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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 1 September 12, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 6:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Engler, Newman, Taylor, Adam, and Mayor McNamee present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Clerk Sandra Delgado, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/ Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Community Development Director Fabiola Zelaya Melicher, Chief Assistant City Attorney Patrick Hehir, Community Development Analyst Lynn Oshita, Senior Planner Krystin Rice, Assistant Planner Tabitha McAtee, Revenue Operations Manager Tara Tosatto, Deputy Public Works Director Nader Heydari, Assistant City Attorney Noel Doran, Senior Civil Engineer Jim Mashiko, Engineering Associate Bradley Ackart, Economic Development Analyst Dusty Russell, Assistant to the City Manager Melissa Hurtado, Legislative Affairs Manager Mina Layba, Information Technology Analyst II David Johnson, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, Assistant Analyst Christy Glaubke, Records Management Specialist Judy Freeman, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION: None.
4. CLOSED SESSION REPORT: None.
5. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001 Flag Ceremony by Thousand Oaks Police Department and Ventura County Fire Department Honor Guard in remembrance of September 11, 2001. Mayor McNamee led the pledge of allegiance.
6. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
Mayor McNamee introduced Economic Development Analyst Russell to announce Business Recognition award recipient Oak and Iron.
B. Proclamation — National Preparedness Month
Mayor McNamee presented proclamation recognizing September as National Preparedness Month to Steve Medina from the American Red Cross.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 September 12, 2023
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 066/ 067)
Speakers: Clint Fultz, Thousand Oaks; Kinsie Flame, Newbury Park; Carole Shelton, Thousand Oaks; Matt Lorimer, Thousand Oaks; Hariharan Pothulu, Newbury Park; Robert Ayers, Thousand Oaks; Wendy Macleod, Thousand Oaks; Madhu Hebbar, Thousand Oaks; Sabitha Hebbar, Thousand Oaks; Josh Gray, Greater Conejo Valley Chamber of Commerce; Jeff Harris, Newbury Park; Scott McVey, Newbury Park; Swasinya Jayaraman, Newbury Park; Gary Abrams, Newbury Park.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
Deputy Public Works Director Heydari responded to questions regarding Item No. 9M.
Speaker: Jack Bernard, Thousand Oaks.
Written Statements: None.
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify July 19, 2023, July 26, 2023, August 2, 2023, August 9, 2023, August 16, 2023, August 23, 2023, August 30, 2023, and September 6, 2023; approve September 13, 2023, and September 20, 2023, subject to review and ratification Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnAc — Nnna
B. Minutes of City Council meeting of July 18, 2023
RECOMMENDATION:
Approve
Motion by Mavor Pro Tern Adam to aaarove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
C. Sprague' s Ready Mix Concrete Purchases in FY 2022- 23 RECOMMENDATION:
1. Approve additional not - to - exceed amount and expenditure in the amount of 4, 131 from A/ C # 001- 5610- 631- 3413 ( Improvements Not Capitalized / Sidewalk Improvements) for concrete purchases from Sprague' s Ready Mix in FY 2022- 23.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnPc — Nnna
D. Hill Canyon Treatment Plant MCC Bioreactor Project ( CI 5440) RECOMMENDATION:
1. Reject all bids received on July 26, 2023.
2. Authorize staff to re -advertise the project for new construction bids.
3. Find that the Project is categorically exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15302.
Motion by Mavor Pro Tern Adam to aaarove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
E. 2024 City Council Meeting Schedule
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THOUSAND OAKS SETTING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2024 RES. NO. 2023- 50
RECOMMENDATION:
1. Adopt resolution establishing City Council meeting schedule for calendar year 2024.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to aaarove staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
F. Guard Rail Project ( MI 2574)
RECOMMENDATION:
1. Reject bid received on August 2, 2023.
2. Authorize staff to re - advertise the Guard Rail Project ( MI 2574) for construction bids.
3. Find that the project is Categorically exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnPc — Nnna
G. Polybutylene Service Line and Valve Replacement Projects ( CI 5646 and CI 5648) RECOMMENDATION:
1. Authorize staff to advertise the Polybutylene Service Line Replacement ( CI 5646) and Valve Replacement ( Cl 5648) Projects for construction bids.
2. Find that the projects are Categorically Exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnPc — Nnna
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
H. Second Amendment to Bank of America Performing Arts Center Event Security Service Agreement
RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement with Staff Pro, Inc. dba Allied Universal Event Services, Fullerton, California ( Contract No. 12908- 2021) for BAPAC Security Services in the amount of $ 402, 500, for a revised not - to - exceed amount of $ 950, 000.
2. Approve additional budget appropriation in the amount of $ 150, 000 as follows:
23, 500 from A/ C # 681- 0000- 341- 9900 ( Theatres Fund — Retained Earnings Undesignated) to A/ C # 681- 7810- 682- 5660 ( Scherr Forum, Security) and 126, 500 from A/ C # 681- 0000- 341- 9900 ( Theatres Fund — Retained Earnings Undesignated) to A/ C # 681- 7710- 682- 5660 ( Kavli, Security).
3. Authorize expenditure in the amount of $ 76, 000 from A/ C # 681- 7810- 682- 5660 Scherr) and $ 326, 500 from A/ C # 681- 7710- 682- 5660 ( Kavli).
4. Find that this action does not constitute a project under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve " piggyback" purchase of three Vermeer BC- 1500 Chippers from RDO Equipment ( Oxnard, CA) through Sourcewell Contract # 031721- VRM for replacement of assets # 5630- 251, # 5630- 252, and # 5630- 253 for a total cost of 291, 455. 13.
2. Approve " piggyback" purchase of one Toro Dingo Tractor with Attachments from Pacific Equipment ( Oxnard, CA) through Sourcewell Contract # 031121- TTC for replacement of asset # 5630- 222 for a total cost of $ 66, 312. 68.
3. Approve " piggyback" purchase of one Felling FT- 10CL Compact Utility Trailer from Pacific Equipment ( Oxnard, CA) through Sourcewell Contract # 092922- FTS for replacement of asset # 5630- 220 for a total cost of $ 18, 164. 28.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
Purchase of Large Equipment and Vehicles ( Continued)
RECOMMENDATION: ( Continued)
4. Approve " piggyback" purchase of two Trailking TKT40LP Trailers from Coastline Equipment ( Oxnard, CA) through Sourcewell Contract # 092922- TKI for replacement of assets # 5610- 279 and # 5610- 280 for a total cost of $ 110, 851. 62
5. Approve " piggyback" purchase of three CAT Generators from Quinn Power Systems Oxnard, CA) through Sourcewell Contract # 092222- CAT for replacement of assets 8030- 221, # 8030- 235, and one new generator for a total cost of $ 639, 494. 70.
6. Approve " piggyback" purchase of one John Deere 524P Loader from Coastline Equipment ( Oxnard, CA) through Sourcewell Contract # 011723- JDC for replacement of asset # 8250- 466 for a total cost of $ 237, 113. 51.
7. Approve " piggyback" purchase of one GapVax MC1510- 3S4S Combination Jet/Vac Truck from Plumber' s Depot ( Hawthorne, CA) through Sourcewell Contract # 101221- GPV for replacement of asset # 8250- 506 for a total cost of $ 729, 241. 82.
8. Approve " piggyback" purchase of one Bobcat TL723 Telehandler from Bobcat of Ventura ( Ventura, CA) through Sourcewell Contract # 040319- CEC for replacement of asset # 8250- 430 for a total cost of $ 120, 132. 66.
9. Approve " piggyback" purchase of five Ford F-250 Utility Trucks from Rush Truck Center Whittier, CA) through BuyBoard Contract # 601- 19 for replacement of assets # 5630- 241, 5610- 325, # 5610- 326, # 3570- 104, and # 3570- 145 for a total cost of $ 314, 723. 20
10. Authorize expenditure in the amount of $ 2,527, 489. 60 from the following accounts:
438, 876. 73 from A/ C # 001- 5630- 632- 8400 ( Landscape Equipment Over $ 5, 000) partially offset in the amount of $ 213, 572 by A/C # 001- 5630- 632- 8900 ( Landscape Fixed Asset Replacement); $ 236, 740. 90 from A/ C # 001- 5610- 631- 8400 ( Street Equipment Over $ 5,000) fully offset by A/C #00 1 -5610- 631- 8900 ( Street Fixed Asset Replacement); 639, 494. 70 from A/ C # 611- 8030- 685- 8400 ( Water Equipment Over $ 5,000) partially offset in the amount of $ 113, 120 by A/C # 611- 8030- 685- 8900 ( Water Fixed Asset Replacement); $ 1, 086, 487. 99 from A/ C # 621- 8250- 685- 8400 ( Wastewater Equipment Over $ 5,000) partially offset in the amount of $ 209, 514 by A/C # 621- 8250- 685- 8900 Wastewater Fixed Asset Replacement), and $ 125, 889. 28 from A/ C # 001- 3570- 612- 8400 Facility Equipment Over $ 5,000) fully offset by A/C # 001- 3570- 612- 8900 ( Facility Fixed Asset Replacement).
11. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
J. Hill Canyon Treatment Plant Tertiary Filter Rehabilitation Project ( MI 2590) RECOMMENDATION:
1. Approve Professional Services Agreement with HDR Engineering, Inc., ( Los Angeles, CA) in an amount not to exceed $ 360, 790 for the preparation of a condition assessment as well as plans and specifications related to the Tertiary Filters at the Hill Canyon Treatment Plant ( HCTP), plus extra services of $ 36,000, with a term ending December 31, 2024.
2. Authorize expenditure in the amount of $ 396, 790 ($ 360, 790 agreement, plus extra services of $ 36, 000) from A/ C # 624- 8250- 682- 5500 ( MI 2590, HCTP Tertiary Filter Rehabilitation Project).
3. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
K. 2022- 23 Grand Jury Report — Water Availability for Wildfires in Ventura County RECOMMENDATION:
1. Approve the written response to the June 12, 2023, Ventura County Grand Jury report, " Water Availability for Wildfires in Ventura County," and authorize staff to forward the response to the Grand Jury.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
NnPc — Nnna
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
L. Arts and Culture Roundtable Appointments
RECOMMENDATION:
1. Approve reappointments of Anthony Angelini and Megan McDonough to the Arts and Culture Roundtable for two- year terms, expiring June 30, 2025.
2. Approve appointments of Brittany Brouhard, Michelle Butera, Taylor Griese, Rossanna Guerra, and Kerry J. Nelson to the Arts and Culture Roundtable for two- year terms, expiring June 30, 2025.
3. Find that this action is not a project under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
M. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements ( CI 5398)
RECOMMENDATION:
1. Approve project design, plans, and specifications for construction of the Thousand Oaks Boulevard JOB) Curbs and Pedestrian Crossing Improvements CI 5398).
2. Award construction contract to Toro Enterprises, Inc. ( Oxnard, CA) in the amount of $ 946, 717. 50, plus a contingency of $ 94,600.
3. Approve Professional Services Agreement with Willdan Engineering ( Ventura, CA) for material testing, labor compliance, and inspection services during the construction of the TOB Curbs and Pedestrian Crossing Improvements ( CI 5398) for the not - to -exceed amount of $ 86, 185, plus $ 8, 600 for extra services, with a term ending June 30, 2025.
4. Approve Third Amendment to Professional Services Agreement ( Contract No. 12605- 2020) with Kimley- Horn and Associates, Inc. ( Los Angeles, CA) for design support services during the construction of the TOB Curbs and Pedestrian Crossing Improvements ( CI 5398) in the amount of $ 25,300, plus $ 2, 500 for extra services, for a revised not - to - exceed amount of $ 130, 705 and extend the term of the agreement to June 30, 2025.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
M. Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements ( CI 5398) ( Continued)
RECOMMENDATION: ( Continued)
5. Approve Memorandum of Understanding ( MOU) with the Thousand Oaks Boulevard Association ( TOBA) for a $ 30, 000 contribution towards the TOB Pedestrian Crossing.
6. Authorize acceptance of Highway Safety Improvement Project ( HSIP) Cycle 9 grant [ HSIPL- 5392( 059)] in the amount of $ 200, 000 for the TOB Curbs and Pedestrian Crossing Improvements ( CI 5398).
7. Approve budget appropriation in the amount of $ 30, 000 from A/ C # 001- 5310- 481- 0000 ( Other Revenue / Private Capital Contribution) to A/ C # 001- 5310- 631- 8300 ( CI 5398, TOB Curbs and Pedestrian Crossing Improvements).
8. Approve budget appropriation in the amount of $ 200, 000 from A/ C # 183- 0000- 435- 9900 ( Other Revenue from State/ Other Reimbursements) to A/ C # 183- 5310- 631- 8300 ( CI 5398, TOB Curbs and Pedestrian Crossing Improvements).
9. Approve budget appropriation in the amount of $ 214, 000 from A/ C # 543- 0000- 311- 1000 ( Developer Fees — Fund Balance) to A/ C # 543- 5310- 631- 8300 ( CI 5398, TOB Pedestrian Crossing).
10. Authorize expenditures in the amount of $ 1, 173, 903 ($ 946, 717. 50 construction contract; $ 94, 600 construction contingency; $ 25, 300 third amendment for construction phase support services; $ 86, 185 agreement for material testing, labor compliance, and inspection; $ 11, 100 of extra services; and 10,000 of City furnished supplies and materials) for the TOB Curbs and Pedestrian Crossing Improvements ( CI 5398), as follows: $ 616, 586 from A/ C 183- 5310- 631- 8300; $ 260, 000 from A/ C # 001- 5310- 631- 8300; and $ 297, 9317 from A/ C # 543- 5310- 631- 8300.
11. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
12. Find that the Project is categorically exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15302.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
N. Retroreflective Backplate for Traffic Signals ( CI 5592) RECOMMENDATION:
1. Authorize staff to advertise the Retroreflective Backplate for Traffic Signals Project ( Cl 5592) for construction bids.
2. Authorize acceptance of a Federal Highway Safety Improvement Program HSIP) Cycle 10 Grant in the amount of $ 123,300 from the Federal Highway Administration for the construction of the Retroreflective Backplate for Traffic Signals Project.
3. Find that the Project is Categorically Exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
O. Security Systems Maintenance and Service Agreement
RECOMMENDATION:
1. Approve agreement for Security Systems Maintenance and Service with Climatec, LLC of Van Nuys, CA, effective September 30, 2023, through October 1, 2026, with two additional one- year options to extend, for a not - to - exceed amount of $ 1, 329, 400 over the lifetime of the contract. Contract not - to - exceed total includes $ 179,400 for regular maintenance services for years one through three, and $ 1,150,000 for optional years four and five and unanticipated repairs and services.
2. Authorize expenditure in the amount of $ 174, 201 for FY 2023- 24 and $ 189, 509 for FY 2024- 25 for regular maintenance services and potential unanticipated repairs and services in the following amounts: $ 290, 424 from various General Fund accounts and $ 73,286 from various Library Fund accounts.
3. Approve budget appropriation in the amount of $ 6, 050 for FY 2023- 24 and 10, 600 FY 2024- 25, from A/ C # 001- 0000- 311- 1000 ( General Fund - Fund Balance) according to the full account breakdown as outlined in the staff report.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
P. Hill Canyon Treatment Plant Mechanical System Upgrades ( CI 5647) Bid Authorization
RECOMMENDATION:
1. Authorize staff to solicit bids for the Hill Canyon Treatment Plant Mechanical System Upgrades ( CI 5647).
2. Find that this action is not a project as defined under Section 15378 ( b)(2) and b)(5) of the California Environmental Quality Act.
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
Q. Southern California Edison Easement for Electric Vehicle Charging Infrastructure at the Grant Brimhall Library
RECOMMENDATION:
1. Approve the Grant of Easement to Southern California Edison ( SCE) Company and authorize the City Engineer to execute all necessary documents for the dedication of the easement and right- of-way on City property ( APN 677- 0-100- 365) for electric vehicle ( EV) charging infrastructure ( CI 5569) at the City' s Grant Brimhall Library at 1401 East Janss Road.
2. Find that this project is exempt from the California Environmental Quality Act CEQA) under a Class I categorical exemption ( 14 C. C. R. Section 15301).
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Nnac — Nnna
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 September 12, 2023
9. CONSENT CALENDAR: ( Continued)
R. Encampment Resolution Funding Rolling Grant Acceptance RECOMMENDATION:
1. Authorize acceptance of the Encampment Resolution Funding Rolling Grant from the Business, Consumer Service, and Housing Agency' s California Interagency Council on Homelessness in the amount of $ 5,828, 740. 80 for the City' s Navigation Center.
2. Approve budget appropriation in the amount of $ 1, 828, 741 from A/ C # 001- 0960- 434- 9900 ( HSNAVI, General Fund State Grant Revenue) to A/ C # 001- 0000- 311- 1000 General Fund, Fund Balance).
3. Authorize City Manager to execute any documents required or deemed necessary as proscribed by grant requirements.
4. Authorize expenditure not to exceed $ 100, 000 from A/ C # 001- 0960- 644- 5699 to reimburse DignityMoves for preliminary development costs for demonstrated work done for the design concept of the Navigation Center.
5. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mayor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
10. PUBLIC HEARINGS:
A. CDBG Program Year 2022- 23 Consolidated Annual Performance and Evaluation Report
RECOMMENDATION:
1. Approve Program Year ( PY) 2022- 23 Consolidated Annual Performance and Evaluation Report ( CAPER) for submittal to the U.S. Department of Housing and Urban Development ( HUD).
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Hearing, advertised as required by law, opened to consider item. Presented by Community Development Analyst Oshita. Community Development Director Parker and Senior Planner Rice available for questions.
Speaker/ Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Councilmember Newman to approve staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 13 September 12, 2023
City Council recess at 7: 11 p.m.; reconvened at 7:20 p.m.
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS:
A. Report on Mobile Home Park and Options Affecting Seniors Including the Consideration of an Urgency Ordinance Establishing a Senior Mobile Home Park Overlay Zone
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THOUSAND OAKS
DECLARING AN INTENTION TO CONSIDER AMENDMENTS TO THE
THOUSAND OAKS MUNICIPAL CODE AND RELATED RESOLUTIONS
CONCERNING A SENIOR MOBILE PARK OVERLAY ZONE
RES. NO. 2023- 051
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THOUSAND OAKS AMENDING SECTIONS 9- 4. 202, 9- 4. 309 AND 9- 4. 2003 AS WELL AS ADDING SECTIONS 9- 4. 2005, 9- 4. 2006, 9- 4. 2007, AND 9- 4. 2008 OF
THE MUNICIPAL CODE OF THE CITY OF THOUSAND OAKS REGARDING THE
ESTABLISHMENT OF A SENIOR MOBILE HOME PARK OVERLAY ZONE AND RELATED REGULATIONS ( requires 4/ 5 vote)
ORD. NO. 1718- NS
RECOMMENDATION:
1. Option 1:
a. Adopt an urgency ordinance of the City Council for the City of Thousand Oaks amending Sections 9-4.202, 9-4.309 and 9-4.2003 as well as adding Sections 9-4.2005, 9-4.2006, 9-4.2007, and 9-4.2008 of the municipal code of the City of Thousand Oaks regarding the establishment of a senior mobile home park overlay zone and related regulations including adding an overlay zone to the zoning map. The Senior Mobile Home Park Overlay Zone ( Urgency Ordinance) will affect the five historically senior mobile home parks at Vallecito, Ventu Estates, Ventu Park Villa, Ranch, and Thunderbird Oaks ( MCA- 2023- 70011) ( requires four - fifths vote).
b. Adopt resolution initiating a Municipal Code Amendment ( MCA) to establish a Senior Mobile Home Park Overlay Zone and regulations including a new zone change.
c. Find that this action is exempt from the State California Environmental Quality Act ( CEQA) pursuant to CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 Section 15061( b)(3) which states that an activity is covered by the common sense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment; because the overlay zone will not result in a direct or reasonably foreseeable indirect physical change in the environment as it is simply maintaining the status quo of existing uses of five properties, there is no possibility that the activity may significantly affect the environment.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 14 September 12, 2023
12. DEPARTMENT REPORTS: ( Continued)
A. Report on Mobile Home Park and Options Affecting Seniors Including the Consideration of an Urgency Ordinance Establishing a Senior Mobile Home Park Overlay Zone ( Continued)
RECOMMENDATION: ( Continued)
2. Option 2:
a. Adopt resolution initiating a Municipal Code Amendment to establish a Senior Mobile Home Park Overlay Zone, amendments to the zoning map, and related regulations.
b. Find that this action is not a "project" as defined by CEQA.
3. Option 3:
a. Receive report and give direction to staff.
b. Find that this action is not a "project" as defined by CEQA.
Presented by Deputy Community Development Director Zelaya Melicher. Chief Assistant City Attorney Hehir and City Attorney Noonan responded to questions.
City Manager Powers provided clarification. Community Development Director Parker and Assistant Planner McAtee available for questions. Additional information supplemental packet.
Speakers: Jackson Piper, Newbury Park; Jarryd Gonzales, unknown; George Senko, Thousand Oaks; Don Weese,
submitted document); Todd Overholtzer, Thousand Oaks
Thousand Oaks.
Written Statements: None.
city of residence
Thousand Oaks
Jon Friedman,
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 15 September 12, 2023
12. DEPARTMENT REPORTS: ( Continued)
A. Report on Mobile Home Park and Options Affecting Seniors Including the Consideration of an Urgency Ordinance Establishing a Senior Mobile Home Park Overlay Zone ( Continued)
Motion by Mayor Pro Tern Adam to approve Option 1:
a. Adopt an urgency ordinance of the City Council for the City of Thousand Oaks amending Sections 9- 4. 202, 9- 4. 309 and 9- 4. 2003 as well as adding Sections 9- 4. 2005, 9- 4. 2006, 9- 4. 2007, and 9- 4. 2008 of the municipal code of the City of Thousand Oaks regarding the establishment of a senior mobile home park overlay zone and related regulations including adding an overlay zone to the zoning map. The Senior Mobile Home Park Overlay Zone Urgency Ordinance) will affect the five historically senior mobile home parks at Vallecito, Ventu Estates, Ventu Park Villa, Ranch, and Thunderbird Oaks ( MCA- 2023- 70011) ( requires four - fifths vote). b. Adopt resolution initiating a Municipal Code Amendment ( MCA) to establish a Senior Mobile Home Park Overlav Zone and reaulations includina a new zone change.
c. Find that this action is exemat from the State California Environmental Quality Act ( CEQA) pursuant to CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 Section 15061( b)( 3) which states that an activity is covered by the common sense exemption that CEQA only applies to projects that have the potential for causing a significant effect on the environment; because the overlay zone will not result in a direct or reasonably foreseeable indirect physical change in the environment as it is simply maintaining the status quo of existing uses of five properties, there is no possibility that the activity may significantly affect the environment.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
B. Water and Wastewater Financial Plans and Proposed Rate Adjustments RECOMMENDATION:
1. Approve the 2024 Water Financial Plan and Wastewater Financial Plan and set November 7, 2023, as the Public Hearing date to establish water service charges to be effective January 1, 2024, and January 1, 2025, and wastewater service charges to be effective July 1, 2024, and July 1, 2025.
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 16 September 12, 2023
12. DEPARTMENT REPORTS: ( Continued)
B. Water and Wastewater Financial Plans and Proposed Rate Adjustments Continued)
Presented by Revenue Operations Manager Tosatto. Finance Director Boscarino and Public Works Director Finley responded to questions. Kevin Kostiuk, Raftelis Senior Manager, available for questions.
Speaker/ Written Statement: None.
Motion by Councilmember Newman to aaarove staff' s recommendation.
Passed 5-0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
C. Stop Sign Installations at 12 Intersections ( MI 2033)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THOUSAND
OAKS ESTABLISHING STOP SIGNS AT THE INTERSECTIONS OF
GOLDEN CREST AVENUE AT ERINLEA AVENUE AND CAMPBELL
AVENUE AT FORDHAM AVENUE
RES. NO. 2023- 052
RECOMMENDATION:
1. Adopt resolution approving stop signs at the following 12 intersections:
Golden Crest Avenue at Erinlea Avenue
Homestake Place at Erinlea Avenue
Comstock Place at Erinlea Avenue
Erinlea Avenue at Antelope Place
Mountain Trail Avenue at Golden Crest Avenue
Mountain Trail Avenue at Antelope Place
Prospector Place at Golden Crest Avenue
Antelope Place at Golden Crest Avenue
Deer Valley Avenue at Golden Crest Avenue
Remington Place at Deer Valley Avenue
Spring Canyon Place at Deer Valley Avenue
Campbell Avenue at Fordham Avenue
2. Find that the Project is Categorically Exempt from California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 17 September 12, 2023
12. DEPARTMENT REPORTS: ( Continued)
C. Stop Sign Installations at 12 Intersections ( MI 2033) ( Continued) Presented by Senior Civil Engineer Mashiko. Deputy Public Works Director Heydari, Assistant City Attorney Doran, City Attorney Noonan, and Public Works Director Finley responded to questions. City Manager Powers provided clarification. Engineering Associate Ackart available for questions. Additional information supplemental packet.
Speakers: Steve Elliott, Newbury Park; Diane Maronde, Newbury Park; Randy Hallford, Newbury Park; Rick Vitelle, Newbury Park; Jeffrey Pierce, Newbury Park; Darrell Jones, Newbury Park; Elizabeth Pierce, Newbury Park; Jack Bernard, Thousand Oaks.
Written Statements: None.
Motion by Councilmember Engler to approve staff' s recommendation. Motion withdrawn.
Motion by Councilmember Newman to:
1. Adopt resolution approving stop signs at the two intersections approved by the Traffic and Transportation Advisory Commission: Golden Crest Avenue at Erinlea Avenue; and Campbell Avenue at Fordham Avenue.
2. Direct staff to review Road Standards Plate 3- 10 for further evaluation, present to Traffic and Transportation Advisory Commission, and return to City Council with any recommendations.
3. Continue consideration of the remainina 10 intersections to a date uncertain.
4. Find that the Project is Categorically Exempt from California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
Passed 5- 0 by the followina vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
13. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 18 September 12, 2023
15. COUNCIL ISSUES/ RECOMMENDATIONS
A. National League of Cities Summer Board and Leadership Meeting, Tacoma, WA, July 19-21, 2023
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Presented by Councilmember Engler. Legislative Affairs Manager Layba available for questions.
Speaker/ Written Statement: None.
Motion by Mavor Pro Tern Adam to approve staff' s recommendation.
Passed 5- 0 by the following vote:
Ayes — Engler, Newman, Taylor, Adam, McNamee
Noes— None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the September 26, 2023, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned in memory of Robert and Patty Biery, and Kathy Jeffers -Volk at 10:07 p.m. to Regular Meeting on September 26, 2023. yyDocuSigneeddbby:
I GNLSL /' IG ZLbs1t.GG
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: September 7, 2023
MINUTES APPROVED: September 26, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
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