DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California June 6, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Public Works Director Cliff Finley, Cultur al Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Transit Program Manager Mike Houser, Acting Budget Officer Ryan Roman, Deputy Public Works Dir ector Nader Heydari, Community Services Analyst Sarah Mailes, Assistant City Attorney David Womack, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra De lgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Superviso r Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. PUBLIC COMMENTS: Comments on Closed Session items only
Speakers: Laura Holtan, Woodland Hills (submitted document); Drew Cronin, Camarillo; Chris Meske, Simi Valley; Kim Sherman, Camarillo.
Written Statements: None.
4. CLOSED SESSION:
A. CONFERENCE WITH LABOR NEGOTIATO RS – City designated representatives:
Assistant City Manager Ingr id Hardy; Finance Directo r Jaime Boscarino; Human Resources Director Tim Giles; Deputy Human Resources Director Sharon Chen; Deputy Finance Director Carrie Matson; Employee Organizations: Thousand Oaks City Employees Association (TOCEA); Thousand Oaks Management Association (TOMA); Senior Management Associat ion (SMA); and Executive Managers (Assistant City Manager, Deputy City M anager, Finance Director, Community Development Director, Public Works Director, City Clerk, Human Resources Director, Cultural Affairs Director, Li brary Director, Strategic Communications Director); Pursuant to California Government Code section 54957.6.
B. CONFERENCE WITH LEGAL CO UNSEL – Existing Litigation: Brit Nicole Marie Tsumpes vs. City of Thousand Oaks; Ventura County Superior Court Case No. 202000539890CUPO. Pursuant to Government Code Section 54956.9(a).
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 June 6, 2023
5. CLOSED SESSION REPORT: City Attorney Noonan announced there was nothing to report at 6:00 p.m.
6. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
7. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor McNamee announced Item No. 14A – FY 2023-24 Community Social Service Grant Recommendations – will be moved up to be heard following the Consent Calendar.
8. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Trails Education Days
Mayor McNamee introduced Elayne Haggan, Conejo Open Space Foundation board member, to explain the Conejo Open Space Trails Education Days program and recognize the winners of the Letter Writing Contest.
B. Commendation – Captain Plumb
Mayor McNamee presented Commendation to Vietnam War veteran, POW, and 31-year U.S. Navy veteran C aptain Charlie Plumb for his service to the country and his work motivating others.
9. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Mike Houser, Transit Progr am Manager; Ramon Moreno, Thousand Oaks; Kinsie Flame, Newbury Park.
Written Statements: None.
10. CONSENT CALENDAR:
Speakers: Sally Hibbits, Thousand Oaks; Ne lson Buss, Thousand Oaks; C.J. Keavney, Newbury Park.
Written Statements: None.
Greater Conejo Valley Chamber of Commerce CEO Danielle Borja responded to questions.
Additional information supplemental packet pertaining to Item 10F.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 June 6, 2023
10. CONSENT CALENDAR: (Continued)
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify May 17, 2023, May 24, 2023, and May 31, 2023; approve June 7, 2023, and June 14, 2023, subject to review and ratification
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Minutes of City Council meetings of May 16, 2023, and May 23, 2023
RECOMMENDATION:
Approve
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
C. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee appointments of Roseannah MillsGrassin, Tamara Lindberg, and Kyle Rohrbach to fill the unscheduled vacancies and serve the remainder of term ending July 2024.
2. Approve Community Funding Review Committee appointment of Bree von Faith to fill the unscheduled vacancy and serve the remainder of the term ending July 2025.
3. Find that this action is not a project as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 June 6, 2023
10. CONSENT CALENDAR: (Continued)
D. Guard Rail Project (MI 2574)
RECOMMENDATION:
1. Authorize staff to advertise the G uard Rail Project (MI 2574) for construction bids.
2. Authorize acceptance of Federal Highway Safety Improvement Program Cycle 10 Grant in the amount of $512,500 from th e Federal Highway Administration for construction of Guard Rail Project.
3. Find that the Project is categorically exempt from the California Environmental Quality Act pursuant to 14 CCR 15301.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
E. Expenditure Plan for Supplemental Law Enforcement Services Fund for FY 2022-23
RECOMMENDATION:
1. Approve the expenditure plan of gr ant funds pursuant to Supplemental Law Enforcement Services Fund (SLESF) guidelines, so the City may continue to benefit from grant funds under SLESF to partially offset the contract costs of the following positions:
One Misdemeanor Detective Deputy (contract costs: $270,968) in A/C #001-6640-621-5730 (General Fund, Contracted Services – Law Enforcement).
Two Directed Enforcement Team (formerly referred to as Bike Patrol) Deputies (contract costs: $487,978) in A/C #001-6650-621-5730 (General Fund, Contracted Services – Law Enforcement).
2. Find that this action is not a project as def ined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 June 6, 2023
10. CONSENT CALENDAR: (Continued)
F. Greater Conejo Valley Chamber of Commerce Services
RECOMMENDATION:
1. Approve agreement with Greater Conej o Valley Chamber of Commerce for business-related services in a not-to -exceed amount of $240,000 for a two-year period beginning July 1, 2023, through June 30, 2025.
2. Authorize expenditure in the amount of $120,000 for FY 2023-24 and $120,000 for FY 2024-25 from A/C #001-0810-612-5723 (Contracted Services – Chamber of Commerce).
3. Find that this action is not a project as def ined under the California Environmental Quality Act.
Motion by Councilmember Newman to ap prove staff’s recommendation with modification to contract regarding legi slative roundtable and candidate forum as discussed.
Failed 1-4 by the following vote:
Ayes – Newman
Noes – Engler, Taylor, Adam, McNamee
Motion by Councilmember Engler to approve staff’s recommendation with modification to contract regarding the candidate forum as discussed.
Failed 2-3 by the following vote:
Ayes – Engler, Newman
Noes – Taylor, Adam, McNamee
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 3-2 by the following vote:
Ayes – Taylor, Adam, McNamee
Noes – Engler, Newman
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 June 6, 2023
10. CONSENT CALENDAR: (Continued)
G. Hill Canyon Treatment Plant MCC Bioreactor Project (CI 5440)
RECOMMENDATION:
1. Authorize staff to adv ertise the Hill Canyon Treatm ent Plant MCC Bioreactor Project (CI 5440) for construction bids.
2. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
H. Fire System Upgrades (CI 5483, CI 5574, CI 5582, CI 5584)
RECOMMENDATION:
1. Approve project design plans, specifications, and working details for fire system upgrades at various facilities (CI 5483, CI 5574, CI 5582, CI 5584).
2. Award construction contract to Cal Bu ilding Systems, Inc., of Yorba Linda, CA in the amount of $1,163,980 plus a cons truction contingency of $175,000 for fire system upgrades at various facilities (C I 5483, CI 5574, CI 5582, CI 5584), and authorize expenditure in the amount of $1,142,549 for costs to complete project.
3. Approve budget appropriation in the amount of: $356,866 from A/C #110-0000- 311-1000 (Library Fund Balance) to A/ C #110-7310-673-8200 (CI 5483, Building Improvements); and $50, 818 from A/C #110-0000-311-1000 (Library Fund Balance) to A/C #110-7410-673-8200 (CI 5574 Building Improvements).
4. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working det ails of the project on work directives and change orders up to the project contingency amount.
5. Find that the project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to Article 19, Class 1 Existing Buildings and involves no expansion of use to the existing buildings impacted.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 June 6, 2023
10. CONSENT CALENDAR: (Continued)
I. 2023 Sidewalk and Concrete Replacement Program (MI 2557)
RECOMMENDATION:
1. Approve project design, plans, and specifications, including Addendum No. 1 for construction of the 2023 Sidewalk an d Concrete Replacement Program (MI 2557).
2. Award construction contract to FS Contractors, Inc. (Sylmar, CA) in the amount of $352,852 plus a contingency of $35,300.
3. Approve budget appropriation in the am ount of $44,600 from A/C #133-0000- 311-1000 (Gas Tax, Fund Balance) to A/C #133-5310-631-5500 (MI 2557).
4. Authorize expenditure in the amount of $393,152 ($352,852 construction contract; $35,300 construction contingen cy; $5,000 for City furnished materials and supplies) from A/C #133-5310-631-550 0 (MI 2557 Concrete Replacement and Sidewalk Repair Program).
5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working det ails of the project on work directives and change orders up to the project approved contingency amount.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
J. Amendments to Transit Operator Agreements with MV Transportation, Inc.
RECOMMENDATION:
1. Approve two-year contract extension with MV Transportation, Inc. (Dallas, TX) through June 30, 2025.
2. Approve Third Amendment to Contractor Operati ng Agreement, Contract No. 12072-2019, with MV Transportat ion, Inc. (MV), for services related to the operation of Thousand Oaks Transit Fi xed Route and Demand Response Public Transit services.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 June 6, 2023
10. CONSENT CALENDAR: (Continued)
J. Amendments to Transit Operator Agr eements with MV Transportation, Inc. (Continued)
RECOMMENDATION: (Continued)
3. Approve First Amendment to Thousan d Oaks Transportation Center Lease, Contract No. 12073-2019, with MV, intended to run concurrently with Contract No. 12072-2019.
4. Approve First Amendment to Municipal Service Center Ground Lease, Contract No. 12074-2019, with MV, intended to run c oncurrently with Contract No. 12072- 2019.
5. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
K. FY 2023-24 Community Events Grant Recommendations
RECOMMENDATION:
1. Approve Community Events Grants totaling $83,073.50.
2. Authorize the City M anager or designee to execut e Community Events Grant agreements with grantees.
3. Authorize expenditure in the amount of $83,073.50 in FY 2023-24 from A/C #001-1120-611-5920 (CF2024, CEF Grants/Donat ions) for Community Events Grants.
4. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 June 6, 2023
10. CONSENT CALENDAR: (Continued)
L. Work Program Groups
RECOMMENDATION:
1. Waive the Request for Proposal/Qualific ations (RFP/Q) selection process for the provider of the Work Program Groups.
2. Award service agreement fo r provision of work progr am groups of adults with developmental disabilities at the Civic Arts Plaza to PathPoint of Thousand Oaks, CA, for three years at an approximate co st of $55,000 per year (subject to authorized annual increases) with two one-year extension options, not to exceed $275,000 over the lifetime of the agreement.
3. Authorize expenditure in the amount of appr oximately $55,000 per year from A/C #001-3570-612-5620 (Contracted Services – Janitorial).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
*14. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 2023-24 Community Social Service Grant Recommendations
RECOMMENDATION:
1. Approve Community Social Service Grants totaling $100,000.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $100,000 from A/C #001-1120-611- 5920 (SS2024, Community Endowment Grant Account) for Community Social Service Grants.
4. Find that this acti on is not a project as defined under the California Environmental Quality Act.
Presented by Clyde Doheney, Chair, Community Funding Review Committee.
Community Services Analyst Mailes available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 June 6, 2023
11. PUBLIC HEARINGS:
A. Proposed FY 2023-24 and FY 2024-25 Operating and Capital Improvement Program Budgets
RESOLUTION ADOPTING THE AN NUAL CITY OF THOUSAND OAKS
OPERATING AND CAPITAL IMPROV EMENT PROGRAM BUDGETS FOR
FISCAL YEARS 2023-2024 AND 2024-2025; AND AD OPTING FINANCIAL
POLICIES
RES. NO. 2023-027
RECOMMENDATION:
1. Adopt resolution approving proposed Operating and Capital Improvement Program (CIP) Budgets for FY 2023-24 and FY 2024-25.
2. Adopt updated Financial and Budget Policies, including Governmental Fund balances and designations.
3. Authorize City Manager to carry over funds from FY 2022-23 to FY 2023-24 and from FY 2023-24 to FY 2024-25 for projects listed as requiring carryover included in the CIP Budget, Grants, and Project-Related Maintenance and Operations budgets.
4. Find that this action is not a project as defined under the California Environmental Qualit
y Act (CEQA).
Hearing, advertised as required by law, opened to consider item. Presented by Finance Director Boscarino. City Manager Powers responded to questions.
Additional information supplemental packet.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 June 6, 2023
11. PUBLIC HEARINGS: (Continued)
B. Landscape and Lighting Assessment District No. 79-2 Annual Levy
RESOLUTION APPROVING THE ENGIN EER’S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2, AND ANNUAL LEVY OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023- 24 RES. NO. 2023-028
RESOLUTION ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS
FOR THOUSAND OAKS LANDSCA PE AND LIGHTING ASSESSMENT
DISTRICT NO. 79-2 FOR FISCAL YEAR 2023-24
RES. NO. 2023-029
RESOLUTION APPROVING THE ANNEXA TION ENGINEER’S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2
RES. NO. 2023-030
RESOLUTION ORDERING THE ANNE XATION OF PROPERTY (HYDAM
HOMES, LLC, 2080 HILLCREST DRIVE AND VOGEL PROPERTIES, INC., 1515 RANCHO CONEJO BOULEVARD AND 1489 LAWRENCE DRIVE) TO
THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 AND LEVYING ASSESSMENTS FOR FISCAL YEAR 2023-24 RES. NO. 2023-031
RECOMMENDATION:
1. Approve Final Engineer’s Report for Landscape and Lighting Assessment District No. 79-2 FY 2023-24 Assessments.
2. Adopt resolutions approving Engineer’s Report and Ordering Annual Levy of Assessments for FY 2023-24.
3. Approve Final Annexation Engineer’s Report for Landscape and Lighting Assessment District No. 79-2 FY 2023-24 Annexation Territory.
4. Tabulate the assessment ballots submitted, and not withdrawn, in support of, or in opposition to the proposed Annexation, and declare the results.
5. If no majority protest, then adopt resolution Ordering the Annexation of territory to Landscape and Lighting Assessment District No. 79-2 and the Annual Levy of Assessments for FY 2023-24.
6. Find that this action is not a project as defined under the California Environmental Quality Act.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 June 6, 2023
11. PUBLIC HEARINGS: (Continued)
B. Landscape and Lighting Assessment District No. 79-2 Annual Levy (Continued)
Hearing, advertised as required by law, opened to consider item. Presented by Acting Budget Officer Roman. Deputy Public Works Director Heydari responded to questions. Consultant Nadia Benali, Webb Municipal Finance, LLC, available for questions.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
12. STUDY SESSIONS: None
13. DEPARTMENT REPORTS: None
15. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
16. COUNCIL ISSUES/RECOMMENDATIONS:
A. 2023 Southern California Association of Governments General Assembly Update
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as def ined under the California Environmental Quality Act (CEQA).
Presented by Mayor Pro Tem Adam and Councilmember Engler.
Speaker/Written Statement: None.
Motion by Councilmember Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 13 June 6, 2023
17. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the June 20, 2023, City Council meeting.
18. PUBLIC NOTICES: None
19. ADJOURNMENT: City Council adjourned at 7:42 p.m. to Regular Meeting on June 20, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: June 1, 2023
MINUTES APPROVED:
*indicates item taken out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
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