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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
CALL TO ORDER: Regular Session - 5:00 p.m.
Mayor Kevin McNamee called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
ROLL CALL:
Present: Councilmembers Engler, Taylor, Adam, and Mayor McNamee present in chambers. Councilmember Newman absent.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Assistant City Attorneys David Womack and Noel Doran; Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Deputy Library Services Director Darren Jeffrey, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Assistant Analyst Christy Glaubke.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL - Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 1698-2023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m.
CLOSED SESSION REPORT:
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
PLEDGE OF ALLEGIANCE:
Mayor McNamee led the pledge of allegiance.
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
Recycle All-Star Awards
Mayor McNamee introduced Sustainability Manager Dr. Helen Cox who was joined by Athens Vice President of Government Affairs Rondi Guthrie, Sales Manager Matt Trouts, Recycling Coordinator Kurt Dansby, and Government Affairs staff Sydney Amgen, Cisco's
Restaurant, Santal Thousand Oaks, and Takada Pharmaceuticals as Recycle All- Star Award recipients.
PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Kinsie Flame, Newbury Park; Patti Lownes, Thousand Oaks; Rondi Guthrie, Athens Vice President of Government Affairs.
Written Statements: None.
City Manager Powers addressed public comments.
CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify October 11, 2023, and October 18, 2023; approve October 25, 2023, and November 1, 2023, subject to review and ratification
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
CONSENT CALENDAR: (Continued)
B. Minutes of Special and Regular City Council meetings of October 10, 2023 RECOMMENDATION:
Approve
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
C. Annual Solid Waste Rate Adjustment for 2024
RESOLUTION ESTABLISHING 2024 RESIDENTIAL AND COMMERCIAL SOLID
WASTE RATE SCHEDULES
RES. NO. 2023-059
RECOMMENDATION:
1. Adopt resolution approving annual rate adjustments for solid waste collection services effective January 1, 2024.
2. Find that this is not a project as defined under the California Environmental Quality Act because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
CONSENT CALENDAR: (Continued)
D. Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve "piggyback" purchase of four Peterbilt 548 Dump Trucks from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract #060920-NAF for replacement of assets #5610-302, #5610-333, #8030-242, and #8250-383 for a total cost of $908,699.72.
2. Approve "piggyback" purchase of one Maxi-110A Drum Striper Truck from M-B Companies, Inc. (Muncy, PA) through Sourcewell Contract #080521-AEB for replacement of assets #5610-335 and #5610-339 for a total cost of $365,006.70.
3. Authorize expenditure in the amount of $1,273,706.42 from the following accounts: $819,356.56 from A/C #001-5610-631-8400 (Street Equipment Over $5,000) partially offset in the amount of $359,421 by A/C #001-5610-631-8900 (Street Fixed Asset Replacement); $227,174.93 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $124,765 by A/C #611-8030-685-8900 (Water Fixed Asset Replacement), and $227,174.93 from A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $74,338 by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement).
4. Authorize expenditure in the amount of $24,445.90 from A/C #001-5630-632- 8400 (Landscape Maintenance Equipment Over $5,000) for additional added cost to the previously approved purchase of two International Trucks from Gibbs International Truck Centers (Oxnard, CA) through Sourcewell Contract #060920- NVS for replacement of assets #5630-216 and #5630-224.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
CONSENT CALENDAR: (Continued)
Hill Canyon Treatment Plant Metal Awning Replacements (Cl 5742) RECOMMENDATION:
1. Authorize staff to advertise construction bids for the Hill Canyon Treatment Plant (HCTP) Metal Awning Replacements Project (Cl 5742).
2. Approve budget transfer in the amount of $260,000 in FY 2023-24 from A/C #624-8250-682-5500 (MI 2612) to A/C #624-8250-682-8300 (CI 5742).
3. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15311.
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
F. Rancho Conejo Biotech Area Sidewalk Project (Cl 5664) RECOMMENDATION:
1. Authorize staff to advertise the Rancho Conejo Biotech Area Sidewalk Project (CI 5664) for construction bids.
2. Annul prior acceptance of Federal COVID Relief and Recovery Supplemental Appropriation Act (CRRSA) Grant in the amount of $1,592,969 for the construction phase of the Rancho Conejo Biotech Area Sidewalk Project (Cl 5664) on September 27, 2022.
3. Authorize acceptance of a State Transportation Improvement Program (STIP) Grant from the State of California, in the amount of $1,593,000 for the construction phase of the Rancho Conejo Biotech Area Sidewalk Project (CI 5664).
4. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
9. CONSENT CALENDAR: (Continued)
G. Water Treatment of Mechanical Systems at Various City Facilities RECOMMENDATION:
1. Award service contract for water treatment of mechanical systems at various City facilities to Aqua-Serv Engineers, Inc. (Aqua-Serv) of Fontana, CA, effective November 1, 2023, and ending October 31, 2026, with two annual options to extend, with a not-to-exceed amount of $150,711 over the life of the contract.
Contract not-to-exceed total includes $120,569 for regular services and $30,142 for additional/as-requested services.
2. Authorize expenditure in the total amount of $15,444 for FY 2023-24 and $23,400 for FY 2024-25 for regular water treatment maintenance service, and potential unanticipated repair services from various General Fund accounts.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
H. ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE BY
MODIFYING SECTIONS 9-10.102, 9-10.203, 9-10.301, 9-10.302, 9-10.303, 9-
10.304, 9-10.305, 9-10.306, 9-10.307, 9-10.308, 9-10.401, AND 9-10.601 TO TITLE 9, CHAPTER 10, ARTICLES 1, 2, 3, 4 AND 6 TO UPDATE THE CITY'S
INCLUSIONARY HOUSING PROGRAM AND RELATED AFFORDABLE
HOUSING REQUIREMENTS (MCA 2023-70004) (Introduced 10/10/2023; 5-0) ORD. NO. 1719-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Engler to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS:
A. Library Master and Space Planning Report (MI 2538 and MI 2539) RECOMMENDATION:
1. Receive report
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Introduced by Assistant City Manager Hardy and presented by Johnson Favaro Architects, LLP Principal Architect Steve Johnson. Library Services Director Patterson responded to questions. Deputy Library Services Director Jeffrey available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Adam to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS:
Update on Mobility 21 Annual Summit, September 29, 2023 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Presented by Councilmember Engler.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Adam to approve staff's recommendation.
Passed 4-0 by the following vote:
Ayes - Engler, Taylor, Adam, McNamee
Noes - None
Absent - Newman
DocuSign Envelope ID: 48CBD1F5-8D45-4F7C-9CD1-782ADFEA162B
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California October 24, 2023
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the November 7, 2023, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 6:59 p.m. to Regular Meeting on November 7, 2023.
- DocuSigned by:
Kevin Mohamee
-208861A78D8F45G.
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
Ambers:
7F181047E208400-
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: October 19, 2023
MINUTES APPROVED: November 7, 2023
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70lh:\common\minutes\2023\10-24-23.docx