DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California June 20, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resour ces Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Assistant City Attorney David Womack, Assistant City A ttorney Patrick Hehi r, Deputy Community Development Director Fabiola Zelaya Melicher, Planning Division Manager Stephen Kearns, Associate Planner Ju stine Kendall, Community Serv ices Analyst Sarah Mailes, Economic Development Analyst Dusty Russell, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
4. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor McNamee announced Item 7S – Grant R. Brimhall Library Aquarium Maintenance – is pulled from the agenda and continued to July 11, 2023, and Items 11A – Council on Aging Annual Report and 11B – Youth Commission Annual Report – will be moved up to be heard following the Consent Calendar.
5. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
Mayor McNamee introduced Economic De velopment Analyst Russell to announce Business Recognition Program award recipient Wildflower Cases.
B. Conejo Recreation and Park District (CRPD) Annual Update and Proclamation of National Park and Recreation Month.
Mayor McNamee introduced Conejo Recr eation and Park District Board of Director Chuck Huffer and Recreation Services Manager Tim Duerr to give an annual update and recognize July as National Park and Recreation Month.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 June 20, 2023
6. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Additional information supplemental packet.
Speakers: Darren Jeffery, Deputy Library Services Director; Mike Houser, Transit Program Manager; Karen Wilburn, Newbury Park; Cr isty Warner, Thousand Oaks (submitted document); Norbie Gregory, Thousand Oaks; George Senko, Thousand Oaks; George Rosenthal, Newbury Park; Kevin Snyder, Newbury Park; Carol Partington, Newbury Park; Bryan Scott, Thousand Oaks; Patricia Hostmyer, Thousand Oaks; Sandy G., Thousand Oaks; Danielle Borja, Greater Conejo Valley Chamber of Commerce CEO.
Written Statements: None.
City Manager Powers addressed public comments.
7. CONSENT CALENDAR
Additional information supplemental packet pertaining to Item Nos. 7E, 7Y, and 7W.
Speakers: Wes Myers, Unincorporated Thousand Oaks.
Written Statements: Lynn Porter Burdick, Thousand Oaks.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 7, 2023, and June 14, 2023; approve June 21, 2023, June 28, 2023, and July 5, 2023, subject to review and ratification
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
B. Minutes of City Council meeting of June 6, 2023
RECOMMENDATION:
Approve
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 June 20, 2023
10. CONSENT CALENDAR: (Continued)
C. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Tony Gitt and Mary Jane Taintor to serve two-year terms ending July 2025.
2. Approve Council on Aging appointment s Jim Bruno, Dorothy Hatfield, and Nivedita Vaidya to serve two-year terms ending July 2025.
3. Find that this action is not a projec t as defined in the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
D. Youth Commission Appointments
RECOMMENDATION:
1. Approve Youth Commission reappointm ents of Lindsay Freedman and Helen Reveles to serve one-year terms ending July 2024.
2. Approve Youth Commission reappointments of Benjamin Glaubke and Nithilan Jeyakumar to serve two-year terms ending July 2025.
3. Approve Youth Commission appointments of Chenya Kwon and Alex Lee to serve two-year terms ending July 2025.
4. Find that this action is not a project as defined in the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 June 20, 2023
10. CONSENT CALENDAR: (Continued)
E. Dudek Environmental Consulting Services
RECOMMENDATION:
1. Approve First Amendment to Task Or der No. 3 (On-Call Contract No. 12520- 2020) with Dudek Consulting of Santa Bar bara, CA, to complete environmental documents for the Los Robles Comprehensive Cancer Center Project at 400 East Rolling Oaks Drive, in the amount of $169,527, increasing the total not-to-exceed amount to $294,527.
2. Authorize staff to waive forma l Request for Proposal/Qualifications (RFP/Q) process and amend the task or der to allow a not-to-exceed amount above the $125,000 task order threshold, pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.501.
3.Authorize expenditure in an amount of $169,527 from A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
4.Find that the approval of a professiona l services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
F. FY 2023-24 Top Priorities & Citywide Goals for FY 2023-24 & FY 2024-25
RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 2023-24, the Citywide Goals for FY 2023-24 and FY 2024-25, and reaffirm the City Council Norms.
2. Find that this action is not a project as def ined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 June 20, 2023
10. CONSENT CALENDAR: (Continued)
G. Blanket Purchase Orders for Hot Mix Asphalt and Concrete
RECOMMENDATION:
1. Approve blanket purchase orders and aut horize expenditure in the amount of $440,000 from various General Fund ( 001) and Water Operating Fund (611) accounts as available, for hot mix asphalt material not to exceed $220,000 per fiscal year, per vendor, for FY 2023-24 an d FY 2024-25, with Vulcan Materials Company (Oxnard, CA) and Granite Construction, Inc. (Santa Paula, CA).
2. Approve blanket purchase orders and aut horize expenditure in the amount of $660,000 from various General Fund ( 001) and Water Operating Fund (611) accounts as available, for concrete ma terial not to exceed $165,000 per fiscal year, per vendor, for FY 2023-24 and FY 2024-25, with Cemex Cement, Inc. (Moorpark, CA), Sprague’s Ready Mix (S imi Valley, CA), National Ready Mix (Moorpark, CA), and State Ready Mix (Oxnard, CA).
3. Find that this action is not a project as defined under the California Environmental Qualit
y Act (CEQA)
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
H. Supply and Delivery of Polymer to Hill Canyon Treatment Plant
RECOMMENDATION:
1. Award General Services Agreement to Solenis LLC (Wilmington, DE) for a three-year term with two optional one-year extensions, in an amount not to exceed $1,930,630 for the supply and delivery of polymer to Hill Canyon Treatment Plant (HCTP).
2. Authorize expense in the amount of $620,227 for FY 2023-24 and $643,543 for FY 2024-25 from A/C #621-8250-685-3242 (HCTP/Wastewater Chemical Supplies).
3. Find that this action is not a project as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 June 20, 2023
10. CONSENT CALENDAR: (Continued)
I. Biosolids Hauling and Beneficial Reuse Services
RECOMMENDATION:
1. Award three-year Gener al Services Agreement to Synagro-WWT, Inc. (Taft, CA) for an amount not to exceed $2,773,260 for Biosolids Hauling and Beneficial Reuse and authorize City Manager to extend the contract term once, for a period of two years.
2. Authorize expenditure in the amount of $923,420 for FY 2023-24 and $923,420 FY 2024-25 from A/C #621-8250-682-5691 (Biosolids Contracted Services).
3. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
J. Supply and Delivery of Chemicals to Hill Canyon Treatment Plant
RECOMMENDATION:
1. Award General Service Agreement to Univar Solutions USA, Inc. (Kent, WA) for a two-year term in an amount not-to-exceed $333,012 for the supply and delivery of Ammonium Sulfate.
2. Award General Service Agreement to California Water Technologies, LLC (Detroit, MI) for a two-year term in an amount not-to-exceed $527,100 for the supply and delivery of Ferric Chloride.
3. Award General Service Agreement to Momar, Inc. (Atlanta, GA) for a two-year term in an amount not-to-exceed $325,611 for the supply and delivery of Glycerin.
4. Award General Service Agreement to JCI Jones Chemicals, Inc. (Torrance, CA) for a two-year term in an amount not -to-exceed $2,565,420 for the supply and delivery of Sodium Bisulfite and Sodium Hypochlorite.
5. Authorize expense in the amount of $1,800,410 for FY 2023-24 and $1,950,663 for FY 2024-25 from A/C #621- 8250-685-3242 (Hill Canyon Treatment Plant/Wastewater Chemical Supplies).
6. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 June 20, 2023
10. CONSENT CALENDAR: (Continued)
K. E-Discovery Software Contract
RECOMMENDATION:
1. Waive formal Request for Proposal (RFP) process and approve contract with Logikcull for the period of July 1, 2023 th rough June 30, 2026, for subscription services to the Logikcull E-Discovery Software for City Attorney’s Office with a not- to-exceed amount of $36,000 per year and a total not-to-exceed amount of $108,000 over the lifetime of the contract.
2. Authorize expenditure in the amount of $36,000 fo r FY 2023-24 and $36,000 for FY 2024-25 from General F und A/C # 001-1610-611-4300 (Software Maintenance).
3. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
L. Rancho Conejo Biotech Area Sidewalk Project (CI 5664)
RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement No. 13114- 2022 with MNS Engineers, Inc., Thousand Oaks, CA, in the amount of $8,830 for a revised not-to-exceed amount of $355,941 for additional design services for the Rancho Conejo Biotech Area Si dewalk Project (CI 5664), plus an additional $30,000 for extra services.
2. Authorize expenditure in the amount of $38,830 ($8,830 Second Amendment, plus extra services of $30,000) from A/C #001-5310-631-8300 (CI 5664, Rancho Conejo Biotech Area Sidewalk Project).
3. Find that this action is not a project as defined under the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 June 20, 2023
10. CONSENT CALENDAR: (Continued)
M. Site Improvements at Reservoirs and Pump Stations (CI 5520)
RECOMMENDATION:
1. Award Professional Services Agreement with AECOM Technical Services, Inc. (Westlake Village, CA) in an amount not to exceed $399,055 for engineering and design of Site Improvements at Reserv oirs and Pump Stations (CI 5520), plus extra services of $40,000, with a term ending December 31, 2024.
2. Authorize expense in the amount of $444,055 ($399,055 agreement, plus $40,000 extra services, and $5,000 for City furnished materials and supplies), $399,055 from A/C #612-8040-682-8300, and $45,000 from A/C #613-8040-682- 8300 (CI 5520, Site Improvements at Reservoirs and Pump Stations).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
N. Purchase of Stump Grinder and Utility Trucks
RECOMMENDATION:
1. Approve “piggyback” purchase of one SC552 Vermeer Stump Grinder from RDO Equipment Company (Oxnard, CA) through Sourcewell Contract #031721- VRM for replacement of asset #5630-247 for a total cost of $81,989.20.
2. Approve “piggyback” purchase of th ree International Trucks from Gibbs International Truck Centers (Oxnard, CA) through Sourcewell Contract #060920- NVS for replacement of assets # 5630-216, #5630-224 and #5640-149 for a total cost of $410,475.45.
3. Authorize expenditure in the amount of $492,464.65 in FY 2022-23 from the following General Fund accounts: $372, 476.79 from A/C #001-5630-632-8400 (Landscape Maintenance Equipment Over $5,000) and $119, 987.86 from A/C #001-5640-631-8400 (Fleet Service Equipment Over $5,000).
4. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 June 20, 2023
10. CONSENT CALENDAR: (Continued)
O. 2024 Pavement Overlay (CI 5594) and Slurry (MI 2610) Programs
RESOLUTION ADOPTING LIST OF PROJECTS FOR FY 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RES. NO. 2023-032
RECOMMENDATION:
1. Adopt resolution approving a preliminary list of streets that will be funded in part with FY 2022-23 SB1 Road Maintenance and Rehabilitation Account revenue for construction of the 2024 Pavement Overlay Program (CI 5594).
2. Approve Professional Services Agr eement with Pavement Engineering Inc. (PEI), (Santa Clarita, CA) in an am ount not-to-exceed $244,927, plus extra services of $25,073 to provide engi neering design services, for the 2024 Pavement Overlay (CI 5594) and Slurry Program (MI 2610), with a term ending June 30, 2025.
3. Approve budget appropriation and expend itures in the amount of $270,000 including: $189,150 ($171,427 engineeri ng design services, $17,723 extra services) from A/C #135-0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #135-5310-631-8300, (CI 5594, Pavement Overlay Program), and $80,850 ($73,500, engineering design services, $7, 350 extra services) from A/C #132- 0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #132-5310-631-5500 (MI 2610, Pavement Slurry Program).
4. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 June 20, 2023
10. CONSENT CALENDAR: (Continued)
P. FY 2023-24 Insurance Renewals
RECOMMENDATION:
1. Authorize City Manager or designee to purchase insurance policies for excess liability, deadly weapon response, contractua l liability insurance, aircraft (drone), excess workers' compensation, government crime, property, and earthquake, for the term of July 1, 2023, through June 30, 2024.
2. Authorize expenditure in an amount not to exceed $678,600 from A/C #711- 0520-686-6312 (Internal Service Fund, Liability) as follows: $664,200 for payment of premiums for excess li ability insurance, $7,600 for renewal of deadly weapon response insurance, $5,500 for renewal of contractual liability insurance, and $1,300 for renewal of aircraft (drone) insurance.
3. Authorize expenditure in an amount not-to-exceed $115,100 from A/C #712- 0520-686-6321 (Internal Worker s Compensation Fund) for renewal of excess workers’ compensation insurance.
4. Authorize expenditure in an amount not-to-exceed $4,900 from A/C #001-0520- 612-6340 (Internal Service Fund, Liability ) for renewal of government crime insurance.
5. Authorize expenditure in an amount not-to-exceed $2,097,900 from the General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, and Solid Wa ste Fund as follows: $1,502,100 for property insurance, and $595,800 for Differe nce in Conditions (earthquake) insurance.
6. Approve additional budget appropriation in the amount of $212,700 for property insurance and Difference in Conditions (earthquake) insurance as follows:
$44,400 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611- 5010-686-6330 (Water Fund, Property); $96,300 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C # 621-5010-686-6330 (Wastewater, Property); and $72,000 from A/C #110-0000-311.1000 (Library Fund, Fund Balance) with $61,200 to A/C # 110-7010-673-6330 (Library Fund, Thousand Oaks Library, Property) and $10,800 to A/C #110-7410-673-6330 (Library Fund, Newbury Park Library, Property).
7. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 June 20, 2023
10. CONSENT CALENDAR: (Continued)
Q. Council on Aging Representatives to Ventura County Area Agency on Aging Advisory Council
RECOMMENDATION:
1. Confirm Stephanie Belding, community member, and Patricia Lownes, Council on Aging Commissioner, as Representative Members to the Ventura County Area Agency on Aging Advisory Council for two-year terms ending June 30, 2025.
2. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
R. Program Management Support for Water and Wastewater Capital Improvement Projects
RECOMMENDATION:
1. Approve Professional Services Agreement with Phoenix Civil Engineering, Inc. (Santa Paula, CA) in an amount not to exceed $900,000 for providing professional consulting services relating to “P rogram Management Support for Water and Wastewater Capital Improvement Projects,” with a term ending June 30, 2026.
2. Authorize expense in the amount of $900,000 in various Water and Wastewater Funds capital accounts as program management services are rendered.
3. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 June 20, 2023
10. CONSENT CALENDAR: (Continued)
S. Grant R. Brimhall Library Aquarium Maintenance
RECOMMENDATION:
1. Approve a three-year agreement with Aquatic Co ntractors (Thousand Oaks, CA) for all supplies and maintenance of the 3,600-gallon saltwater aquarium at the Grant R. Brimhall Library effective July 1, 2023, through June 30, 2026, in a not- to-exceed amount of $138,264.
2. Authorize expenditure in the amount of $46,100 for eac h fiscal year from A/C #110-7310-673-4200 (Library Fund/Building Repairs and Maintenance).
3. Find that this action is not a project as def ined under the California Environmental Quality Act.
Item pulled from agenda earlier in the meeting.
T. On-Call Professional Services Agreements
RECOMMENDATION:
1. Approve on-call Professional Services Agreements with 104 firms for various services for a three-year period ending June 30, 2026, with not-to-exceed amounts up to $500,000 for each fiscal year, and not-to-exceed amounts of $125,000 for each individual Task Order.
2. Find that this action is not a project as def ined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 13 June 20, 2023
10. CONSENT CALENDAR: (Continued)
U. Transit Service Agreements
RECOMMENDATION:
1. Approve Second Amendment to Moorpa rk Dial-a-Ride Contract (No. 12082- 2019), First Amendment to Moorpark Fix ed Route Maintenance Contract (No. 12083-2019), and Second Amendment to M oorpark Fixed Route Operations Contract (No. 12084-2019) extending contracts through June 30, 2025.
2. Approve First Amendment to Westlake Village Dial-a-Ride Contract (No. 12103- 2019) extending contract through June 30, 2025.
3. Approve First Amendment to Kanan Sh uttle Contract (N o. 12085-2019) and First Amendment to County Dial-a-Ri de Contract (No. 12086-2019) extending contracts through June 30, 2025.
4. Approve Fourth Amendment to East County Transit Alliance Fiscal Agent Contract (No. 10953-2015).
5. Approve First Amendment, two-year ext ension of Contract (No. 12224-2019) with City of Agoura Hills for Dial-a-Ride services through June 30, 2025.
6. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
V. On-Call Professional Services Agreements for Building & Safety Services
RECOMMENDATION:
1. Approve on-call professional services agreements with five fi rms to assist the Building Division with inspections and plan check services for a two-year period ending June 30, 2025, with not-to-exceed amounts of $200,000 per fiscal year, for a not-to-exceed total of $400,000 per agreement, and not -to-exceed amounts of $125,000 for each individual Task Order.
2. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 14 June 20, 2023
10. CONSENT CALENDAR: (Continued)
W. Annual Gann Appropriations Limit
RESOLUTION ESTABLISHING APPROPR IATIONS LIMIT FOR FISCAL YEAR 2023-2024
RES. NO. 2023-033
RECOMMENDATION:
1. Adopt resolution approving the Annual G ann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $219,559,478 for FY 2023-24.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
X. City Sponsorship of New West Symphony's Summerfest Program
RECOMMENDATION:
1. Approve additional budget appropriation and expenditure in the amount of $25,000 from A/C #001-0000-311- 1000 (General Fund – Fund Balance) to A/C #001-1240-674-5799 (General Fund – Special Ev ents) for City sponsorship of New West Symphony’s Summerfest Program.
2. Find that this action is not a project as def ined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 15 June 20, 2023
10. CONSENT CALENDAR: (Continued)
Y. Memoranda of Understanding with Repr esented Bargaining Units and Salary Schedules and Hourly Employees Salary Schedule
RESOLUTION ADOPTING MEMORAND UM OF UNDERST ANDING WITH
THOUSAND OAKS CITY EMPLOY EE ASSOCIATION (TOCEA) AND
RESCINDING RESOLUTION NO. 2021-026
RES. NO. 2023-034
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR THOUSAND
OAKS CITY EMPLOYEE ASSOCIATION (TOCEA) AND RESCINDING
RESOLUTION NO. 2022-033
RES. NO. 2023-035
RESOLUTION ADOPTING MEMORAND UM OF UNDERST ANDING WITH
THOUSAND OAKS MANAGEMENT ASSOCIATION (TOMA) AND RESCINDING RESOLUTION NO. 2021-028
RES. NO. 2023-036
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR
PROFESSIONAL EMPLOYEES (T HOUSAND OAKS MANAGEMENT
ASSOCIATION - TOMA) AND RESCINDING RESOLUTION NO. 2022-034 RES. NO. 2023-037
RESOLUTION ADOPTING MEMORAND UM OF UNDERST ANDING WITH
SENIOR MANAGEMENT ASSOCIATION (SMA) AND RESCINDING
RESOLUTION NO. 2021-030
RES. NO. 2023-038
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR SENIOR
MANAGEMENT, CONFIDENTIAL, AND SUPERVISORY EMPLOYEES (SENIOR MANAGEMENT ASSOCIATION – SMA) AND RESCINDING RESOLUTION NO. 2022-035
RES. NO. 2023-039
RESOLUTION ESTABLISHING NEW SA LARY SCHEDULE FOR HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2022-036
RES. NO. 2023-040
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 16 June 20, 2023
10. CONSENT CALENDAR: (Continued)
Y. Memoranda of Understanding with Repr esented Bargaining Units and Salary Schedules and Hourly Employees Salary Schedule (Continued)
RECOMMENDATION:
1. Adopt resolution adopting Memor andum of Understanding (MOU) with Thousand Oaks City Employee Associati on (TOCEA) and rescinding Resolution No. 2021-026.
2. Adopt resolution establishing new salary schedule for General Employees (TOCEA) and General Hourly Employees and rescinding Resolution No. 2022- 033.
3. Adopt resolution adopting MOU with Thousand Oaks Management Association (TOMA) and rescinding Resolution No. 2021-028.
4. Adopt resolution establishing new salary schedule for Professional Employees (TOMA) and Professional Hourly Empl oyees, and rescinding Resolution No. 2022-034.
5. Adopt resolution adopting MOU with Senior Management Association (SMA) and rescinding Resolution No. 2021-030.
6. Adopt resolution establishing new salary schedule for Senior Management, Confidential, and Supervisory Employees (SMA) and SMA Hourly Employees, and rescinding Resolution No. 2022-035.
7. Adopt resolution establishing new sa lary schedule for Hourly Employees and rescinding Resolution No. 2022-036.
8. Find that this action is not a project as defined in the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 17 June 20, 2023
10. CONSENT CALENDAR: (Continued)
Z. Project Homekey Update
RESOLUTION AUTHORIZING TRANSFER OF OWNERSHIP OF 12 CONEJO BOULEVARD TO 12 CONEJO LP AND APPROVING AMENDMENT
OF STANDARD AGREEMENT FOR HOMEKEY FUNDS WITH STATE
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO ADD 12
CONEJO LP AS CO-GRANTEE
RES. NO. 2023-041
RECOMMENDATION:
1. Adopt resolution authorizing the transfer of ownership of 12 Conejo Boulevard from Shangri-La LLC to 12 Conejo LP and approve amendment of the standard agreement for Homekey funds with the De partment of Housing and Community Development to reflect said transfer.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
*11. COMMITTEE/COMMISSION/BOARD REPORTS:
A. Council on Aging Annual Report
RECOMMENDATION:
1. Receive Council on Aging (COA) Annual Report.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Presented by Council on Aging Chair Patricia Lownes and Vice Chair Karen Sylvester. Community Services Analyst Mailes available for questions.
Speaker/Written Statement: None.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 18 June 20, 2023
*11. COMMITTEE/COMISSION/BOARD REPORTS: (Continued)
B. Youth Commission Annual Report
RECOMMENDATION:
1. Receive Youth Commission (YC) Annual Report.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Presented by Youth Commission Chair Lindsay Freedman and Commissioner Benjamin Glaubke. Community Services Analyst Mailes available for questions.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
8. PUBLIC HEARINGS:
A. Transition to District Elections Heari ng #3 - District Boundary Maps and Sequencing of Elections
RECOMMENDATION:
1. Receive report from National Demographics Corporation (NDC) on draft maps proposed to date, process for obtaining pub lic input on draft maps and potential sequencing for district-based elections pursuant to Elections Code Section 10010.
2. Conduct public hearing to receive pub lic input on district boundaries and sequencing of elections.
3. Provide direction to the City’s demographics consultant on any modifications to one or more proposed district maps and potential election sequencing to implement district-based elections.
4. Find that this action is not a project as defined in the California Environmental Qualit
y Act.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 19 June 20, 2023
8. PUBLIC HEARINGS: (Continued)
A. Transition to District Elections Heari ng #3 - District Boundary Maps and Sequencing of Elections (Continued)
Hearing, advertised as required by law, opened to consider item. Presented by Assistant City Attorney Womack; Sydni Overly, Senior Business Analyst, Tripepi Smith; and Doug Johnson, President, National Demographics Corporation.
Additional information supplemental packet.
Speakers: Wendy Zimmerman, Newbury Pa rk; Karen Wilburn, Newbury Park; Jennifer Gross, Newbury Park; Sally Hibbits, Thousand Oaks; Rossanna Guerra, Thousand Oaks; Lorrie Dingman, Newbury Park; Chaise Rasheed, Thousand Oaks (submitted documents); Tie Gu tierrez, Thousand Oaks; Ashley Orozco, Newbury Park; Janie A., Newbury Park; Carole Shelton, Thousand Oaks; CJ Keavney, Newbury Park; Ben Eduarte, Newbury Park.
Written Statements: Bar bara Ballenger, Thousand Oaks, pro Map 104, con in general; Lynn Porter Burdick, Thousand Oaks, pro.
Mayor McNamee closed the public hearing.
Motion by Councilmember Taylor to appr ove staff’s recommendation and direct staff to bring Maps 104, 106, and 111 back as the focus maps at the next public hearing with changes as discussed.
5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
Motion by Mayor Pro Tem Adam to appr ove staff’s recommendation and direct staff to keep the current election sequencin g of Districts 4 and 5 in 2024 and the other three districts in 2026 as outlined on the focus maps.
5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
City Council recess at 8:47 p.m.; reconvened at 8:56 p.m.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 20 June 20, 2023
8. PUBLIC HEARINGS: (Continued)
B. Proposed 333-Unit Mixed-Use Apartment Complex – 2150 W. Hillcrest Drive
RESOLUTION ADOPTING AND CERT IFYING FINAL ENVIRONMENTAL
IMPACT REPORT AND APPROVING GE NERAL PLAN AMENDMENT, ZONE CHANGE; SPECIFIC PLAN; DEVELOPME NT AGREEMENT; DEVELOPMENT PERMIT; AND PROTECTED TREE PERMIT FOR THE USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 2150 WEST HILLCREST DRIVE (APN #667- 0-113-075) [APPLICATIONS: 2021- 70169-LU; 2022-70776-Z; 2022-70778-SP; 2022-70777-DAGR; 2022-70773-DP; 2022- 70780-PTP AND 2022-70774-EIR (LATIGO HILLCREST, LLC)]
RESOLUTION APPROVING SPECIAL USE PERMIT TO ALLOW SALE AND
CONSUMPTION OF ALCOHOL FOR CERTAIN PROPERTY WITHIN SAID CITY AT 2150 WEST HILLCREST DRIVE (APN #667-0-1 13-075) [APPLICATION:
2022-70779-SUP (LATIGO HILLCREST, LLC)]
ORDINANCE ADOPTING SPE CIFIC PLAN NO. 24 (2150 WEST HILLCREST DRIVE), AND ITS ASSOCIATED ZONE CHANGE; AND AUTHORIZING LAND
USES AND DEVELOPMENT STANDA RDS IN SAID SPECIFIC PLAN
(APPLICANT: LATIGO HILLCREST LLC)
ORDINANCE APPROVING DEVELOPME NT AGREEMENT WITH LATIGO
HILLCREST, LLC, RELATING TO DEVEL OPMENT OF PROPERTY LOCATED AT 2150 WEST HILLCREST DRIVE (APN #667-0-113-075), THOUSAND OAKS, CALIFORNIA (DEVELOPMENT AGREEMENT 2022-70777-DAGR)
RECOMMENDATION:
1. Adopt resolution to certify the Final Environmental Impact Report (EIR) 2022- 70774-EIR in accordance with the California Environmental Quality Act (CEQA); and approve General Plan Land Use Element Amendment (LU) 2021-70169-LU, Zone Change (Z) 2022-70776-Z; Specific Plan (SP) 2022-70778-SP; Development Agreement (DAGR) 2022-70777-DAGR; Development Permit (DP) 2022-70773-DP, and Protected Tree Permit (PTP) 2022-70780-PTP.
2. Adopt resolution to approve Special Use Permit (SUP) 2022-70779-SUP.
3. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Zoning Change (Z) 2022-70776-Z and Specific Plan (SP) 2022-70778-SP.
4. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement (DAGR) 2022-70777- DAGR.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 21 June 20, 2023
8. PUBLIC HEARINGS: (Continued)
B. Proposed 333-Unit Mixed-Use Apartment Complex – 2150 W. Hillcrest Drive (Continued)
Hearing, advertised as required by law, opened to consider item. Presented by Associate Planner Kendall. Community Development Director Parker, Chief Assistant City Attorney Hehir, and City Manager Powers responded to questions.
Deputy Community Development Director Zelaya Melicher and Planning Division Manager Kearns available for questions.
Speakers: Tom Cohen, Applicant Repr esentative; Keith McCloskey, Project Architect; Marc Maron, Applicant; Jacks on Piper, Newbury Park; Amalia Bowley Fuentes, city of residence unknown; Fa ith Grant, Westlake Village; Shawn Moradian, Thousand Oaks; Jonathan Duran, Thousand Oaks.
Written Statements: None.
Motion by Councilmember Engler to continue hearing to July 11, 2023.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
9. STUDY SESSIONS: None
10. DEPARTMENT REPORTS:
A. Benefits and Compensation for Executive Managers
RESOLUTION ADOPTING CO MPREHENSIVE BENEFITS AND
COMPENSATION FOR EXECUTIVE MANAGERS AND RESCINDING
RESOLUTION NO. 2022-041
RES. NO. 2023-042
RECOMMENDATION:
1. Adopt resolution amending the benef its and compensation for Executive Managers and rescinding Resolution No. 2022-041.
2. Find that this action is not a project as def ined under the California Environmental Quality Act.
Presented by Human Resources Director Giles.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 22 June 20, 2023
12. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
13. COUNCIL ISSUES/RECOMMENDATIONS: None
14. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the July 11, 202 3, City Council meeting and announced upcoming Draft General Plan events.
15. PUBLIC NOTICES: None
16. ADJOURNMENT: City Council adj ourned at 10:16 p.m. to Re gular Meeting on July 11, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: June 15, 2023
MINUTES APPROVED:
*indicates item taken out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70\h:\common\agenda\2023\06-20-23.docx