Meeting
City Council
REGULAR MEETING
Tuesday, October 24, 2023
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Kevin
McNamee
, Mayor
Al Adam
, Mayor Pro Tem
Bob
Engler
, Councilmember
David Newman, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Laura B. Maguire, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
.
Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
by 4:30 p.m. on the day of the meeting
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur.
If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008 and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably inter with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Mojgan Toofan, et al. vs. City of Thousand Oaks,
Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Claim of Oren & Nataly Gold
, City Claim Number: 1698-2023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C.
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Recycle All-Star Awards
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify October 11, 2023, and October 18, 2023; approve October 25, 2023, and November 1, 2023, subject to review and ratification B.
Minutes of Special and Regular City Council meetings of October 10, 2023 RECOMMENDATION:
Approve
101023 Special Meeting Draft Minutes
101023 Regular Meeting Draft Minutes
C.
Annual Solid Waste Rate Adjustment for 2024
RESOLUTION ESTABLISHING 2024 RESIDENTIAL AND COMMERCIAL SOLID WASTE RATE SCHEDULES RECOMMENDATION:
1. Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2024.
2. Find that this is not a project as defined under the California Environmental Quality Act because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].
Staff Report
Attachment 1 Proposed 2024 Solid Waste Service Rates
Attachment 2 Resolution to Adopt 2024 Solid Waste Service Rate Schedules D.
Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of four Peterbilt 548 Dump Trucks from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract #060920-NAF for replacement of assets #5610-302, #5610-333, #8030-242, and #8250-383 for a total cost of $908,699.72.
2. Approve “piggyback” purchase of one Maxi-110A Drum Striper Truck from M-B Companies, Inc. (Muncy, PA) through Sourcewell Contract #080521-AEB for replacement of assets #5610-335 and #5610-339 for a total cost of $365,006.70.
3. Authorize expenditure in the amount of $1,273,706.42 from the following accounts: $819,356.56 from A/C #001-5610-631-8400 (Street Equipment Over $5,000) partially offset in the amount of $359,421 by A/C #001-5610-631-8900 (Street Fixed Asset Replacement); $227,174.93 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $124,765 by A/C #611-8030-685-8900 (Water Fixed Asset Replacement), and $227,174.93 from A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $74,338 by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement).
4. Authorize expenditure in the amount of $24,445.90 from A/C #001-5630-632-8400 (Landscape Maintenance Equipment Over $5,000) for additional added cost to the previously approved purchase of two International Trucks from Gibbs International Truck Centers (Oxnard, CA) through Sourcewell Contract #060920-NVS for replacement of assets #5630-216 and #5630-224.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 National Auto Fleet Group Quote
Attachment 2 MB Companies Inc Quote
Attachment 3 Gibbs International Truck Centers Quote 1
Attachment 4 Gibbs International Truck Centers Quote 2
E.
Hill Canyon Treatment Plant Metal Awning Replacements (CI 5742) RECOMMENDATION:
Authorize staff to advertise construction bids for the Hill Canyon Treatment Plant (HCTP) Metal Awning Replacements Project (CI 5742).
Approve budget transfer in the amount of $260,000 in FY 2023-24 from A/C #624-8250-682-5500 (MI 2612) to A/C #624-8250-682-8300 (CI 5742).
Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15311.
Staff Report
Attachment 1 Vicinity and Location Maps
F.
Rancho Conejo Biotech Area Sidewalk Project (CI 5664)
RECOMMENDATION:
1. Authorize staff to advertise the Rancho Conejo Biotech Area Sidewalk Project (CI 5664) for construction bids.
2. Annul prior acceptance of Federal COVID Relief and Recovery Supplemental Appropriation Act (CRRSA) Grant in the amount of $1,592,969 for the construction phase of the Rancho Conejo Biotech Area Sidewalk Project (CI 5664) on September 27, 2022.
3. Authorize acceptance of a State Transportation Improvement Program (STIP) Grant from the State of California, in the amount of $1,593,000 for the construction phase of the Rancho Conejo Biotech Area Sidewalk Project (CI 5664).
4. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Rancho Conejo Biotech Area Sidewalk Concept Plans G.
Water Treatment of Mechanical Systems at Various City Facilities RECOMMENDATION:
1. Award service contract for water treatment of mechanical systems at various City facilities to Aqua-Serv Engineers, Inc. (Aqua-Serv) of Fontana, CA, effective November 1, 2023, and ending October 31, 2026, with two annual options to extend, with a not-to-exceed amount of $150,711 over the life of the contract. Contract not-to-exceed total includes $120,569 for regular services and $30,142 for additional/as-requested services.
2. Authorize expenditure in the total amount of $15,444 for FY 2023-24 and $23,400 for FY 2024-25 for regular water treatment maintenance service, and potential unanticipated repair services from various General Fund accounts.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 GL Account Breakdown
Attachment 2 Agreement with Aqua Serv
H.
ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY
MODIFYING SECTIONS 9-10.102, 9-10.203, 9-10.301, 9-10.302, 9-10.303, 9-10.304, 9-10.305, 9-10.306, 9-10.307, 9-10.308, 9-10.401, AND 9-10.601 TO TITLE 9, CHAPTER 10, ARTICLES 1, 2, 3, 4 AND 6 TO UPDATE THE CITY’S INCLUSIONARY HOUSING PROGRAM AND RELATED AFFORDABLE HOUSING REQUIREMENTS (MCA 2023-70004) (Introduced 10/10/2023; 5-0) ORD. NO. 1719-NS
RECOMMENDATION:
Adopt
Ord. No. 1719-NS - Inclusionary Housing Program Update Ordinance
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Library Master and Space Planning Report (MI 2538 and MI 2539) RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Johnson Favaro Architects Report
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Update on Mobility 21 Annual Summit, September 29, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting November 7, 2023 Agenda Post Date/Time: Oct 19, 2023, 5:00P.M.
CCD:610-70\h:\common\agenda\2023\10-24-23.docx