Meeting
City Council
REGULAR MEETING
Tuesday, June 06, 2023
Andrew P. Fox City Council Chambers
Closed Session: 5:00 PM
Regular Session: 6:00 PM
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Tim Giles, Human Resources Director
Jonathan Serret, Cultural Affairs Director
Jennifer Patterson, Library Services Director
Jim Friedl, General Manager, CRPD
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeff Shea, Fire Chief
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
. Televised City Council Meetings are broadcast live and re-broadcast Thursday and Sunday (following meeting) at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10); also available on YouTube (CTO Meetings)
.
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. The City Council meeting will not be cancelled if any technical issues occur during the meeting.
If you would like to speak IN PERSON, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. PUBLIC COMMENTS: Comments on Closed Session items only
4. CLOSED SESSION:
A.
CONFERENCE WITH LABOR NEGOTIATORS – City designated representatives: Assistant City Manager Ingrid Hardy; Finance Director Jaime Boscarino; Human Resources Director Tim Giles; Deputy Human Resources Director Sharon Chen; Deputy Finance Director Carrie Matson; Employee Organizations: Thousand Oaks City Employees Association (TOCEA); Thousand Oaks Management Association (TOMA); Senior Management Association (SMA); and Executive Managers (Assistant City Manager, Deputy City Manager, Finance Director, Community Development Director, Public Works Director, City Clerk, Human Resources Director, Cultural Affairs Director, Library Director, Strategic Communications Director); Pursuant to California Government Code section 54957.6.
B.
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation:
Brit Nicole Marie Tsumpes vs. City of Thousand Oaks;
Ventura County Superior Court Case No. 202000539890CUPO. Pursuant to Government Code Section 54956.9(a).
5. CLOSED SESSION REPORT:
6. PLEDGE OF ALLEGIANCE:
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Trails Education Days
B.
Commendation – Captain Plumb
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
10. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify May 17, 2023, May 24, 2023, and May 31, 2023; approve June 7, 2023, and June 14, 2023, subject to review and ratification B.
Minutes of City Council meetings of May 16, 2023, and May 23, 2023 RECOMMENDATION:
Approve
Draft Minutes 05162023
Draft Minutes 05232023
C.
Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee appointments of Roseannah MillsGrassin, Tamara Lindberg, and Kyle Rohrbach to fill the unscheduled vacancies and serve the remainder of term ending July 2024.
2. Approve Community Funding Review Committee appointment of Bree von Faith to fill the unscheduled vacancy and serve the remainder of the term ending July 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Applications
D.
Guard Rail Project (MI 2574)
RECOMMENDATION:
1. Authorize staff to advertise the Guard Rail Project (MI 2574) for construction bids.
2. Authorize acceptance of Federal Highway Safety Improvement Program Cycle 10 Grant in the amount of $512,500 from the Federal Highway Administration for construction of Guard Rail Project.
3. Find that the Project is categorically exempt from the California Environmental Quality Act pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Vicinity Map
E.
Expenditure Plan for Supplemental Law Enforcement Services Fund for FY 2022-23 RECOMMENDATION:
1. Approve the expenditure plan of grant funds pursuant to Supplemental Law Enforcement Services Fund (SLESF) guidelines, so the City may continue to benefit from grant funds under SLESF to partially offset the contract costs of the following positions: One Misdemeanor Detective Deputy (contract costs: $270,968) in A/C #001-6640-621-5730 (General Fund, Contracted Services – Law Enforcement).
Two Directed Enforcement Team (formerly referred to as Bike Patrol) Deputies (contract costs: $487,978) in A/C #001-6650-621-5730 (General Fund, Contracted Services – Law Enforcement).
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
F.
Greater Conejo Valley Chamber of Commerce Services
RECOMMENDATION:
1. Approve agreement with Greater Conejo Valley Chamber of Commerce for business-related services in a not-to-exceed amount of $240,000 for a two-year period beginning July 1, 2023, through June 30, 2025.
2. Authorize expenditure in the amount of $120,000 for FY 2023-24 and $120,000 for FY 2024-25 from A/C #001-0810-612-5723 (Contracted Services – Chamber of Commerce).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Chamber Agreement
6-6-23 Supplemental Information Packet #2
G.
Hill Canyon Treatment Plant MCC Bioreactor Project (CI 5440) RECOMMENDATION:
1. Authorize staff to advertise the Hill Canyon Treatment Plant MCC Bioreactor Project (CI 5440) for construction bids.
2. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
Staff Report
Attachment 1 Vicinity and Location Map
H.
Fire System Upgrades (CI 5483, CI 5574, CI 5582, CI 5584) RECOMMENDATION:
1. Approve project design plans, specifications, and working details for fire system upgrades at various facilities (CI 5483, CI 5574, CI 5582, CI 5584).
2. Award construction contract to Cal Building Systems, Inc., of Yorba Linda, CA in the amount of $1,163,980 plus a construction contingency of $175,000 for fire system upgrades at various facilities (CI 5483, CI 5574, CI 5582, CI 5584), and authorize expenditure in the amount of $1,142,549 for costs to complete project.
3. Approve budget appropriation in the amount of: $356,866 from A/C #110-0000-311-1000 (Library Fund Balance) to A/C #110-7310-673-8200 (CI 5483, Building Improvements); and $50,818 from A/C #110-0000-311-1000 (Library Fund Balance) to A/C #110-7410-673-8200 (CI 5574 Building Improvements).
4. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project contingency amount.
5. Find that the project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to Article 19, Class 1 Existing Buildings and involves no expansion of use to the existing buildings impacted.
Staff Report
Attachment 1 Fire Alarm Sys Agreement
I.
2023 Sidewalk and Concrete Replacement Program (MI 2557) RECOMMENDATION:
1. Approve project design, plans, and specifications, including Addendum No. 1 for construction of the 2023 Sidewalk and Concrete Replacement Program (MI 2557).
2. Award construction contract to FS Contractors, Inc. (Sylmar, CA) in the amount of $352,852 plus a contingency of $35,300.
3. Approve budget appropriation in the amount of $44,600 from A/C #133-0000-311-1000 (Gas Tax, Fund Balance) to A/C #133-5310-631-5500 (MI 2557).
4. Authorize expenditure in the amount of $393,152 ($352,852 construction contract; $35,300 construction contingency; $5,000 for City furnished materials and supplies) from A/C #133-5310-631-5500 (MI 2557 Concrete Replacement and Sidewalk Repair Program).
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
Staff Report
Attachment 1 Sidewalk Maintenance Quadrants
Attachment 2 Locations of Proposed Improvements in Quadrants 2 and 4 J.
Amendments to Transit Operator Agreements with MV Transportation, Inc.
RECOMMENDATION:
1. Approve two-year contract extension with MV Transportation, Inc. (Dallas, TX) through June 30, 2025.
2. Approve Third Amendment to Contractor Operating Agreement, Contract No. 12072-2019, with MV Transportation, Inc. (MV), for services related to the operation of Thousand Oaks Transit Fixed Route and Demand Response Public Transit services.
3. Approve First Amendment to Thousand Oaks Transportation Center Lease, Contract No. 12073-2019, with MV, intended to run concurrently with Contract No. 12072-2019.
4. Approve First Amendment to Municipal Service Center Ground Lease, Contract No. 12074-2019, with MV, intended to run concurrently with Contract No. 12072-2019.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Third Amendment Transit Operator Agreement Attachment 2 First Amendment TOTC Lease
Attachment 3 First Amendment MSC Lease
K.
FY 2023-24 Community Events Grant Recommendations
RECOMMENDATION:
1. Approve Community Events Grants totaling $83,073.50.
2. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees.
3. Authorize expenditure in the amount of $83,073.50 in FY 2023-24 from A/C #001-1120-611-5920 (CF2024, CEF Grants/Donations) for Community Events Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Community Events Grant Award Seven Year History Attachment 2 2023 24 Community Events Grant Award Recommendations L.
Work Program Groups
RECOMMENDATION:
1. Waive the Request for Proposal/Qualifications (RFP/Q) selection process for the provider of the Work Program Groups.
2. Award service agreement for provision of work program groups of adults with developmental disabilities at the Civic Arts Plaza to PathPoint of Thousand Oaks, CA, for three years at an approximate cost of $55,000 per year (subject to authorized annual increases) with two one-year extension options, not to exceed $275,000 over the lifetime of the agreement.
3. Authorize expenditure in the amount of approximately $55,000 per year from A/C #001-3570-612-5620 (Contracted Services – Janitorial).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Work Program Agreement
11. PUBLIC HEARINGS:
A.
Proposed FY 2023-24 and FY 2024-25 Operating and Capital Improvement Program Budgets RESOLUTION ADOPTING THE ANNUAL CITY OF THOUSAND OAKS OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS FOR FISCAL YEARS 2023-2024 AND 2024-2025; AND ADOPTING FINANCIAL POLICIES RECOMMENDATION:
1. Adopt resolution approving proposed Operating and Capital Improvement Program (CIP) Budgets for FY 2023-24 and FY 2024-25.
2. Adopt updated Financial and Budget Policies, including Governmental Fund balances and designations.
3. Authorize City Manager to carry over funds from FY 2022-23 to FY 2023-24 and from FY 2023-24 to FY 2024-25 for projects listed as requiring carryover included in the CIP Budget, Grants, and Project-Related Maintenance and Operations budgets.
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Reso Adopting Operating and CIP Budgets
Attachment 2 Citywide Budget Team
6-6-23 Supplemental Information Packet
B.
Landscape and Lighting Assessment District No. 79-2 Annual Levy RESOLUTION APPROVING THE ENGINEER’S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2, AND ANNUAL LEVY OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023-24 RESOLUTION ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 FOR FISCAL YEAR 2023-24 RESOLUTION APPROVING THE ANNEXATION ENGINEER’S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 RESOLUTION ORDERING THE ANNEXATION OF PROPERTY (HYDAM HOMES, LLC, 2080 HILLCREST DRIVE AND VOGEL PROPERTIES, INC., 1515 RANCHO CONEJO BOULEVARD AND 1489 LAWRENCE DRIVE) TO THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 AND LEVYING ASSESSMENTS FOR FISCAL YEAR 2023-24 RECOMMENDATION:
1. Approve Final Engineer’s Report for Landscape and Lighting Assessment District No. 79-2 FY 2023-24 Assessments.
2. Adopt resolutions approving Engineer’s Report and Ordering Annual Levy of Assessments for FY 2023-24.
3. Approve Final Annexation Engineer’s Report for Landscape and Lighting Assessment District No. 79-2 FY 2023-24 Annexation Territory.
4. Tabulate the assessment ballots submitted, and not withdrawn, in support of, or in opposition to the proposed Annexation, and declare the results.
5. If no majority protest, then adopt resolution Ordering the Annexation of territory to Landscape and Lighting Assessment District No. 79-2 and the Annual Levy of Assessments for FY 2023-24.
6. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Final Engineer Report
Attachment 2 Reso Approving Eng Report
Attachment 3 Reso Ordering Levy
Attachment 4 Final Annexation Engineer Report
Attachment 5 Reso Approving Annex Eng Report
Attachment 6 Certificate Election Results
Attachment 7 Reso Ordering Annexation and Collection of Assessments
12. STUDY SESSIONS: None
13. DEPARTMENT REPORTS: None
14. COMMITTEE/COMMISSION/BOARD REPORTS:
A.
FY 2023-24 Community Social Service Grant Recommendations RECOMMENDATION:
1. Approve Community Social Service Grants totaling $100,000.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $100,000 from A/C #001-1120-611-5920 (SS2024, Community Endowment Grant Account) for Community Social Service Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 CSSG Award 5 Year History
Attachment 2 FY 2023 24 CSSG Award Recommendations
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A.
2023 Southern California Association of Governments General Assembly Update RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
17. CITY MANAGER:
A.
Announcements and upcoming issues
18. PUBLIC NOTICES: None
19. ADJOURNMENT: Adjourn to Regular Meeting June 20, 2023 Agenda Post Date/Time: Jun 6, 2023, 5:00P.M.
CCD:610-40\h:\common\agenda\2023\06-06-23.docx