THOUSAND OAKS CITY COUNCIL
THOU SAND
CALIFORHIA
Supplemental
Information
Packet
Agenda Related Items - Meeting of November 7, 2023
Supplemental Packet Date: November 7, 2023
2:30 p.m.
Supplemental Information:
Any agenda related public documents received and distributed to a majority of the City Council after the City's website at toaks.org/agendas or by contacting the City Clerk Dept at (805) 449-2151 during normal busi- Americans with Disabilities Act (ADA):
i compliance with the ADA, if vou need special assistance to participate in this meetina or other services i onjunction with this meeting, please contact the City Clerk Department at (805) 449-2151. Assisted listenin devices are available at this meeting. Ask City Clerk staff if you desire to use this device. Upon request, the agenda and documents in this agenda packet, can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting Community Development Department
MEMORANDUM
City of
Thousand Oaks 2100 Thousand Oaks Boulevard • Thousand Oaks, CA 91362 Phone 805/449.2500 • Fax 805/449.2575 • www.toaks.org
TO: Andrew P. Powers, City Manager
FROM: Kelvin Parker, Deputy Community Development Director DATE: November 7, 2023
SUBJECT: Item 10B Revised Precise Plan of Design Guidelines to Allow Metal Roof Materials in Residential Zones (PCP 2022-70669) Staff is submitting this supplemental report to make corrections to the staff report and the proposed revision to the PPD guidelines:
1. Staff Report Background - The second paragraph should state "20 other jurisdictions" instead of "13 other jurisdictions".
2. Section G(1)(d)(i) of the proposed resolution should be omitted. This section is a remnant of an early iteration that was inadvertently included in the version submitted to the City Council. This standard limits the type of architectural design metal roofing can be allowed on to Modern or Contemporary architectural styles, where staff determined that there are many styles that metal roofing would be appropriate as an architectural material.
The updated resolution is included as Attachment #1.
CDD:420-10/H:/COMMON/City Council/CC Agenda Items/2023/11072023/Supplemental/Metal Roofs/ Supplemental 10B Memorandum-Community Development Department/pz (FILE ID: PCP 2022-70669) 1 toaks.org
ATTACHMENT #1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF THOUSAND OAKS AMENDING
THE PRECISE PLAN OF DESIGN GUIDELINES
FOR CONSTRUCTION AND DEVELOPMENT
RESIDENTIAL, INDUSTRIAL, AND
INSTITUTIONAL PROJECTS WITHIN THE CITY
OF THOUSAND OAKS AND RESCINDING CITY
COUNCIL RESOLUTION NO. 2006-108
WHEREAS, it is the policy of the City Council to foster architecture of beauty and integrity in function, proportion, form, and use of materials compatible with the general aesthetic environment of the Thousand Oaks Planning Area and to contribute to the cultural enhancement of the City of Thousand Oaks; and
WHEREAS, Title 9, Chapter 4, Article 18 of the Thousand Oaks Municipal Code sets forth design review requirement provisions for all construction and development within the City; and
WHEREAS, updates are necessary to construct and develop residential, industrial, and institutional projects within the City; and WHEREAS, City Council Resolution No. 2006-108 was previously adopted to establish guidelines and standards for evaluating Precise Plans of Design for new and modified residential, industrial, and institutional structures.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Thousand Oaks now rescinds Resolution No. 2006-108 and adopts the following guidelines and standards for residential, industrial, and institutional construction and development:
INTENT AND PURPOSE
It is found and declared that the following design features and elements, building materials, and colors are generally illustrative and reflective of and compatible with the natural setting of the scenic and historic beauty and environment of the Conejo Valley in general and of the City of Thousand Oaks in particular and that when properly used would not have a deleterious or adverse effect on surrounding properties or the peace, health, safety, and general economic welfare of the inhabitants, businesses, industries, governmental, cultural and institutional activities.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
2 A. ARCHITECTURAL DESIGN REVIEW GUIDELINES FOR
NEW RESIDENTIAL DEVELOPMENT
The illustrations included in this section are designed to assist in the interpretation of the guidelines and show preferred designs with a plus (+) sign while discouraged designs are indicated with a minus (-) sign.
1. Neighborhood Compatibility and Hillside Development
In neighborhoods that possess examples of distinctive architecture, including but not limited to Bungalow, Cape Cod, Colonial, Contemporary, Craftsman, Eichler, French Country, Italian, Mediterranean, Modern, Prairie, Pueblo, Ranch, Spanish, Tuscany, Tudor, Victorian, or any with elements relevant to these styles, new structures and additions should present a harmonious character so as not to clash or be architecturally incompatible with the particular surrounding neighborhood. Structures and additions should be consistent with the elements that distinguish their particular neighborhood. These elements include but are not limited to a sense of mass, scale, roof lines, colors, textures, materials, and maintenance of the existing setbacks and patterns of development in the particular neighborhood. The City encourages new structures and additions which are consistent with the following architectural design review guidelines.
a. New dwellings as well as alterations and additions to existing dwellings should respect and enhance neighborhood compatibility. -
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
Existing design and architectural elements should be considered and incorporated from the surrounding neighborhood.
Scale mass height and bulk should be consistent with existing dwellings in the surrounding neighborhood.
The structures or additions should be proportionate in size mass and height.
The mass and height should blend well with neighboring
structures and not overwhelm them with unbalanced size or a design that is out of character for the neighborhood.
Architectural features such as porches, roof overhangs, bays, chimneys, as well as windows and doors should relate to the scale, style, size, and proportion of the building.
Roof lines should be of similar pitch and character to roofs in the surrounding neighborhood.
5. Visual impacts of large roof areas should overall be minimized. +
6. A combination of smaller building components should be used to achieve additional area for the building.
Creative use of architectural details which provide visual interest is encouraged.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
4 d. Visual impacts of new construction should be minimized on structures and yard areas of adjacent properties.
To avoid (1) casting shadows on neighboring buildings; (2) appearing massive from adjacent buildings and yard areas; and (3) projecting shadows on adjacent properties that would impair solar access.
New windows should be installed to avoid loss of privacy for neighboring buildings and yard areas. Clerestory and/or translucent windows which provide light and air are encouraged.
Second-floor balconies and decks should be designed and located to minimize loss of privacy for neighboring buildings and yards.
Where loss of privacy and/or adverse visual impacts are likely to occur due to new construction story poles could be erected to indicate the location and rough dimensions of the new addition or single-family dwelling during the public notification period.
EKSTINE RAGLENOE
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
e. Existing public viewsheds should be respected and maintained and effort shall be made to preserve significant public view corridors.
Construction on hillside properties should consider respecting and maintaining existing viewsheds through the limitation of width, depth, or height of new building elements.
Efforts should be made to preserve significant public viewshed and public views of open space, public parks and lakes, designated protected ridgelines, and other designated types of landforms.
3. Elevations that are exposed to surrounding areas, especially public roads, shall receive additional architectural detailing to enhance the appearance.
+
-
f. Building height should be reduced and new structures or additions located downhill from adjacent properties where feasible.
The stepping of the building should follow the natural contours of the property.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
2. Balanced grading should occur with cut and fill minimized.
The creation of tall, massive structures adjacent to neighboring structures, such as second-story elements next to single-story elements should be avoided.
Ridgeline and hillside lots should be developed with residential structures containing full-pitch roofs, with an angle of the roof pitch acting as an extension of the downslope areas in order to blend in with the hillside and skyline.
+
:
g. Impacts of exterior lighting should be minimized on adjacent buildings and yards, especially open space areas.
Outdoor lighting fixtures should be positioned so that no direct light extends onto neighboring structures and yards.
Outdoor lighting fixtures should be low-level in illumination. cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
3. Outdoor lighting fixtures should be architecturally compatible and proportional to the new construction.
Manvahd
+
h. Increased building setbacks are encouraged to ensure compatibility with surrounding land uses, topography, and existing trees/vegetation.
Existing oak, landmark, and historic trees must be preserved, as required per the Thousand Oaks Municipal Code.
Landscape and associated improvements in yard areas should be compatible with the structure and the adjoining neighborhood.
3. Setbacks must be provided as established by the Thousand Oaks Municipal Code.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
8 Recycled materials and energy-efficient building materials are encouraged to be used in construction.
Guidelines and review procedures applicable in developments where the original tract entitlements require all single-story homes include:
1. Two-story additions are discouraged because of privacy, visual impact, and neighborhood compatibility issues. Requests for two- story additions require Planning Commission approval.
Teardowns and rebuilding of a structure that exceed one hundred fifty (150%) percent of the original building footprint require Planning Commission approval.
Guidelines and review procedures applicable in developments where the original tract entitlements provide a mix of one- and two-story homes include:
Building additions may comprise single-story and second-story elements. Two-story additions or second-floor additions, where the added floor area exceeds fifty (50%) of the original building footprint, require Planning Commission approval.
2. Teardowns and rebuilding of a structure where the total floor area of the new structure exceeds one hundred fifty (150%) percent of the original building floor area, or where the proposed second- story floor area exceeds seventy-five (75%) of the original building footprint, require Planning Commission approval.
B. SPECIFIC DESIGN CONSIDERATIONS FOR SINGLE-FAMILY
DETACHED NEW TRACT DEVELOPMENTS ONLY.
There shall be three or more different models reflecting varied styles to be dispersed throughout the tract.
2. Use of alternate elevation designs for each model.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
9 Variable front building setback lines in excess of minimum required front yard setback areas.
4. A mixture of at least three (3) types of roofing of varied colors including tile, concrete tile, simulated wood shakes and shingles, slate, clay tiles, and other similar materials that are used within the surrounding residential area unless one (1) type properly reflects architectural style.
Elevations that are exposed to surrounding areas, especially public roads, shall receive additional architectural detailing to enhance the appearance.
Ridgeline and hillside lots shall be developed with residential structures containing tull-height roots, with an angle of the root pitch acting as an extension of the downslope areas in order to blend in with the hillside and skyline.
Exterior materials and colors shall harmonize with the surrounding natural conditions in order to blend in with the setting when applicable.
8. A combination of one- and two-story house elevations shall be constructed on lots in order to avoid a monotonous silhouette of residences on the skyline or streetscape.
9. The use of composition shingles as a reroof material in an existing all- wood roof area shall be subject to the following guidelines:
a. The shingles shall be heavy grade weighing a minimum of two hundred ninety-five 295 pounds per square.
b. The shingles shall be substantially overlapped to provide shadow detailing and character to the roof appearance.
C. The shingles shall be of a complementary color to the residential structure.
MULTI-FAMILY RESIDENTIAL
Specific design considerations for attached residential developments (townhouses or row houses).
a. Use of at least three (3) alternate elevation design treatments for each cluster.
b. Use of varied roof materials on separate clusters consisting of a minimum of three types throughout the project.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
10 C. Varied color schemes including trim colors throughout the projected. Introduction of unifying design elements throughout the development to reflect an integration of design treatment and avoid a chaotic appearance.
Introduction of unifying design elements throughout the development to reflect an integration of design treatment and avoid a chaotic appearance.
e. All accessory buildings (garages, recreation facilities) on the subject property shall incorporate a design, including materials and colors, similar to the dwelling units.
The use of composition shingles shall be limited to re-roofing in existing wood roof development and subject to the following criteria:
i. The shingles, when replacing existing wood shake roofing shall be heavy grade with a minimum warranty period of
40 years.
il. The shingles, when replacing existing wood shingles, shall be he and rade a thimum weig warrants priods per
square.
ili. The shingles shall be substantially overlapped to provide shadow detailing and character to the roof surface.
iv. The shingles shall be of a complementary color to the residential structure.
Specific design considerations for multi-family projects (e.g., apartment buildings, fourplex condominiums, and other higher-density projects).
a. Use of varied roof materials, color schemes, and building wall design elements to avoid a monotonous appearance.
b. Introduction of design features, particularly on building walls, to soften the massive appearance of such structures.
c. Design details that serve to reduce the building profiles where structures exceed two stories in height.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
11 Substantial landscape treatment to create a comfortable living environment and soften the visual impact of structures while ameliorating adverse off-site views.
e. Design characteristics on the carports, garages, and other accessory buildings that properly integrate with the main buildings.
Buildings that are more than one story may have built-up roofs that are recessed in order to shield mechanical equipment rather than a full-pitch roof.
g. All outside trash storage areas shall be enclosed with a minimum of six (6) foot-high decorative masonry wall and solid gates with roof design and materials to complement main structures.
Installation of earth mounding, low-profile decorative walls, dense stating, or all of the above to screen parking lots from perimeter i. Ground-mounted equipment shall be completely screened from view.
j. The use of composition shingles shall be limited to re-roofing, in existing wood roof development and subject to the following criteria:
(1) The shingles, when replacing existing wood shake
roofing, shall be heavy grade with a minimum warranty
period of 40 years.
(2) The shingles, when replacing existing wood shingles, shall be heavy grade with a minimum warranty period of
30 years and with a minimum weight of 295 pounds per
square.
(3) The shingles shall be substantially overlapped to provide shadow detailing and character to the roof surface.
(4) The shingles shall be of a complementary color to the residential structure.
D. INDUSTRIAL BUILDING CONSIDERATIONS
Roof equipment screening shall be designed to become an integral part of the building.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
12 2. Tilt-up concrete panels shall have a bold relief with textured surfaces and other elements consisting of, but not limited to exposed aggregate material, architectural detailing, etc., to provide relief from monotony.
Panels shall have integral color treatment.
Vertical and/or horizontal design features to provide a contrasting appearance to the wall mass and serve to interrupt a monotonous effect.
Carefully screened loading dock and storage areas that are obscured from view as observed from the surrounding property.
5. Landscaping design elements that provide a handsome work environment, reduce building massiveness, soften the building elevations, and shade parking spaces.
E. CULTURAL INSTITUTIONAL GOVERNMENTAL AND OTHER
BUILDING DESIGN CONSIDERATIONS
1. Incorporation of design elements that serve to harmonize these buildings with the surrounding natural environment and residential settings.
F. DESIGN
1. The design of a structure must be accomplished with integrity and sincerity of purpose with the goal of contributing to the beauty and harmony of the City of Thousand Oaks. The design should also be a product of the function and utility of the proposed building or land use activity, provided it serves to uphold the intent and purpose of the Precise Plan of Design Ordinance. The following are general architectural design guidelines for all residential, industrial, and institutional projects:
a. Pitched roofs on small, one-story buildings.
b. Buildings that are more than one story may have built-up roofs recessed to shield mechanical equipment rather than a full-pitch roof.
C. Mansard eave sections, semi-hip and shed roof structures on large single-story or multiple-story buildings.
Building elevations, and architectural design features, such as arches, buttresses, and overhanging eaves.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
13 e. Thoroughly and creatively designed landscaping to highlight and strengthen design characteristics of the building and land use activity. Off-site activities should be considered including improvement of negative visual impacts.
A proportional design of the vertical height of sloping roof to vertical building wall height, preferably one-third to two two-thirds ratio relationship.
g. Freestanding walls shall receive treatment to effectively break up a monotonous appearance and, where appropriate, shall blend with the architectural style of the project.
h. Energy conservation measures shall be employed within the building design consisting of, but not limited to, extended eaves or roof overhangs, external shade features, and solar-treated glass for south and west-facing windows.
i. Uniform or similar exterior treatment of all building elevations to present architectural continuity.
j. Flat roof sections shall be covered with a color-coordinated crushed rock or tile to match the color of the roof material or adjacent walls.
K. Lighting systems shall be designed with features compatible with the architectural style. All lights shall be shielded to avoid glare and spill-over onto adjacent residences. Roof and sidewall lighting on buildings is discouraged.
1. All outside trash storage areas shall be enclosed with a minimum six (6) foot-high decorative masonry wall and solid gates with roof design and materials to complement main structures.
m. Installation of earth-mounding low-profile decorative walls, dense planting, or all of the above to screen parking lots from perimeter streets.
n. Loading and unloading areas shall be obscured from public view through select site placement and use of decorative walls, dense planting, depressed ramps, or a combination of all these features.
Ground-mounted equipment shall be completely screened from view. p. The use of solar equipment/facilities is encouraged with appropriate screening or, where possible, shall blend with the architectural style of the project.
cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
14 G. BUILDING MATERIALS
1. The building materials and color palette applied to structures should be compatible with the existing natural and/or man-made environment complement, the overall design of the project and incorporate colors and materials of surrounding residential settings.
a. Wooden beams, siding, and trim; stucco, adobe stained or integral color concrete, and slump stone finishes; masonry veneers, split faced block, new and used brick and textured surface cast concrete.
Clay tile, concrete tile, simulated-wood shakes, slate, and other similar materials to provide shadow detailing and add character to the roof appearance.
Heavy-grade composition shingles and metal roofs in compliance with subsection (d), shall be permitted as a reroofing material for single-family and multi-family projects as noted in these guidelines. The use of qualifying metal roofing as described in subsection (d) may be used in addition to any roofing material specified by an applicable entitlement condition.
Metal roofs shall be designed to be consistent with defined architectural styles. Metal Roofs shall be allowed as follows:
i. If the lot is within the boundaries of an active homeowners' association, the applicant must provide evidence that the HOA has approved the installation of the proposed roofing on the subject dwelling units).
il. Metal roofs shall have a non-reflective/matte finish and/or color that minimizes glare, light pollution, and adverse visual impacts associated with highly reflective surfaces. ili. Having the form or mimicking conventional tile, shake, or shingle roof materials.
iv. Unless otherwise approved by the Community
Development Director, the standing seams of a metal roof shall be spaced a minimum of 12 inches apart and no
greater than 24 inches apart. The standing seam shall
have a vertical dimension of each seam that shall be 1.5- to 2 inches and uniformly applied throughout the roofing system.
d/2-70/H.COMMONG Goundic asandalems/2023-11072023/Matal Roots Aachment 102 FILE ID:PCP 2022.
15 V. Metal roofing must be anodized, fluorocoated, or painted.
Copper roofs should be natural or oxidized.
vi. Metal Roofs shall be installed to achieve a Class "A" fire rating.
vii. The following roofing materials are prohibited:
a) Corrugated metal.
) Lead rooting.
c) White-based, black, or brightly colored finishes
d) Reflective and shiny roof finishes.
e. Standard grade composition shingles shall be permitted in existing mixed roof material neighborhoods provided that are a
complementary color to the residential structure.
f. Colors shall be comprised of applied pigments in material with the integral color of earthen hues such as off-white, ochres, sienna's, umbers, beiges, tans, browns natural greens, yellows, golds, and terracotta that are subdued.
g. Darker trim colors should be subordinate in surface application to main colors and provide adequate relief with a more dominant hue to highlight design features.
h. Recycled materials and energy-efficient building materials that provide texture and color comparable to standard building materials.
H. DISCOURAGED DESIGN ELEMENTS
It is found and declared that the following design features and elements, building materials, and colors are generally not illustrative and reflective of and compatible with the natural setting of the scenic and historic beauty and environment of the Conejo Valley in general, and the City of Thousand Oaks in particular, and would have a deleterious or adverse effect on surrounding property and peace health safety and general economic welfare of the inhabitants, businesses, industries and governmental or cultural activities.
i. Nondescript or boxy buildings without any recognizable architectural character, style, or detail; any building that is dominated or intended to be dominated by signs or commercial advertising.
j. Exposed mechanical equipment, including vents and exhausts. cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022- 70669
16 Lighting accentuating or intending to accentuate advertising or not shield and not arranged to reflect away from adjoining properties.
1. Unscreened or unobscured loading docks and trash and service area. m. The design of a single-family residential building that would not be compatible with the design features of surrounding residential structures within the existing neighborhood or would not comply with the objective as in the Intent and Purpose Section.
Architectural elements that are insincere, superficial, or lacking in integrity.
Paper, cloth, plastic, and metal flags or other devices reflecting display purposes.
p. Extensive untreated chain link fencing without offsetting landscape features and vinyl coating with painted posts.
9. Plastic or artificial plants or landscaping.
r. Bright, shiny, or non-textured metal on exterior surfaces; porcelain, plastic or similar surfaces of non-earthen hues.
S. Bright fluorescent-type or non-earthen tone colors.
PASSED AND ADOPTED this 7'h day of November, 2023, by the following vote:
Ayes:
Noes:
Absent:
Kevin McNamee, Mayor
City of Thousand Oaks, California
ATTEST/CERTIFY:
Laura B. Maguire, City Clerk
Date Attested:
2:70/w/H: COMMONIC CounC agenda lems 2023-11072023 Metal RosAlachment 11p2 FILE ID PCP 2022.
APPROVED AS TO FORM:
Office of the City Attorney
Patrick J. Hehir, Chief Assistant City Attorney
APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above. cdd:420-70/wc//H:COMMON/City Council/CC Agenda Items/2023-11072023/Metal Roofs/Attachment 1//pz (FILE ID:PCP 2022-
18 TO COUNCIL: 11/7/2023
AGENDA ITEM: 8
MEETING DATE: 11/7/2023
From: Pearl Shing-Roth <[email protected]>
Sent: Thursday, October 26, 2023 10:34 AM
To: City Clerk's Office <[email protected]>
Subject: Comment to City Council Regarding War Crimes in Palestine You don't often get email from [email protected]. Learn why this is important CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Message from: Pearl Shing-Roth, 1633 Oldcastle Place 91361 Dear City Clerk Maguire,
Please see my comment below, to be brought before city council on November 7, 2023.
The Conejo Valley's Asian immigrant and refugee communities stand in solidarity with the people of Palestine. Our own communities know what it is to be forced to leave our homelands by war and violence.
We came to the Conejo Valley to make a new home and secure a brighter future for the next generations.
The right to safety and stability in a neighborhood we call our own extends to all people-including those who call Gaza home.
Israel's attacks on Gaza are a form of ethnic cleansing and collective punishment of civilians—in short, a war crime. The people of the Conejo Valley are called on now to stand in solidarity against these war crimes and genocide. Please represent our community's support of this cause with a city resolution affirming Thousand Oaks' solidarity with and advocacy for the dignity, safety, and peace of Palestine and The city of Richmond, California has already taken this significant and brave step, and I believe that Thousand Oaks, too, is strong enough to stand at the forefront of this wave of solidarity. Thank you.
Sincerely,
Pearl Shing-Roth, Thousand Oaks resident.
19 THE FOLLOWING 9
PAGES ARE RELATED TO
ITEM 10A
20 From: Lynn Burdick < [email protected]>
Sent: Sunday, September 24, 2023 1:19 PM
To: Kevin McNamee <[email protected]>; Al Adam < [email protected]>; Bob Engler <[email protected]>; David Newman <[email protected]>; Mikey Taylor <[email protected]>; City Clerk's Office <[email protected]>
Subject: City of Thousand Oaks - Wastewater Rate Increase Comments You don't often get email from [email protected]. Learn why this is important CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello,
Please accept my attachment as comments related to the wastewater rate increase proposal. Vote no on an 11% increase or anything % above 4%. Vote yes on 4% or less.
Please let me know if you have any questions or comments for me after you have reviewed the attachment. I will mail a copy to the City Clerk as required by the Notice received.
Sincerely,
Lynn Burdick
324 Los Padres Dr, Thousand Oaks, CA 91361
[email protected]
805-402-4733
21 September 24, 2023
Thousand Oaks City Clerk
Attention: Wastewater Rate Adjustment
2100 Thousand Oaks Blvd.
Thousand Oaks, California 91362
Email: [email protected]
Reference: Parcel 6810153025 - 324 Los Padres Drive, Thousand Oaks, CA 91361 Monopolistic Price Gouging - City of Thousand Oaks wastewater rate increase proposal of 11% for each of the next two years
The city has asked for public comment in writing by November 7, 2023, to the rate increase proposal of 11% each year for 2024, 2025, 2026, and 2027 per the Wastewater Financial Plan (see Table 1-2 below). I am asking the Thousand Oaks City Council to vote NO on 11% for each year of the proposed increase.
Do not approve any amount over 4% for the following two years.
Table 1-2: Proposed Revenue Adjustments
B C
Effective Revenue
Line Fiscal Year
Month Adjustment
1 FY 2023-24 July 2023 3.0%'
2 FY 2024-25 July 2024 11.0%
FY 2025-26 July 2025 11.0%
4 FY 2026-27 July 2026 11.0%
5 FY 2027-28 July 2027 11.0%
Let's be realistic as to the impact this has on the people's incomes. According to the Society of Human Resources Management for those who receive a working income, employers are only budgeting salary increases at 4.1% on average for 2024. That does not mean that employees will receive this amount as a pay increase in 2024.
The Federal Government is taking aggressive action to bring inflation down to a target rate of 2%. And, the actual Consumer Price Index has fallen from its 2022 highs. Again, what happened in the past is not what we should expect in the future as the Feds are taking action to reduce inflation. Therefore, wastewater budgets should not be based on the past.
First -The city has a MONOPOLY on the city-operated wastewater management. If we as individual families see that internet prices, for example, are increasing too much, we shop for a cheaper internet provider. Or, if new car prices are too much, we may buy a used car. We can't do this with the City's 22 wastewater management rate. We must rely on our city council leaders to walk in our shoes and make affordable decisions on our behalf.
Second - Approximately 20% of the city's population is over 65 and most likely living on a fixed income.
Social Security only increases payments by COLA which is expected to range between 3.0% and 3.5% for 2024. This means for those living on Social Security the value of the living income is going NEGATIVE if the city council votes to approve the 11% rate increases. Now families must cut back on essential expenses such as food, housing, medical care, etc. And let us not forget about families who live at the poverty level in the city that don't meet the eligibility of the CARE Program for utility assistance. And wastewater rates are based upon the same rate per household, whether you are a single person or a family of ten; whether your household income is $30,000 or $75,000.
The wastewater management report indicates the rate increase is based upon the inflation factors OF THE PAST. The past has passed. Look at the current inflation rates. The report indicates that the Annual Cost Inflation Assumptions each year for categories such as General, Salary/Benefits, Electricity, Chemicals, and Capital are between 2.5% and 3.2%. So why an 11% rate increase for each of the next 4 years?
Table 3-1: Annual Cost Inflation Assumptions
C D F
Line Inflationary Categories FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General N/A N/A 2.5% 2.5% 2.5%
2 Salary/Benefits N/A N/A 3.2% 3.2% 3.2%
Electricity N/A N/ A 3.0% 3.0% 3.0%
4 Chemicals N/A N/A 3.0% 3.0% 3.0%
Capital N/A 3.0%| 3.0% 3.0% 3.0%
Third - In September 2022, the city council took action to persuade the Thousand Oaks senior mobile home park not to increase the rents up to 8.5%. So, why is a rate increase of 11% for 2024, 2025, 2026, and 2027 okay? (Note that I am aware that the vote is for only the years 2024 and 2025.) Fourth - Wastewater management must also manage to a budget, just like families must do. If the family wants to replace a car, they must set aside money incrementally to save up to get a replacement vehicle or take a loan and then incrementally pay off the loan.
Smooth out the capital expenditures and incrementally set aside money for future capital improvements. What is going on with this chart? Is anyone looking at the financial impact rates have on the individuals/families? Look at affordability.
23 Figure 3-1: Capital Improvement Plan Summary
Wastewater Enterprise Capital Improvement Plan
$30
Millions $24.1M
S25
S20
S15
$9.6M
S10 $8.3M
$7.2M $7.3M
FY 2023-24 FY 2024 25 FY 2025-26 FY 2026-27 FY 2027-78
# Pay as you go
Fifth - Just because other cities are approving high rate increases for their wastewater management doesn't mean Thousand Oaks must also approve it. Let us not blindly walk over the cliff because everyone else is. And, who cares what other cities are doing. For example, we, as individuals, should not be making personal family finance decisions based upon what our neighbors are doing or experiencing.
Please vote no for 11% and no for nothing that exceeds 4%. And I would sure appreciate an email from you to confirm you have received and read my comments.
324 Los Padres Drive
Thousand Oaks, CA 91361
[email protected]
805-402-4733
24 Finance Department
City of
Thousand Oaks 2100 Thousand Oaks Boulevard • Thousand Oaks. CA 91362 Phone 805/449.2200 • lax 805/449.2250 • www.toaks.org
September 15, 2023
NOTICE OF PROPOSED WASTEWATER RATE ADJUSTMENTS
The City of Thousand Oaks is proposing to adjust the monthly wastewater rate, effective July 1. 2024 and July 1, 2025. The average residential City of Thousand Oaks wastewater customer, located inside City limits, will see an increase of $3.50 (11%) per month, effective July 2024 and $3.89 (11%) per month in July 2025. The proposed rates are based on the City's 2024 Wastewater Financial Plan Update which determines the rate adjustments necessary to pay for wastewater service, including operating, maintenance and capital expenses. Complete information on current rates and the 2024 Financial Plan can be found on the City's website www.toaks.org/UtilityRates. The table below shows the current and proposed rate adjustments per service unit (1 service unit = I single-family residential unit = 1 equivalent residential unit). Please note: wastewater for single-family residential properties will continue to be billed on the County Property Tax Roll.
Proposed Wastewater Adjustments (per month and per service unit) * Current Rate Proposed Adjustment Proposed Adjustment
Location
(per service unit) July 2024 (From Current) July 2025 (From 2024) Inside City $31.78 $35.28 $3.50 11% $39.17 $3.89 11%
Outside City $32.22 $35.77 $3.55 11% $39.72 $3.95 11%
*Commercial rates are based on equivalent residential units (ERU).
The City Council will hold a public hearing on November 7, 2023, at 6:00 p.m., in the City Council Chambers at 2100 Thousand Oaks Boulevard, Thousand Oaks, CA 91362. Pursuant to Assembly Bill 36l. this meeting may be conducted via video conference and/or teleconference and is subject to change as a result of the Public Health Emergency declared by the County of Ventura. Written protests on the proposed rate changes may be submitted during the public hearing (if Chambers are closed to the public at that time, submissions will be received directly outside of Chambers) or may be delivered any time before the hearing to the City Clerk, 2100 Thousand Oaks Blvd., Thousand Oaks, CA 91362 All written protests must be received before the close of the Public Hearing. Please include the parcel number(s), write "Wastewater Rate Adjustment", and print your name with signature on your written protest. If you have questions about the proposed rate adjustments, please call (805) 449- 2201. Telephone and email messages will not be considered as written protests.
FIN 330-101H :COMMONICsfirRates Rate Study 2023 Rate Study Prop 218 Wastewater Prop 218 Notice 2023 docx 25 From: Barbara Ballenger <[email protected]>
Sent: Sunday, September 24, 2023 2:09 PM
To: City Clerk's Office <[email protected]>
Subject: High monopolistic wastewater rate hikes
You don't often get email from [email protected]. Learn why this is important CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
September 24, 2023
Thousand Oaks City Clerk
Attention: Wastewater Rate Adjustment
2100 Thousand Oaks Blvd.
Thousand Oaks, California 91362
Email: [email protected]
Reference: Parcel 336 Los Padres Dr, Thousand Oaks
Monopolistic Price Gouging - City of Thousand Oaks wastewater rate increase proposal of 11% for each of the next two years
The city has asked for public comment in writing by November 7, 2023, to the rate increase proposal of 11% each year for 2024, 2025, 2026, and 2027 per the Wastewater Financial Plan.
I am asking the Thousand Oaks City Council to vote NO on 11% for each year of the proposed increase.
Do not approve any amount over 4% for the following two years.
Let's be realistic as to the impact this has on the people's incomes. According to the Society of Human Resources Management for those who receive a working income, employers are only budgeting salary
increases at 4.1% on average for 2024. That does not mean that employees will receive this amount as a pay increase in 2024.
The Federal Government is taking aggressive action to bring inflation down to a target rate of 2%. And, the actual Consumer Price Index has fallen from its 2022 highs. Again, what happened in the past is not
what we should expect in the future as the Feds are taking action to reduce inflation.
Therefore, wastewater budgets should not be based on the past. 26 First - The city has a MONOPOLY on the city-operated wastewater management. If we as individual families see that internet prices, for example, are increasing too much, we shop for a cheaper internet
provider. Or, if new car prices are too much, we may buy a used car. We can't do this with the Citys wastewater management rate.
We must rely on our city council leaders to walk in our shoes and make affordable decisions on our behalf.
Second - Approximately 20% of the city's population is over 65 and most likely living on a fixed income.
Social Security only increases payments by COLA which is expected to range between
3.0% and 3.5% for 2024.
This means for those living on Social Security the value of the living income is going NEGATIVE if the city council votes to approve the 11% rate increases.
Now families must cut back on essential expenses such as food, housing, medical care, etc.
And let us not forget about families who live at the
poverty level in the city that don't meet the eligibility of the CARE Program for utility assistance. And wastewater rates are based upon the same rate per household, whether you are a single person or a family of ten; whether your household income is $30,000 or $75,000.
The wastewater management report indicates the rate increase is based upon the inflation factors OF THE PAST. The past has passed. Look at the current inflation rates.
The report indicates that the Annual Cost Inflation Assumptions each year for categories such as General, Salary/Benefits, Electricity, Chemicals, and Capital are between 2.5% and
3.2%.
So why an 11% rate increase for each of the next 4 years? Third - In September 2022, the city council took action to persuade the Thousand Oaks senior mobile home park not to increase the rents up to 8.5%.
So, why is a rate increase of 11% for 2024, 2025, 2026, and 2027 okay? (Note that I am aware that the vote is for only the years 2024 and 2025.) Fourth - Wastewater management must also manage to a budget, just like families must do. If the family wants to replace a car, they must set aside money incrementally to save up to get a replacement vehicle or take a loan and then incrementally pay off the loan.
Smooth out the capital expenditures and incrementally set aside money for future capital improvements.
Is anyone looking at the financial impact rates have on the individuals/families? Look at affordability.
Fifth - Just because other cities are approving high rate increases for their wastewater 27 management doesn't mean Thousand Oaks must also approve it. Let us not blindly walk over the cliff because everyone else is. And, who cares what other cities are doing. For example, we, as individuals, should not be making personal family finance decisions based upon what our neighbors are doing or experiencing.
Please vote no for 11% and no for anything that exceeds 4% And I would sure appreciate an email from you to confirm you have received and read my comments.
Sincerely,
Barbara A Ballenger
336 Los Padres Dr
Thousand Oaks, CA 91361
[email protected]
28 From: Judy <[email protected]>
Sent: Tuesday, October 31, 2023 12:20 PM
To: City Clerk's Office <[email protected]>
Cc: Kevin McNamee <[email protected]>; Al Adam < [email protected]>; Bob Engler <[email protected]>; David Newman <[email protected]>; Mikey Taylor <[email protected]> Subject: No on Wastewater Proposal
[Some people who received this message don't often get email from [email protected]. Learn why this is important at https://aka.ms/LearnAboutSenderldentification] CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
I am writing regarding the proposal to raise the wastewater rates in 2024 and again in 2025 for a total of 22% which is actually more since the 2025 increase will include the added increase from 2024.
As a senior who lives on social security I will find this amount hard to include in my monthly budget. The increase in social security that we get in 2024 is only about 3%. Most residents in Thousand Oaks will not be getting an increase in wages of 11% next year or in 2025. The city has already increased the wastewater rate in the last few years.
I ask the the city to reconsider these rate increases.
Thank you
Judy Dahlstrom
161 Longfellow St.
Thousand Oaks, Ca 91360
Parcel # 521-0-372-295
Sent from my iPad
29