AND IMPLEMENTATION OF DISTRICTBASED ELECTIONS FOR CITY

COUNCILMEMBERS
RECOMMENDATION:

1. Adopt resolution declaring the City’s intention to transition from atlarge to district based elections and initiate procedures and implementation of districtbased elections for City Councilmembers.

2. Approve budget appropriation and expenditure in an amount not to exceed $75,000 from A/C #00100003111000 (General Fund, Fund Balance) to A/C #001 08306465699 (Public Information Contracted Services).

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

ORDINANCE REPEALING CHAPTER 12 OF TITLE 8 OF THE THOUSAND OAKS MUNICIPAL CODE RELATING TO REPORTS OF RESIDENTIAL RECORDS (MCA 202370002) (Introduced 4/4/23; 40, Engler absent)
ORD. NO. 1712NS
RECOMMENDATION:

Adopt
L. ORDINANCE FOR SECOND READING:

ORDINANCE APPROVING A DEVELOPMENT AGREEMENT WITH SHAPELL PROPERTIES, INC., RELATING TO THE DEVELOPMENT OF PROPERTY LOCATED AT RANCHO CONEJO BOULEVARD AND CORPORATE CENTER DRIVE (APN 6670173025) ADJACENT TO AND NORTH OF 1300 RANCHO CONEJO BOULEVARD, THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270511DAGR)(Introduced 4/4/23; 40, Engler absent) ORD. NO. 1713NS
RECOMMENDATION:

Adopt

11. PUBLIC HEARINGS:

A. Proposed 73Unit Apartment Complex – Long Court
RESOLUTION DETERMINING PROJECT IS CATEGORICALLY EXEMPT FROM CEQA AND APPROVING GENERAL PLAN AMENDMENT; DEVELOPMENT
PERMIT; DEVELOPMENT AGREEMENT; PROTECTED TREE PERMIT FOR USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 88 LONG COURT [APN #6690 202260) (APPLICATIONS: 202170182LU; 202270269DP; 202270535PTP; AND 202270822DAGR (SJG LONG INVESTMENT)]
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR)
1ST READING
RECOMMENDATION:

1. Adopt resolution to:
a. find the project is Categorically Exempt from the California Environmental Quality Act ( CEQA) Guidelines pursuant to Class 32 Section 15332 InFill Development Projects and Section 15061(b)(3) Common Sense Exemption; and b. approve Development Permit 202270269DP, General Plan Amendment 2021 70182LU, and Protected Tree Permit 202270535PTP, and 202270822DAGR.

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

1. Find that the federally funded activities related to the FY 202324 Community Development Block Grant (CDBG) Action Plan qualify for a Categorical Exemption under the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15301, Existing Facilities, and Section 15061(b)(3), Common Sense Exemption.

2. Find that the federally funded activities related to the FY 202324 CDBG Action Plan qualify for the following National Environmental Policy Act (NEPA) exemptions:
a) “Categorically Excluded Subject to 58.5 Statutory Worksheets” and activities are categorically excluded and subject to 24 CFR 58.35(a)(3)(ii) and converted to exempt under 24 CFR 58.34(a)(12); b) “Categorically Excluded Not Subject to 58.5” and are exempt under 24 CFR 58.35(b)(2) or 24 CFR 58.34(a)(4); and c) exempt from determination under 24 CFR 58.34(a)(3).

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

4. Authorize City Manager to adjust the proposed allocations if HUD revises the amount of the City’s FY 202324 CDBG grant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 202324 CDBG Action Plan.

C. Proposed 2023 Citywide User Fees
RESOLUTION APPROVING AND ADOPTING 2023 USER FEES, FINES, PENALTIES, RATES, AND ASSESSMENTS, WHICH INCLUDES NON
COMPLIANCE FEES
RESOLUTION INCREASING TRAFFIC DEVELOPMENT IMPACT FEES BY CONSTRUCTION COST INDEX
RESOLUTION APPROVING AND ADOPTING 2023 POLICE FACILITIES DEVELOPMENT FEE
RECOMMENDATION:

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

A. Lynn Road CI 5660 and Hillcrest Drive CI 5682 Bike Lanes and Pedestrian Improvements
RESOLUTION APPROVING COOPERATIVE AGREEMENT NO. 075302 WITH STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR
COMPLETION OF PROJECT INITIATION DOCUMENT (PID) FOR CONSTRUCTION OF SEPARATED CLASS IV BIKE LANES AND PEDESTRIAN IMPROVEMENTS PROJECT, CROSSING US HIGHWAY 101 NORTH BOUND AND SOUTH BOUND ON LYNN ROAD (CI 5660)
RESOLUTION AUTHORIZING FILING OF CLAIM WITH VENTURA COUNTY TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR BICYCLE AND/OR PEDESTRIAN PURPOSES FOR FISCAL YEAR 202223
RECOMMENDATION:

1. Adopt resolution approving Cooperative Agreement No. 075302 with the State of California Department of Transportation (Caltrans) for the Lynn Road Bike Lanes and Pedestrian Improvements Project (CI 5660).

2. Adopt resolution authorizing staff to file a claim with the Ventura County Transportation Commission (VCTC) for FY 202223 Transportation Development Act (TDA) Article 3 bicycle/pedestrian funds in the amount of $175,000.

3. Authorize acceptance of the following grants: Congestion Mitigation and Air Quality (CMAQ) Grant in the amount of $2,511,595 from the Federal Highway Administration, Active Transportation Program (ATP) Cycle 6 Grant in the amount of $2,602,000 from the California Department of Transportation (Caltrans), and Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian Grant in the amount of $175,000 from the Ventura County Transportation Commission (VCTC) for the Lynn Road Bike Lanes and Pedestrian Improvements Project (CI 5660).

4. Authorize acceptance of the following grants: CMAQ Grant in the amount of $433,797 from the Federal Highway Administration, and ATP cycle 6 Grant in the amount of $2,350,000 from Caltrans for the Hillcrest Drive Bike Lanes and Pedestrian Improvements Project (CI 5682).

5. Approve budget appropriation in the amount of $5,288,595; $2,511,595 from A/C #18300004384200 (Federal Grants/Other) to A/C #18353106318300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements), $2,602,000 from A/C #183 00004359900 (Other Revenue from State/Other Reimbursements) to A/C #183 53106318300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements), and $175,000 from A/C #13600004330000 (Intergovernmental Revenue/Gas Tax) to A/C #13653106318300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements).

6. Approve budget appropriation in the amount of $2,783,797; $433,797 from A/C #18300004384200 (Federal Grants/Other) to A/C #18353106318300 (CI 5682, Hillcrest Drive Bike Lanes and Pedestrian Improvements) and $2,350,000 from A/C #18300004359900 (Other Revenue from State/Other Reimbursements) to A/C #18353106318300 (CI 5682, Hillcrest Drive Bike Lanes and Pedestrian Improvements).

7. Authorize expenditures in the amount of $150,000 from A/C #13653106318300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements) to Caltrans for Cooperative Agreement support cost to provide oversight of the Project Initiation Document for the Lynn Road Bike Lanes and Pedestrian Improvements (CI 5660).

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

CCD:61040\h:\common\agenda\2023\042523.docx
City Council
REGULAR MEETING
Tuesday, April 25, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.

If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.

Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:

Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:

There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.

1. CALL TO ORDER: 6:00 p.m.

2. ROLL CALL:

3. PUBLIC COMMENTS: Comments on Closed Session items only – None

4. CLOSED SESSION: None

5. CLOSED SESSION REPORT: None

6. PLEDGE OF ALLEGIANCE:

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
B. Interface Children & Family Services, 211 Department and Services Update

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Approve
C. 500 East Thousand Oaks Boulevard MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

D. Building Mechanical Systems Service Agreements
RECOMMENDATION:

7. Find that this action is not a project as defined under the California Environmental Quality Act.

E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 102.1104
RECOMMENDATION:

2. Find that this action is not a project as defined under the California Environmental Quality Act.

F. Building Professional Services Agreement
RECOMMENDATION:

3. Find that this action is not a project as defined under the California Environmental Quality Act.

COUNCILMEMBERS
RECOMMENDATION:

3. Find that this action is not a project as defined in the California Environmental Quality Act.

H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023003
RECOMMENDATION:

1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023003.

2. Find that this is not a project under the California Environmental Quality Act Guidelines.

I. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) RECOMMENDATION:

1. Authorize staff to advertise the Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.

2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.

J. Navigation Center Fee Waiver
RECOMMENDATION:

1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

K. ORDINANCE FOR SECOND READING:

Adopt
L. ORDINANCE FOR SECOND READING:

Adopt

11. PUBLIC HEARINGS:

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 202270822DAGR.

B. FY 202324 Community Development Block Grant Action Plan RECOMMENDATION:

3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 202324 CDBG Action Plan.

1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including NonCompliance Fees.

2. Adopt resolution approving Traffic Development Impact Fees.

3. Adopt resolution approving Police Facilities Development Fee.

4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

12. STUDY SESSIONS: None

13. DEPARTMENT REPORTS:

8. Find that this action is not a project as defined under the California Environmental Quality Act.

14. COMMITTEE/COMMISSION/BOARD REPORTS:

A. FY 202324 Community Events Grant Recommendations
RECOMMENDATION:

1. Approve Community Events Grants totaling $83,073.50.

2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.

3. Authorize expenditure in the amount of $83,073.50 in FY 202324 from A/C #001 11206115920 (CF2024, CEF Grants/Donations) for Community Events Grants.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

16. COUNCIL ISSUES/RECOMMENDATIONS:

A. Annual Federal Meetings 2023 National League of Cities Conference RECOMMENDATION:

1. Receive report.

2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).

17. CITY MANAGER:

A. Announcements and upcoming issues

18. PUBLIC NOTICES: None

19. ADJOURNMENT: Adjourn to Regular Meeting May 9, 2023 Agenda Post Date/Time: Apr 20, 2023, 5:00P.M.

CCD:61040\h:\common\agenda\2023\042523.docx

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California April 4, 2023

1. CALL TO ORDER: Regular Session - 5:00 p.m.

Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. ROLL CALL:

Present: Councilmembers Taylor, Adam, and Mayor McNamee present in chambers, and Councilmember Newman present via vi deo conference. Councilmember Engler absent.

Also present: Assistant City Ma nager Ingrid Hardy, City Atto rney Tracy M. Noonan, City Clerk Laura B. Maguire, Finance Director Ja ime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Sustainability Analyst Rod Cordova, Office Supervisor Michelle McMurtry, Senior Planner Nizar Slim, Planning Division M anager Stephen Kearns, Senior Engineer Brad Bussell, Senior Engineer Jim Mashiko, Budget Officer Brent Sakaida, Deputy Public Works Director John Minkel, Sustainability Division Manager Helen Cox, Engineering Division Manager Sham ir Shahamiri, Facilities M anager Liz Perez, Assistant City Attorney David Womack, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Tech nology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.

3. PUBLIC COMMENTS: Comments on Closed Session items only

Speaker/Written Statement: None.

4. CLOSED SESSION:

A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Go vernment Code section 54956.9(d)(2) - 1 case. See attached correspondence.

City Attorney Noonan announced Closed Session held at 5:00 p.m.

5. CLOSED SESSION REPORT: City Attorney Noonan announced there was nothing to report at 6:00 p.m.

6. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.

7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

None.

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 April 4, 2023

8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. Proclamation for Arbor Earth Day

Mayor McNamee presented proclamation recognizing Arbor -Earth Day to Sustainability Analyst Cordova.

B. Business Recognition Program

Mayor McNamee announced that this recognition would be rescheduled to a later date.

9. PUBLIC COMMENTS: To be heard before 6:45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)

Speakers: Robert Ayers, Thousand Oaks; Dani elle Borja, President and CEO Greater Conejo Valley Chamber of Commerce.

Written Statements: None

Additional information supplemental packet.

Assistant City Manager Hardy addressed public comments.

10. CONSENT CALENDAR:

A. General, Utilities, Golf Course, and Theatres Demands

RECOMMENDATION:

Ratify March 15, 2023, March 22, 2023, and March 29, 2023; approve April 5, 2023, April 12, 2023, and April 19, 2023, subject to review and ratification

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 April 4, 2023

10. CONSENT CALENDAR: (Continued)

B. Minutes of City Council meeting of March 14, 2023

RECOMMENDATION:

Approve

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

C. Library Technology Infrastructure

RECOMMENDATION:

1. Approve purchase of Alletra Stor age Area Network from Evocative (Los Angeles, CA) in the amount of $49,644.64.

2. Approve Budget Appropriation transfe r and expenditure in the amount of $49,645 from A/C #110-7330-67 3-3300 (Equipment under $5000) to A/C #110- 7330-673-8400 (Equipment over $5,000).

3. Find that this action is not a pr oject as defined under the California Environmental Quality Act.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 April 4, 2023

10. CONSENT CALENDAR: (Continued)

D. Unit W Wastewater Interceptor Capital Improvement Project (CI 5445)

RECOMMENDATION:

1. Reject all bids received on March 1, 2023.

2. Authorize staff to re-advertise the pr oject for new construction bids following a value engineering evaluation.

3. CEQA: A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

E. Information Technology Equipment Replacement

RECOMMENDATION:

1. Authorize expenditure for CompuWav e and C D W Government, Inc. in an amount not-to-exceed $250,000 in FY 2022- 23 for computer desktops, laptops, tablets, wireless access poi nts, switches, and firewall replacements from A/C #001-3410-612-33-00 (Equipment Less than $5,000).

2. Approve budget appropriation transfer in the amount of $50,000 from A/C #001- 3410-612-84-00 (Equipment $5,000 or More) to A/C #001-3410-612-33-00 (Equipment Less than $5,000) for FY 2022-23 computer equipment purchases.

3. Find that this action is not a project as def ined under the California Environmental Quality Act.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 April 4, 2023

10. CONSENT CALENDAR: (Continued)

F. ORDINANCE FOR SECOND READING:

ORDINANCE AMENDING SEC TIONS 1-8.106, 1-8.108, 1-8.110, 1-8.113, 1-

8.114, 1-8.115, 1-8.117, 1-8.124, 1-8.125, 1-8.126 OF MUNICIPAL CODE REGARDING COUNCIL MEETINGS AND PROCEDURES (Introduced 3/14/23; 5-0)
ORD. NO. 1711-NS

RECOMMENDATION:

Adopt

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

11. PUBLIC HEARINGS:

A. Municipal Code Amendment to Repeal Residential Resa le Requirements (MCA- 2023-70002)

ORDINANCE REPEALING CHAPTER 12 OF TITLE 8 OF THE THOUSAND

OAKS MUNICIPAL CODE RELATING TO REPORT S OF RESIDENTIAL RECORDS (MCA 2023-70002)
1ST READING

RECOMMENDATION:

1. Find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), Common Sense Exemption.

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve MCA-2023-70002 amending the Thousand Oaks Municipal Code (TOMC) by repealing Chapter 12 of Title 8, and hold the Chapter placement for future use.

Hearing, advertised as required by law, opened to consider item. Presented by Office Supervisor McMurtry. Community De velopment Director Parker available for questions.

Speakers: Tim McDougall, Conejo Simi Moorpark Association of Realtors.

Written Statements: None.

Mayor McNamee closed the public hearing.

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 April 4, 2023

11. PUBLIC HEARINGS: (Continued)

A. Municipal Code Amendment to Repeal Residential Resa le Requirements (MCA- 2023-70002) (Continued)

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

B. Proposed 27-unit Apartment Complex Expansion

RESOLUTION APPROVING A GENERA L PLAN AMENDMENT; SPECIFIC PLAN AMENDMENT; RESIDENTIAL PLANNED DEVELOPMENT PERMIT; DEVELOPMENT AGREEMENT; PROTECTED TREE PERMIT; AND ADOPTION

OF NEGATIVE DECLARATION FOR THE USE OF CERTAIN PROPERTY

WITHIN SAID CITY AT RANCHO CONEJO BO ULEVARD AND CORPORATE CENTER DRIVE (APN # 667-0-173-025) ADJACENT AND TO THE NORTH OF 1300 RANCHO CONEJO BOULEVARD (APPLICATIONS: 2020-70026-LU; 2020- 70027-SPA; 2021-70019-RPD; 2022-70511-DAGR; 2022-70626-PTP; and 2021- 70893-ND (SHAPELL PROPERTIES, INC.)
RES. NO. 2023-009

ORDINANCE APPROVING A DEVELO PMENT AGREEMENT WITH SHAPELL PROPERTIES, INC., RELA TING TO THE DEVELO PMENT OF PROPERTY

LOCATED AT RANCHO CONEJO BO ULEVARD AND CORPORATE CENTER DRIVE (APN 667-0-173-025) ADJACENT TO AND NORTH OF 1300 RANCHO

CONEJO BOULEVARD, TH OUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 2022-70511-DAGR)
1ST READING

RECOMMENDATION:

1. Adopt resolution to:
a. adopt the Negative Declaration 2021-70893-ND in accordance with the California Environmental Quality Act; and,
b. amend the General Plan designation of Industrial to High-Density Residential 2020-70026-LU; and
c. amend Specific Plan land-use map of Specific Plan 07 to assign a residential land-use category to the site (currently Industrial) 2020-70027-SPA; and d. approve the Residential Planned Development Permit (2021-70019-RPD) to construct three (3) two-story buildings consisting of a total of 27 apartment units as an extension of the existing Arroyo Villa apartment complex adjacent to the north; and

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 April 4, 2023

11. PUBLIC HEARINGS: (Continued)

B. Proposed 27-unit Apartment Complex Expansion (Continued)

RECOMMENDATION: (Continued)

e. allow minor encroachment within the protected zone of one (1) coast live oak (Quercus agrifolia) and two (2) California sycamore (Platanus racemosa) trees, located off-site but within potential areas of disturbance Protected Tree Permit 2022-70626-PTP.

2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development A
greement 2022-70511-DAGR.

Hearing, advertised as required by law, opened to consider item. Presented by Senior Planner Slim. Comm unity Development Director Parker, Chief Assistant City Attorney Hehir, and Planning Div ision Manager Kearns responded to questions. Senior Engineer Bussell and Seni or Engineer Mashiko available for questions. Additional information supplemental packet.

Speakers: Doug Griffith, Applicant Representative; Jackson Piper, Newbury Park; Faith Grant, Thousand Oaks; Kat Selm , Thousand Oaks; Tim McDougall, President Conejo Simi Moorpark Associ ation of Realtors; Danielle Borja, President and CEO Greater Conejo Valley Chamber of Commerce.

Written Statements: None.

Mayor McNamee closed the public hearing.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 April 4, 2023

12. STUDY SESSIONS

A. Proposed FY 2023-24 and FY 2024-25 Capi tal Improvement Program Budget Study Session

RECOMMENDATION:

1. Receive information on Proposed FY 2023-24 and FY 2024-25 Capital Improvement Program (CIP) Budget.

2. Schedule a public hearing for June 6, 2023, for adoption of the FY 2023-24 and FY 2024-25 Operating and CIP Budget.

3. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).

Proposed FY 2023-24 and FY 2024-25 Capi tal Improvement Program Budget Study Session presented by Finance Dire ctor Boscarino. Public Works Director Finley responded to questions. Budget Offic er Sakaida, Deputy Public Works Director Minkel, Sustainability Divis ion Manager Cox, Engineering Division Manager Shahamiri, and Facilities Manager Perez available for questions.

Speaker/Written Statement: None.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

13. DEPARTMENT REPORTS:

A. Consideration of Transition to District-Based Elections Pursuant to the California Voting Rights Act

RECOMMENDATION:

1. Consider the information presented in the staff report and any public testimony and provide direction to the City Attor ney on whether to begin the process to transition to district-based elections, th e number of district s to consider, and whether to bring back a resolution of intention to transition to City Council Districts pursuant to California Elec tions Code Section 10010(e)(2) for action at the next City Council meeting.

2. Find that this action does not constitute a project as identified in the California Environmental Quality Act.

Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 April 4, 2023

13. DEPARTMENT REPORTS: (Continued)

A. Consideration of Transition to District-Based Elections Pursuant to the California Voting Rights Act (Continued)

Presented by Assistant City Attorney Wo mack. City Attorney Noonan, City Clerk Maguire, and Doug Johnson of National Demographics Corporation, available for questions. Additional information supplemental packet.

Speakers: Sally Hibbits, T housand Oaks; Vallerie Aguilar Quintanilla, city of residence unknown; Nelson Buss, Thous and Oaks; Chaise Rasheed, Thousand Oaks; Carol CJ Keavney, Newbury Park; Sue Gunther, Newbury Park.

Written Statements: None.

Motion by Councilmember Taylor to direct staff to begin the process to transition to district-based elections, create five di stricts, and bring back a resolution of intention to transition to district-based elections at the next City Council meeting.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler

B. Retired Annuitant Appointment

RECOMMENDATION:

1. Approve appointment of Cy nthia M. Rodriguez as a retired annuitant hourly employee.

2. Approve budget transfer and authorize expenditure in the amount of $30,000 from A/C #001-2310-612-1010 (General Fund - City Clerk Permanent Employee/Regular Pay) to A/C #001-2110- 611-1210 (General Fund - City Clerk Temporary/Hourly Employee/Regular Pay).

3. Find that this action does not constitute a project as identified in the California Environmental Quality Act (CEQA).

Presented by Human Director Giles.

Speaker/Written Statement: None.

Motion by Mayor Pro Tem Adam to approve staff’s recommendation.

Passed 4-0 by the following vote:

Ayes – Newman, Taylor, Adam, McNamee
Noes – None
Absent – Engler
Item No.10B

DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 April 4, 2023

14. COMMITTEE/COMMISSION/BOARD REPORTS: None.

15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.

16. COUNCIL ISSUES/RECOMMENDATIONS: None.

17. CITY MANAGER:

A. Announcements and upcoming issues

Assistant City Manager Hardy provided an update on the April 25, 2023, City Council meeting.

18. PUBLIC NOTICES: None.

19. ADJOURNMENT: City Council adjourned at 8:30 p.m. to Regular Meeting on April 25, 2023.

____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:

____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council

AGENDA POSTED: March 30, 2023
MINUTES APPROVED:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

CCD:610-40\h:\common\minutes\2023\04-04-23.docx

Item No.10B

TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:April 25, 2023
SUBJECT: 500 East Thousand Oaks Boulevard Mixed-Use Project Environmental Review Consultant Contract
RECOMMENDATION:

1. Approve a professional services agreement with Meridian Consultants, LLC, (Meridian) of Thousand Oaks, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a Mixed-Use Project located at 500 East Thousand Oaks Boulevard, with an agreement term May 1, 2023, through May 1, 2025, for $127,795 and additional services of $44,728 for a total not-to-exceed amount of $172,523.

2. Authorize budget appropriation and expenditure in a not-to-exceed amount of $172,523 from A/C #001-4210-447-4000 (Charges for Services – Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).

3. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

FINANCIAL IMPACT:
$172,523 Increase to Adopted FY 2022-23 General Fund Budget, Fully Offset by Applicant Reimbursement. $172,523 increase to the Adopted FY 2022-23 General Fund Budget is required for the preparation of an environmental review document and will be reimbursed by the applicant at the completion of the project. Other costs are limited to staff time to prepare this report and assist in the preparation of the environmental review document, and costs are offset by application fees paid by the applicant.

Item No.10C

500 E Thousand Oaks Blvd. Mixed-Use Project Environmental Review April 25, 2023

Page 2 ends

5 7
6 BACKGROUND:

At the January 26, 2021, City Council meeting, City Council approved RCA 2019- 70236 and LU 2019-70238 (MCRT INVESTMENTS LLC), a request to initiate a General Plan Amendment to allocate 235 dwelling units from the Thousand Oaks Boulevard Specific Plan (SP 20) and citywide Measure E capacity and authorized concurrent processing of legislative actions and project entitlements for a proposed mixed-use project at the subject site. That proposal did not continue through the entitlement process and the 235 units allocated with that request were returned to the Measure E capacity.

Subsequently, at the March 29, 2022, City Council meeting, City Council approved RCA 2021-71206 and LU 2022-70219 (NAZARBEKIAN), a request to initiate a General Plan Amendment to re-allocate 236 dwelling units from the SP 20 and Citywide Measure E capacity and authorized concurrent processing of legislative actions and project entitlements for a proposed mixed-use project at the subject site. The approval involved reallocating the prior 235 units, plus one more for a total of 236 units for a new mixed-use concept on the subject site. The applicant was required to pursue formal project applications within one year of the allocation, which was March 29, 2023.

On November 14, 2022, the applicant submitted Pre-Application (PAR) 2022- 70001, which was reviewed by all relevant City agencies, departments, and representatives to provide development comments ahead of the applicant’s formal submittal. Based on input provided at the December 21, 2022, PAR Meeting, staff began preparation of a Formal Request for Proposals/Qualifications (RFP/Q) for the preparation of an environmental review document for the Project.

Between March 2 and March 20, 2023, Cherry Tree Development, LLC (Applicant) and The Nazarbekian Properties Trust (Property Owner) submitted formal applications for the proposed 500 E. Thousand Oaks Boulevard Mixed-Use development (Project) consisting of various applications which include but are not limited to Special Use Permit (SUP 2023-70011), Development Agreement, Protected Tree Permit, etc. Project materials were reviewed by all relevant City agencies, departments, and representatives, and the application was deemed “Incomplete” on March 30, 2023.

Item No.10C

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6 DISCUSSION/ANALYSIS:

The proposed Project continues to make progress through the entitlement phase.

Additional application materials are to be submitted as the application remains incomplete per the corrections letter sent on March 30, 2023. It is anticipated that upon the completion of the CEQA Adequacy Review and/or Initial Study, staff and consultant would identify the appropriate environmental document to be prepared, including associated timelines for review, and consideration by the Planning Commission and City Council.

In accordance with Government Code section 4526 and Thousand Oaks Municipal Code section 3-10.401, staff solicited an RFP/Q for a consultant to prepare the Environmental Review Document for the Mixed-Use Project at 500 E Thousand Oaks Blvd. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary to accomplish the services solicited. The award of an RFP/Q is based upon a variety of factors that demonstrate the best value to the City for the solicited scope of work or service. The cost of the service may be considered as one of those factors; however, the lowest cost is not the sole factor in deciding who will be awarded the contract.

On March 24, 2023, the City advertised the RFP/Q in the newspaper, on the City’s website, and sent the RFP/Q to environmental consultants that had registered with the City. The sealed proposals were required to be submitted no later than April 7, 2023. Staff received and reviewed proposals from the following:

Firm Name Primary Location
EcoTierra Consulting, Inc 5776-D Lindero Canyon Road
#414. Westlake Village, CA 91362
Eyestone Environmental 2121 Rosecrans Ave, El Segundo, CA 90245
Kimley-Horn 660 S Figueroa St #2050, Los Angeles,
CA 90017
Meridian Consultants, LLC 860 Hampshire Rd #P, Thousand Oaks, CA 91361
Following staff evaluation, Meridian Consultants, LLC was selected by the Community Development Department based on their experience, competence, approach, training, credentials, professional qualifications, resources, staffing availability, proposal value, and timelines. Meridian Consultants was determined to be the most appropriate firm for the work required given their familiarity with the existing environmental documents for the specific plan, and their experience Item No.10C

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6 working with the type of documents that may be required for the project, which include but are not limited to an Environmental Impact Report Addendum, Mitigated Negative Declaration, or Environmental Impact Report. The Meridian scope of work includes the preparation of an environmental document in compliance with CEQA to analyze the proposed project’s reasonable and foreseeable impacts on environmental factors as defined by CEQA. The project is generally described as a request to construct a new mixed-use development consisting of 328 residential units, approximately 4,770 square feet of commercial space, two parking garages, public exterior gathering areas, roof decks, public open space, including grading, hardscape, landscape, and encroachment into the protected zone of various oak trees on a vacant 6.09-acre property.

Meridian has prepared a Scope of Work which has been reviewed and accepted by both the City and the applicant team. Meridian’s proposed costs are $127,795 to complete the scope of work for the environmental review. Further, staff proposes, and the Applicant agrees, to include additional services in the amount of $44,728 to timely address any further issues that may arise during the preparation of the environmental review document, and public comment or public hearings and not unnecessarily delay the project’s consideration by the Planning Commission and or City Council. The Agreement for Professional Services with Meridian (Attachment #1) is in a total not-to-exceed amount of $172,523 and all costs will be fully reimbursed by the Applicant.

COUNCIL GOAL COMPLIANCE:

Meets the following City Council goals:

C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.

F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.

I. Maintain a strong local employment base geared toward retaining high quality businesses; Sustain a healthy business community; and, Diversify the local economy, with a specific emphasis on small businesses and high technology/biomedical jobs.

J. Implement high quality revitalization projects within Thousand Oaks Boulevard and Newbury Road Areas; Develop a pedestrian-oriented, viable, and self- Item No.10C

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6 sustaining "Downtown;” and, continue to support production of long-term affordable housing.

PREPARED BY: Justine Kendall, Associate Planner and
Carlos Contreras, Senior Planner
REVIEWED BY:

Attachments:

Attachment #1 – Agreement for Professional Services
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ATTACHMENT #1
Project Name: SUP-2023-70011 (500 E THOUSAND
OAKS BLVD THOUSAND OAKS, CA 91360)

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND

MERIDIAN CONSULTANTS, LLC
THIS AGREEMENT is made and entered into this 25th day of April, 2023, by and between CITY OF THOUSAND OAKS, a municipal corporation ("City"), and MERIDIAN CONSULTANTS, LLC ("Consultant").

City and Consultant agree as follows:

1. RETENTION OF CONSULTANT
City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 2. Consultant warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The services to be performed by Consultant are as follows:

Professional services in conjunction with preparation of an Initial Study and appropriate environmental review document: Mitigated Negative Declaration, EIR Addendum, or Environmental Impact Report (EIR), as determined to be appropriate, to meet the requirements of the California Environmental Quality Act (CEQA) for a project at 500 E.

Thousand Oaks Boulevard to allow construction of an approximately 577,080 square foot (s.f.) mixed use development with 328 residential units (44 affordable units), 4,770 s.f. of commercial space, surface parking and two parking structures with 491 parking spaces, including grading, hardscape, landscape, and encroachment into the protected zone of various oak trees on an approximately 6.12-acre vacant parcel within the Thousand Oaks Boulevard Specific Plan (SP No. 20). Services and deliverables shall generally include preparation of an environmental document in compliance with CEQA, project management, and representation at public hearings, and are more particularly set forth in the Scope of Work, attached as Exhibit “A,” which is incorporated herein by reference.

3. COMPENSATION AND PAYMENT
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $172,523 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:

Item No.10C

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Hourly, at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees, attached as Exhibit "B" and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant for the term of this Agreement.
(b)Payment. Consultant shall provide City with written verification of the actual compensation earned, in a form satisfactory to City's Project Manager. Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including, if applicable, a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice. (c)Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B.”

4. CITY PROJECT MANAGER
The services to be performed by Consultant shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is Justine Kendall.

5. TERM, PROGRESS AND COMPLETION
The term of this Agreement is from the date first written above to May 1, 2025, unless term of this Agreement is extended or the Agreement is terminated as provided for herein.

Consultant shall not commence work on the services to be performed under the Agreement until (i) Consultant furnishes proof of insurance as required by paragraph 9 below, and (ii) City’s Project Manager gives written authorization to proceed with the work.

All services shall be completed within the term of this Agreement.

6. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than Consultant's drafts, notes and internal memorandum), including duplication of same prepared by Consultant in the performance of these services, are the property of City.

City shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when requested by City. City agrees to hold Consultant harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans, specifications, graphics, brochures, reports, and other documentation for purposes other than those described in this Agreement, unless written authorization of Consultant is first obtained.

Item No.10C

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7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTS
This Agreement is for professional services, which are personal to City.

Tony Locacciato is deemed to be especially experienced and is a key member of Consultant's firm, and shall be directly involved in performing, supervising or assisting in the performance of this work. This key person shall communicate with, and periodically report to, City on the progress of the work. Should said individual be removed from assisting in this contracted work for any reason, City may terminate this Agreement.

This Agreement is not assignable by Consultant without City's prior written consent.

The following portions of the work described in this Agreement may be subcontracted out to other parties by Consultant

1. PaleoWest to conduct a Phase 1 Cultural Resource Survey

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Consultant's Damages. Consultant holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Consultant's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Consultant, to Consultant's employees, to Consultant’s contractors or subcontractors, or to the owners of Consultant's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Consultant shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Consultant, or should City otherwise find Consultant’s legal counsel unacceptable, then Consultant shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Consultant’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Item No.10C

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Consultant’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

However, without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.
(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below and in a form that is satisfactory to City.

Coverage shall be at least as broad as:
(a).Commercial General Liability (CGL): Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including without limitation, blanket contractual liability. (b).Automobile Liability: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c).Worker’s Compensation: Consultant shall, at Consultant's sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in Item No.10C

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favor of City, its elected officials, officers, agents, employees and volunteers for all work performed by Consultant, its employees, agents and subcontractors. (d).Professional Errors and Omissions Insurance: Consultant shall, at Consultant’s sole cost and expense throughout the term of this Agreement, and any extensions thereof, carry professional errors and omissions coverage of no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate, with tail coverage for an extended reporting period of three (3) years.

If Consultant maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Consultant shall ensure that the automobile liability policy contains a provision covering City as an additional insured, and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and no-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Item No.10C

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City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall be excess of Consultant's insurance and shall not contribute with it and shall be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Consultant or others providing Item No.10C

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insurance evidence in compliance with these specifications - to waive their right of recovery prior to a loss. Consultant hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the Agreement effective date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Consultant shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
a.Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have Item No.10C

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control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b.No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

11. CORRECTIONS
In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work that may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant or withheld from any funds due to Consultant hereunder.

12. TERMINATION BY CITY
City may terminate without cause any or all of the services agreed to be performed under this Agreement upon ten (10) calendar days’ written notice. If termination is for cause, no advance notice need be given. In the event of termination, Consultant shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Consultant within 30 days following submission of a final statement by Consultant unless termination is for cause. In such event, Consultant shall be compensated only to the extent required by law.

13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services.

Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check.

However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors, agents and consultants.

Item No.10C

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14. AUDIT OF RECORDS
Consultant shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination of this Agreement. Consultant agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Consultant shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Consultant with respect to this Agreement.

15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

16. CONFLICT OF INTEREST
Consultant is unaware of any City employee or official that has a financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business by any City employee or official.

17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the Item No.10C

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feminine or neutral genders or vice versa.

18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. GOVERNING LAW
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. Should litigation occur, venue shall be in Superior Court of Ventura County.

20. TAXPAYER IDENTIFICATION NUMBER
Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

21. NON-APPROPRIATION OF FUNDS
Payments due and payable to Consultant for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

22. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City and Consultant.

23. USE OF THE TERM “CITY”
Reference to “City” in this Agreement includes the City Manager or any authorized representative acting on behalf of City.

24. PERMITS AND LICENSES
Consultant, at its sole expense, shall obtain and maintain during the term of this Agreement all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

25. CAPTIONS
Item No.10C

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The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.

26. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

27. ENTIRE AGREEMENT BETWEEN PARTIES
Except for Consultant's proposals and submitted representations for obtaining this Agreement, this Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services and contains all of the covenants and agreements between the parties with respect to said services.

28. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

29. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Attention:

Community Development Department
City of Thousand Oaks
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
TO CONSULTANT: Attention: Tony Locacciato, AICP
Meridian Consultants, LLC.
860 Hampshire Road, Suite P
Westlake Village, CA 91361

30. SIGNATURES
(a)Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.

Item No.10C

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(b)Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof. (c)Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first above written.

CONSULTANT
By: Tony Locacciato, AICP
Title: Partner

CITY OF THOUSAND OAKS
___________________________
Kevin McNamee, Mayor
ATTEST:
_____________________________
Laura B. Maguire, City Clerk
APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
Item No.10C

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APPROVED BY DEPARTMENT HEAD:

Kelvin Parker
Community Development Department Director
APPROVED AS TO FORM:

Office of the City Attorney
By: Tracy Noonan, City Attorney

Item No.10C

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“EXHIBIT A”
Scope of Work for Environmental Review Document -
Mixed Use Project at 500 E Thousand Oaks Blvd
Scope of Work - Tasks
Task 1: Project Kickoff
Within one week of receiving the Notice to Proceed, Consultant shall schedule and conduct an initial kickoff meeting with the City staff and the applicant team. It is assumed that attendance at the kickoff meeting will be virtual. Consultant shall prepare a meeting agenda prior to the meeting and will disseminate meeting minutes within a week after the kickoff meeting. The purpose of the meeting will be to:
•Review the agreed upon scope of work for the proposed project and establish, timelines, team roles, and clear lines of communication between the City, Consultant, and the applicant and their consultants.
•Establish procedures for communication, product review, peer review, and task completion.
•Obtain any additional relevant plans, technical reports, ordinances, and studies. •Provide a list of data needs to the applicant.
•Establish a mutual understanding of the key issues to be addressed in the environmental document and delve into project-related issues. •Discuss the project description and objectives as well as possible project alternatives.
•Identify a project schedule and key milestones, including delivery of and review of technical studies.

Deliverables:

1. Prepare project kickoff meeting agenda and distribute by email.

2. Attend project kickoff meeting.

3. Prepare project kickoff meeting minutes and distribute by email.

Task 1.1: CEQA Adequacy Review
Within three weeks of receiving the Notice to Proceed, Consultant staff of technical experts shall perform a CEQA Adequacy review of each technical report submitted by the applicant, including EIR No. 327 and other pertinent documents to determine if adequate supporting documentation is provided to respond to the CEQA Checklist questions related to geology and soils, hydrology and water quality, biological resources.

Deliverables:

1. Submit one electronic copy of a CEQA Adequacy Review letter.

Item No.10C

EXHIBIT A
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Task 2: Notice of Preparation/Initial Study (NOP/IS) - if determined to be required Consultant shall prepare the Notice of Preparation (NOP) and Initial Study (IS) (if required) that is consistent with the procedural and substantive provisions of CEQA Guidelines Section 15063, clearly identifying those environmental issues that will be evaluated in the environmental document. The IS will include a qualitative characterization of the site and area baseline conditions. If required, the NOP shall also provide a detailed description of environmental impacts which are determined to be less than significant or no impact and therefore not expected to be addressed in detail in the Draft EIR, if that is the document determined to be appropriate.

Deliverables:

1. Administrative IS/NOP: One electronic submittal of the Administrative IS/NOP and Notice of Public Scoping Meeting to the City, as appropriate.

2. Public Review IS/NOP: Electronic submittal of the Public Review IS/NOP to the City and State Clearinghouse CEQAnet web portal.

Task 3: Conduct Scoping Meeting - if determined to be required The consultant shall attend and participate in one public scoping meeting with City staff to receive oral and written comments on the previously released NOP. The consultant shall prepare a presentation to introduce the project and CEQA process, provide sign-up sheet and record comments and issues discussed. After completion of the 30-day public review of the NOP, the consultant shall compile and summarize written and oral public comments and identify substantive comments warranting consideration.

Deliverables:

1. Conduct one (I) public scoping meeting

2. Scoping Report summarizing comments and responses
Task 4: Tribal/ Agency/ Non-Agency Consultation and Response to Comments - if determined to be required
During the 30-day public review period for the NOP, Consultant shall maintain clear and open communication to effectively coordinate with the City. Additionally, Consultant shall coordinate with any and all appropriate agencies and stakeholders outside of the City as deemed appropriate. Consultant shall incorporate comments submitted during the NOP review period into the Draft EIR.

In addition, During the 30-day public review period for the NOP, consultant shall prepare for peer review letters pursuant to CA Assembly Bill (AB) 52 and Senate Bill (SB) 18.

Consultant shall assist during any requested consultation between the City and the Native American tribes and prepare a summary of such consultation(s).

Deliverables:

1. Summary of comments shall be provided and incorporated into the Draft EIR or other environmental document, as required.

2. Tribal Consultation Notification Letters as required for City to send via certified mail.

Item No.10C

EXHIBIT A
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Task 5: Prepare Administrative Draft EIR, Mitigated Negative Declaration, OR Addendum
Consultant shall develop a Draft EIR, MND, or Addendum which addresses the impacts of the recommended project(s).

Deliverables:

1. Provide City staff with electronic copies of Administrative Draft environmental document determined to be appropriate.

2. An electronic copy of any document referenced in the environmental document shall also be provided to the City.

Task 6: Public Draft EIR, Mitigated Negative Declaration, OR Addendum Consultant shall generate a "Screencheck Draft EIR, Mitigated Negative Declaration, or Addendum" for City review prior to distribution. Consultant shall address any comments made by staff during the “Screencheck Draft” review process and develop the final document. Consultant shall distribute copies to the State Clearinghouse on behalf of the City through CEQAnet as well as the Ventura County Clerk and Recorder, as required.

The City is responsible for placing them on the City’s website for public review.

Consultant shall prepare the Notice of Availability (NOA) and Notice of Completion (NOC) for review by City staff, as required. Based on City comments, a final version of the NOA and NOC will be sent to the City in a PDF format for approval to distribute.

Deliverables:

1. Provide one electronic copy and three hard copies of the Public Review Draft environmental review document, NOA, NOC, and Summary Form, as required.

Consultant shall complete electronic submittal to the State Clearinghouse CEQAnet portal; City to distribute hard copy public review documents as required and NOA to agencies and interested persons by certified mail as required.

2. City to place the NOA in the local newspaper for at least one day, as required.

Task 7: Prepare Response to Comments
Consultant shall respond to all written comments received by the City, including verbal comments recorded at public hearing(s), as required.

If necessary, Consultant shall prepare a mitigation monitoring and reporting program (MMRP) which describes the mitigation measures that will be implemented in order to mitigate or avoid significant impacts on the environment. The MMRP shall identify the timing, responsible party and implementation action for each mitigation measure.

Deliverables:

1. A matrix of comments, which will include the comment letter, the comment number within the comment letter, the issue area to which it applies, and whether the response will be an individual response or a topical/master response. All comments will be numbered (to indicate comment letter and comment number), and the responses to those comments will be similarly numbered to allow easy correlation.

2. Electronic copies of MMRP. The MMRP will contain all mitigation measures identified, as well as any text changes that are identified in the Final Response to Comments, and Item No.10C

EXHIBIT A
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it will provide columns for necessary actions, timing, and parties responsible for verification.

Task 8: Final Environmental Impact Report - if determined to be required Consultant shall prepare the Final EIR, if an EIR is determined to be required. The Final EIR shall incorporate all City comments associated to the Mitigation Monitoring and Reporting Program and the Response to Comments. Consultant shall prepare CEQA Findings of Fact and Statement of Overriding Considerations (Findings/SOC) pursuant to requirements of Public Resources Code §§21081 and 21094 and State CEQA Guidelines §§15091 and 15093.

Deliverables:

1. Electronic copies of the final environmental review document shall be provided to the City.

Task 9: Notice of Determination
Consultant shall prepare the Notice of Determination (NOD) for filing with the County Clerk and State Clearinghouse. Consultant shall take the necessary steps to ensure the signed NOD is delivered to and entered into record at the State Clearinghouse.

Deliverables:

1. Electronic copy of the NOD shall be provided to the City for signature. Consultant shall submit the final version of the Notice of Determination (NOD) to the County Clerk if the project is approved.

Task 10: Project Coordination and Project Management
Consultant shall manage the preparation of the environmental document and maintain frequent communication with City of Thousand Oaks staff and project team members to ensure that the project is running on time and within budget and is technically correct and legally defensible. Consultant shall provide management liaison among the project team and City staff for communication of issues, transmittal of comments, financial management (i.e., invoices), and other project management matters.

Meeting commitments include:
•One kickoff conference call
•One scoping meeting
•On-going weekly or bi-weekly calls to discuss project status •Two public hearings, or more as deemed necessary
•Tribal consultation meeting, as deemed necessary
Deliverables:

1. Prepare and present the CEQA analysis at staff level and to City Council in a public hearing format.

2. Presentations shall utilize digital slides and any other presentation materials deemed appropriate.

Item No.10C

EXHIBIT A
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Technical Analyses/Reports
Various technical evaluations and reports are needed to provide adequate documentation within the environmental document. The project applicant will be providing some of the technical reports including geotechnical, hydrology, water quality, hazardous materials evaluation, visual simulations, a utility plan(s) and calculations, and conceptual drawings of one or more alternatives, if needed.

City shall provide a cumulative projects list, as well as a Traffic Impact Study and a Vehicle Miles Traveled (VMT) Study for the project.

Consultant shall prepare the following technical reports, that include but are not limited to:
•Air Quality/Greenhouse Gas Emissions Report, Energy Calculations •Health Risk Assessments (Operational and Construction) •Noise and Vibration Report
•Wildfire Technical Study
Consultant shall peer review the following technical reports, that include but are not limited to:
•Biological Assessment
•Cultural Resource Report
•Traffic Impact Study
•VMT Analysis
Item No.10C

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EXHIBIT “B”
Schedule of Fees

HOURLY RATES
Item No.10C

EXHIBIT A
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ADDITIONAL SERVICES
A 35% contingency line item is included to account for unforeseen changes in the scope of work and/or additional technical studies required.

PRICING PROPOSAL
Line Item Description Cost
Task 1 Project Kickoff and Initial Review $2,725
Task 2 Initial Study and Notice of Preparation (NOP) - If Required
$8,530
Task 3 Conduct Scoping Meeting - If Required (Within Task 10)
Task 4 Agency/Tribal Consultation $1,620
Task 5 Prepare Administrative Draft Document $31,240
Task 6 Prepare Public Draft Document $9,810
Task 7 Prepare Response to Comments $4,570
Task 8 Prepare Final Environmental Impact Report - If
Required
$20,700
Task 9 Prepare Notice of Determination $420
Task 10 Project Management, Meetings, and Public
Hearings
$10,770
Technical Studies
1 Air Quality/Greenhouse Gas Emissions Report, $4,130
2 Energy Calculations $2,470
3 Health Risk Assessments (Operational and
Construction)
$8,270
4 Noise and Vibration Report $7,420
5 Cultural Resources Assessment (PaleoWest) $9,200
6 Review Provided Technical Studies $2,920
Direct Costs Printing, Deliveries, Mileage, etc $3,000
Total $127,795

ADDITIONAL

SERVICES
35% contingency to account for unforeseen
changes in the scope of work and/or additional
technical studies required.
$44,728
GRAND TOTAL $172,523
Item No.10C

TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:April 25, 2023
SUBJECT: Building Mechanical Systems Service Agreements RECOMMENDATION:

1. Award service contract to Sunbelt Controls, Inc., of Azusa, CA, for Automated Logic Building Automation Software (BAS) Services at various City-owned facilities effective May 1, 2023, and ending April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $272,173 over the lifetime of the contract, which includes $100,428 for base contract services and $171,745 reserve for additional services and optional contract years four and five.

2. Award service contract to ACCO Engineered Systems, Inc. of Thousand Oaks, CA, (ACCO) for Building Mechanical Systems Services at various City-owned facilities effective May 1, 2023, and ending April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $1,963,230 over the lifetime of the contract, which includes $560,748 for base contract services and $1,402,482 reserve for additional services and optional contract years four and five.

3. Award service contract to Mesa Energy Systems, Inc., DBA Emcor Services Mesa Energy, of Thousand Oaks, CA (Mesa), for Building Mechanical Systems Services at the Municipal Service Center and Hill Canyon Treatment Plant effective May 1, 2023, and ending April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $558,854 over the lifetime of the contract, which includes $196,522 for base contract services and $362,332 reserve for additional services and optional contract years four and five.

4. Award service contract to Siemens Industry, Inc. of Cypress, CA (Siemens), for Desigo BAS Services at the Grant Brimhall and Newbury Park Branch Libraries effective May 1, 2023, and ending April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $237,690 over the lifetime of the contract, which includes $106,540 for base contract services and $131,150 reserve for additional services and optional contract years four and five.

Item No.10D

Building Mechanical Systems Service Agreements
April 25, 2023

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Thousand Oaks City CouncilApril 25, 2023

Thousand Oaks City Council
April 25, 2023