City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
City Council
REGULAR MEETING
Tuesday, May 09, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
You may view the City Council meeting broadcast live on TV (Frontier Channel 3, Spectrum Channel 10), and YouTube (CTO Meetings).
If you would like to submit a written comment, please complete the online Comment Form. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 4492151 within 48 hours of the meeting.
Kevin McNamee, Mayor
Al Adam, Mayor Pro Tem
Bob Engler, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager Tracy M. Noonan, City Attorney Ingrid Hardy, Assistant City Manager Jaime Boscarino, Finance Dir./City Treasurer Kelvin Parker, Community Development Director Clifford G. Finley, Public Works Director Laura B. Maguire, City Clerk Tim Giles, Human Resources Director Jonathan Serret, Cultural Affairs Director Jennifer Patterson, Library Services Director Jim Friedl, General Manager, CRPD Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY: The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org. Televised City Council Meetings are rebroadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10).
PUBLIC INPUT: To provide your comments to the City Councilmembers please submit comments via the online Comment Form. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting. If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected] or call (805) 4492151. Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 4492151 or by email at [email protected] . Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL : Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 4492151 o por correo electrónico a [email protected] . Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR: Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended.
There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION: Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW: Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 14.05.
1. CALL TO ORDER: 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Continuum of Care 2022 Point in Time Count B. American Public Works Association (APWA) Projects of the Year Award and Public Works Week Proclamation
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
10. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify April 26, 2023, and May 3, 2023; approve May 10, 2023, subject to review and ratification
B. Minutes of City Council meeting of April 25, 2023
RECOMMENDATION:
Approve
C. Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggyback” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a nottoexceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount nottoexceed $770,000 from A/C #0013410 6124300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 202223, FY 202324, FY 202425, and FY 202526.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
D. Residential Wastewater Service Charges on Property Tax Roll RESOLUTION APPROVING REPORT OF RESIDENTIAL WASTEWATER SERVICE CHARGES FOR FISCAL YEAR 202324 AND DIRECTING FILING OF CHARGES FOR COLLECTION BY COUNTY TAX COLLECTOR
RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 202324.
Twothirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
E. Wireless Telecommunications Consultant Services
RECOMMENDATION:
1. Approve the first amendment to Contract No. 130562022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised nottoexceed amount of $135,000 for FY 202223 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #00142106415947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
F. Additional Budget Appropriation for Utility Costs
RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #00100003111000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
G. Landscape and Lighting Assessment District No. 792 FY 202324 Initiating Assessments and Annexations
RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF
ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 (FISCAL YEAR 202324)
RESOLUTION DECLARING INTENTION TO ANNEX TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING WITH FISCAL YEAR 202324
RESOLUTION APPROVING PRELIMINARY ANNEXATION ENGINEER’S REPORT FOR ANNEXATION OF TERRITORY TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 792 AND ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 202324
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 792 FY 202324 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 792 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County AuditorController to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
H. Cancellation of EV Bus Purchase Contract
RECOMMENDATION:
1. Ratify staff’s decision to cancel purchase order with Creative Bus Sales (Chino, CA) in the amount of $601,107.83 for the purchase of two electrically powered (EV), lightduty, cutaway transit buses due to vendor’s and dealer’s inability to deliver the buses per contract terms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
I. Woolsey Fire Landscape Restoration La Granada Reservoir Site (MI 2593) RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY TO SEEK STATE AND FEDERAL EMERGENCY AND HAZARD MITIGATION FUNDING
ASSISTANCE
RECOMMENDATION:
1. Approve the project design and specifications, including Addenda Nos. 1, 2, 3, and 4 for construction of the Woolsey Fire Landscape Restoration – La Granada Reservoir Site (MI 2593).
2. Award construction contract to American Landscape, Inc. (Canoga Park, CA), in the amount of $748,911.10, plus a contingency of $75,000.
3. Authorize expenditure in the amount of $828,911.10 ($748,911.10 construction contract, $75,000 construction contingency, and $5,000 for City furnished materials and supplies) from A/C #61380306828300 (Water Capital Fund MI 2593, Woolsey Fire Landscape Restoration).
4. Delegate authority to the City Engineer to approve changes to the design, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Adopt resolution designating authorized agents of the City to seek state and federal emergency and hazard mitigation funding assistance.
J. Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) RECOMMENDATION:
1. Approve Fourth Amendment to Professional Services Contract No. 130392022 with Padre Associates, Inc. (Ventura, CA) for additional Construction Phase Environmental Monitoring and Regulatory Permit FiveYear Mitigation Monitoring Services on the Wastewater Interceptor Capital Improvement Project Unit Y2 (CI 5328) in the amount of $28,521.50, plus extra services of $2,600 for a new notto exceed amount of $118,981.50.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
K. Authorization to Purchase a Trailer Mounted Jetter
RECOMMENDATION:
1. Approve “piggyback” purchase of one Mongoose Trailer Mounted Jetter from NixonEgli Equipment Co. (Ontario, CA) through Sourcewell Cooperative Contract #101221SCA.
2. Approve budget appropriation and expenditure in the amount of $121,340 from A/C #62100003419900 (Wastewater Fund Fund Balance) to A/C #6218220 6858400 (Equipment $5,000 or More) for FY 202223 capital equipment purchase.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG INVESTMENT, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 6690202260), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 202270822DAGR) (Introduced 4/25/2023; 50) ORD. NO. 1714NS
RECOMMENDATION:
Adopt
11. PUBLIC HEARINGS:
A. Transition to District Elections Map Criteria Hearing #1 RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on districting process and permissible criteria to be considered should district boundaries be created.
2. Conduct public hearing to receive public input on district boundaries.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
B. 2023 Transit Title VI Plan Update
RESOLUTION APPROVING 2023 UPDATE TO TITLE VI PLAN FOR THOUSAND OAKS TRANSIT
RECOMMENDATION:
1. Approve update to Title VI NonDiscrimination Plan for Cityoperated transit services.
2. Adopt resolution of approval, required as a condition of Federal Transit Administration funding.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
12. STUDY SESSIONS:
A. Proposed FY 202324 and FY 202425 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 202324 and FY 202425 Operating Budget.
2. Schedule a public hearing for City Council review and adoption of the FY 202324 and FY 202425 Operating and Capital Improvement Program Budget on June 6, 2023.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. League of California Cities Leaders Summit April 1214, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
B. League of California Cities Channel Counties Division Meeting April 28, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
17. CITY MANAGER:
A. Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn in memory of Cindy Paterson, City Crossing Guard Supervisor, to Regular Meeting May 16, 2023.
Agenda Post Date/Time: May 09, 2023, 5:00P.M.
CCD:61040\h:\common\agenda\2023\050923.docx
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California April 25, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
*6. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
2. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers , City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resour ces Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communi cations/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Community Services Analyst Sarah Mailes, Planning Division Manag er Stephen Kearns, Associat e Planner Justine Kendall, Interim Planning Division Manager Scott Kolw itz, Community Development Analyst Lynn Oshita, Deputy Public Works Director Nader Heydari, Senior Civil Engineer Mike Tohidian, Engineering Associate Masoud Rasavi, Associat e Engineer Mark Bueno, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video S pecialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
Mayor McNamee gave remarks about and observed a moment of silence for those affected by the recent tragedy at Westlake High School.
3. PUBLIC COMMENTS: Comments on Closed Session items only – None
4. CLOSED SESSION: None
5. CLOSED SESSION REPORT: None
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor McNamee announced Item No. 14A – FY 2023-24 Community Events Grant Recommendations – will be moved up to be heard following the Consent Calendar.
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Ventura County Transportation Commission (VCTC) Transit Integration and Efficiencies Study Update
Mayor McNamee introduced Ventura County Transportation Commission Public Transit Director Claire Grasty to present an update on the Countywide Transit Inte
gration and Efficiencies study.
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 April 25, 2023
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: (Continued)
B. Interface Children & Family Services, 211 Department and Services Update
Mayor McNamee introduced Interface Chil dren and Family Services Executive Director Erik Sternad to discuss Interface Children & Family Services and the 211 Program.
9. PUBLIC COMMENTS: To be heard before 6:45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Sandra Gill, T housand Oaks; Mark Wiemann, Thousand Oaks; George Rosenthal, Newbury Park; Carol Claassen, Thousand Oaks; Bryan Scott, Thousand Oaks; Kathy Hodge, Thousand Oaks; Debra Atkins, Thousand Oaks; Paul Rios, Thousand Oaks; Pat Hostmyer, Thousand Oaks; Marvin Sanders, Thousand Oaks; George Senko, Thousand Oaks; Kapaka Senko, Thousand Oaks; Chad Kroeger, Culver City; JT Parr, West Hollywood; William Maple, Newbury Park. Additional information supplemental packet.
Written Statements: None.
City Attorney Noonan addressed public comments.
10. CONSENT CALENDAR
Speakers: Jackson Piper, Newbury Park; Michael Steel, Thousand Oaks.
Written Statements: None.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify April 5, 2023, April 12, 2023 and Ap ril 19, 2023; approve April, 26, 2023, and May 3, 2023, subject to review and ratification
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Minutes of City Council meeting of April 4, 2023
RECOMMENDATION:
Approve
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 April 25, 2023
10. CONSENT CALENDAR: (Continued)
C. 500 East Thousand Oaks Boulevard Mixed- Use Project Environmental Review Consultant Contract
RECOMMENDATION:
1. Approve a professional services agreem ent with Meridian Consultants, LLC, (Meridian) of Thousand Oaks, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a Mixed-Use Project located at 500 Ea st Thousand Oaks Boulevard, with an agreement term May 1, 2023, through Ma y 1, 2025, for $127,795 and additional services of $44,728 for a total not-to-exceed amount of $172,523.
2. Authorize budget appropriation and expendi ture in a not-to-exceed amount of $172,523 from A/C #001-4210- 447-4000 (Charges for Services – Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
3. Find that the approval of a professiona l services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
D. Building Mechanical Systems Service Agreements
RECOMMENDATION:
1. Award service contract to Sunbelt Cont rols, Inc., of Azusa, CA, for Automated Logic Building Automation Software (BAS) Services at various City-owned facilities effective May 1, 2023, and endi ng April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $272,173 over the lifetime of the contract, which includes $100,428 for base contract services and $171,745 reserve for additional services and optional contract years four and five.
2. Award service contract to ACCO Engineered Systems, Inc. of Thousand Oaks, CA, (ACCO) for Building Mechanical Systems Services at various City-owned facilities effective May 1, 2023, and endi ng April 30, 2026, with two one-year options to extend the agreement. The not -to-exceed amount is $1,963,230 over the lifetime of the contra ct, which includes $560,748 for base contract services and $1,402,482 reserve for additional servic es and optional contract years four and five.
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 April 25, 2023
10. CONSENT CALENDAR: (Continued)
D. Building Mechanical Systems Service Agreements (Continued)
RECOMMENDATION: (Continued)
3. Award service contract to Mesa Ener gy Systems, Inc., DBA Emcor Services Mesa Energy, of Thousand Oaks, CA (Me sa), for Building Mechanical Systems Services at the Municipal Service Center and Hill Canyon Treatment Plant effective May 1, 2023, and ending April 30 , 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $558,854 over the lifetime of the contract, which incl udes $196,522 for base contract services and $362,332 reserve for additional services and optional contract years four and five.
4. Award service contract to Siemens Industry, Inc. of Cypress, CA (Siemens), for Desigo BAS Services at the Grant Brimhall and Newb ury Park Branch Libraries effective May 1, 2023, and ending April 30, 2026, with two one-year options to extend the agreement. The not-to-exceed amount is $237,690 over the lifetime of the contract, which incl udes $106,540 for base contract services and $131,150 reserve for additional services and optional contract years four and five.
5. Authorize expenditure in the total amount of $91,994 from various General Fund (001) accounts for remaining FY 2022- 23 budget cycle for May and June 2023 combined contract services. A full acco unt breakdown is outlined in the staff report.
6. Approve budget appropriation and authorize expenditure in the total amount of $120,000 in FY 2022-23 from A/C #001- 0000-311-1000 (General Fund - Fund Balance) to the following account s: $60,000 to A/C #001-3570-612-5621 (Contracted Services – HVAC), $20,000 to A/C #001-3574-677-5621 (Contracted Services – HVAC) and $40,000 to A/C #001-3592-631-5621 (Contracted Services – HVAC).
7. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 April 25, 2023
10. CONSENT CALENDAR: (Continued)
E. Revised Water Shortage Declaration
RESOLUTION RESCINDING RESOLUTION NO. 2023-007 AND DECLARING A LEVEL 1 WATER SUPPLY AVAILABILITY PURSUANT TO MUNICIPAL CODE SECTION 10-2.1104
RES. NO. 2023-010
RECOMMENDATION:
1. Adopt resolution discontinuing a Lev el 3 Water Supply Shortage, rescinding Resolution No. 2023-007, and declaring that Permanent and Level 1 Water Conservation measures be in effect pur suant to Municipal Code Section 10-
2.1104.
2. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
F. Building Professional Services Agreement
RECOMMENDATION:
1. Approve the fifth amendment to Cont ract No. 12267-2019 for professional Building and Planning consulting servic es with CSG Consultants, Inc. (CSG), effective through June 30, 2023, to add $300,000 with a revised not-to-exceed amount of $1,025,000 over the lifetime of the agreement.
2. Approve budget appropria tion transfer and expenditur e in the amount of $300,000 from the following accounts: $185,000 from A/ C #001-4010-641-5699 (Community Development, Building, Cons ultant Services / Other) and $115,000 from A/C #001-4210-641-5699 (Planning Consul tant Services / Other) to A/C #001-6110-642-5010 (Building, Temporary Help/ Temporary Agency Services).
3. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 April 25, 2023
10. CONSENT CALENDAR: (Continued)
G. Transition to District-based Elections
RESOLUTION DECLARING INTENT TO TRANSITION FROM AT-LARGE TO
DISTRICT-BASED ELECTIONS PURSUANT TO ELECTIONS CODE SECTION 10010(e)(3)(A) FOR CITY COUNCIL ELECTIONS, TO INITIATE PROCEDURES
AND IMPLEMENTATION OF DISTRI CT-BASED ELECTIONS FOR CITY
COUNCILMEMBERS
RES. NO. 2023-011
RECOMMENDATION:
1. Adopt resolution declaring the City’s in tention to transition from at-large to district-based elections and initiate pr ocedures and implementation of district- based elections for City Councilmembers.
2. Approve budget appropriation and expenditu re in an amount not to exceed $75,000 from A/C #001-0000-311- 1000 (General Fund, Fund Balance) to A/C #001-0830-646-5699 (Public Information Contracted Services).
3. Find that this action is not a project as defined in the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
H. 2023 City Council Meeting Schedule Revision
RESOLUTION REVISING CITY CO UNCIL MEETING SCHEDULE FOR
CALENDAR YEAR 2023 AND RESCINDING RESOLUTION NO. 2023-003 RES. NO. 2023-012
RECOMMENDATION:
1. Adopt resolution revising City Council meeting schedule for calendar year 2023 and rescinding Resolution No. 2023-003.
2. Find that this is not a project under the California Environmental Quality Act Guidelines.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 April 25, 2023
10. CONSENT CALENDAR: (Continued)
I. Thousand Oaks Boulevard Curbs and P edestrian Crossing Improvements (CI 5398)
RECOMMENDATION:
1. Authorize staff to advertise t he Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398) for construction bids.
2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
J. Navigation Center Fee Waiver
RECOMMENDATION:
1. Approve a fee waiver for all City planning, building, and impact fees; wastewater connection fees excluded from waiver.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
K. ORDINANCE FOR SECOND READING:
ORDINANCE REPEALING CHAPTER 12 OF TITLE 8 OF THE THOUSAND
OAKS MUNICIPAL CODE RELATING TO REPORT S OF RESIDENTIAL RECORDS (MCA 2023-70002) (Introduced 4/4/23; 4-0, Engler absent) ORD. NO. 1712-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 April 25, 2023
10. CONSENT CALENDAR: (Continued)
L. ORDINANCE FOR SECOND READING:
ORDINANCE APPROVING A DEVELO PMENT AGREEMENT WITH SHAPELL PROPERTIES, INC., RELA TING TO THE DEVELO PMENT OF PROPERTY
LOCATED AT RANCHO CONEJO BO ULEVARD AND CORPORATE CENTER DRIVE (APN 667-0-173-025) ADJACENT TO AND NORTH OF 1300 RANCHO
CONEJO BOULEVARD, TH OUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 2022-70511-DAGR) (Introduced 4/4/23; 4-0, Engler absent) ORD. NO. 1713-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
*14. COMMITTEE/COMMISSION/BOARD REPORTS:
A. FY 2023-24 Community Events Grant Recommendations
RECOMMENDATION:
1. Approve Community Events Grants totaling $83,073.50.
2. Authorize the City Manager or designee to execute Community Eve agreements with grantees.
3. Authorize expenditure in the amount of $83,073.50 in FY 2023-24 #001-1120-611-5920 (CF2024, CEF Grants/Donations) for Communi t Grants.
4. Find that this action is not a project as defined under the C Environmental Quality Act.
Presented by Community Funding Review Committee Chair Clyde D Community Services Analyst Mailes available to respond to questions.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 April 25, 2023
11. PUBLIC HEARINGS:
A. Proposed 73-Unit Apartment Complex – Long Court
RESOLUTION DETERMINING PROJECT IS CATEGORICALLY EXEMPT FROM CEQA AND APPROVING GENERAL PL AN AMENDMENT; DEVELOPMENT PERMIT; DEVELOPMENT AGREEMENT; PROTECTED TREE PERMIT FOR USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 88 LONG COURT [APN #669-0-202-260) (APPLICATIONS: 2021-70182-LU; 2022-70269-DP; 2022- 70535-PTP; AND 2022-70822-DAGR (SJG LONG INVESTMENT)]
RES. NO. 2023-013
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH SJG LONG
INVESTMENT, RELATING TO DEVELOPM ENT OF PROPERTY LOCATED AT 88 LONG COURT (APN 669-0-202-260) , THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 2022-70822-DAGR)
1ST READING
RECOMMENDATION:
1. Adopt resolution to:
a. find the project is Categorically Exem pt from the Califo rnia Environmental Quality Act (CEQA) Guidelines purs uant to Class 32 Section 15332 In-Fill Development Projects and Section 15061(b)(3) Common Sense Exemption; and b. approve Development Permit 2022-70269-DP, General Plan Amendment 2021- 70182-LU, and Protected Tree Permit 2022-70535-PTP, and 2022-70822-DAGR.
2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement 2022-70822-DAGR.
Hearing, advertised as required by law, opened to consider item. Presented by Associate Planner Kendall. City Attorney Noonan, Community Development Director Parker, Chief Assistant City At torney Hehir, and Associate Engineer Bueno responded to questions. Planning Di vision Manager Kearns available for questions.
Speakers: Tom Cohen, Applicant Repr esentative; Keith McCloseky, Project Architect; Jackson Piper, Newbury Park; Kat Selm, Thousand Oaks; Danielle Borja, CEO of Greater Conejo Chamber of Commerce; Rick Schoeder, President of Many Mansions.
Written Statements: None.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 April 25, 2023
11. PUBLIC HEARINGS: (Continued)
B. FY 2023-24 Community Development Block Grant Action Plan
RECOMMENDATION:
1. Find that the federally funded activities related to the FY 2023-24 Community Development Block Grant (CDBG) Action Plan qualify for a Categorical Exemption under the California Environmental Qualit y Act (CEQA) Guidelines pursuant to Section 15301, Existing Facilities, and Section 15061(b)(3), Common Sense Exemption.
2. Find that the federally funded activities related to the FY 2023-24 CDBG Action Plan qualify for the following National Environmental Policy Act (NEPA) exemptions: a) “Categorically Excluded Subject to 58.5 Statutory Worksheets” and activities are categorically excluded and subject to 24 CFR 58.35(a)(3)(ii) and converted to exempt under 24 CFR 58.34(a)(12); b) “Categorically Excluded Not Subject to 58.5” and are exempt under 24 CFR 58.35(b)(2) or 24 CFR 58.34(a)(4); and c) exempt from determination under 24 CFR 58.34(a)(3).
3. Approve for submittal to U.S. Department of Housing and Urban Development (HUD) FY 2023-24 CDBG Action Plan.
4. Authorize City Manager to adjust t he proposed allocations if HUD revises the amount of the City’s FY 2023-24 CDBG gr ant; and authorize City Manager to finalize and execute grant agreements and related documents in connection with FY 2023-24 CDBG Action Plan.
Hearing, advertised as required by law, opened to consider item. Presented by Community Development Analyst Oshi ta. Community Development Director Parker and Interim Planning Division Manager Kolwitz available for questions.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 April 25, 2023
11. PUBLIC HEARINGS: (Continued)
C. Proposed 2023 Citywide User Fees
RESOLUTION APPROVING AND ADOP TING 2023 USER FEES, FINES,
PENALTIES, RATES, AND ASSESSM ENTS, WHICH INCLUDES NON-
COMPLIANCE FEES
RES. NO. 2023-014
RESOLUTION INCREASING TRAFFIC DEVELOPMENT IMPACT FEES BY
CONSTRUCTION COST INDEX
RES. NO. 2023-015
RESOLUTION APPROVING AND ADOP TING 2023 POLICE FACILITIES
DEVELOPMENT FEE
RES. NO. 2023-016
RECOMMENDATION:
1. Adopt resolution approving the 2023 Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees) including Non-Compliance Fees.
2. Adopt resolution approving Traffic Development Impact Fees.
3. Adopt resolution approving Police Facilities Development Fee.
4. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Hearing, advertised as required by law, opened to consider item. Presented by Finance Director Boscarino.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Councilmember Newman to approve staff’s recommendation.
4-1 by the following vote:
Ayes – Engler, Taylor, Adam, McNamee
Noes – Newman
12. STUDY SESSIONS: None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 April 25, 2023
13. DEPARTMENT REPORTS:
A. Lynn Road CI 5660 and Hillcre st Drive CI 5682 Bike Lanes and Pedestrian Improvements
RESOLUTION APPROVING COOPERATIVE AGREEMENT NO. 07-5302 WITH
STATE OF CALIFORNIA DEPARTME NT OF TRANSPORTATION FOR
COMPLETION OF PROJECT INIT IATION DOCUMENT (PID) FOR
CONSTRUCTION OF SEPARATED CLASS IV BIKE LANES AND PEDESTRIAN IMPROVEMENTS PROJECT, CROSSING US HIGHWAY 101 NORTH BOUND AND SOUTH BOUND ON LYNN ROAD (CI 5660)
RES. NO. 2023-017
RESOLUTION AUTHORIZING FILING OF CLAIM WITH VENTURA COUNTY
TRANSPORTATION COMMISSION FOR ALLOCATION OF
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR BICYCLE AND/OR PEDESTRIAN PURPOSES FOR FISCAL YEAR 2022-23
RES. NO. 2023-018
RECOMMENDATION:
1. Adopt resolution approving Cooperative Agreement No. 07-5302 with the State of California Department of Transportation (Caltrans) for the Lynn Road Bike Lanes and Pedestrian Improvements Project (CI 5660).
2. Adopt resolution authorizing staff to file a claim with the Ventura County Transportation Commission (VCTC) for FY 2022-23 Transportation Development Act (TDA) Article 3 bicycle/pedestrian funds in the amount of $175,000.
3. Authorize acceptance of the following grant s: Congestion Mitigation and Air Quality (CMAQ) Grant in the amount of $2,511,595 fr om the Federal Highway Administration, Active Transportation Program (ATP) Cycle 6 Grant in the amount of $2,602,000 from the California Departm ent of Transportati on (Caltrans), and Transportation Development Act (TDA) Ar ticle 3 Bicycle and Pedestrian Grant in the amount of $175,000 from the Ventura County Tr ansportation Commission (VCTC) for the Lynn Road Bike Lanes and Pedestrian Improvements Project (CI 5660).
4. Authorize acceptance of the following grants: CMAQ Grant in the amount of $433,797 from the Federal Highway Administration, and ATP cycle 6 Grant in the amount of $2,350,000 from Ca ltrans for the Hillcrest Drive Bike Lanes and Pedestrian Improvements Project (CI 5682).
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 13 April 25, 2023
13. DEPARTMENT REPORTS: (Continued)
A. Lynn Road CI 5660 and Hillcre st Drive CI 5682 Bike Lanes and Pedestrian Improvements (Continued)
RECOMMENDATION: (Continued)
5. Approve budget appropria tion in the amount of $5,288,595; $2,511,595 from A/C #183-0000-438-4200 (Federal Grants/Other) to A/C #183-5310-631-8300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements), $2,602,000 from A/C #183-0000-435-9900 (Other Revenue from State/Other Reimbursements) to A/C #183-5310-631-8300 (CI 5 660, Lynn Road Bike Lanes and Pedestrian Improvements), and $175,000 from A/C #136-0000-433-0000 (Intergovernmental Revenue/Gas Tax) to A/C #136-5310-631-8300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements).
6. Approve budget appropriation in the amount of $2,783,797; $433,797 from A/C #183-0000-438-4200 (Federal Grants/Other) to A/C #183-5310-631-8300 (CI 5682, Hillcrest Drive Bike Lanes and Pedes trian Improvements) and $2,350,000 from A/C #183-0000-435-9900 (Other Revenue from State/Other Reimbursements) to A/ C #183-5310-631-8300 (CI 5682, Hillcrest Drive Bike Lanes and Pedestrian Improvements).
7. Authorize expenditures in the am ount of $150,000 from A/C #136-5310-631- 8300 (CI 5660, Lynn Road Bike Lanes and Pedestrian Improvements) to Caltrans for Cooperative Agreement support cost to provide oversight of the Project Initiation Document for the Lynn Road Bike Lanes and Pedestrian Improvements (CI 5660).
8. Find that this action is not a project as defined under the California Environmental Qualit
y Act.
Presented by Engineering Associate Ra savi. Deputy Public Works Director Heydari responded to questions. Senior Civil Engineer Tohidian available for questions. Additional information supplemental packet.
Speakers: Jackson Piper, Newbury Park; Clint Fultz, Thousand Oaks; Trent Siggard, Newbury Park; JC Simmons, Newbury Park.
Written Statements: Brian Stark, Thousand Oaks; Anna Huber, Thousand Oaks.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Item No.10B
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 14 April 25, 2023
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
16. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings 2023 National League of Cities Conference
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Presented by Legislative Affairs Manager Layba, Mayor McNamee, and Councilmembers Engler and Newman.
Report received.
17. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an updat e on the May 9, 2023, City Council meeting.
18. PUBLIC NOTICES None
19. ADJOURNMENT: City Council adjourned at 9:35 p.m. to Regular Meeting on May 9, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: April 20, 2023
MINUTES APPROVED: May 9, 2023
*Indicates item take out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-40\h:\common\agenda\2023\04-25-23.docx
Item No.10B
TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:May 9, 2023
SUBJECT: Microsoft Licensing Renewal
RECOMMENDATION:
1. Approve “piggy-back” onto County of Riverside’s agreement #8084445 for renewal of annual Microsoft licensing maintenance agreement with award to Dell Technologies for the period of June 1, 2023, to May 31, 2026, in a not-to-exceed amount of $770,000 for the term of the agreement.
2. Authorize expenditure in an amount not-to-exceed $770,000 from A/C #001- 3410-612-4300 (General Fund, Computer Software Maintenance) to pay for licenses in FY 2022-23, FY 2023-24, FY 2024-25, and FY 2025-26.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
FINANCIAL IMPACT:
No Additional Funding Requested. The annual cost of $257,000 is included in the Proposed FYs 2023-2025 General Fund Budget. Approximately 10 percent in extra services has been added to the annual cost amount for potential unanticipated licensing requirements. Budget for the annual Microsoft licensing maintenance agreement will be included in future budget cycles to pay the cost in three annual installments.
BACKGROUND:
The City’s Information Technology Division is responsible for the licensing of the City’s computer software and maintaining software maintenance contracts for the City’s major applications. The Microsoft applications that support City staff are purchased from the State of California selected agencies through a Software Cooperative Agreement (SCA). Due to regulations implemented by the Microsoft Corporation, programs owned by Microsoft are purchased and licensed via Item No.10C
Microsoft Licensing Renewal
May 9, 2023
contracts that are awarded and administered by the State of California, Department of General Services. These SCA’s provide the City with user licensing and software updates to Microsoft programs.
The previously approved three-year cycle of licensing fees is up for renewal and this piggy-back agreement will allow maintenance of these products to continue through 2026.
DISCUSSION/ANALYSIS:
Microsoft works with the State of California, Department of General Services to ensure lower costs of licensing fees when local cities use certain authorized resellers. Municipal Code Section 3-10.203 (b) authorizes the City to piggy-back onto or join into an existing written purchase contract being processed by another local, state, or federal governmental agency. Staff recommends the City piggy- back onto the County of Riverside’s agreement with Microsoft #8084445 via Dell Technologies (Attachment #1 and #2) to ensure the City receives the lower cost benefits associated with this program.
Over the term of the Enterprise Agreement, any additional hardware or software changes are reconciled through a process known as “True Up”, which allows the City to increase or decrease the license subscription counts. This may account for unscheduled licensing purchases.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
PREPARED BY: Colleen Hernandez, Information Technology Analyst III Attachments:
Attachment #1 – County of Riverside's Agreement
Attachment #2 – County of Riverside's Amendment to Agreement FIN:190-10\ch\H:\COMMON\Council\2023\InformationTechnology\050923 Microsoft Licensing Agreement StaffReport.docx
Item No.10C
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FIN:190-10\ch\H:\COMMON\Council\2023\Information Technology\050923 Microsoft Licensing Attach 1 Riverside Cty MSFT Agreement.pdf
Item No.10C
COUNTY OF RIVERSIDE
AMENDMENT NO . I TO THE LICENSING SOLUTION PROVIDER AGREEMENT WITH
Original Contract Term:
Original Contract ID:
Effective Date of Amendment:
Dell Marketing L.P.
11 /01/2019 through I 0/3 l /2021
PSA-0001524
04/01 /2020
Original Annual Maximum Contract Amount: $0
Amended Annual Maximum Contract Amount: $0
This AMENDMENT NO. I TO THE LICENSING SOLUTION PROVIDER AGREEMENT with Dell Marketing L.P. (" First Amendment "), dated as of O I April 2020 , is entered into by and between the County of Riverside ("COUNTY "), a political subdivision of the State of California , and Dell Marketing L.P . ("CONTRACTOR "), a Texas corporation , sometimes collectively referred to as the " Parties ".
RECITALS
WHEREAS , COUNTY and Microsoft Corporation ("Microsoft ") have entered into that certain Microsoft Enterprise Agreement (Master Agreement No. 8084445; the "Master Agreement "), effective August 23, 2019 , under which COUNTY has the ability to enter into one or more enrollments to order certain Microsoft product licenses;
WHEREAS , CONTRACTOR and COUNTY entered into the aforementioned Licensing Solution Provider Agreement Number PSA -0001524 (the "Agreement ") to provide support services to COUNTY and its Enrolled Affiliates (as defined in the Master Agreement) for said licenses ; and WHEREAS , COUNTY and CONTRACTOR now desire to amend the Agreement for the first time to extend the period of performance of the Agreement.
NOW , THEREFORE , for good and valuable consideration the receipt and adequacy of which 1s hereby acknowledged , the Parties agree as follows :
I. The above recitals are true and correct , and are incorporated herein by reference.
2. Section 4 of the Agreement is hereby deleted in its entirety and replaced with the following:
"This Agreement shall be effective from November I, 2019 through October 31 , 2024 , unless terminated earlier (the "Term ")."
3. Section 9 of the Agreement is hereby deleted in its entirety and replaced with the following:
" Usage Reporting: CONTRACTOR will provide to COUNTY the Licensed Support Provider (LSP) Reporting of Active Enrollments to Master Microsoft Enterprise Agreement No. 8084445 , Select Plus Agreement No. 7756479 , Microsoft Premier , Unified , and MCS Support services , showing a list of enrollments by December 15th of each year . Forms shall be submitted electronically to MasterMicrosoftAdmin @ rivco.org. A copy of the form is attached hereto as Exhibit D and incorporated herein by reference. "
4. Capitalized Terms/Amendment to Prevail. Unless defined herein or the context requires otherwise , all capitalized terms herein shall have the meaning defined in the Agreement , as heretofore I
BOS agenda #3.16 Approved 22 October 2019
Form #116-311 Revision Date: 01/13/2016
RCIT 3450 14th Street , Riverside , CA 92501
ATTACHMENT #2
Item No.10C
5. COUNTY OF RIVERSIDE
/\i'vlENDivlENTNO. I TO THE LICENSING SOLUTION PROVIDC-:R AGREL-:f'vlENT WITII
Dell rvlarketing L.P.
omcnded. The prnv1s1ons or this First /\rncndrncnt shall prevail over any incnnsistL:ncy or conl'licting provisions of the /\greemcnt. as heretofore amended, and shall supplement the remaining provisions thereor.
rvliscellnneous. Except as nmcnded or modified hen:in. all the terms or the /\grcernent shall remain in full force ancl effect and shall npply with the same force and effect. Time is of the essence in this First /\mcnclmenl and the Agreement and each and all of their respective provisions. Su~jecl to the provisions or the J\grcc111cnt as to assignment_ !he agreements . conditions and provisions herein contained shall apply 10 and hind the heirs, executors. adrninislrntors. successors and assigns or the parties hereto. If any provisions of this 1-' irst Amencl1m:nt or the 1\gree1m:n1 shall be ddermined LO lie illegal or uncnl"orccable. such determination shall not nflect any otlwr provision of' the 1\grccmcnt and all such other provisions shall remain in full force and cffcc!. The language in all pans of the Agreement shall he construed according lo its nornrnl and usual meaning and not strictly for or ngainsl either COUNT\' or CONTRACTOR .
~ffcclivc Dale. This First Amendment shall nnt be binding or consumnrntcd until its approval by the Riverside County Board or Supervisors and f"ully executed by the Parties. lN WITNESS \VHF.REOF, the Parties hereto have caused their duly authorized reprcscntntives to execute !his First Amendment.
COUNTY OF RIVERSIDE, a political
li:irnia
Richard R. Hai
Senior Procurement Contract Specialist
Dated: $_2 F / 2o 2a
I\PPROVLD 1\S TO FORM:
Gregory P. Prinmos
~"'"' Qt;_
• Susanna Oh
Deputy County Counsel
Dell Marketing L.P .. a Texas corporation
/\mnnda E. Hudson
Conlrasi.fs tvlanjtger
Dated: ·f{<t?1 i<;;~,~t:•
BOS agc,mla f/3. 10 Approved 22 Oclol><:r 20 ·10
Fo1m lt11G-311 Revision Dale: 01/13/2016
l~CIT 3,150 ·1,1'" Street. mve,sidc . CA ()250 I
.,
FIN:190-10\ch\H:\COMMON\Council\2023\Information Technology\050923 Microsoft Licensing Attach 2 Riverside Cty MSFT Agreement.pdf
Item No.10C
TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:May 9, 2023
SUBJECT: Residential Wastewater Service Charges on Property Tax Roll RECOMMENDATION:
1. Adopt resolution approving the report of residential wastewater service charges and authorizing the County of Ventura to collect residential wastewater service charges via direct assessment on the Ventura County secured tax roll for FY 2023-
24. Two-thirds vote required.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
FINANCIAL IMPACT:
No Additional Funding Requested. An estimated cost of $7,663.74 will be included in the Proposed FY 2023-24 Wastewater Fund Budget for billing services provided by the County of Ventura. Minimal staff time to prepare report is also included in the Adopted FY 2022-23 Wastewater Fund Budget.
BACKGROUND:
On April 13, 2021, City Council approved the collection of single-family residential wastewater service charges through the Ventura County Secured property tax roll for the first time with Ordinance No. 1684-NS.
The table on the next page is a history of the wastewater service charge collection since it started July 1, 2021. The FY 2022/23 row displayed is as of April 10, 2023, when the second installment of the Secured Property Tax is due. The accounts that remain unpaid will receive a mailed delinquent tax notice by Ventura County Tax Collector in May with a due date of June 30, 2023. The City has averaged a
99.6 percent property tax collection rate over the past ten years, and it is estimated that the current collection rate will increase before fiscal year end.
Item No.10D
Residential Wastewater Service Charges on Property Tax Roll May 9, 2023
On December 14, 2021, City Council adopted wastewater service charges for FY 2022-23 and FY 2023-24. Effective July 1, 2023, the wastewater service charge for single-family residential parcels is $381.36 for parcels located inside City limits and $386.64 for parcels located outside City limits. Property owners that are enrolled in the City’s Utilities Assistance Program will have their wastewater service charge offset by a $60 credit on their property tax bill.
DISCUSSION/ANALYSIS:
California law permits local agencies, such as municipalities and sanitation districts, to attach to the County’s property tax bill certain direct charges unrelated to the assessed value of the property. This means that wastewater service charges, classified as a “fee” rather than a “tax” via Prop 218, are an allowable expense that can be included as a separate line-item charge on the property tax bill, via a direct assessment.
The City is required to submit to the County of Ventura the Assessor’s Parcel Number (APN) and the associated wastewater service charge being levied on each property by July 5, 2023. In addition, City Council is required to adopt a resolution (Attachment #1) approving the Report of Annual Residential Charges (Attachment #2) for placement of the FY 2023-24 residential wastewater service charges on the County Property Tax Roll.
Collecting residential wastewater service charges on the County Tax Roll is the most efficient and cost-effective means of collecting wastewater service charges. The City has not received any concerns or questions from customers during the first two years of implementation and staff recommends approval of the recommendation.
Item No.10D
Residential Wastewater Service Charges on Property Tax Roll May 9, 2023
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
PREPARED BY: Tara Tosatto, Revenue Operations Manager
Attachments:
Attachment #1 – Resolution
Attachment #2 – Report of Annual Residential Charges
FIN:1000-22\tt\H:\COMMON\Council\2023\Public Services\050923 WW to County Staff Report.docx Item No.10D
ATTACHMENT #1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF THOUSAND OAKS APPROVING
THE REPORT OF RESIDENTIAL WASTEWATER
SERVICE CHARGES FOR FISCAL YEAR 2023-24
AND DIRECTING THE FILING OF CHARGES FOR
COLLECTION BY THE COUNTY TAX COLLECTOR
WHEREAS, pursuant to Resolution No. 67-7, the City of Thousand Oaks established a Municipal Sewer District; and
WHEREAS, clean water and good sanitation are essential to public health and safety and improve the quality of life for residents; and WHEREAS, the City Council of the City of Thousand Oaks has adopted Ordinance No. 1682-NS which establishes the authority for imposing and charging fees for the Wastewater Division; and
WHEREAS, Section 5473 of the Health and Safety Code requires that wastewater service charges collected on the tax roll be adopted by Council action; following a written and published noticed public hearing; and WHEREAS, on April 13, 2021, the City Council conducted a duly noticed public hearing introducing an ordinance amending Thousand Oaks Municipal Code (TOMC) sections 10-1.703, 10-1.901, 10-1.902, 10-1.908, and 10-1.909, to allow for the collection of wastewater service charges for single-family residential properties to be collected on the County’s property tax roll; and WHEREAS, a written report of annual residential wastewater charges was filed with the City Clerk describing each parcel of real property; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Thousand Oaks by a two-thirds vote:
Section 1. Hereby confirms and approves the Report of Residential Sewer Charges to be imposed on each parcel within the City subject to such charges submitted; and
Section 2. Instructs and authorizes the Finance Department to transmit the Report and necessary documents to the Ventura County Auditor-Controller requesting that the Wastewater Service Charges set forth in the Report shall be included on the Ventura County Tax Roll for FY 2023-24.
Item No.10D
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Section 3. Authorizes the Finance Director to enter into all necessary agreements with entities necessary to effectuate this Resolution.
PASSED AND ADOPTED this 9th day of May 2023, by the following vote:
Ayes:
Noes:
Absent:
_______________________________
Kevin McNamee, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
_____________________________
Laura B. Maguire, City Clerk
Date Attested:__________________
APPROVED AS TO FORM:
Office of the City Attorney
_____________________________
Tracy Friedl, Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
______________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
Item No.10D
ATTACHMENT #2
REPORT OF ANNUAL RESIDENTIAL CHARGES TO BE INCLUDED ON
FISCAL YEAR 2023-24 VENTURA COUNTY PROPERTY TAX ROLL
City Council adopted Ordinance 1682-NS on October 12, 2021, establishing the wastewater rate structure. The City’s wastewater service charge consists of a fixed service charge per Equivalent Residential Unit (ERU) based on customer classification type. The table below summarizes the current annual fixed wastewater charge assessed per single-family residential property.
Customer Type FY 2023-24 Annual Charge
Residential Inside-City $381.36
Residential Outside-City $386.64
Utilities Assistance Program Enrollee ($60.00)
FIN: 1000-22\tt\H:\COMMON\Council\2023\Public Services\050923 WW to County Att 2.docx Item No.10D
TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:May 9, 2023
SUBJECT: Wireless Telecommunications Consultant Services RECOMMENDATION:
1. Approve the first amendment to Contract No. 13056-2022 for professional wireless telecommunications consulting services with Telecom Law Firm, P.C., effective through June 30, 2023, to add $50,000 with a revised not-to-exceed amount of $135,000 for FY 2022-23 and $305,000 over the lifetime of the agreement.
2. Authorize expenditure in the amount of $50,000 from A/C #001-4210-641-5947 (Planning, Consultant Services / Billable Time).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
FINANCIAL IMPACT:
No Additional Funding Requested. The additional requested expenditure of $50,000 from A/C #001-4210-641-5947 and minimal staff costs to prepare the amendment is included in the Adopted FY 2022-23 General Fund budget.
BACKGROUND:
On May 24, 2022, City Council approved a professional services agreement with Telecom Law Firm, P.C. (Telecom Law) for $255,000 (Attachment #1) to provide professional wireless telecommunications consultant services. The agreement states that in no event shall compensation exceed more than $85,000 per year unless authorized by the City in writing.
The City has used Telecom Law’s services more frequently than anticipated due to a 40 percent increase of wireless applications submitted. An additional $50,000 is needed to fund the consultant’s services until the agreement’s expiration on Item No.10E
Wireless Telecommunications Consultant Services
May 9, 2023
6 4
3 June 30, 2023. The total amount of the agreement will not exceed $135,000 for FY 2022-23 and $305,000 over the lifetime of the agreement.
DISCUSSION/ANALYSIS:
The City has utilized the services of Telecom Law to review and advise staff on wireless facility proposals for consistency with applicable federal telecommunications law and assist staff on other wireless communications matters. Telecom Law has worked on behalf of the City to ensure that applications from the wireless industry comply with all federal and state standards for these facilities and to provide the City with detailed technical evaluations of radio frequency propagation and signal emissions reports required for most site applications.
The City’s review of wireless communication proposals requires specialized expertise in complex federal law, which is the justification for using a consultant’s services to support staff review of new applications. Most of the work Telecom Law performs involves independent review of materials from wireless facility applicants, for which the City’s cost is fully reimbursed by the applicants.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
PREPARED BY: Michelle McMurtry, Office Supervisor
Attachments:
Attachment #1 – Agreement with Telecom Law Firm, P.C. (Contract No. 13056-2022)
Attachment #2 – First Amendment to Agreement with Telecom Law Firm, P.C.
CDD:420-10/H:\COMMON\City Council\CC Agenda Items\2023\05092023\Telecom Amendment 1 Staff Report.docx " Item No.10E
Contract No. 13056-2022
ATTACHMENT #1
Item No.10E
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Project Name: Wireless Telecommunications
Consultant Services
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
TELECOM LAW FIRM, P.C.
Contract No. 13056-2022
THIS FIRST AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and TELECOM LAW FIRM, P.C., (“Consultant”), entitled Wireless Telecommunications Consultant Services and dated July 1, 2022 (herein “Contract”) is made this 9th day of May, 2023.
RECITALS
A. On July 1, 2022, City and Consultant entered into a contract to provide professional services in conjunction with the review of wireless communications facilities applications, consult with the case planner, attend public hearings as needed, and make presentations at public hearings.
B. Section 3 of Contract, currently, and as may have been previously amended, provides for a “not-to-exceed” total payment as consideration to Consultant of $255,000 for services generally and briefly described as the review of wireless communications facilities applications, consulting with the case planner, and attending public hearings. Additionally, Section 3 of Contract states that in no event shall compensation exceed more than $85,000 per year unless authorized by the City in writing.
C. City has received 40% more wireless communication facility applications during FY 2022-23 than were received during the same time period of FY 2021-22. City is in need of more reviews by Consultant and the Consultant is willing and able to analyze the additional cases based on the rates set forth in the contract. City is in need of adding $50,000 to the contract to cover the remaining term of FY 2022-23.
D. City and Consultant desire to make the above changes to the Contract while keeping all other terms intact.
ATTACHMENT #2
Item No.10E
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AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. The sum of $50,000, is added as compensation to Consultant under the present Contract for the above-described additional services, and Subsection 3 (a) of Contract is hereby amended to read in its entirety as follows:
(a) Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum $305,000 over the lifetime of the agreement (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees marked Exhibit "B," attached and incorporated herein. In no event shall compensation exceed more than $135,000 for FY 2022-23, and $85,000 per year for subsequent years, unless authorized by the City in writing, and Consultant shall have no duty to perform any work that would exceed the amounts listed herein unless so authorized by City. The rates and expenses set forth in that exhibit shall be binding upon Consultant until June 30, 2023, provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement for the total term, including any approved extensions as permitted in Section 5.
Item No.10E
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Part 2. All terms used in Part 1 above shall have the meanings ascribed thereto in Contract. Except as amended in Part 1 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this First Amendment to Contract as of the date set forth above.
CONSULTANT
Dr. Jonathan L. Kramer
President and Secretary
CITY OF THOUSAND OAKS
Kevin McNamee, Mayor
ATTEST:
Laura B. Maguire, City Clerk
APPROVED BY DEPARTMENT HEAD:
Kelvin Parker
Community Development Director
APPROVED AS TO ADMINISTRATION:APPROVED AS TO FORM:
Office of the City Attorney
Andrew P. Powers, City Manager Patrick J. Hehir, Chief Assistant City Attorney Item No.10E
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EXHIBIT B
CONSULTANT'S SCHEDULE OF FEES
The Consultant consults with and is responsible to the City. The City is responsible for payment of Consultant invoices. Payment of Consultant’s invoices is not contingent upon the City receiving any deposit or reimbursement from any party.
1.Flat Fees: Consultant shall perform all flat-rate services described in Exhibit A, Section A, Subsection 1 through 3 and 4(i) for a fixed fee of $2,676.00 per project. Project hours are not reported by Consultant for flat fee portion of flat fee projects.
Due to FCC shot clock time limitations, all projects must be submitted to Consultant by the City in searchable PDF documents within one calendar day of receipt by the City from the Applicant. Accordingly, Consultant urges City to enforce a wireless application requirement that obligates the applicant to tender the entire wireless application, including all exhibits and attachments, in searchable PDF format, as well as in paper form.
Flat fee projects are billed to the City as a single unit on the first project invoice, which is issued upon submission of Consultant’s first substantive project memorandum (that can include a memo regarding an incomplete application, a project review memo, or another substantive project-related memo).
The flat fee (and any subsequent hourly fees) are fully earned by and payable to Consultant once the Consultant has provided its first substantive memorandum to the City, even when the project is subsequently cancelled, abandoned, transferred to a different location. In the event that a project is tendered to the Consultant by the City but terminated for any reason prior to issuance of Consultant’s first memorandum, City shall pay Consultant on the hourly basis set out in this Agreement for all time spent by Consultant on the project prior to Consultant’s receipt of City’s notice of termination.
2.Hourly Fees: Consultant shall perform all services described in Exhibit A, Section B and C and all other extra services not described in the Scope of Work but mutually agreed upon by City and Consultant, on an hourly fee basis as follows:
Personnel Rate
Per Partner or Senior Project Manager $ 350
Per Associate/Of Counsel or Project Manager $ 294
Per Paralegal or Senior Project Assistant $ 218
Per Assistant or Project Assistant $ 134
All time is billed in 0.1-hour (6 minute) units rounded up to the next 0.1 hour unit.
Item No.10E
CDD:420-10\H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Telecom Law Firm-Case Review\Contracts\Contract FY22-FY23\13056-2022 A1.docx"
3 1
3 2
3. Annual Fee Adjustments. The Flat Rate and Hourly Fees set out in this Agreement shall automatically increase by three percent (3%) on each anniversary of this Agreement.
4. Expenses: City will reimburse the Consultant for all ordinary costs and expenses reasonably incurred by Consultant in performance of the services provided by Consultant to City pursuant to this Agreement.
5. The City’s designated point of contact for billing queries is:
Marjan Behzadi, Operations Manager [email protected]______________ Name and Title Email Address
(805) 449-2328__________________
Telephone Number
The Consultant’s designated point of contact for billing queries is:
______________________________ ___________________________ Name and Title Email Address
______________________________
Telephone Number
Either party may change its designated point of contact for billing queries at any time upon ten (10) business days’ written notice to the other.
[End of Exhibit B]
Val Halvorsen, Business Manager [email protected] (310) 312-9900 ext. 135
Item No.10E
TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:May 9, 2023
SUBJECT: Additional Budget Appropriation for Utility Costs RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $271,500 ($79,500 for natural gas and $192,000 for electricity) from A/C #001-0000-311- 1000 (General Fund – Fund Balance) to various department accounts for natural gas (6130) and electricity (6140) utility costs.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
FINANCIAL IMPACT:
$271,500 Increase to FY 2022-23 General Fund Budget. $271,500 increase to Adopted FY 2022-23 General Fund Budget is requested to cover additional natural gas and electricity utility expenditures caused by unanticipated escalation of energy costs.
BACKGROUND:
The Facilities Division is responsible for the building maintenance of all City-owned buildings. In addition to maintenance responsibilities, the Facilities Division is tasked with the coordination of and payment to energy providers. Although over the long-term the increase of energy costs has been fairly consistent (2.5–3.0 percent annually), over the past 18 months, and specifically during the Winter of 2023, costs jumped significantly, causing the adopted budgets in many accounts to be inadequate.
DISCUSSION/ANALYSIS:
Over the course of the current two-year budget (July 2021 to present), So Cal Gas rate increases resulted in cost increases of up to 95 percent at locations such as the Grant Brimhall Library and the Civic Arts Plaza. Southern California Edison increases for the same period ranged between 12-50 percent depending on the location and rate schedule.
Item No.10F
Additional Budget Appropriation for Utility Costs
May 9, 2023
In order to accurately compensate for these unanticipated and unprecedented energy cost increases, staff recommends approving the additional budget of $271,500 for FY 2022-23. Funds will be distributed to various accounts as shown in Attachment #1.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
PREPARED BY: Elizabeth Perez, Facilities Manager
Attachments:
Attachment #1 – FY 2022-23 General Fund Requested Expenditure FIN:201-10\edp\H: \COMMON\Council\2023\Facilities\050923 Request Additional Budget for Utility Costs Staff Report.docx
Item No.10F
ATTACHMENT #1
Facility Account No. Amount
Civic Arts Plaza - City Hall 001-3570-612-6130 6,500$
Newbury Park Branch Library 001-3575-673-6130 8,000$
Grant R. Brimhall Library 001-3576-673-6130 15,000$
Civic Arts Plaza - Tenant Space 001-3580-612-6130 1,000$ 401 W. Hillcrest 001-3585-612-6130 17,000$
403 W. Hillcrest 001-3590-612-6130 13,000$
Municipal Service Center 001-3592-631-6130 19,000$
Total Additional Funding = 79,500$
Civic Arts Plaza - City Hall 001-3570-612-6140 60,000$
Grant R. Brimhall Library 001-3576-673-6140 38,000$
Civic Arts Plaza - Tenant Space 001-3580-612-6140 6,000$ Transportation Center 001-3582-632-6140 6,000$
401 W. Hillcrest 001-3585-612-6140 60,000$
Municipal Service Center 001-3592-631-6140 22,000$
Total Additional Funding = 192,000$
Total Budget Reqeust = 271,500$
Energy Costs FY 2022/23 Requested Budget
Natural Gas (So Cal Gas)
Electricity (So Cal Edison)
FIN:201-10\edp\H:\COMMON\Council2023\Facilities\050923 Attach 1 Utility Costs.pdf Item No.10F
TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:May 9, 2023
SUBJECT: Landscape and Lighting Assessment District No. 79-2 FY 2023- 24 Initiating Assessments and Annexations
RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, declare intention to levy annual assessments, approve Preliminary Engineer’s Report, and set public hearing date of June 6, 2023, for Landscape and Lighting Assessment District No. 79-2 FY 2023-24 Assessments.
2. Adopt resolutions declaring intention to annex parcels to Lighting Assessment District No. 79-2 and approving Preliminary Annexation Engineer’s Report.
3. Approve and Authorize the City Engineer to execute the agreement with Ventura County Auditor-Controller to place Landscape and Lighting Assessment District assessments on the Secured Tax Rolls and distribute Collections to the City for $0.21 per assessment per parcel, plus administration and collection fees.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
FINANCIAL IMPACT:
No Additional Funding Requested. The proposed Landscape and Lighting Assessment District (LLAD) maximum assessments for FY 2023-24 include a 5.77 percent consumer price index (CPI) inflationary adjustment as previously approved by property owners.
The proposed Landscape District assessments are less than the maximum allowed rates in some benefit zones. Assessments are proposed to be adjusted for the 39 landscaping zones (including four subzones) to restore positive fund balances and cover expenditures associated with new landscaping and increased utility costs. Proposed increases range from $2.90 per year per Equivalent Benefit Unit (EBU) up to $49.02.
Item No.10G
LLAD No. 79-2 FY 2023-24 Initiating Assessments
May 9, 2023
6 4
5 The proposed assessments for FY 2023-24 in the Lighting District have all been adjusted by 5.77 percent, or $1.04 per year per EBU.
BACKGROUND:
The LLAD is a special assessment area within Thousand Oaks funding the maintenance of over 27,000 City Street trees, 17.5 million square feet of landscaping, graffiti removal, weed abatement, nearly 8,000 streetlights, 136 traffic signals, and 25 lighted pedestrian crossings along public streets. Property owners within the LLAD are assessed as part of their annual property taxes collected by the County of Ventura Assessor’s Office. Approximately 82 percent of all properties in Thousand Oaks are assessed for lighting, and 43 percent are assessed for landscaping (Attachment #1).
Assessments are based on a weighting factor using EBU to identify a parcel’s share of total assessments based on benefit received. A typical single-family residential property is assigned an EBU of 1.00 and all other property types are assigned EBUs proportionate to a single-family home. For example, a commercial property that contains three times the square footage and infrastructure as a typical residential home would be assigned an EBU of 3.00.
Public Works staff and the City’s assessment consultant performed the annual review of the budget and assessment structure for the LLAD’s 39 total landscape benefit zones (including four subzones) and six total lighting zones. As part of the review, staff considered costs charged directly to the zones, including labor, contracted services, water, electricity, and proposed capital projects. Distribution of other line-item costs was also evaluated, including consultant and County administrative fees, City overhead, and equipment rental. Finally, the amount of ad valorem revenues and fund balance contributions were also considered.
Assessments are levied annually in accordance with the Landscaping and Lighting Act of 1972, which requires an intent to levy the proposed assessments for the upcoming fiscal year, consideration of new annexations into the LLAD, and the setting of a Public Hearing date, which for this year will be June 6, 2023.
DISCUSSION/ANALYSIS:
The Preliminary Engineer’s Report (Attachment #2) reflects the proposed landscape and lighting budgets. A maximum CPI assessment adjustment amount of 5.77 percent is recommended to offset higher costs for maintenance of the zones. Property owners approved annual CPI increases when the District was originally formed.
Item No.10G
LLAD No. 79-2 FY 2023-24 Initiating Assessments
May 9, 2023
6 4
5 Non-Uniform Adjustments
Landscape assessments are proposed to be adjusted in order to generate the required revenue for the special benefits received. The proposed annual landscape assessments for FY 2023-24 range from $53.48 per EBU (Zone 4), to a maximum annual assessment of $569.40 per EBU (multiple zones).
Assessments for all 39 zones (and 4 subzones) are to be adjusted by varying amounts to cover increased costs, reduce reliance on ad valorem property tax revenue, and to develop reserves for future capital improvement projects.
Ad valorem property tax revenue is part of the one percent property tax levied on Thousand Oaks properties by the County of Ventura. While assessments can only be used to cover expenditures in the zones where they are collected, ad valorem revenues can be used throughout the LLAD and in General Fund areas. To fill budgetary gaps, some zones rely heavily on ad valorem revenues to lower assessment rates. Ad valorem revenues are also distributed to zones that have landscaping that is a general benefit to the community as a whole and not just those living within the zone. The assessments pay for particular and distinct (special) benefits over and above the general benefits conferred on properties located within the district or to the public at large.
All EBUs within the lighting zones across the city pay a uniform rate. In FY 2023- 24, the lighting assessment rates are proposed to be adjusted by the approved CPI adjustment of 5.77 percent, in the amount of $1.04, for a total rate of $19.08 per EBU per year. This adjustment is necessary to cover increased maintenance costs and Southern California Edison electricity costs.
Average Assessments for LLAD 79-2
The attached FY 2023-24 Engineer’s Report contains a proposed actual assessment rate and maximum assessment rate for every zone. The actual assessment rate is the amount levied on each property within a zone and appears on the property tax bill. The maximum assessment rate is the maximum rate a property can be assessed within that zone and includes a voter-approved annual increase of three percent or CPI (whichever is greater).
Of the 39 landscaping zones, 25 are proposed to be assessed at the maximum rate. There are two zones (34 and 37A) whose previous assessments were below the maximum rate, creating the need for ongoing subsidies. Those two zones are proposed to receive up to 10 percent increases in their assessment rate to help reduce or eliminate the City subsidy. This results in an average Districtwide Landscape increase of 5.93 percent. All properties within the Lighting District will Item No.10G
LLAD No. 79-2 FY 2023-24 Initiating Assessments
May 9, 2023
6 4
5 be assessed at the maximum rate. Average assessments per EBU for both lighting and landscaping are provided in the table below:
Average Applied Assessments for LLAD 79-2
Lighting Landscape
FY 2022-23 $ 18.04 $ 331.75
FY 2023-24 $ 19.08 $ 351.44
Change ($) $ 1.04 $ 19.69
Change (%) 5.77% 5.94%
Resolutions to Initiate Proceedings
It is recommended City Council schedule a Public Hearing for June 6, 2023. At the Public Hearing, the Engineer’s Report and resolutions will be presented for consideration and adoption. If approved, the final Engineer’s Report and resolutions would set the assessments for FY 2023-24. The resolutions attached (Attachments #3 through #5) are for initiating proceedings, declaring the intention to levy annual assessments, and approving the Preliminary Engineer’s Report for FY 2023-24.
Annexations
The following annexations are planned in the lighting zones: the Hydam Homes, LLC (2080 Hillcrest Drive) development is proposed to be annexed into the existing Lighting Assessment District, Zone E, and the Vogel Properties, Inc. (1515 Rancho Conejo Boulevard and 1489 Lawrence Drive) development is proposed to be annexed into existing Lighting Assessment District, Zone F. The Preliminary Annexation Engineer’s Report and resolutions declaring the intention to annex and approving the Preliminary Annexation Engineer’s Report are included as Attachments #6 through #8.
Agreement with Ventura County Auditor-Controller for Billing of Direct Assessments
Beginning July 1, 2015, the Ventura County Auditor-Controller has required an annual agreement for the billing of direct assessments for non-County supervised Districts (Attachment #9). Staff recommends approving the agreement with the County of Ventura for the placement of the LLAD direct assessments on the Secured Tax Rolls and distribution of collections to the City. The cost is $0.21 per assessment per parcel, $27.00 per correction or removal, and collection fees are not to exceed one-fourth of one percent of amounts collected by the County on behalf of the City.
Item No.10G
LLAD No. 79-2 FY 2023-24 Initiating Assessments
May 9, 2023
6 4
5 The LLAD has for many years provided an integral part of the City’s ability to provide excellent infrastructure and maintenance service to our citizens, and aligns with City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments.”
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Jim Taylor, Sr. Civil Engineer
Ryan Roman, Sr. Financial Analyst
Attachments:
Attachment #1 – Overview of LLAD 79-2
Attachment #2 – Preliminary Engineer’s Report
Attachment #3 – Resolution Initiating Proceedings
Attachment #4 – Resolution Declaring Intention to Levy Annual Assessment
Attachment #5 – Resolution Confirming Preliminary Engineer’s Report Attachment #6 – Preliminary Annexation Engineer’s Report Attachment #7 – Resolution Declaring Intention to Annex into LLAD 79-2 Attachment #8 – Resolution Confirming Preliminary Annexation Engineer’s Report
Attachment #9 – Agreement with Ventura County Auditor Controller DPW: 830-40\jt\ev\H:\Council\2023\050923\ LLAD 79-2 Initiate Proceedings staff report.docx Item No.10G
OVERVIEW OF
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2
In 1979, LLAD 79-2 was formed by City Council pursuant to the State 1972 Landscape and Lighting Act. LLAD 79-2 consolidated several existing 1911 Act Maintenance Districts into one Assessment District.
Restructuring the district into 35 landscape benefit zones and six lighting benefit zones was accomplished in 1996 (four additional landscape benefit zones have been added since then). A property owner ballot proceeding was conducted in 1998 pursuant to Proposition 218, with about 65 percent, by assessment value, of ballots returned voting in favor of landscaping assessments, and approximately 80 percent voting in favor of street light assessments. A three percent or Consumer Price Index (CPI) per year assessment inflation factor (whichever is greater) was also approved. Of approximately 43,600 parcels within the City limits, about 19,000 (43 percent) are in the landscape district and about 36,000 (82 percent) are in the lighting district. The City maintains roughly 17.5 million square feet of landscaping throughout Thousand Oaks in highly visible public areas such as arterial street medians, slopes adjacent to streets, open spaces, and public buildings. The City also maintains over 27,000 street trees, nearly 8,000 street lights, 136 traffic signals, and 25 lighted pedestrian crossings along public streets. Funding for LLAD 79-2 is derived entirely from assessments and ad valorem tax revenue.
Assessments are based on a weighting factor (Equivalent Benefit Unit, or EBU) to identify the parcel’s proportionate special benefit. A typical single-family residential property is assigned an EBU of 1.00, and all other property types are assigned EBU’s proportionate to the special benefits they receive as compared to a single-family residential property.
The Proposed FY 2023-24 budget for landscape maintenance is about $8.5 million, with $4.2 million funded through LLAD 79-2 assessments, $249,000 from ad valorem revenues, and $4.3 million from the General Fund.
The Proposed FY 2023-24 budget for street lighting and traffic signal electrical, maintenance and capital costs is about $2.1 million, with $539,000 funded through LLAD 79-2 assessments, and $1.73 million from ad valorem revenues. Proposed annual assessments for landscaping range from $53.48 to $569.40 per EBU. For FY 2023-24, the annual assessment for lighting was increased by 5.77 percent to $19.08 per EBU.
DPW: 830-40\jt\ev\H:\Council\2023\050923\ LLAD 79-2 Initiate Proceedings Att 1.docx ATTACHMENT #1
Item No.10G
ATTACHMENT #2
Preliminary Engineer’s Report
Fiscal Year 2023-24
City of Thousand Oaks
Landscape and Lighting Assessment District No. 79-2
Prepared For
May 2023
DPW: 830-40\jt\ev\H:\Council\2023\050923\ LLAD 79-2 Initiate Proceedings Att 2.pdf Item No.10G
Table of Contents
Sections
Section i.
Section 1.
Section 2.
Section 3.
Engineer’s Statement _________________________________________________i Plans and Specifications ______________________________________________ 1 Method of Assessment Apportionment_________________________________ 16 Cost Estimates_____________________________________________________ 24 Tables
Table 2-1.
Table 2-2.
Table 3-1.
Table 3-2.
Table 3-3.
Table 3-4.
Landscaping Equivalent Benefit Unit Summary ___________________________ 22 Lighting Equivalent Benefit Unit Summary ______________________________ 22 Fiscal Year 2023-24 Landscape Zone Cost Estimates_______________________ 24 Fiscal Year 2023-24 Landscape Zone Summary ___________________________ 35 Fiscal Year 2023-24 Lighting Zone Cost Estimates _________________________ 36 Fiscal Year 2023-24 Lighting Zone Summary _____________________________ 37 Appendices
Appendix A. Assessment Diagram_______________________________________________ A-1 Appendix B. Assessment Roll __________________________________________________ B-1 Item No.10G
i. Engineer’s Statement
AGENCY:
PROJECT:
TO:
CITY OF THOUSAND OAKS
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2
CITY COUNCIL
CITY OF THOUSAND OAKS
STATE OF CALIFORNIA
SECTION 1
SECTION 2
PLANS AND SPECIFICATIONS of the improvements to be maintained and/or improved for the Fiscal Year. The plans and specifications show and describe the existing improvements and are sufficient in showing and describing the general nature, location and extent of the improvements.
The METHOD OF ASSESSMENT APPORTIONMENT calculates the receipt of special benefit and the general benefit derived from the installation and maintenance and servicing of the respective improvements located throughout the District, and the methodology used to apportion the total assessment to the properties within the District.
SECTION 3
SECTION 4
A COST ESTIMATE of the improvements to be maintained and/or improved for the mentioned Fiscal Year.
An ASSESSMENT DIAGRAM of the District. Said Diagrams shall show the exterior boundaries of the District and the boundaries of any zones within the District. Reference is made to the County Assessor's Maps for a detailed description of the lines and dimensions of any lots or parcels. The lines and dimensions of each lot shall conform to those shown on the County Assessor's Maps for the Fiscal Year to which the Report applies.
SECTION 5 An ASSESSMENT ROLL showing the proportionate amount of the assessment to be charged in proportion to the benefits to be received by each lot or parcel within the boundaries as shown on the below-referenced Diagram.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 i
Item No.10G
i. Engineer’s Statement
WHEREAS, on May 9, 2023, the City Council, under the Act, adopted its Resolution Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of an Engineer’s Report for LLAD No. 79-2; WHEREAS, the Resolution of Initiation directed Webb Municipal Finance, LLC, to prepare and file a report presenting plans and specifications describing the general nature, location, and extent of improvements to be maintained; an estimate of the costs of the maintenance, operations, and servicing of the improvements for LLAD No. 79-2 for the referenced Fiscal Year; a diagram for LLAD No. 79-2 showing the area and properties to be assessed; and an assessment of the estimated costs of the maintenance, operations, and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within LLAD No. 79-2 in proportion to the special benefit received;
NOW THEREFORE, the assessments are made to cover the portion of the estimated costs of maintenance, operation and servicing of said improvements to be paid by the assessable real property within LLAD No. 79- 2 in proportion to the special benefit received.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 ii
Item No.10G
i. Engineer’s Statement
I, Matthew E. Webb, a Professional Civil Engineer (employed at Albert A. Webb Associates and retained through an agreement between Webb Municipal Finance, LLC and my employer), acting on behalf of the City of Thousand Oaks, pursuant to the Act do hereby assess and apportion the total amount of the costs and expenses upon the parcels of land within Landscape and Lighting Assessment District No. 79-2 liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said maintenance, works of improvement, and appurtenances.
Executed this day of 2023.
ALBERT A. WEBB ASSOCIATES
MATTHEW E. WEBB
PROFESSIONAL CIVIL ENGINEER NO. 37385
ENGINEER OF WORK
ON BEHALF OF THE CITY OF THOUSAND OAKS
STATE OF CALIFORNIA
Final approval, confirmation and levy of the annual assessment and all matters in the Engineer's Report were made on the day of 2023, by adoption of Resolution No. By City Council.
CITY CLERK
CITY OF THOUSAND OAKS
STATE OF CALIFORNIA
A copy of the Assessment Roll and Engineer's Report were filed in the City Clerk’s Office on the day of , 2023.
CITY CLERK
CITY OF THOUSAND OAKS
STATE OF CALIFORNIA
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 iii
Item No.10G
1. Plans and Specifications
Introduction
The City of Thousand Oaks (“City”) annually levies and collects special assessments on parcels within the Landscape and Lighting Assessment District No. 79-2 (“District”) in order to continue the maintenance of landscape and lighting improvements within the District. The District was formed in 1979 and is levied annually, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIII D, added by Proposition 218.
The Annual Engineer’s Report (“Report”) describes the District, any changes to the District including any territories to be annexed, modifications to the improvements or zones, and the proposed assessments for Fiscal Year 2023-24. The maintenance, operation and servicing of the improvements associated within specific areas of the District that provide a special benefit to the properties in that area are identified as Zones. The costs of the improvements and services are identified and budgeted separately for each Zone, and each parcel within a Zone is assessed proportionately for only those improvements and services that are a special benefit to the properties within the Zone. The budgets and annual assessments are based on the City’s estimated cost to maintain the improvements that provide special benefits to properties within the District and the specific Zones therein. For Fiscal Year 2023-24 the District consists of thirty-nine (39) landscape benefit Zones (not including four Sub-Zones) and six (6) lighting benefit Zones (Zones A through F).
The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessment Parcel Number by the Ventura County Assessor’s Office. The Ventura County Auditor/Controller uses Assessment Parcel Numbers and specific Fund Numbers to identify properties assessed for special district benefit assessments on the tax roll.
At a noticed annual Public Hearing, the City Council will consider all public comments and written protests regarding the District’s proposed levy of assessments for Fiscal Year 2023-24. The City Council will review the Report and may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report the Council will order the levy and collection of assessments for the fiscal year pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2023-24.
Historical Background and Current Legislation
Pursuant to the 1972 Act, the City Council conducts a public hearing annually to accept public comments and testimony, to review the Report and approve the assessments to be levied on the County tax roll for that fiscal year. The assessments adopted by the City Council are prepared in accordance with the 1972 Act and the provisions of the California Constitution.
In Fiscal Year 1998-99 the improvements provided by the District, the costs associated with those improvements and the benefiting properties were closely reviewed and evaluated. At that time, the District was reengineered to more accurately identify specific areas of special benefit within the District. Various tracts and developments were grouped into zones of benefit (hereafter referred to as “Zone” or “Zones”) based on levels of service, similarity of improvement types, and proximity to the improvements. Subzones (e.g., A and B) typically distinguish between properties that receive different levels of special benefit within a Zone (e.g. properties on public versus private streets). In addition, the method of apportioning District costs (Equivalent Benefit Unit method of apportionment) was reviewed and expanded to provide a more comprehensive method of calculating the weighted proportional benefit that various types of property receive from the improvements. This reengineering established a more accurate reflection of the special benefits conveyed to each parcel within the District.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 1
Item No.10G
1. Plans and Specifications
In compliance with the provisions of the California Constitution Article XIIID (Prop 218), the assessments established for each Zone and presented to property owners for approval for Fiscal Year 1998-99, included an assessment adjustment formula. This adjustment formula was established to account for ordinary and reasonable increases in annual costs due to inflation thereby reducing the expense associated with re- approval (noticing, mailing, and balloting) for small and limited cost increases in the future. This assessment adjustment formula allows the City Council to annually increase the maximum assessment rates by the greater of inflation (based on the Consumer Price Index — CPI) or three percent (3%). A property owner protest ballot proceeding was conducted for the proposed assessments applicable to the thirty-five landscape benefit zones and six lighting benefit zones that existed within the District at that time. On June 9, 1998, the property owner protest ballots were tabulated, and the results of the ballot tabulation indicated property owner approval of the proposed District assessments and assessment range formula.
Subsequently, in Fiscal Year 1999-00, additional territory was annexed to the District pursuant to property owner protest ballot proceeding and two new Landscape Zones were established bringing the total number of Landscape Zones to thirty-seven.
In Fiscal Year 2000-01, a supplemental engineer's report for Landscape Zone 32 (Dos Vientos) was presented to the City Council that addressed an expansion of the landscape improvements within the Zone and a proposed increased assessment to cover the associated costs. Ballots for the assessment increase were presented to the property owners of record and at the May 2, 2000, public hearing, the City Council determined that majority protest did not exist and approved the establishment of two Sub- Zones (A and B) within Landscape Zone 32 and the corresponding new maximum assessments for the Zone commencing with Fiscal Year 2000-01.
For Fiscal Year 2003-04, additional territory was annexed to the District. A supplemental engineer’s report was prepared in connection with this annexation and property owner protest ballot proceedings were conducted. The ballot tabulation indicated property owner approval of the proposed assessments and the assessment range formula presented. On February 4, 2003, the City Council approved the supplemental engineer’s report for the annexation of new territories including the establishment of a new landscape benefit zone designated as Landscape Zone 38.
For Fiscal Year 2004-05, the City initiated proceedings and conducted a property owner protest balloting for new assessments related to the annexation of additional territories to the District as well as the reorganization of the District’s existing Landscape Zone 37 (Split into Zone 37A and Zone 37B). A supplemental engineer’s report was prepared in connection with this proceeding. Upon the conclusion of the public hearing on January 13, 2004, the ballots returned were tabulated and indicated property owner approval of the proposed assessments and assessment range formula presented. The City Council approved the supplemental engineer’s report for the annexation of new territories including the establishment of a new landscape benefit zone designated as Landscape Zone 39 and the reorganization of Landscape Zone 37.
For Fiscal Year 2005-06, the City annexed twelve (12) additional development projects to the District. Each of these developments and the properties therein were annexed into one of the existing lighting zones and five (5) of the developments were annexed into one of the existing landscape zones that reflect the development’s special benefit from the improvements provided.
For Fiscal Year 2006-07, the City annexed twelve (12) additional development projects to the District and increased the Maximum Approved Assessment Rate for Zone 37B. These developments and the properties therein were annexed into one of the existing lighting zones and two (2) of the developments were also annexed into one of the existing landscape zones that reflect the development’s special benefit from the improvements provided.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 2
Item No.10G
1. Plans and Specifications
For Fiscal Year 2007-08, the city annexed seven (7) additional development projects to the District. Each of these developments and the properties therein were annexed into one of the existing lighting zones.
For Fiscal Year 2009-10, the City annexed four (4) additional development projects to the District. Two (2) of these developments and the properties therein were annexed into the existing Lighting Zone A, and two (2) of the developments and the properties therein were annexed into the existing landscape Zone 35.
For Fiscal Year 2010-11, the City proposed to annex one (1) additional development project to the District.
All twenty-two (22) parcels within the development were to be annexed into the existing Lighting Zone F.
Upon the conclusion of the public hearing on July 13, 2010, the ballots returned were tabulated and indicated a majority protest resulting in the development not being annexed into the District.
For Fiscal Year 2012-13, the City annexed a total of sixty-four (64) parcels into the District as follows; Lighting - nine (9) parcels to Zone A, six (6) parcels to Zone B, thirty-nine (39) parcels to Zone E and ten (10) parcels to Zone F. Landscape – five (5) parcels to Zone 13 and fifty-five parcels (55) to Zone 35.
For Fiscal Year 2013-14, the City annexed a total of seventy-eight (78) parcels into the District as follows; Lighting – one (1) parcel to Zone E, and thirty-one (31) parcels to Zone F. Landscape – seventy- eight (78) parcels to Zone 35.
For Fiscal Year 2016-17, the City annexed a total of three (3) parcels into the District as follows; Lighting – three (3) parcels to Zone E. Landscape – one (1) parcel to Zone 11.
For Fiscal Year 2020-21, the City annexed one (1) parcel into the District as follows; Lighting – one (1) parcel to Zone C. Landscape – one (1) parcel to Zone 28.
For Fiscal Year 2023-24, the City is proposing to annex three (3) parcels into the District as follows; Lighting – one (1) parcel to Zone E and two (2) parcels to Zone F.
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping;
The installation or construction of statuary, fountains, and other ornamental structures and facilities;
The installation or construction of public lighting facilities; The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities; The maintenance or servicing, or both, of any of the foregoing; The acquisition of any existing improvement otherwise authorized pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices; Compensation payable to the County for collection of assessments; Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 3
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Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5; Costs associated with any elections held for the approval of a new or increased assessment.
The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement; Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; The removal of trimmings, rubbish, debris, and other solid waste; The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
Description of Improvements and Services
The District provides and ensures the continued maintenance and operation of landscaping, street lighting, graffiti abatement and related services within the public right-of-way in various areas throughout the City.
Improvements within the District generally include:
Landscape improvements within the medians, parkways, entryways and open space areas within various Landscape Zones including street trees, turf, ground cover, shrubs, irrigation and drainage systems, sound walls, fencing, and necessary appurtenances; Electrical costs and maintenance for street lighting improvements within specific subdivisions and streets adjacent to various residential and commercial developments.
Maintenance and Services
Maintenance includes the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement including, but not limited to:
Repair, removal, or replacement of all or any part of any improvements; Grading, clearing, removal of debris, and the installation or construction of curbs, gutters, walls, sidewalks, paving, water, irrigation, drainage, or electrical facilities; Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury;
The removal of trimmings, rubbish, debris, and other solid waste; The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti;
Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements;
Water for the irrigation of any landscaping, water features or the maintenance of any other related improvements.
The annual assessments levied for the District in whole or in part fund the services, maintenance, operations and administration associated with the District improvements. Parcels that receive special benefits from the improvements within each Zone, share in the cost of the services and improvements associated with that Zone. The costs and assessments set forth in this Report are based upon the City’s estimate of the expenses related to the operation and maintenance of the District improvements including labor, personnel, utilities, equipment, materials, administration and incidental expenses.
For Fiscal Year 2023-24, the District consists of thirty-nine (39) Landscape Zones (not including four sub- Zones) and six (6) Lighting Zones. Each Landscape Zone includes parcels and subdivisions that are directly associated with specific landscape improvements that were installed as part of developing those properties City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 4
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or provide special benefits to those properties based on proximity to the improvements. The total amount to be assessed within each Landscape Zone for the operation and maintenance of the improvements is equitably spread among the benefiting parcels within that Zone only. Unlike the Landscape Zones (that are correlated to specific parcels, developments or subdivisions), the six Lighting Zones cover the entire City with each Zone representing a geographical region of the City. However, within these Lighting Zones, only properties that benefit from local street lighting improvements (in-tract street lighting and/or adjacent street lighting) are assessed. Although local street lighting improvements are usually associated with residential developments and subdivisions within each of the six Lighting Zones, there are some commercial and rural residential properties that are assessed based on their benefit from local lighting. Parcels that receive special benefits from local lighting improvements are assessed proportionately for a portion of the costs to provide the local street lighting. The balance of the local street lighting costs and lighting improvements that are considered general benefit are funded through Ad Valorem revenues.
Landscape Improvements and Services
Landscape improvements and services within the District may include graffiti abatement throughout all benefit zones, center median landscaping, parkway and slope landscaping, open space areas or public easement, weed abatement, and tree maintenance associated with the subdivisions and properties within the District. Each Zone consists of only properties, subdivisions and developments that are associated with the improvements provided and maintained within the Zone. The parcels assessed for special benefits are part of a development or subdivision that originally installed the improvements or are directly associated with the improvements through proximity. The specific improvements within each Zone vary, and may include, but are not limited to: The maintenance of ground cover, turf, shrubs, trees, fences, irrigation systems, drainage systems, lighting systems, hardscapes, sidewalks, trails and associated appurtenances within or adjacent to specific landscaped areas or improvements.
Landscape improvements within the District are maintained and serviced on a regular basis. The frequency and specific maintenance and operations required within the District and each Zone is determined weekly by City staff. Parcels identified as being within a Landscape Zone, share in both the cost and benefit of the improvements. The net costs associated with the improvements are equitably spread to parcels proportionately according to the special benefits received and only parcels that receive special benefits are assessed.
Landscape Zones
The District is divided into thirty-nine (39) Landscape Zones (not including four sub-Zones). The following is a list of the improvements funded through District assessments in each Zone:
Zone 01 (Borchard / Los Vientos / Cabrillo)
Landscaped center median on Borchard Road from Los Vientos to Cabrillo; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 02 (Lynn Rd / Greendale / Fernhill / Reino)
Landscaped center median on Lynn Road, east of Greendale to Fernhill and west of Greendale to Reino Road;
Landscaped parkway and slopes on the north side of Lynn Road, east of Greendale to west of Fernhill and west of Greendale to Reino Road;
Weed abatement of open space at Dale Court and Churchill; Sidewalk, curb and gutter repair;
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 5
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Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 03 (Elkwood / Greendale / Ravenwood)
Landscaped parkways on the south side of Elkwood from Greendale to Ravenwood; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 04 (Weed / Tree Maintenance / Open Space / Cayo Grande)
Weed abatement of open space areas around Cayo Grande;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 05 (Kimber / Reino / Wendy / Walter / Peppermint)
Landscaped parkways and slopes including the south parkway on Kimber from Reino to 435 feet east of Reino; the west parkway on Daniel; the east parkway and slope on Reino from Kimber to 1,970 feet south of Kimber; Pebble slope up to Bearcreek; Walter slope from 332 feet north of Brisbaine to end; Chadwick slope to 163 feet west of Brisbaine; the west parkway on Wendy from Peppermint to 590 feet south of Peppermint; the west parkway on Wendy from 535 feet north of Charlotte to Peppermint; and the east parkway on Wendy from 550 feet south of Peppermint to 780 feet north to Charlotte; Weed abatement of open space areas at Bearcreek area; Brisbaine, Walter Highview, Daniel, Mooncrest and Charlotte, Peppermint, Firecrest, Cloudcrest, Eagle Ridge, Heatherfield, Pebble Kimber to Reino Road, east side of Wendy, Delacodo, Charlotte, Silas, Avocado, Continental, Pacific, and the west side of Wendy;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 06 (Reino / Paseo De Leon)
Landscaped parkway on the east side of Reino Road from 80 feet south of, to 680 feet north of, Paseo De Leon;
Weed Abatement of open space area at Paseo De Leon;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District- maintained landscaped areas of the Zone.
Zone 07 (Lynn Rd / Wendy / Fowler / Erinlea / Deer Ridge) Landscaped center medians on Lynn Road between Wendy and Fowler; and on Lynn Road east of Wendy to the end of the Zone Boundary;
Landscaped parkways and slopes on the west and east sides of Wendy from 290 feet north of Holloway to Lynn; the north parkway on Lynn from Fowler to the end of tract number 4467; the east parkway on Fowler; the east side parkway on Wendy from Lynn to just south of Erinlea (southern boundary of the Zone); the south and east side parkways on Lynn from Wendy north and east to the end of the Deer Ridge subdivision (northeast boundary of the Zone);
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 6
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Zone 08 (Shirley / Alice / Freeway Buffer Zones)
Landscaped Freeway Buffer Zone off Shirley Drive;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 09 (Borchard / Michael / Redfield)
Landscaped center median on Borchard from Michael to Redfield; Landscaped parkways on the south side of Borchard along the Zone Boundary from Redfield to 307 feet west of Redfield; and at Carob approximately 350 feet east and west of Carob; Weed abatement of open space areas within the Zone;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 10 (Lynn Rd / Maple Leaf)
Landscaped center median on Lynn Rd from 580 feet east of Mapleleaf to 290 feet west of Mapleleaf; Landscaped parkways on Lynn Road north and south sides, from 640 feet east of Mapleleaf to 105 feet west of Mapleleaf;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 11 (Corporate Center Dr)
Landscaped slopes and weed abatement at Corporate Center Drive, south side; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 12 (Rancho Conejo Blvd at Baxter)
Landscaped slopes at Baxter, north side off Rancho Conejo Boulevard and Conejo Valley Unified School District slopes, and the end of Rancho Conejo Boulevard; Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 13 (Hillcrest / Camino Dos Rios / Lynn / Ventu / Paseo Grande / Citation) Landscaped center medians on Hillcrest from Ventu Park to approximately 1,500 feet east of Paseo Grande (Zone boundary); and on Ventu Park (Camino Dos Rios) from Hillcrest to Lawrence; Landscaped parkways and slopes on the north and south side of Hillcrest from Lynn to Paseo Grande; the north and east side of Camino Dos Rios from Hillcrest to De Havilland; the north side of Hillcrest from 400 feet south of Camino Dos Rios to Camino Dos Rios; the north parkway on Hillcrest, east and west of Rolling Meadow, and the open space landscaping behind the homes; the north parkway on Hillcrest and slopes, 170 feet west of Kalinda and 900 feet east of Kalinda; and the north parkway on Hillcrest east and west of San Carlos and open space landscaping behind the homes; Weed abatement of open space within the Zone including areas located at Paseo Grande; Citation Way; Amador; Hillcrest and Ventu; and the Indian Burial Grounds;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 7
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1. Plans and Specifications
Zone 14 (Olsen Rd / Starfire / Arboles / Wildwood / Big Sky) Landscaped center medians on Olsen Road from 400 feet north of Starfire (End of Zone boundary) to Avenida De Los Arboles; on Avenida De Los Arboles from Canna to Lynn Road; Landscaped parkways and slopes including the west parkway on Olsen Road 400 feet north of Starfire to 1,000 feet south of Wildwood; the north and south parkway on Wildwood from Olsen to Storm Cloud; the north and south parkways within the zone boundary on Wildwood between Big Sky and Camino De Celeste; west parkway on Lynn Road from 300 feet north of Avenida De Los Arboles to of Avenida De Los Arboles; the north side parkway of Avenida De Los Arboles from Lynn Road to Canna; east side parkway on Canna from Avenida De Los Arboles to 235 feet north of Timberwood; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 15A & 15B (Janss / Lynn / Hartwick / Lynnmere)
Landscaped center median on Janss Road from Lynn Road to Hartwick; Landscaped parkways, slopes and open space areas on the north side of Janss from Lynn Road to Lynnmere; the west parkway on Stonehill; the south side of Janss from Lynn Road to Lynnmere; the open space landscaping on Ramsgate; the Janss park site; the open space landscaping on Hartwick and Stetson; and the west slope on Lynn Road from Lotus to Janss;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 16 (Lynn Rd / 101 / Greenmeadow / Cypress)
Landscaped center medians on Lynn Road from Freeway 101 to Greenmeadow; Landscaped parkway and slopes on the west side of Lynn Road from Greenmeadow to 800 feet north of Greenmeadow; and the slope between the homes along Greenmeadow, Windtree, Newbury Road and Cypress;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 17 (Olsen Rd / Regina / Wildwood / Arboles)
Landscaped center medians on Olsen Road from 400 feet north of Starfire (End of Zone boundary) to Avenida De Los Arboles;
Landscaped parkways and slopes on the east side of Olsen Road 300 feet north of Thunderhead to 650 feet south of Wildwood; the north side of Avenida De Los Arboles from 75 feet east of Regina to Lynn Road and from 75 feet east of Regina to 75 feet east of Odebolt; east side of Olsen/Lynn from 650 feet south of Wildwood to Avenida De Los Arboles; and Wildwood slope (cul-de-sac east of Lynn Road); Weed abatement of open space within the Zone including Odebolt and Thunderhead; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 18 (Arboles / Keats / Longfellow)
Landscaped slopes and parkways on the south side of Avenida De Los Arboles from 100 feet east of Keats to 50 feet east of Longfellow;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 8
Item No.10G
1. Plans and Specifications
subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 19 (Lynn Rd / East Slope / North Parkway / Janss)
Landscaped parkways and slopes on the east side slope of Lynn Road and on the north parkway and slope, 340 feet south of Janss;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 20 (Lynn Rd / Lotus / Camino Manzanas)
Landscaped parkways and slopes on the west side of Lynn Road from Lotus to 150 feet north of Camino Manzanas;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 21 (Moorpark Rd / 101 / Los Padres / Rolling Oaks) Landscaped center median on South Moorpark Road from south of Freeway 101 to Los Padres (the length of the Zone boundary);
Landscaped parkways on the east side of South Moorpark between Los Padres and Rolling Oaks; Weed abatement of open space within the Zone including areas along Los Padres, Woodlet, Scarborough, Newcastle, Oakhampton, Hillsborough;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 22 (Olsen Rd / Moorpark to Mount Clef)
Landscaped medians on Olsen Road from Moorpark Road to Mountclef; and on Moorpark Road from Olsen Road to the end of the Zone boundary;
Landscaped parkways on the east side of Mountclef, the south side of Olsen Road and the west side of Moorpark Road along the Zone boundary;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 23 (Moorpark Rd / Calle Entrar)
Landscaped center median on Moorpark Road adjacent to the Zone boundary; Landscaped parkway on the east side of Moorpark Road at Calle Entrar along the Zone boundary; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 24 (Pederson / Olsen / Northwood / Rushing Creek)
Landscaped center median on Pederson Road between Olsen Road and Northwood Parkway; Olsen Road from approximately 500 feet west of Floating Cloud to the west parkways on Flying Hills; Landscaped parkways and slopes on the north side of Pederson Road from Olsen Road to approximately 500 feet south of Northwood Parkway; the Northwood parkways and slopes from 700 feet south of Mabrey Court, to and including, Mabrey Court; the parkways and slopes on Olsen Road, east and west of Floating Cloud; the Rushing Creek parkways and slopes; the south parkway on Olsen Road between the Pederson slopes and the west parkways on Flying Hills; and the north parkways on Moorpark Road City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 9
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at Crossridge;
Weed abatement of open space within the Zone including Northwood Parkway and Rushing Creek; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 25A & 25B (Erbes Rd / Sunset Hills / Olsen / Avenida De Los Flores / Parkview) • Landscaped medians on Erbes Road from Sunset Hills Boulevard to Avenida De Los Flores, and on Sunset Hills Boulevard from the 23 Freeway to Avenida Amaranto; • Landscaped parkways on the east side of Erbes Road between Avenida De Los Flores and Sunset Hills Boulevard; the west side of Erbes Road from Sunshine to Sunset Hills Boulevard and west to 23 Freeway; the east side parkways and slopes on Erbes Road from McCrea, and North Fernleaf to Lemonberry; the landscaped open space behind homes at Rob Court and Peak Place; north side slope at Monte Carlo to Sunset Hills Boulevard, and the south side landscaped open space on Sunset Hills Boulevard at the Amaranto landscaped parkway; the south side parkway of Avenida De Los Arboles from Erbes to Kensington; on Parkview, the west parkway to Arboles, the north side to Erbes and the east side to Meadowbrook; Erbes, east parkway and slope at McCrea; landscaped parkway and slopes on the north side of Sunset Hills Boulevard from Avenida Amaranto to the west boundary of Tract 4604 (800 feet east end of Avenida Amaranto); landscaped parkway and slopes on the south side of Sunset Hills Boulevard, from Avenida Amaranto to Ocean Bluff Avenue; •
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Weed abatement of City owned open space areas within the Zone; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone; • City maintained Split Rail Fencing along parkways.
In 2017 and 2018, a Capital Improvement Project was added to Zone A & B to include the following improvements: turf removal, planting new trees and drought tolerant ground coverings consistent with 2017 Forestry Master Plan, removal of sprinklers and installing hard pipe bubbler system, grading and creating local depressions to contain irrigation and rainwater within the landscaping (bioswales / retention basins), remove concrete and replace with decorative paving.
Zone 26 (Janss Country Oaks / Marview / Shadow Oaks / Sapra / Erbes) Landscaped areas within and along Janss Country Oaks area, Marview, Shadow Oaks, and Sapra; and the west parkway on Erbes Road from Sapra to Tubbs;
Weed abatement of open space areas within the Zone;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 27 (Crown View Open space)
Crown View open space landscaping;
Necessary sidewalk repairs.
Zone 28 (Westlake Areas South of 101 / Townsgate / Hampshire / Triunfo / Bridgegate) Landscaped medians and parkways throughout the Zone including: •
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Townsgate center medians from Village Glen to Lakeview; Village Glen Avenue center medians from Agoura Road to Watergate Road; Hampshire center median from Townsgate to Westlake Boulevard; Agoura Road center median and south parkway from Westlake Boulevard to Los Angeles City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 10
Item No.10G
1. Plans and Specifications
County line;
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Windward, north parkway from Triunfo Canyon to Los Angeles County line; Triunfo Canyon center median from Westlake Blvd to Los Angeles County line; Northwest corner parkway of Triunfo Canyon at Glastonbury; Clayford Court, south parkway from Bridgegate to Barclay; Bridgegate north parkway from Westlake Boulevard to Clayford; Aspenwall east parkways;
Potrero north parkways;
Flood plain along Flood Channel from Westlake Boulevard to Vista Oaks entryway; Westlake Boulevard center median from the 101 Freeway to Potrero Road; Weed abatement of open space areas within the Zone;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone; Maintenance of designated City maintained landscape areas that generally include irrigation controller systems (water meter billed to City), shrubs, groundcover, trees, and mulch; Potrero and Westlake floodplain fencing and gates;
Southeast corner parkway on Westlake Boulevard between Potrero Road and Devonshire Court including landscape and gabion baskets.
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Zone 29 (Auto Mall Drive)
Landscaping along Auto Mall Drive;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 30 (North Ranch Areas / Thousand Oaks Blvd / Lakeview / Westlake Blvd / Hillcrest / Kanan / Lir) •
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Landscaped medians and parkways throughout the Zone including:
Thousand Oaks Boulevard center median from Duesenberg to Los Angeles County line; Thousand Oaks Boulevard north parkway from Lakeview to Los Angeles County line; Lakeview Canyon medians and the east and west parkways from Thousand Oaks Boulevard, north to the last school exit;
• Westlake center medians and the east and west parkways, from 101 Freeway to 500 feet north of 2170 Westlake Boulevard (Lang Ranch Border);
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Duesenberg, east parkway from north of Thousand Oaks Post Office to Hillcrest; Hillcrest, south parkway from Duesenberg to Westlake Boulevard; Santiago, north parkway from Westlake to Sierra;
Kanan Road center medians, north and south parkways from Westlake Boulevard to Lindero Canyon; Lindero Road center medians and west parkway and berm, from Kanan Road to Los Angeles County line;
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Weed abatement of open space areas within the Zone;
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone; City maintained Split Rail Fencing along parkways.•
In 2017 and 2018, a Capital Improvement Project was added to Zone 30 to include the following improvements: turf removal, planting new trees and drought tolerant ground coverings consistent with 2017 City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 11
Item No.10G
1. Plans and Specifications
Forestry Master Plan, removal of sprinklers and installing hard pipe bubbler system, grading and creating local depressions to contain irrigation and rainwater within the landscaping (bioswales / retention basins), remove concrete and replace with decorative paving.
Zone 31 (Lang Ranch Area / Westlake Blvd / Arboles)
Landscaped medians and parkways throughout the Zone including:
• Avenida De Los Arboles median from Parkview to Westlake Boulevard; • Lang Ranch – Westlake Boulevard, the east and west parkways and slopes from Avenida De Los Arboles to 1700 feet north of Brunston;
• Sidewalk, curb and gutter repair;
• Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone; • City maintained Split Rail Fencing along parkways.
Zone 32A and Zone 32B (Dos Vientos / Borchard / Las Brisas) Landscaped slopes, parkways, fences and trails along both sides and center medians along Borchard• Road (approximately 500,000 square feet of landscaping) from the eastern boundary of the Zone to Via Las Brisas;
• Landscaped parkways (both sides), slopes (north side) and center medians on Lynn Road from the eastern boundary of the Zone to the western boundary of the Zone (approximately 292,500 square feet of landscaping); fences and trails along Lynn Road within the Zone are maintained by COSCA; • Sidewalk, curb and gutter repair;
• Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone; • City maintained Split Rail Fencing along parkways.
Each parcel within Zone 32 is designated as either sub-zone “A” or “B” to identify and distinguish between parcels that benefit from street tree maintenance services. Street tree maintenance is provided on public streets only and only those properties that benefit from this service are assessed.
Sub-zone “A” — identifies and designates parcels located on public streets that proportionately share and are assessed for the improvements on Lynn Road, Borchard Road as well as tree maintenance services.
Sub-zone “B” — identifies and designates parcels located on private streets that proportionately share and are assessed for the improvements on Lynn Road and Borchard Road only.
In 2017 and 2018, a Capital Improvement Project was added to Zone A & B to include the following improvements: turf removal, planting new trees and drought tolerant ground coverings consistent with 2017 Forestry Master Plan, removal of sprinklers and installing hard pipe bubbler system, grading and creating local depressions to contain irrigation and rainwater within the landscaping (bioswales / retention basins), remove concrete and replace with decorative paving.
Zone 33 (Lynn Rd / Regal Oak / East Kelley / Ventu Park Rd)
Landscaped center median on Lynn Road 600 feet east of Regal Oak to East Kelley; Landscaped parkway slopes on the south side of Lynn Road between Ventu Park and Kelley; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 34 (Lynn Rd / Haigh)
Landscaped center median on Lynn Road from Haigh to 550 feet west of Haigh; Landscaped parkway and slopes on the north side of Lynn Road from Haigh to 700 feet west of Haigh; City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 12
Item No.10G
1. Plans and Specifications
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 35 (Various Locations Citywide)
Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 36 (Camino Dos Rios / Grande Vista)
Landscaped medians on Camino Dos Rios from Grande Vista Drive to approximately 550 feet east of Hillcrest Drive;
Landscaped medians on Grande Vista Drive north of Camino Dos Rios; Sidewalk, curb and gutter repair;
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 37A (Reino / Kimber / Maurice)
Landscaped medians on Reino Road from Kimber Drive south to Maurice Drive; Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
Zone 37B (Open Space)
A strip of open space area 100 feet wide from the easterly property line of Assessor Parcel Numbers 665-0-020-21 and 665-0-020-27 for tree maintenance purposes and weed abatement as required by the Ventura County Fire Department.
Zone 38 (Moorpark Rd / Columbia / Country Club Rd)
Landscape improvements located on the east side of Moorpark Road adjacent to the properties located on Country Club Road just north of Columbia Road that were installed as part of the City’s Capital Improvement Project 1181.
Zone 39 (S Lynn Rd / E of Ventu)
Landscape parkway/slope located on the south side of Lynn Road from Ventu Park Road east approximately 180 feet to the eastern boundary of Project No. LD694 (extension of the Hope Dr centerline).
Maintenance of designated street trees located on public streets within the developments and subdivisions and within the District-maintained landscaped areas of the Zone.
District Lighting Improvements
Public street lighting exists throughout the City of Thousand Oaks and the costs of maintaining and supplying electricity for these lights are funded through both Ad Valorem revenues and special benefit assessments.
Parcels, subdivisions and developments that receive special benefits from local street lighting (in-tract street lighting and/or adjacent street lighting) are assessed for only a portion of the street lighting costs associated with these improvements. The remaining local street lighting costs, street lighting and traffic signals identified as general benefit are funded through Ad Valorem revenues and other revenue sources. For administrative purposes, the District is divided into six Lighting Zones that represent geographical regions of the City. Within each of these six zones, only parcels that receive special benefits from local street lighting are assessed, each being assessed proportionately for the cost of providing local street lighting in their area.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 13
Item No.10G
1. Plans and Specifications
Lighting Zones
Zones A through C are located south of the Ventura Freeway (Hwy 101)
Zone A is the western one-third;
Zone B is the central area;
Zone C is the eastern one-third.
Zones D through F are located north of the Ventura Freeway (Hwy 101) Zone D is the eastern portion known as North Ranch;
Zone E is the remainder of the eastern portion that is east of the Thousand Oaks Freeway (Hwy 23);
Zone F is all areas north of the Ventura Freeway (Hwy 101) and west of the Thousand Oaks Freeway (Hwy 23)
District Capital Improvement Projects
In February 2006, the City acquired the rights to a 3.29 acre parcel to be used for the expansion of the Municipal Service Center (“MSC”) to address hazardous waste collection recycling transportation and equipment storage needs of the City. The expansion is to include a community recycling facility, transportation bus storage and maintenance as well as meeting room and office space. The $5,310,000 project was funded by the various departments using the facility as well as a $585,000 Federal Transportation Grant. The Landscaping District was responsible for $643,000 in MSC expansion funding and the lighting district for $427,500. The total landscape and lighting contribution amount of $1,070,500 represents 20.2% of the overall project cost. This project was completed in 2014 and the obligation to the District has been satisfied.
In the summer of 2017 the City performed improvements and upgrades to the landscaped areas and irrigation systems in the five demonstration sites from the 2017 Forestry and Landscape Master Plan with a cost of $1,662,000. The Landscape District was responsible for $1,050,500 of the total project cost of $1,662,000. The locations of the sites are in Dos Vientos, Newbury Park, Thousand Oaks - West, Thousand Oaks – East, and North Ranch/Westlake. The project was completed in the fall of 2019.
In the summer of 2019, the City began design efforts to replace damaged trees and landscaping along City maintained parkways and medians on Westlake Blvd and Kanan Road, as well as City owned water reservoir tank sites at La Granada and Oakbrook that suffered damage during the Woolsey Fire in November 2018.
The first phase of project construction (Kanan, Westlake and Oakbrook) was completed in 2022, with the remaining work at La Granada starting construction in 2023.
In the summer and fall of 2023, the City plans on replacing woodcrete fences in various locations within the City. The cost is estimated at $500,000 to be fully funded by the Landscape District. The project is expected to be completed in the spring of 2024.
In the fall of 2023, the City plans on starting design for landscape and irrigation improvements within the center medians of Thousand Oaks Boulevard, between Duesenberg Drive and the County line near Via Merida. The project consists of various center medians totaling approximatley 130,000 square feet with an estimated cost of $2,400,000 to be funded by the Landscape District. The project is expected to be completed by early 2025.
In the summer of 2024, the City plans on starting design for landscape and irrigation improvements within the center medians on Westlake Boulevard between Thousand Oaks Boulevard and Allyson Street. The project consists of various center medians totalling approximately 210,000 square feet with an estimated City of Thousand Oaks Landscape and Lighting Assessment District No. 79-2 Engineer’s Report for Fiscal Year 2023-24 14
Item No.10G
1. Plans and Specifications
cost of $3,600,000 to be funded by the Landscape District. The project is expected to be completed by the spring of 2026.
In the summer of 2025, the City plans on starting design for landscaping along Kanan Road from Westlake Boulevard to Lindero Canyon Road, which will be budgeted in the next capital improvement budget.
Annexations
Fiscal Year 2023-24 annexations are being presented under a separate Annexation Engineer’s Report.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 15
Item No.10G
2. Method of Assessment Apportionment
General
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method, which fairly distributes the net amount to be assessed among assessable parcels in proportion to the estimated benefits to be received by each such parcel from the improvements. The formula used for calculating special benefits within the District reflects the composition of the parcels and the improvements and services provided to fairly apportion the costs based on the estimated special benefit to each parcel. The Agency is required to identify all parcels which have special benefits conferred upon them and upon which an assessment will be imposed. The proportionate special benefit to each parcel shall be determined in relationship to the entirety of the public improvement or the maintenance and operation expenses being provided.
Proposition 218 Compliance
In conjunction with the provisions of the 1972 Act, the California Constitution Article XIIID addresses several key criteria for the levy of assessments, notably:
Article XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property related service”; Article XIIID Section 2(i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments. These improvements will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by the District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed, have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the District, it is necessary City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 16
Item No.10G
2. Method of Assessment Apportionment
to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. The various public improvements and the associated costs have been identified as either “general benefit” (not assessed) or “special benefit”.
Benefit Analysis
The District improvements, associated costs and assessments have been reviewed, identified and allocated to each assessed parcel based on special benefit pursuant to the provisions of the California Constitution and the 1972 Act. The improvements provided by the District have been identified as necessary, required and/or desired for the orderly development of the properties within each respective Zone to their full potential, consistent with the proposed property development plans and applicable portions of the City General Plan.
Although the improvements include public street lighting, open space areas, landscaped parkways and medians available or visible to the public at large, the District improvements are typically localized and the construction and installation of the improvements were only necessary for the development of properties within the District or would have been required for property development if the improvements were not pre- existing. In either case, the District improvements were not required nor necessarily desired by any properties or developments outside the various Zone boundaries. Therefore, any public access or use of these local improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large. The improvements for which properties are assessed directly enhance the desirability and security of those properties and the ongoing operation, servicing and maintenance of the improvements are a direct and special benefit to the properties within the District. To the extent that some District improvements may provide similar benefits to properties outside the various Zone boundaries, the proportional costs associated with the “general benefit” components for that specific improvement are funded by other sources and not included as part of the special benefit assessments. The proportional costs identified as “general benefit” are funded either by the General Fund or Ad Valorem revenues. The amount to be assessed against each parcel within the District represents only the parcel’s proportionate special benefit from the improvements.
Special Benefits of Landscaping
The improvements funded by the assessments in each Landscape Zone are specific to the maintenance and service of the improvements installed as part of the individual tracts, developments, or neighborhoods within the Zone. The improvements funded by District assessments have been identified as a special benefit to the properties assessed and provide no measurable general benefit to the public at large. Assessed parcels benefit by having local landscape improvements available for the enjoyment and safety of owners, patrons, customers, residents, tenants and their families, providing special enhancement of properties within the area. The City recognizes that some landscape improvements may enhance the quality of life throughout the City, and to this extent, the amount to be assessed to properties receiving special benefit has been reduced proportionately in some Zones through the use of City Ad Valorem revenues.
The special benefits properties receive from local landscaping include:
•
•
•
•
•
•
•
•
The aesthetic value of green space;
Improved aesthetic appeal of nearby parcels;
Enhanced adaptation of the urban environment within the natural environment; Improved erosion resistance;
Improved dust and debris control;
Improved traffic circulation, driver awareness, and reduced accidents; Reduced noise and air pollution (environmental enhancement); Enhanced sense of pride within the development and community.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 17
Item No.10G
2. Method of Assessment Apportionment
Special Benefits of Lighting
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
Enhanced deterrence of crime and the aid to police protection; Increased nighttime safety on roads and highways;
Improved ability of pedestrians and motorists to see;
Improved ingress and egress to property;
Reduced vandalism and other criminal acts and damage to improvements or property; Improved traffic circulation and reduced nighttime accidents and personal property loss; Increased promotion of business during nighttime hours in the case of commercial properties.
Assessment Methodology
Each parcel in the District is assigned a weighting factor known as an Equivalent Benefit Unit (EBU) to identify the parcel’s proportionate special benefit from specific improvements. Each parcel’s EBU is calculated based on the parcel’s land use, development status and/or size as compared to other parcels that are associated with the improvements. A typical single-family residential property is assigned an EBU of 1.00, and all other property types are assigned an EBU proportionate to the special benefits they receive as compared to this single-family residential property. The total EBU in a Zone is divided into the total amount to be assessed (Balance to Levy) to establish the Levy per EBU (Assessment Rate). This assessment rate is then multiplied by the parcel’s individual EBU to establish the parcel’s levy amount.
The formulas for the method of apportionment are as follows:
Total Balance to Levy in Zone / Total EBU in Zone = Levy per EBU (Rate) for Zone Levy per EBU (Rate) x Parcel’s Calculated EBU = Parcel’s Levy Amount for Zone Land Use Classifications
Every parcel within the District is assigned a land use classification based on available parcel information obtained from the County Assessor’s Office and City records. It has been determined that a parcel size, development or development potential (planned development) and a primary land use classification (i.e., Residential versus Non-Residential or Vacant versus Developed) are the appropriate factors necessary to identify and calculate the proportional special benefits conveyed to each property within the District for the cost of improvements associated with that property. Parcels associated with the District improvements are assigned one of the following land use classifications:
Residential Parcels — This classification may include, but is not limited to: all subdivided residential tract lots (with or without structures); multiple-family residential properties including apartments and mobile-home parks; condominiums; rural/estate residential properties and any other property identified as a subdivided residential property. Because landscape improvements associated with residential properties are usually located on the perimeter of the development or residential subdivision, landscape improvements are typically associated with the entire development and provide substantially similar and equal benefits to each residential unit. Therefore, all residential properties are assigned 1.00 EBU per unit for their proportional allocation of the landscape improvement costs whether a residential unit has been constructed or merely approved for development.
Similarly, for a typical residential tract development with public street lighting within and adjacent to the development, the benefit to each residential property is reasonably equal and each residential parcel is assigned 1.00 EBU. However, most other residential developments including rural residential properties, City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 18
Item No.10G
2. Method of Assessment Apportionment
condominium developments, apartments, or residential developments on private streets, the District maintained street lighting is usually limited to perimeter lighting adjacent to the development or the local public streets used to access the properties. Due to the reduced number of streetlights benefiting these properties and their proximity to District provided streetlights, these residential developments are assigned
0.25 EBU per unit (provided local street lighting exists near the development). In those cases where no local street lighting is associated with the residential property, (as is the case with many rural residential properties) the parcel is not assessed for streetlighting.
Developed Non-Residential — This classification typically includes all developed properties that are not identified as residential properties and includes both publicly owned (non-taxable) and privately owned properties. A property is considered developed, if the County Assessor’s Office has identified the property with a structure (assessed structural value) or a structure is known to exist on the property. This classification may include, but is not limited to all types of commercial or industrial developments, churches or facilities utilized by other non-profit organizations, privately owned recreational facilities, hotels, schools or government owned offices and facilities.
To establish a proportionate special benefit calculation (EBU) for developed non-residential properties, a correlation between residential developments and non-residential developments has been established.
Although the development footprint per acre for non-residential properties is typically greater than that of residential properties a reasonable estimate of the direct and special benefits conveyed to developed non- residential properties would be a similar and equal benefit conveyed to the properties if they had been developed as residential. Within the City of Thousand Oaks, residential developments yield approximately
3.60 benefit units per acre on average. Therefore, developed non-residential properties are assigned 3.60 EBU per acre for landscape improvements, but a minimum of 1.00 EBU per parcel (parcels less than 0.28 acres). For street lighting improvements, developed non-residential properties typically augment lighting in the surrounding area with their own lighting facilities (i.e. parking lot lights or security lights) and their benefit from local street lighting improvements closely resemble residential developments that provide their own street lighting such as condominium projects or apartments. Therefore, developed non-residential properties are assigned 1.00 EBU per acre for street lighting, but a minimum of 0.25 EBU per parcel (parcels less than
0.25 acres).
Planned Residential Developments — This classification identifies properties that are currently vacant land and not fully subdivided, but have an approved specific-plan, tract map or tentative tract map where the number of proposed residential benefit units associated with the property can be quantified. Typically these properties are actively being developed and will be fully subdivided into the proposed number of residential lots in the near future. It has been determined that the proportional special benefit these parcels receive from landscaping improvements is similar to fully subdivided residential properties and are assigned an EBU that reflects the planned number of benefit units. Because these properties have not been subdivided and local street lighting improvements typically have not been completed, this type of property is assessed as a single residential lot for local street lighting improvements until the property is actually subdivided or lighting facilities are constructed. However, if the property is being balloted for a new or increased assessment the proposed maximum street lighting assessment amount presented to the property owner for approval shall be based on a weighted benefit that reflects the planned number of benefit units.
Planned Non-Residential Developments — This classification identifies properties that are currently vacant land, but have an approved specific-plan, development plan, parcel map or tentative map that clearly defines the proposed subdivision and development of the property where the net-acreage to be developed as non- residential (excluding easements or open space areas) is quantifiable. Typically these properties are actively being developed and the property has been fully subdivided or will be completely subdivided in the near future. It has been determined that the proportionate special benefit this type of property receives from local City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 19
Item No.10G
2. Method of Assessment Apportionment
landscaping improvements is similar to other fully subdivided developed non-residential properties and shall be assigned 3.60 EBU per acre (based on net acreage to be developed), eliminating any acreage identified as streets, open space or easements. On the other hand, because these properties have not been fully developed, they clearly have less benefit from local street lighting than a fully developed property and therefore shall be assessed 1.0 EBU per parcel regardless of the parcel’s acreage. However, for the purposes of balloting, the assessment presented to the property owner for approval shall be based on the parcel’s development at build-out. (Fully developed non- residential property at 1.0 EBU per acre).
Vacant Planned Developments — This classification identifies properties that are currently undeveloped (vacant land) that will be developed in whole or in part, but a specific development plan has not been determined or finalized (A specific-plan, project plan, tract map or tentative tract map has either not been approved or the actual number of residential units and/or nonresidential acres to be developed has not been quantified). Typically, these properties are not being actively developed, but may be part of a larger residential or non-residential development area. To reflect both the development status of these properties and overall development potential (considering possible streets, easements or open space), these properties are assigned 1.26 EBU per acre (gross acreage) for landscape improvements and 1.00 EBU per parcel for local street lighting (if they derive benefit for existing local streetlighting).
Vacant Undefined Development — This classification identifies properties that are currently vacant land and there are no current development plans for the property. This classification includes properties zoned for either residential use or non-residential use and may include either publicly owned (nontaxable) or privately owned properties. Although these properties may be physically located within the boundaries of a benefit zone, it has been determined that these properties receive no measurable special benefit from the existing improvements in their current development status. However, because these properties have been included within a Zone boundary it has also been determined that these properties may have future or potential special benefits from the Zone improvements. Therefore, these properties are subject to an assessment if, and when, their development status and land use classification changes. Although these parcels are not currently assessed, any future assessment resulting from a land use change would not be considered a new or increased assessment and would not require property owner balloting and approval.
Exempt — Exempt from District assessments are the areas of public streets, private streets and other roadways, dedicated public easements, rights-of way including public greenbelts and parkways (typically not assigned an Assessor’s Parcel Number by the County) or any other such parcel including open space areas and channel-ways. Also, exempted from the assessment would be utility rights-of-ways, common areas (such as in condominium complexes), landlocked parcels, small parcels vacated by the County, bifurcated lots, and any other property that cannot be developed or is a shared possessor interest by other properties that are assessed. These types of properties receive no direct benefit from the improvements and receive no measurable special benefit from the continued operation and maintenance of those improvements.
Parks, open space areas, public schools, golf courses or similar facilities by nature of their development or use substantially enhance the landscaping amenities within the District as well as provide recreational opportunities for the public. These properties add to the special benefits of other properties and any benefit these parcels might receive from either landscaping or lighting improvements are more general than special benefits and are therefore exempted from assessment.
Special Cases — In almost every District where multiple land use classifications are involved, there is usually one or more properties that the standard land use classifications or usual calculation of benefit do not or cannot accurately identify the special benefits the parcel receives from the improvements. These types of situations are considered special cases and the EBU calculated for these properties are based on a combination of the standard land use classifications. For example, a parcel may be part of a planned City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 20
Item No.10G
2. Method of Assessment Apportionment
development, but the parcel includes both planned non-residential and residential development. In this special case, neither the Planned Residential Development nor the Planned Non- Residential Development land use classification alone would be appropriate to calculate special benefits, but applying the appropriate EBU calculation to the respective portions of the overall property development would establish an accurate identification of the parcel’s special benefit. In some cases, a property may actually fit a standard land use classification, but the usual method of calculating the parcel’s special benefits is clearly not appropriate. For example, a parcel may be identified as a Developed Non-Residential property, however, only a small percentage of the parcel’s total acreage is actually developed. In this case, an appropriate calculation of special benefit would be based on the net acreage utilized rather than the gross acreage of the parcel.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 21
Item No.10G
2. Method of Assessment Apportionment
The following are the EBU factors applied to various property types for Landscaping:
Table 2-1
Landscaping Equivalent Benefit Unit Summary
Land Use EBU
1.00 Factor
UnitResidential
Multi-Family Residential 0.75
3.60 1.00
3.60 1.26
0.00 0.00
Unit
Developed Non-Residential (1)
Planned Residential Developments
Planned Non-Residential Developments
Vacant Planned Developments (2)
Vacant Undefined Developments
Exempt (3)
Acre
Unit
Acre
Acre
Parcel
Parcel
(1) Assigned 3.60 EBU per acre, with a minimum of 1.00 EBU per parcel. (2) Annual Assessment is calculated at 1.26 per acre, but for balloting purposes, assessments may be calculated at 3.6 per acre (anticipated build-out). (3) Exempt properties include only properties that cannot be developed, common areas, open space areas, easements or other properties with restricted development or identified as receiving no special benefit from the District improvements.
The following are the EBU factors applied to various property types for Street Lighting:
Table 2-2
Lighting Equivalent Benefit Unit Summary
Land Use
Residential Tract Parcels (Public)
Residential Tract Parcels (Private) (1)
Residential Condominiums (1)
Multi-Family Residential (1)
EBU
1.00 Factor
Unit
0.25 0.25
0.25 0.25
1.00 1.00
1.00 1.00
0.00 0.00
Unit
Unit
Unit
Rural Residential Parcels (2) Unit
Developed Non-Residential (2)(3)
Planned Residential Developments (4)
Planned Non-Residential Developments
Vacant Planned Developments (4)
Vacant Undefined Developments
Exempt (3)
Parcel
Parcel
Parcel
Parcel
Parcel
Parcel
(1) Assessed for streetlights on nearby public streets used to access the property, not "in-tract" (private) lighting facilities). EBU reflects the proportional benefit from District provided street lighting. Mobile Homes and Mobile Home Parks are assigned an assessment, but it is covered by the General Fund per Council policy.
(2) Local street lighting is not applicable to this land use in all areas. Assessed only if the property receives direct benefit from local street lighting in the area. (3) Assigned 1.0 EBU per acre, with a minimum of 0.25 EBU per parcel. (4) Annual assessment is per parcel, but for balloting purposes, assessments may be based on proposed build-out.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 22
Item No.10G
2. Method of Assessment Apportionment
Assessment Adjustment Formula
Most budget items are typically impacted by inflation. In an effort to minimize this impact on the District, a formula for an inflation adjustment was submitted to property owners as part of the property owner balloting process conducted for all District assessments. The formula as described below was originally approved by the District property owners in Fiscal Year 1997-98 and was first applied in Fiscal Year 1998-99 (commencing July 1, 1998) and allows for annual adjustments to the maximum assessment allowed. Subsequent new or increased assessments balloted include this same assessment formula.
District assessments include a formula for increasing assessments each Fiscal Year to offset increases in costs due to inflation. Generally, any new or increased assessments require certain noticing, meeting, and balloting requirements by law. However, Government Code Section 54954.6(o) provides that a “new or increased assessment” does not include “an assessment which does not exceed an assessment formula or range of assessments...previously adopted by the agency or approved by the voters in the area where the assessment is imposed.” This definition of an increased assessment was later confirmed by Senate Bill 919 (the Implementing Legislation for Proposition 218).
The following describes the assessment adjustment formula approved by the City Council and the District property owners:
The maximum assessment amount allowed for each fiscal year may be increased in an amount equal to the greater of: (1) three percent (3.0%), or (2) the percentage increase of the Local Consumer Price Index (CPI).
The Consumer Price Index applied is for the Los Angeles-Long Beach-Anaheim, CA Area for All Urban Consumers, as developed by the U.S. Bureau of Labor Statistics. The CPI used shall be as determined by the Bureau of Labor Statistics for a similar period of time.
Each fiscal year the City shall compute the percentage difference between the CPI on January 1, and the CPI for the previous January 1 or a similar time period. This percentage difference shall then establish the range of increased assessments allowed based on CPI. Based on this Assessment Adjustment Formula, the maximum assessment rates for each Zone for Fiscal Year 2023-24 have been adjusted by 5.77% over the previous fiscal year as the percentage change in CPI was 5.77%. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall use the revised index or comparable system as approved by the City Council for determining fluctuations in the cost of living.
In the event that the City Council determines that the maximum inflation adjustment allowed to the assessments is not required for a given fiscal year, the City Council may adopt an assessment less than the allowable maximum assessment for that year. If the budget and assessments for the District or any Zone require an increase greater than the adjustment set forth in the formula, then the proposed increase would be subject to approval by the property owners subject to the increased assessment.
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 23
Item No.10G
3. Cost Estimate
District Budgets
The following tables provide a summary of the Landscape and Lighting budgets for each Zone within the District, as well as General Fund expenditures for non-assessed improvements within the City of Thousand Oaks. More specifically, these tables identify the costs and assessments (rate) applied to each Equivalent Benefit Unit within each Zone that are necessary to cover the costs and expenses of the improvements that provide a special benefit to properties within the Zones.
Table 3-1
Fiscal Year 2023-24 Landscape Zone Cost Estimates
Budget Item Zone 1 Zone 2 Zone 3 Zone 4
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$4,990.36
$2,100.00
$587.78
$0.00
$0.00
$2,834.59
$10,512.73
$3,373.81
$15,911.16
$417.70
$0.00
$0.00
$9,450.67
$29,153.34
$1,779.25
$540.00
$85.34
$0.00
$0.00
$0.00
$2,404.59
$887.01
$1,969.90
$32.74
$0.00
$0.00
$0.00
$2,889.65Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$254.36
$61.13
$567.29
$121.37
$149.42
$2,973.59
$3,244.38
$32,397.72
$49.06
$52.37
$77.07
$454.49
$106.65
$194.39
$755.53
$3,645.18
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$882.78 $178.51
$2,583.10$11,395.52
($276.99)
$0.00
$0.00
$0.00
($276.99)
$11,118.52
$0.00
$21,126.47
$0.00
$0.00
$21,126.47
$53,524.18
$0.00
$15,834.89
$0.00
$0.00
$15,834.89
$18,417.99
$0.00
$15,186.41
$0.00
$0.00
$15,186.41
$18,831.59
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
200
197
97 94
39 38
353
352
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
197.00
$56.42
$11,114.74
$56.44
94.00 38.00 352.00
$53.48
$18,824.96
$147.86
$139.79
$50.58
$569.40
$53,523.60
$569.43
$538.36
$538.34
$484.68
$18,417.84
$569.43
$538.36
$458.24
$53.36
$53.36
City of Thousand Oaks Landscape and Lighting Assessment District No. 79-2 Engineer’s Report for Fiscal Year 2023-24 24
Item No.10G
3. Cost Estimate
Budget Item Zone 5 Zone 6 Zone 7 Zone 8
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$62,851.00
$66,793.87
$8,260.82
$0.00
$45,000.00
$22,954.00
$205,859.69
$1,049.80
$4,300.10
$67.51
$0.00
$0.00
$1,978.56
$7,395.97
$47,832.50
$60,074.19
$5,913.14
$0.00
$0.00
$53,168.44
$166,988.27
$5,572.91
$7,116.00
$634.74
$0.00
$0.00
$0.00
$13,323.65Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$566.94
$697.76
$33.57
$41.33
$324.08
$398.97
$187.22
$132.11
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$10,512.65
$11,777.35
$217,637.04
$581.64
$656.54
$8,052.51
$17,019.47
$17,742.53
$184,730.80
$441.23
$760.56
$14,084.20
$0.00
$32,382.40
$0.00
$0.00
$32,382.40
$250,019.44
$0.00
$6,752.05
$0.00
($41,809.84)
$0.00
$0.00
$29,030.48
$0.00
$0.00
$29,030.48
$43,114.68
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
$0.00
$0.00$0.00
$6,752.05 ($41,809.84)
$14,804.56 $142,920.96
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
432
438
27 26
260
251
147
145
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
439.09 26.00 251.00 145.00
$569.40
$250,016.71
$569.43
$538.36
$538.34
$569.40
$14,804.40
$569.43
$538.36
$538.34
$569.40
$142,919.40
$569.43
$538.36
$538.34
$297.34
$43,114.30
$476.85
$450.83
$281.12
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 25
Item No.10G
3. Cost Estimate
Budget Item Zone 9 Zone 10 Zone 11 Zone 12
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$906.10
$3,198.20
$72.91
$0.00
$0.00
$1,886.65
$6,063.86
$7,766.73
$10,209.90
$917.18
$0.00
$0.00
$8,737.67
$27,631.48
$2,428.63
$35,329.74
$308.97
$0.00
$0.00
$11,014.97
$49,082.31
$525.84
$23,213.30
$31.13
$0.00
$0.00
$6,883.43
$30,653.70Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$74.89
$92.19
$50.36
$61.99
$140.43
$160.54
$141.18
$140.34
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$598.67
$765.75
$6,829.62
$2,548.10
$2,660.45
$30,291.92
$4,012.40
$4,313.37
$53,395.68
$2,989.46
$3,270.97
$33,924.67
$0.00
$26,195.94
$0.00
$0.00
$26,195.94
$33,025.56
($8,085.07)
$0.00
$0.00
$0.00
($8,085.07)
$22,206.86
$0.00
$8,533.06
$0.00
$0.00
$8,533.06
$61,928.73
$0.00
$21,873.88
$0.00
$0.00
$21,873.88
$55,798.55
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
59 58
40 39
36 36
13 7
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
58.00 39.00 108.76 109.34
$569.40
$33,025.20
$569.43
$538.36
$538.34
$569.40
$22,206.60
$569.43
$538.36
$538.34
$569.40
$61,928.06
$569.43
$538.36
$538.34
$510.32
$55,798.26
$1,084.69
$1,025.51
$482.48
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 26
Item No.10G
3. Cost Estimate
Budget Item Zone 13 Zone 14 Zone 15A Zone 15B
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$56,401.46
$80,269.08
$3,558.90
$0.00
$0.00
$53,572.06
$193,801.50
$44,843.22
$30,271.32
$5,337.71
$0.00
$0.00
$11,829.71
$92,281.96
$12,085.33
$36,399.89
$1,136.14
$0.00
$0.00
$24,678.41
$74,299.77
$1,050.90
$3,165.21
$98.79
$0.00
$0.00
$2,066.92
$6,381.82Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$1,967.05
$869.92
$683.03
$502.03
$171.16
$227.30
$158.81
$38.32
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$17,345.70
$20,182.67
$213,984.17
$6,364.12
$7,549.18
$99,831.13
$4,170.61
$4,569.07
$78,868.84
$362.66
$559.79
$6,941.61
$0.00
$53,117.35
$0.00
$0.00
$53,117.35
$267,101.52
$0.00
$65,509.16
$0.00
$0.00
$65,509.16
$165,340.30
$0.00
$2,553.23
$0.00
$0.00
$2,553.23
$81,422.06
$0.00
$60.26
$0.00
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
$0.00
$60.26
$7,001.88
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
1,204
1,202
535
529
156
143
135
123
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
1,523.46
$175.32
$267,093.01
$287.61
529.00 143.00 123.00
$56.92
$7,001.16
$56.94
$53.84
$53.82
$312.54
$165,333.66
$312.59
$295.53
$295.50
$569.38
$81,421.34
$569.43
$538.36
$538.32
$271.92
$165.76
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 27
Item No.10G
3. Cost Estimate
Budget Item Zone 16 Zone 17 Zone 18 Zone 19
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$10,067.15
$19,371.63
$836.63
$0.00
$0.00
$9,844.86
$40,120.27
$13,112.18
$38,735.49
$1,783.75
$0.00
$0.00
$24,439.92
$78,071.34
$10,740.36
$3,241.00
$1,371.16
$0.00
$0.00
$823.95
$16,176.47 $13,443.43
$4,867.72
$5,372.22
$440.48
$0.00
$0.00
$2,763.01
Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$111.04
$120.15
$260.82
$321.09
$87.80
$63.56
$16.79
$20.66
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$9,301.99
$9,533.18
$49,653.44
$8,690.58
$9,272.48
$87,343.82
$1,012.26
$1,163.62
$17,340.09 $14,514.52
$1,033.64
$1,071.09
($7,322.98)
$0.00
$0.00
$0.00
($7,322.98)
$42,330.47
$0.00
$27,676.23
$0.00
$0.00
$27,676.23
$115,020.06
$0.00 ($7,112.24)
$3,525.09
$0.00
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
$0.00
$0.00
$0.00$0.00
$3,525.09 ($7,112.24)
$20,865.18 $7,402.28
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
91 86
205
202
73 68
15 13
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
86.00 202.00 68.00 13.00
$492.20
$42,329.20
$492.28
$465.42
$465.36
$569.40
$115,018.80
$569.43
$538.36
$538.34
$306.84
$20,865.12
$569.43
$538.36
$290.10
$569.40
$7,402.20
$569.43
$538.36
$538.34
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 28
Item No.10G
3. Cost Estimate
Budget Item Zone 20 Zone 21 Zone 22 Zone 23
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$4,741.24
$12,333.00
$491.17
$0.00
$0.00
$3,544.04
$21,109.45
$23,389.31
$24,644.44
$2,281.04
$0.00
$0.00
$13,398.00
$63,712.79
$23,154.11
$22,124.39
$2,273.97
$0.00
$0.00
$19,252.86
$66,805.33
$2,309.68
$1,395.86
$133.68
$0.00
$0.00
$4,046.21
$7,885.43Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$166.56
$158.79
$591.31
$460.28
$474.32
$279.56
$116.21
$85.37
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$2,315.66
$2,641.01
$23,750.46
$4,849.06
$5,900.65
$69,613.44
$5,503.01
$6,256.89
$73,062.22
$1,103.69
$1,305.27
$9,190.69
$0.00
$31,151.98
$0.00
$0.00
$31,151.98
$54,902.44
$0.00
$100,204.24
$0.00
$0.00
$100,204.24
$169,817.68
$0.00
$14,222.81
$0.00
$0.00
$14,222.81
$87,285.03
$0.00
$18,923.80
$0.00
$0.00
$18,923.80
$28,114.50
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
134
129
229
217
369
365
92 90
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
129.00 457.96 367.36 90.00
$425.60
$54,902.40
$555.34
$525.05
$402.38
$370.80
$169,812.61
$476.25
$450.27
$350.58
$237.60
$87,283.79
$280.20
$264.91
$224.64
$312.38
$28,114.20
$312.40
$295.36
$295.34
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 29
Item No.10G
3. Cost Estimate
Budget Item Zone 24 Zone 25A Zone 25B Zone 26
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$26,228.39
$59,140.08
$2,388.78
$0.00
$45,000.00
$49,416.92
$182,174.17
$68,343.19
$209,388.77
$6,898.23
$0.00
$51,150.00
$98,745.71
$434,525.90
$5,144.11
$15,760.44
$519.22
$0.00
$3,850.00
$249.70
$43,784.24
$61,748.18
$4,933.83
$0.00
$0.00
$42,561.87
$153,028.12Subtotal Direct Costs $25,523.47
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$508.72
$437.76
$1,900.60
$1,700.33
$377.02
$159.24
$132.99
$163.72
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$16,830.50
$17,776.98
$199,951.16
$36,871.50
$40,472.44
$474,998.33
$2,775.27
$3,311.53
$28,835.00
$16,924.27
$17,220.98
$170,249.10
($51,201.15)
$0.00
$0.00
$0.00
($51,201.15)
$148,750.01
$0.00
$106,738.73
$0.00
$0.00
$106,738.73
$581,737.06
$0.00 ($111,600.26)
$15,163.85Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
$0.00
$0.00
$0.00
$0.00
$0.00
$15,163.85 ($111,600.26)
$43,998.85 $58,648.84
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
430
394
1,516
1,472
313
292
125
103
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
394.00 1,472.00
$395.20
$581,734.40
$395.20
292.00 103.00
$377.52
$148,742.88
$377.55
$356.95
$356.94
$150.68
$43,998.56
$158.08
$149.46
$142.46
$569.40
$58,648.20
$569.43
$538.36
$538.34
$373.64
$373.64
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 30
Item No.10G
3. Cost Estimate
Budget Item Zone 27 Zone 28 Zone 29 Zone 30
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$0.00
$741.00
$0.00
$0.00
$0.00
$1,026.58
$1,767.58
$277,764.97
$142,219.22
$35,124.34
$0.00
$65,000.00
$130,739.35
$650,847.88
$2,331.91
$25,041.00
$273.86
$0.00
$0.00
$10,016.56
$37,663.33
$288,263.24
$226,627.21
$30,744.09
$0.00
$45,000.00
$179,301.83
$769,936.37Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$14.20
$17.48
$5,253.88
$2,570.38
$300.36
$212.88
$5,681.02
$3,049.38
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$266.95
$298.64
$2,066.22
$39,746.63
$47,570.89
$698,418.77
$4,945.08
$5,458.33
$43,121.66
$68,495.20
$77,225.61
$847,161.98
$0.00
$4,197.25
$0.00
$0.00
$4,197.25
$6,263.47
$0.00
$95,459.64
$0.00
$0.00
$95,459.64
$793,878.41
$0.00
$40,408.77
$0.00
$0.00
$40,408.77
$83,530.43
$0.00
$136,280.33
$0.00
$0.00
$136,280.33
$983,442.31
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
11 11
3517
3483
32 27
3,674
3,520
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
11.00 4,072.08
$194.94
$793,810.67
$194.98
$184.34
$184.32
232.63 4,399.90
$223.50
$983,377.47
$223.57
$569.40
$6,263.40
$569.43
$538.36
$538.34
$359.06
$83,527.98
$398.73
$376.97
$339.48
$211.38
$211.32
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 31
Item No.10G
3. Cost Estimate
Budget Item Zone 31 Zone 32A Zone 32B Zone 33
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$14,773.23
$68,864.32
$1,267.53
$0.00
$0.00
$30,516.14
$115,421.22
$138,659.09
$116,736.37
$17,096.82
$0.00
$44,550.00
$79,073.96
$396,116.24
$32,524.97
$27,382.60
$4,010.37
$0.00
$10,450.00
$17,885.45
$92,253.39
$7,266.47
$10,769.65
$236.27
$0.00
$0.00
$10,900.93
$29,173.32Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$2,262.13
$748.94
$2,384.01
$1,594.76
$641.71
$371.06
$107.17
$96.82
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$12,951.15
$15,962.22
$131,383.44
$12,482.57
$16,461.34
$412,577.58
$2,928.01
$3,940.78
$96,194.17
$2,753.42
$2,957.41
$32,130.72
$0.00
$83,873.06
$0.00
$0.00
$83,873.06
$215,256.49
$0.00
$109,824.88
$0.00
$0.00
$109,824.88
$522,402.46
$0.00
$18,803.72
$0.00
$0.00
$18,803.72
$114,997.89
$0.00
$1,050.28
$0.00
$0.00
$1,050.28
$33,181.00
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
1,279
1,251
1,763
1,722
509
497
87 83
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
1,752.00
$122.86
$215,250.72
$122.88
1,845.39
$283.08
$522,393.57
$345.28
497.00 83.00
$231.38
$114,995.86
$253.19
$239.37
$218.76
$399.76
$33,180.08
$399.79
$377.98
$377.96
$116.18
$116.16
$326.44
$267.64
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 32
Item No.10G
3. Cost Estimate
Budget Item Zone 34 Zone 35 Zone 36 Zone 37A
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$26,516.77
$2,640.53
$3,796.66
$0.00
$0.00
$6,568.33
$39,522.29
$16,730.81
$6,283.95
$1,104.90
$0.00
$0.00
$2,325.53
$26,445.19
$8,419.92
$1,290.00
$1,058.93
$0.00
$0.00
$1,066.95
$11,835.80
$1,192.79
$2,905.14
$15.24
$0.00
$0.00
$263.31
$4,376.48Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$51.65
$60.57
$6,242.60
$348.87
$380.77
$50.19
$51.07
$7.84
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$1,680.08
$1,792.30
$41,314.59
$1,533.24
$8,124.71
$34,569.90
$275.80
$706.76
$12,542.56
$340.23
$399.14
$4,775.62
($19,744.03)
$0.00
$0.00
$0.00
($19,744.03)
$21,570.56
$0.00
$48,003.79
$0.00
$0.00
$48,003.79
$82,573.69
$0.00 ($1,904.80)
$6,291.30Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
$0.00
$0.00
$0.00
$0.00
$0.00
$6,291.30 ($1,904.80)
$18,833.86 $2,870.82
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
40 40
934
843
16 19
4 4
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
40.00 962.38
$85.80
$82,572.51
$98.93
303.45
$62.06
$18,831.96
$98.93
$93.53
$58.68
39.56 $539.26
$21,570.40
$569.43
$538.36
$490.24
$72.56
$2,870.11
$118.21
$111.76
$65.98
$93.53
$81.12
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 33
Item No.10G
3. Cost Estimate
Budget Item Zone 37B Zone 38 Zone 39
DIRECT COSTS
Labor and Fringe Benefits $62.78 $550.85 $0.00
Contracted Services $0.00
$0.00
$0.00
$1,125.00
$35.25
$0.00
$0.00
$0.00
$1,711.10
$852.00
$0.00MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$0.00
$0.00
$0.00
$0.00
$566.83
$629.61Subtotal Direct Costs $852.00
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$55.52
$38.25
$0.00
$93.77
$723.38
$19.37
$9.77
$129.88
$159.01
$1,870.11
$3.87
$2.06
$89.28
$95.21
$947.21
City Cost Allocation/Overhead
Subtotal Administration Costs
Total Direct and Admin Costs
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy $0.00
$11,691.23
$0.00
$0.00
$11,691.23
$12,414.61
$0.00
$1,026.31
$0.00
$0.00
$1,026.31
$2,896.43
($325.66)
$0.00
$0.00
$0.00
($325.66)
$621.55
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credit) Applied to Levy
Balance to Levy
DISTRICT STATISTICS
Total Number of Parcels
Total Parcels Assessed
43 43
14 15
3 3
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Total Estimated Revenue
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate per EBU - FY 2022-23
43.00 15.00 3.00
$288.70
$12,414.10
$568.66
$537.64
$272.96
$193.08
$2,896.20
$193.11
$182.57
$182.56
$207.18
$621.54
$207.22
$195.92
$195.88
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 34
Item No.10G
3. Cost Estimate
Table 3-2
Fiscal Year 2023-24 Landscape Zone Summary
Non District
Landscaping
Citywide
LandscapingDistrict Total District Total
DIRECT COSTS
Labor and Fringe Benefits
Contracted Services
$1,305,284 $2,241,505 $3,546,789
$1,487,595
$146,578
$0
$1,047,281
$0
$2,534,876
$146,578
$0
MSC/PW Supplies/Equipment
Maintenance/Capital Projects
Other Operating Expenses (Major Task Orders)
Water & Electricity
$0
$310,000
$950,395
$4,199,852
$510,565
$499,358
$4,298,709
$820,565
$1,449,752
$8,498,561Subtotal Direct Costs
ADMINISTRATION COSTS
Consultant/Management Fee
County Administration Fee
$33,572
$16,882
$0 $33,572
$16,882$0
$0City Cost Allocation/Overhead
Subtotal Administration Costs
TOTAL DIRECT AND ADMINISTRATION COSTS
COLLECTION/(CREDITS) APPLIED TO LEVY
City Subsidy
$326,588
$377,042
$4,576,894
$326,588
$377,042
$8,875,603
$0
$4,298,709
($249,383)
$1,172,673
$0
$0
$0
$0
$0
$0
($249,383)
$1,172,673
$0
Capital Improvement Collection / (Transfer)
Reserve Fund Credit / Adjustment
Interest / Other Reimbursements
Subtotal Collection/(Credits) Applied to Levy
BALANCE TO LEVY
$0 $0
$923,290
$5,500,184
$923,290
DIRECT STATISTICS
Total Number of Parcels 19,251
18,670Total Parcels Assessed
Total Equivalent Benefit Units (EBU)
Total Estimated Revenue
22,149.35
$5,499,972.15
City of Thousand Oaks Landscape and Lighting Assessment District No. 79‐2 Engineer’s Report for Fiscal Year 2023‐24 35
Item No.10G
3. Cost Estimate
Table 3-3
Fiscal Year 2023-24 Lighting Zone Cost Estimates
District Total Zone A Zone B Zone C Zone D Zone E Zone F
DIRECT COSTS
Labor and Fringe Benefits $35,291.10
$232,162.14
$0.00
$9,265.11
$60,953.22
$0.00
$12,149.94
$79,924.63
$0.00
$11,767.87
$77,413.91
$0.00
$24,374.92
$160,353.00
$0.00
$48,669.11
$320,163.61
$0.00
Street Light / Safety Lighting Electricity
Traffic Signal Maintenance
Subtotal Direct Costs $267,453.24 $70,218.33 $92,074.57 $89,181.78 $184,727.93 $368,832.72
ADMINISTRATION COSTS
City Cost Allocation $4,388.08
$795.24
$1,151.88
$208.74
$1,510.07
$273.76
$1,463.45
$265.14
$3,030.38
$549.39
$6,050.52
$1,096.73Consultant Fees
County Administration Fees
Subtotal Administration Costs
TOTAL DIRECT AND ADMINISTRATION COSTS
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$33,345.52
$38,528.83
$305,982.08
$8,754.55
$10,115.17
$80,333.50
$11,479.05
$13,262.88
$105,337.45
$11,118.58
$12,847.18
$102,028.96
$23,032.00
$26,611.78
$211,339.70
$45,985.55
$53,132.80
$421,965.52
($168,124.31)
$0.00
($44,148.28)
$0.00
($58,686.85)
$0.00
($59,008.33)
$0.00
($115,815.68)
$0.00
($242,327.32)
$0.00Supplemental Signal
Interest Income $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Other Revenues $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal Collection/(Credit) Applied to Levy
BALANCE TO LEVY
($168,124.31)
$137,857.77
($44,148.28)
$36,185.22
($58,686.85)
$46,650.60
($59,008.33)
$43,020.63
($115,815.68)
$95,524.02
($242,327.32)
$179,638.20
DIRECT STATISTICS
Total Number of Parcels
Total Parcels Assessed
8,407
8,071
2,821
2,821
3,482
3,483
3,600
3,521
7,079
7,011
11,123
11,107
9,415.00
$19.08
$19.09
$18.05
$18.04
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate - FY 2022-23
7,225.25
$19.08
$19.09
$18.05
$18.04
1,896.50
$19.08
$19.09
$18.05
$18.04
2,445.00
$19.08
$19.09
$18.05
$18.04
2,254.75
$19.08
$19.09
$18.05
$18.04
5,006.50
$19.08
$19.09
$18.05
$18.04
City of Thousand Oaks Landscape and Lighting Assessment District No. 79-2 Engineer’s Report for Fiscal Year 2023-24 36
Item No.10G
3. Cost Estimate
Table 3-4
Fiscal Year 2023-24 Lighting Zone Summary
Special Benefit
(All Zones)
Non District
Lighting
Citywide
LightingDistrict Total
DIRECT COSTS
Labor and Fringe Benefits $141,518
$930,971
$0
$76,202
$501,292
$469,175
$217,720
$1,432,263
$469,175
Street Light / Safety Lighting Electricity
Traffic Signal Maintenance
Subtotal Direct Costs $1,072,489 $1,046,669 $2,119,158
ADMINISTRATION COSTS
City Cost Allocation $17,594
$3,189
$133,715
$154,499
$1,226,987
$0
$0
$0
$17,594
$3,189
$133,715
$154,499
$2,273,656
Consultant Fees
County Administration Fees
Subtotal Administration Costs
TOTAL DIRECT AND ADMINISTRATION COSTS
COLLECTION/(CREDIT) APPLIED TO LEVY
City Subsidy
$0
$1,046,669
($688,111)
$0
($1,046,669) ($1,734,780)
Supplemental Signal
Interest Income
$0
$0
$0
$0$0
Other Revenues
Subtotal Collection/(Credit) Applied to Levy
BALANCE TO LEVY
$0 $0
($1,046,669)
$0
$0
($688,111)
$538,876
($1,734,780)
$538,876
DIRECT STATISTICS
Total Number of Parcels
Total Parcels Assessed
36,512
36,014
Total Equivalent Benefit Units (EBU)
Proposed Levy per EBU
28,243.00
Maximum Rate per EBU - FY 2023-24
Prior Year Maximum Rate per EBU - FY 2022-23
Prior Year Applied Rate - FY 2022-23
City of Thousand Oaks Landscape and Lighting Assessment District No. 79-2 Engineer’s Report for Fiscal Year 2023-24 37
Item No.10G
APPENDIX A
Assessment Diagram
Item No.10G
CITY OF THOUSAND OAKSLEGEND £ ¤
101City Boundary Landscaping
Zone 4
Lighting 79-2 Zones
Zone A D
Landscapong
Zone 9 Landscaoing
Zone 35Landscaping
Zone 1
Landscaping
Zone 8 Landscaping
Zone 34
Landscaping
Zone 37A Lighting
Zone E
RN
Landscaping
Zone 39Landscaping
Zone 37B
Landscaping
Zone 33Landscaping
Zone 5Landscaping
Zone 32
Landscaoing
Zone 35
Landscaping
Zone 7Landscaping
Zone 2
Landscaping
Zone 10Landscaping
Zone 6
Landscaping
Zone 3
Landscaping 79-2 Zones Zone 4
Zone 5
Zone 6
Zone 7
Zone 8
Zone 9
Zone 10
Zone 32
Zone 33 Zone 37B
Zone 39Zone 1
Zone 2
Zone 3
Zone 34
Zone 35
Zone 37A
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES I
Lighting Zone A
0 2,000 4,000 6,000
Feet
Item No.10G
CITY OF THOUSAND OAKS
· | þ }
23 L
Landscaping
Zone 16
£ ¤
101Landscaping
Zone 21Lighting
Zone B
DR
LEGEND
City Boundary
Lighting 79-2 Zones
Zone B
Landscaping 79-2 Zones
Zone 16
Zone 21
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES I
Lighting Zone B
0 2,000 4,000 6,000
Feet
Item No.10G
CITY OF THOUSAND OAKS
DR
£ ¤
101Landscaping
Zone 28
Lighting
Zone C
O RD
· | þ }
23 LEGEND
City Boundary
Lighting 79-2 Zones
Zone C
Landscaping 79-2 Zones
Zone 28
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES I
Lighting Zone C
0 2,000 4,000 6,000
Feet
Item No.10G
CITY OF THOUSAND OAKS
Landscaping
Zone 20
Lighting
Zone D
Landscaping
Zone 29
£ ¤
101
LEGEND
City Boundary
Lighting 79-2 Zones
Zone D
· | þ }
23 Landscaping 79-2 Zones
Zone 29
Zone 30
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES
I
Lighting Zone D
0 2,000 4,000 6,000
Feet
Item No.10G
CITY OF THOUSAND OAKS
Landscaping
Zone 25B
L
Landscaping
Zone 25A
Landscaping
Zone 31· | þ }
23 Lighting
Zone E
Landscaping
Zone 26
Landscaping
Zone 27Landscaping
Zone 35
T
LEGEND
City Boundary Zone 25B
Zone 26
27 £ ¤
101
Lighting 79-2 Zones
Zone E
Landscaping 79-2 Zones
Zone 25A
Zone 31
Zone 35
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES
I Lighting Zone E
0 2,000 4,000 6,000
Feet
Item No.10G
CITY OF THOUSAND OAKS
Landscaping
Zone 35
Landscaping
Zone 24
Landscaping
Zone 14 Landscaping 79-2 Zones
Zone 11
Landscaping
Zone 15B Zone 12Landscaping
Zone 22Landscaping
Zone 15A
Zone 13
Lighting
Zone F
Landscaping
Zone 12 Zone 14
Landscaping
Zone 17
Zone 15A
Zone 15B
Zone 17
Landscaping
Zone 18
Landscaping
Zone 23
Landscaping
Zone 36 Zone 18
Landscaping
Zone 19 Landscaping
Zone 38 Zone 19
Landscaping
Zone 13 Zone 20
Landscaping
Zone 20
Zone 22
Landscaping
Zone 11 Zone 23
Zone 24
LEGEND
Zone 31
· | þ }
23City Boundary
Lighting 79-2 Zones
Zone F
Zone 35S R
Zone 36
Zone 38
Sources: City of Thousand Oaks,
2019; Ventura Co. GIS, 2018. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 79-2 ZONES I
Lighting Zone F
0 3,000 6,000 9,000
Feet
Item No.10G
APPENDIX B
Assessment Roll (Under Separate Cover)
Item No.10G
3788 McCray St.
Riverside, CA 92506
951.200.8600
www.webbmfinance.com
Item No.10G
DPW: 830-40\jt\ev\H:\Council\2023\050923\ LLAD 79-2 Initiate Proceedings Att 3.docx