DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California July 11, 2023
CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers/ Authority Directors Engler, Newman, Taylor, Adam, and Mayor/ Authority Chair McNamee present in chambers.
Also present: City Manager/ Authority Executive Director Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, City Clerk/ Authority Secretary Laura B. Maguire, Finance Director/ City Treasurer/ Authority Treasurer Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Police Chief Jeremy Paris, Chief Assistant City Attorney Patrick Hehir, Assistant City Attorney David Womack, Deputy Community Development Director Fabiola Zelaya Melicher, Planning Division Manager Stephen Kearns, Interim Planning Division Manager Krystin Rice, Senior Planner lain Holt, Associate Planner Justine Kendall, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Specialist Richard Swingler, Senior Video Specialist Ryan Palmer, Records Management Specialist Judy Freeman, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION — Title: City Attorney; Pursuant to Government Code Section 54957 ( b)( 1)
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION — Title: City Manager; Pursuant to Government Code Section 54957 ( b)( 1)
C. CONFERENCE WITH LABOR NEGOTIATORS — City designated
representatives: Mayor Kevin McNamee and Human Resources Director Tim Giles; unrepresented employee: City Attorney; Pursuant to Government code Section 54957. 6
D. CONFERENCE WITH LABOR NEGOTIATORS — City designated
representatives: Mayor Kevin McNamee and Human Resources Director Tim Giles; unrepresented employee: City Manager; Pursuant to Government Code Section 54957. 6
City Attorney Noonan announced Closed Session held at 5:00 p.m.
4. CLOSED SESSION REPORT: City Attorney Noonan announced there was nothing to report at 6: 00 p. m.
5. PLEDGE OF ALLEGIANCE: Mayor McNamee led the pledge of allegiance.
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 2 July 11, 2023
6. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor McNamee announced remainder of public hearing for Item 10B — Proposed 333- Unit Mixed - Use Apartment Complex - 2150 W. Hillcrest Drive — will be heard after Item 10A — Transition to District Elections and Item 11A — Overview of Draft General Plan.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6: 45 p. m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 066/ 067)
Speakers: David Mead, Thousand Oaks; Rossanna Guerra, Thousand Oaks; Bryan Scott, Thousand Oaks; Joshua Gray, Conejo Valley Chamber of Commerce Director of Government Affairs and Tourism.
Written Statements: Judy O'Connor, city of residence unknown.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify June 21, 2023, June 28, 2023, and July 5, 2023; approve July 12, 2023, subject to review and ratification
Motion by Mayor Pro Tem Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnPc — NnnP
B. Minutes of City Council meeting of June 20, 2023
RECOMMENDATION:
Approve
Motion by Mayor Pro Tem Adam to awrove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 3 July 11, 2023
9. CONSENT CALENDAR: ( Continued)
C. Thousand Oaks Public Financing Authority Annual Update RECOMMENDATION:
1. Receive and file annual update.
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
D. Cl 5527 Conejo Canyons Bridge Standby Letter of Credit RECOMMENDATION:
1. Authorize Finance Director to apply for Irrevocable Standby Letter of Credit Letter of Credit) as required by California Department of Fish and Wildlife CDFW) for performance security in an amount not to exceed $ 250, 000.
2. Delegate authority to the Finance Director to complete Wells Fargo Bank Letter of Credit application and administer Letter of Credit, including renewals and periodic reductions, until canceled by CDFW.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to aDgrove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
E. California Automated Permit Processing Program Grant RECOMMENDATION:
1. Accept California Automated Permit Processing ( CaIAPP) Program Grant in a not - to -exceed amount of $ 80, 000 for implementation and compliance with Senate Bill ( SB) 379 ( Wiener, 2022).
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mavor Pro Tern Adam to aDDrove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 4 July 11, 2023
9. CONSENT CALENDAR: ( Continued)
F. Interceptor Capital Improvement Program Unit W ( CI 5445) RECOMMENDATION:
1. Approve Sixth Amendment to Professional Services Agreement Contract No. 12186- 2019 with AECOM Technical Services, Inc. of Los Angeles, CA, for Condition Assessment and Preliminary Design Phase Services on the Unit W Capital Improvement Program Project in the amount of $ 31, 000, for a revised not - to - exceed amount of $ 297, 749.
2. Authorize expenditure in the amount of $ 31, 000 from A/ C # 624- 8250- 682- 8300 ( CI 5445, Wastewater Interceptor Capital Improvement Project Unit W).
3. California Environmental Quality Act: A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.
Motion by Mavor Pro Tem Adam to aDDrove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
G. Grant R. Brimhall Library Aquarium Maintenance
RECOMMENDATION:
1. Approve a three- year agreement with Aquatic Contractors ( Thousand Oaks, CA) for supplies and maintenance of the 3,600- gallon saltwater aquarium at the Grant R. Brimhall Library effective July 1, 2023, through June 30, 2026, in a not - to - exceed amount of $ 138, 300.
2. Authorize expenditure in the amount of $ 46, 100 for each fiscal year from A/ C 110- 7310- 673- 4200 ( Library Fund/ Building Repairs and Maintenance).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mavor Pro Tem Adam to aDDrove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 5 July 11, 2023
9. CONSENT CALENDAR: ( Continued)
H. Conejo Canyons Bridge at Hill Canyon Treatment Plant ( CI 5527) RECOMMENDATION:
1. Approve Sixth Amendment to Professional Services Agreement No. 11855- 2018 with Stantec Consulting Services, Inc., Santa Barbara, CA, in the amount of $ 37,853 for additional design and engineering services related to Conejo Canyons Bridge at Hill Canyon Treatment Plant ( CI 5527) for a new not - to - exceed total amount of $ 396,460 and extending the term of the Agreement to June 30, 2024.
2. Approve expenditure in the amount of $ 37, 853 from A/ C # 001- 4410- 671- 8300 CI 5527, Conejo Canyons Bridge at HCTP).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
Bus and Car Wash Project ( CI 5468)
RECOMMENDATION:
1. Approve Professional Services Agreement with Stantec Consulting Services, Inc., ( Los Angeles, CA) in a not - to - exceed amount of $ 406, 949 for engineering and design of the Bus and Car Wash Project ( CI 5468), plus extra services of 40, 000, with a term ending June 30, 2024.
2. Authorize expenditure in the amount of $ 451, 949 ($ 406, 949 Agreement, plus extra services of $ 40, 000, and $ 5,000 City Furnished Materials and Supplies) from A/ C # 651- 5550- 682- 8300 ( CI 5468, Bus and Car Wash).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 6 July 11, 2023
9. CONSENT CALENDAR: ( Continued)
J. La Granada Reservoir Improvements ( CI 5292)
RECOMMENDATION:
1. Authorize staff to reauthorize the La Granada Reservoir Improvements Project CI 5292) for construction bids.
2. Find that the Project is categorically exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15302.
Motion by Mavor Pro Tern Adam to aDDrove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
10. PUBLIC HEARINGS:
A. Transition to District Elections Hearing # 4 - District Boundary Maps and Sequencing of Elections
ORDINANCE AMENDING TITLE 1, " GENERAL PROVISIONS," BY ADDING CHAPTER 16, " DISTRICT - BASED ELECTIONS," OF THOUSAND OAKS
MUNICIPAL CODE TO ESTABLISH DISTRICT - BASED ELECTORAL SYSTEM,
ADOPT MAP DESCRIBING BOUNDARIES OF EACH DISTRICT, AND
IDENTIFY DISTRICTS TO HOLD DISTRICT - BASED ELECTION IN 2024 AND 2026 TO IMPLEMENT DISTRICT - BASED ELECTIONS ( ELECTIONS CODE § 10010)
1ST READING
RECOMMENDATION:
1. Receive report from National Demographics Corporation ( NDC) on focus and draft maps proposed to date, process for obtaining public input on draft maps and potential sequencing for district -based elections pursuant to Elections Code Section 10010.
2. Conduct public hearing to receive public input on district boundaries and sequencing of elections.
3. Designate a preferred map and sequence of elections for inclusion in the ordinance.
4. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to designate the district map and sequence of elections to transition from an at - large election system to a district - based election system.
5. Find that this action is not a project as defined in the California Environmental Quality Act.
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 7 July 11, 2023
10. PUBLIC HEARINGS: ( Continued)
A. Transition to District Elections Hearing # 4 - District Boundary Maps and Sequencing of Elections ( Continued)
Hearing, advertised as required by law, opened to consider item. Presented by Kristen Parks, Consultant — National Demographics Corporation. City Attorney Noonan and Assistant City Attorney Womack responded to questions.
Speakers: Karen Wilburn, Newbury Park; Clint Fultz, Thousand Oaks; Jackson Piper, Newbury Park; Sylvia Navarro, Thousand Oaks; Catherine Willott, Thousand Oaks; Effie, city of residence unknown; Danielle Blum, city of residence unknown; Mylo Wagner, city of residence unknown; James Osborne, Thousand Oaks; Greceldy Hau, Newbury Park; Helen Reveles, Thousand Oaks; Bonnie Shubb, Newbury Park; Carole Shelton, Thousand Oaks; C. J. Keavney, Newbury Park; Willard Lubka, Thousand Oaks; Rossanna Guerra, Thousand Oaks; Betty R. Stapleford, Thousand Oaks; Patrissha, Thousand Oaks; Chaise Rasheed, Thousand Oaks; Suzanne Gunther, Newbury Park; Richard Gunther, Newbury Park; Sally Hibbits, Westlake Village; Joan Edwards, city of residence unknown; Kelvin Hau, Newbury Park; Lauren Gill, Newbury Park; Diego Garcia, Newbury Park; Tie Gutierrez, Thousand Oaks; Brian Pletcher, Thousand Oaks; Jason Dominguez, city of residence unknown; Janie Ahlberg, Thousand Oaks.
Written Statements: Sandra Martinez, city of residence unknown.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation and designate Map 106B as the preferred map including the sequence of elections as outlined on the map with Districts 4 and 5 on the ballot in 2024 and Districts
1. 2. and 3 on the ballot in 2026.
Passed 4- 1 by the following vote:
Ayes — Engler, Taylor, Adam, McNamee
Noes — Newman
City Council recess at 8: 45 p. m.; reconvened at 9: 07 p. m.
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 8 July 11, 2023
11. STUDY SESSIONS:
A. Overview of Draft General Plan 2045 ( 2019- 70760 GPA) RECOMMENDATION:
1. Receive presentation on the Draft General Plan 2045.
2. Find that the presentation does not constitute a project pursuant to the California Environmental Quality Act ( CEQA). The adoption of a General Plan is considered a project under CEQA and an Environmental Impact Report ( EIR) will be released for this project prior to adoption. No action is being taken at this time.
Overview of Draft General Plan 2045 ( 2019- 70760 GPA) Study Session presented by Community Development Director Parker and Matt Raimi, Principal Raimi + Associates. City Manager Powers, City Attorney Noonan, and Interim Planning Division Manager Rice responded to questions. Senior Planner Holt and Melissa Stark, Senior Planner — Raimi + Associates, available for questions.
Speakers: Karen Wilburn, Newbury Park; Jackson Piper, Newbury Park; George Senko, Thousand Oaks; George Rosenthal, Newbury Park; Bryan Scott, Thousand Oaks; Peter Gilchrist, Newbury Park; Patricia Hostmyer, Thousand Oaks; R. Scott Horn, Newbury Park; Lorrie Dingman, Newbury Park; James Wolf, Thousand Oaks; Clara McNamara, city of residence unknown.
Written Statements: Dee Crawford, Newbury Park.
Motion by Mayor Pro Tem Adam to waive City rules and procedures on adding an item to an agenda and to direct staff to bring back a report at the September 12, 2023, City Council meeting regarding the creation of a Senior Mobile Home Park Overlay zone, a possible moratorium on changing mobile home parks from senior parks to family parks, and opportunities for senior mobile home land ownership.
Passed 5- 0 by the followina vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
Motion by Councilmember Engler to approve staff' s recommendation.
Passed 5- 0 by the followina vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 9 July 11, 2023
10. PUBLIC HEARINGS: ( Continued)
B. Proposed 333- Unit Mixed - Use Apartment Complex — 2150 W. Hillcrest Drive Continued from June 20, 2023)
RESOLUTION ADOPTING AND CERTIFYING FINAL ENVIRONMENTAL
IMPACT REPORT AND APPROVING GENERAL PLAN AMENDMENT, ZONE CHANGE; SPECIFIC PLAN; DEVELOPMENT AGREEMENT; DEVELOPMENT PERMIT; AND PROTECTED TREE PERMIT FOR THE USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 2150 WEST HILLCREST DRIVE ( APN 667- 0- 113- 075) [ APPLICATIONS: 2021- 70169- LU; 2022- 70776- Z; 2022- 70778- SP; 2022- 70777- DAGR; 2022- 70773- DP; 2022- 70780- PTP AND 2022- 70774- EIR ( LATIGO HILLCREST, LLC)]
RES. NO. 2023- 043
RESOLUTION APPROVING SPECIAL USE PERMIT TO ALLOW SALE AND
CONSUMPTION OF ALCOHOL FOR CERTAIN PROPERTY WITHIN SAID CITY AT 2150 WEST HILLCREST DRIVE ( APN # 667- 0- 113- 075) APPLICATION: 2022- 70779- SUP ( LATIGO HILLCREST, LLC)] RES. NO. 2023- 044
ORDINANCE ADOPTING SPECIFIC PLAN NO. 24 ( 2150 WEST HILLCREST DRIVE), AND ITS ASSOCIATED ZONE CHANGE; AND AUTHORIZING LAND
USES AND DEVELOPMENT STANDARDS IN SAID SPECIFIC PLAN
APPLICANT: LATIGO HILLCREST LLC)
1ST READING
ORDINANCE APPROVING DEVELOPMENT AGREEMENT WITH LATIGO
HILLCREST, LLC, RELATING TO DEVELOPMENT OF PROPERTY LOCATED AT 2150 WEST HILLCREST DRIVE ( APN # 667- 0- 113- 075), THOUSAND OAKS, CALIFORNIA ( DEVELOPMENT AGREEMENT 2022- 70777- DAGR) 1ST READING
RECOMMENDATION:
1. Adopt resolution to certify the Final Environmental Impact Report ( EIR) 2022- 70774- EIR in accordance with the California Environmental Quality Act ( CEQA); and approve General Plan Land Use Element Amendment ( LU) 2021- 70169- LU, Zone Change ( Z) 2022- 70776- Z; Specific Plan ( SP) 2022- 70778- SP; Development Agreement ( DAGR) 2022- 70777- DAGR; Development Permit ( DP) 2022- 70773- DP, and Protected Tree Permit ( PTP) 2022- 70780- PTP.
2. Adopt resolution to approve Special Use Permit ( SUP) 2022- 70779- SUP.
3. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Zoning Change ( Z) 2022- 70776- Z and Specific Plan ( SP) 2022- 70778- SP.
4. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Development Agreement ( DAGR) 2022- 70777- DAGR.
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 10 July 11, 2023
10. PUBLIC HEARINGS: ( Continued)
B. Proposed 333- Unit Mixed - Use Apartment Complex — 2150 W. Hillcrest Drive Continued from June 20, 2023) ( Continued)
Hearing, advertised as required by law, continued from June 20, 2023, to consider item. Presented by Associate Planner Kendall. Chief Assistant City Attorney Hehir responded to questions. Community Development Director Parker, Deputy Community Development Director Zelaya Melicher, and Planning Division Manager Kearns available for questions.
Speakers: Doug Baker, Thousand Oaks; Carole Shelton, Thousand Oaks; Katrina Maldonado, Newbury Park; Danielle Borja, Conejo Valley Chamber of Commerce CEO.
Written Statements: None.
Mayor McNamee closed the public hearing.
Mayor received City Council concurrence to continue past 11: 00 p. m.
Motion by Councilmember Newman to aDgrove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
12. DEPARTMENT REPORTS: None.
13. COMM ITTEE/ COMISSION/ BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/ RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the July 18, 2023, City Council meeting.
17. PUBLIC NOTICES: None.
DocuSign Envelope ID: 8EF5E8B2- 7622- 4341- 95AA- B021D1AC776F
MINUTES OF THE CITY COUNCIL/ THOUSAND OAKS PUBLIC FINANCING AUTHORITY Thousand Oaks, California 11 July 11, 2023
18. ADJOURNMENT: City Council adjourned at 11:07 p.m. to Regular Meeting on July 18, 2023.
DyDocuSigneeddbby:
I GNLSL /' lG? ZLbs1t.GG
Kevin McNamee, Mayor/ Authority Chair
City of Thousand Oaks City Council/ Thousand
Oaks Public Financing Authority
Attest:
DocuSigned by:
Laura B. Maguire, City Clerk/ Authority Secretary
City of Thousand Oaks City Council/ Thousand
Oaks Public Financing Authority
AGENDA POSTED: July 6, 2023
MINUTES APPROVED: July 18, 2023
indicates item taken out of order
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 70\ h:\ common\ agenda\ 2023\ 07- 11- 23. docx