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Project Name: Professional Services
For Building Division
FIFTH AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
CSG CONSULTANTS, INC.
Contract No. 12267-2019
THIS FIFTH AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and CSG Consultants, Inc. (“Consultant”), entitled Professional Services for Building and Planning Divisions and dated December 20, 2019, and amended May 12, 2020, February 26, 2021, October 12, 2021, and June 14, 2022 (herein “Contract”) is made on this 25th day of April 2023.
RECITALS
A. On December 20, 2019, City and Consultant entered into a contract for professional services whereby Consultant provides consultant services to City staff from registered engineers, ICC or CALBO certified building officials, plan examiners, inspectors, and permit technicians.
B. On May 12, 2020, Sections 3 and 5 of the contracts were amended to provide for additional funds and an extended termination date of June 30, 2021.
C. On February 26, 2021, Section 5 of the contract (Term, Progress, and Completion) was amended to extend the date of the contract to June 30, 2023, so the Consultant could continue to provide necessary services to the City.
D. On October 12, 2021, Section 2 of the contract was amended to add professional planning services and increase the amount of the contract by $150,000 for building and planning services with a Not-to-Exceed amount of $500,000.
E. On June 14, 2022, Section 3 of the contract was amended to add $200,000 for building services and $25,000 for planning services with a Not- to-Exceed amount of $725,000.
F. City and Consultant desire to add $300,000 for additional services and increase the Not-to-Exceed amount to $1,025,000 while keeping all other terms intact.
ATTACHMENT #1
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AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to the Contract agree to amend the Contract as described below:
Part 1. The sum of $300,000, is added as compensation to Consultant under the present Contract, and Subsection 3 (a) of the Contract is hereby amended to read in its entirety as follows:
3. COMPENSATION AND PAYMENT
a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $1,025,000 (herein “not to exceed amount”), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees referenced as Exhibit "B-1" and Exhibit “B-2”, attached for reference herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant until June 30, 2023, after which any change in said rates and expenses must be approved in writing by City's Project Manager (City is to be given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement.”
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Part 2. All terms used in Part 1 above shall have the meanings ascribed thereto in Contract. Except as amended in Part 1 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this Fifth Amendment to Contract as of the date set forth above.
CSG CONSULTANTS, INC.
Cyrus Kianpour, President
Nourdin Khayata, Secretary
CITY OF THOUSAND OAKS:
________________________________
Kevin McNamee, Mayor
ATTEST:
Laura B. Maguire, City Clerk
APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:Approved As To Form:
Office of City Attorney
Kelvin Parker Tracy Friedl
Community Development Director Assistant City Attorney
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“For Reference”
EXHIBIT “B-1”
BUILDING SERVICES SCHEDULE OF FEES
Plan review is based on a percentage of plan check fees and includes the initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions, and RFIs will be charged at the appropriate hourly rate below or as otherwise determined by mutual agreement with the City. RFIs for larger developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the City.
PERSONNEL / REVIEW TYPE ALL INCLUSIVE FEE /
HOURLY RATE
BUILDING OFFICIAL SERVICES
Certified Building Official $170
Overtime 1.5 x Hourly Rate
BUILDING PLAN REVIEW SERVICES
Building Plan Review 75% of City’s Plan Check Fee
Expedited Plan Review 95% of City’s Plan Check Fee
Building Plan Review – ICC Certified Plans Examiner $100 Building Plan Review – Professional Engineer $125
Building Plan Review – Professional Structural Engineer $140 CASp Review $125
Overtime 1.5 x Hourly Rate
BUILDING INSPECTION SERVICES
Certified Building Inspector I $85
Certified Building Inspector II $95
CASp Inspector $125
Overtime 1.5 x Hourly Rate
PERMIT TECHNICIAN SERVICES
Permit Technician $70
Overtime 1.5 x Hourly Rate
Overtime services will be billed at 1.5x the applicable hourly rate. All hourly rates include salaries, benefits, workers compensation insurance, local travel and miscellaneous office expenses. Should the scope of work change, or circumstances develop which necessitate special handling, Consultant will notify the City prior to proceeding.
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“For Reference”
EXHIBIT “B-2”
PLANNING SERVICES SCHEDULE OF FEE
PERSONNEL ROLE HOURLY RATE
Planning Technician $105
Assistant Planner $125
Associate Planner $140
Senior Planner $155
Senior Environmental Planner $155
Principal Planner $170
Planning Manager $185
Planning Director $200
Sustainability Program Analyst $135
Sustainability Program Senior Analyst $160
Sustainability Program Manager $190