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Attachment 3 CDBG CV CAPER Expenditures

Thousand Oaks City Council
September 12, 2023

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Attachment 3 CDBG CV CAPER Expenditures
Meeting
September 12, 2023
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Thousand Oaks City Council
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2020-2022 CDBG-CV Project/Activity
PY 2020

CDBG-CV
Allocations
Expenses
2020-2021
Balance
6/30/2021
Expenses
2021-2022 Adjustments Balance
6/30/2022
COVID-19 Small Business Grant Program
CV0001 (26 Grants at $10,000); (IDIS Act #459 to #484)
Assisted 150 People or 82.05 FTE Jobs.
340,016.00 (260,000.00) 80,016.00 - (80,016.00) - COVID-19 Economic Development Sub-Total 340,016.00$ (260,000.00) $ 80,016.00 $ - $ (80,016.00) $ - $ Lutheran Social Services So CA - COVID-19 Non-Congregate Shelter CV0003 ($200,000 Grant) (IDIS Act #486) Served 64 clients. 200,000.00 (171,598.71) 28,401.29 - (28,401.29) - Lutheran Social Services So CA - COVID-19 Emergency Services CV0004 ($200,000 Grant) (IDIS Act #487) Served 34 clients. 200,000.00 (6,779.61) 193,220.39 (164,225.77) (28,994.62) - Harbor House - COVID-19 Winter Shelter
CV0005 ($200,000 Grant) (IDIS Act #488) Served 27 clients. 200,000.00 (188,081.64) 11,918.36 (11,918.36) - - Harbor House - COVID-19 Emergency Assistance
CV0006 ($50,000 Grant) (IDIS Act #489) 50,000.00 - 50,000.00 - (50,000.00) - Substantial Amendment #3 funds transferred from COVID-19 Economic Development to COVID-19 Homeless Public Services (4/26/2022) - - - - 80,016.00 80,016.00 Substantial Amendment #3 Surplus funds available from completed activity with CV0003 (IDIS Act #486) for future allocation to COVID-19 Homeless Public Service (4/26/2022)
- - - - 28,401.29 28,401.29
Substantial Amendment #3 Surplus funds available from cancelled activity CV0006 (IDIS Act #489) for future allocation to COVID-19 Homeless Public Services (4/26/2022)
- - - - 50,000.00 50,000.00
Substantial Amendment #3 funds transferred from COVID-19 Administration to COVID-19 Homeless Public Services (4/26/2022) - - - 80,000.00 80,000.00 Surplus funds available from completed a
ctivity with CV0004 (IDIS Act
#487) for future allocation to COVID-19 Homeless Public Service on 5/10/2022.
- - - - 28,994.62 28,994.62
Minor Amendment #1 transferred unallocated COVID-19 Public Service funds to COVD-19 Administration (6/22/2022)
$3,417.29 was available on 3/15/2022 after completing
2023 CDBG Action Plan Needs Assessment.
$28,994.62 was available on 5/10/2022 from IDIS Act #487. - - - - (32,411.91) (32,411.91)
COVID-19 Homeless Public Services Sub Total 650,000.00$ (366,459.96)$ 283,540.04$ (176,144.13)$ 127,604.09$ 235,000.00$ Staff Costs - CV Admin Funds
CV0002 ($129,104 budget) (IDIS Act #485) 129,104.00 (34,779.86) 94,324.14 (31,190.89) - 63,133.25 Substantial Amendment #3 funds transferred from COVID-19 Administration to COVID-19 Homeless Public Services (4/26/2022) - - - - (80,000.00) (80,000.00) Minor Amendment #1 transferred unallocated COVID-19 Public Service funds to COVD-19 Administration (6/22/2022) - - - - 32,411.91 32,411.91 COVID-19 Administration Sub Total 129,104.00$ (34,779.86)$ 94,324.14$ (31,190.89)$ (47,588.09)$ 15,545.16$ CDBG-CV Program (100%) Total 1,119,120.00$ (661,239.82)$ 457,880.18$ (207,335.02)$ -$ 250,545.16 $ Balance 7/1/2022 Expenses
2022-2023 Adjustments Activity
2022-2023
51,700.00 - - 51,700.00
- (34,466.76) - (34,466.76)
- - 12,800.00 12,800.00
- (30,033.24) - (30,033.24)
183,300.00 - - 183,300.00
-
(69,816.02) - (69,816.02)
- (113,483.98) - (113,483.98)
235,000.00$ (247,800.00) $ 12,800.00 $ - $
15,545.16 - - 15,545.16
- (2,537.42) - (2,537.42)
- - (12,800.00) (12,800.00)
- (207.74) - (207.74)
15,545.16$ (2,745.16)$ (12,800.00)$ -$ 250,545.16$ (250,545.16)$ -$ -$
2020-2023 CDBG-CV Project/Activity Expenses
2020-2021
Expenses
2021-2022
Expenses
2022-2023
Total Expenses
2020-2023
Number of
People Assisted
COVID-19 Economic Development Total (260,000.00) - - (260,000.00) 150 COVID-19 Homeless Public Services Total (366,459.96) (176,144.13) (247,800.00) (790,404.09) 169 COVID-19 Administration Total (34,779.86) (31,190.89) (2,745.16) (68,715.91) N/A CDBG-CV Program (100%) Total (661,239.82)$ (207,335.02) (250,545.16)$ (1,119,120.00)$ 319 Version 8/10/2023
Table 1 - CDBG-CV Grant Funds
FY 2020-21 (PY 2020) and FY 2021 – 22 (PY 2021) CDBG Coronavirus (CDBG-CV) PROGRAM EXPENDITURES This table summarizes City’s CDBG-CV -funded expenditures through 6/30/2022. CDBG-CV Grant Funds - B20MW060549 $340,016 + $779,104 = $1,119,120 CV-LSS (IDIS Act #503) Draw Down #2 under Voucher #6797323 CV Admin for July 2022 to Dec 2022;
Draw Down #1 under Voucher #6747136
Table 2 - CDBG-CV Grant Funds
FY 2022 – 23 (PY 2022) CDBG Coronavirus (CDBG-CV) PROGRAM EXPENDITURES This table summarizes City’s CDBG-CV -funded expenditures from 7/1/2022 through 6/30/2023. CDBG-CV Grant Funds - B20MW060549 $340,016 + $779,104 = $1,119,120 2022-2023 CDBG-CV Project/Activity
Turning Point Foundation (CV-TPF), Our Place Safe Haven: COVID-19 Emergency Shelter & Navigation Center.

Substantial Amendment #3 (4/26/2022) CV Public Service
CV0007 ($51,700 Grant) (IDIS Act #502)
13 homeless clients served.

CV-TPF (IDIS Act #502) Draw Down #1 under Voucher #6747136 Minor Amendment #2 transferred funds from CV Administration (IDIS Act #485) to CV Public Services CV-TPF (IDIS Act #502) ($51,700 + 12,800 = $64,500 Amended Grant Amount) (4/5/2023) CV-TPF (IDIS Act #502) Draw Down #2 under Voucher #6797323 Lutheran Social Services of So. CA (CV-LSS), COVID-19 Non-Congregate Shelter Program.

Substantial Amendment #3 (4/26/2022) CV Public Service
CV0008 ($183,300 Grant) (IDIS Act#503)
31 homeless clients served.

COVID-19 Administration Sub Total
CDBG-CV Program (100%) Total
Table 3 - CDBG-CV Grant Funds
2020 – 2023 CDBG Coronavirus (CDBG-CV) PROGRAM EXPENDITURES This table summarizes City’s ALL CDBG-CV -funded expenditures. CDBG-CV Grant Funds - B20MW060549 $340,016 + $779,104 = $1,119,120 CV-LSS (IDIS Act #503) Draw Down #1 under Voucher #6747136 2022 CDBG-CV Project/Activity COVID-19 Homeless Public Services Total Staff Costs - CV Admin Funds
CV0002 (IDIS Act #485)
Minor Amendment #2 transferred funds from CV Administration to CV Public Services (4/5/2023) CV Admin for Jan 2023 to June 2023;
Draw Down #2 under Voucher #6797323
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