DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California November 14, 2023
1. CALL TO ORDER: Mayor Kevin McNamee called the meeting to order at 5:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Newman, Taylor, Adam, and Mayor McNamee present in chambers. Councilmember Engler present via video conference.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Al ikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Serv ices Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Community Devel opment Director Fabiola Zelaya Melicher, Planning Division Manager Stephen Kearns, S enior Planner Scott Kolwitz, Associate Engineer Mark Bueno, Assistant to the City Manager Melissa Hurtado, Deputy City Clerk Sandra Delgado, Information Te chnology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Pa lmer, Records Management S pecialist Judy Freeman, and Senior Recording Secretary Dominga Zambrano.
Mayor McNamee announced that Councilmember Engler was participating remotely under AB 2449 Just Cause Circumstance guidelines due to official City travel after making the request in writing. Councilme mber Engler confirmed that there was no one 18 years or older in the room with him.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs.
Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 2021CUPA00551445; Pursuant to Government Code Section 54956.9(a).
B. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Gregory Robinson, et al. vs. City of Thousand Oaks, et al., Ventura County Superior Court Case Number: 2023CUPP013114; Pursuant to Government Code Section 54956.9(a).
City Attorney Noonan announced Closed Session held at 5:02 p.m.
4. CLOSED SESSION REPORT:
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE:
Mayor McNamee led the pledge of allegiance.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 November 14, 2023
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor McNamee stated that earlier in the meeting it was announced that Councilmember Engler was participating remotely under AB 2449 guidelines.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Business Recognition Program
Mayor McNamee announced that this recognition would be rescheduled to a later date.
B. Recognition of Rorie Skei, Outgoing C onejo Open Space Conservation Agency (COSCA) Chair
Mayor McNamee introduced outgoing Conejo Open Space Conservation Agency Chair Rorie Skei and presented her with a commendation for her 43 years of service.
8. PUBLIC COMMENTS: To be heard before 6:45 p. m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Hudson Friedman, Westlake Village; Anne One il, Thousand Oaks; Daisy Segura-Longoria, Ventura Count y; Mary Meavor, Thousand Oa ks (submitted document); Fred Fukunaga, Thousand Oaks; Karen Wilburn, Newbury Park.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
Speakers: Jack Bernard, Newbury Park; Diego Martinez, Santa Rosa Valley; Jackson Piper, Newbury Park.
Written Statements: Anna Huber, Thousand Oaks.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify November 8, 2023; approve November 15, 2023, November 22, 2023, and November 29, 2023, subject to review and ratification
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 November 14, 2023
9. CONSENT CALENDAR:
(Continued)
B. Minutes of City Council meeting of November 7, 2023
RECOMMENDATION:
Approve
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
C. Excess Workers’ Compensation Insurance Final Premium
RECOMMENDATION:
1. Authorize additional expenditure in an amount not-to-exceed $2,555 from A/C #712-0520-686-6321 (Internal Workers’ Compensation Fund) for Final Premium payment of excess workers’ compensation insurance for FY 2022-23.
2. Find that this is not a project as defined by the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
D. Investment Review Committee Appointments
RECOMMENDATION:
1. Approve the reappointment of incumbents Davin Carey, Anthony Gonzales, and John Short, III, to the Investment Revi ew Committee to serve two-year terms ending December 2025.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 November 14, 2023
9. CONSENT CALENDAR: (Continued)
E. Unit W Wastewater Interceptor Improvements (CI 5445)
RECOMMENDATION:
1. Authorize staff to advertise the Unit W Wastewater Interceptor project (CI 5445) for construction bids.
2. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
F. Conejo Canyons Bridge at Hill Canyon Treatment Plant Project (CI 5527)
RECOMMENDATION:
1. Authorize staff to advertise t he Conejo Canyons Bridge at Hill Canyon Treatment Plant (HCTP) Project (CI 5527) for Habitat Restoration bids.
2. Accept a contribution in the amount of $200,000 from the Conejo Open Space Conservation Agency (COSCA) for the Conejo Canyons Bridge.
3. Approve budget appropriation and expend iture of funds in the amount of $200,000 from A/C# 001-4410-481-0000 (COSCA Contribution Revenue) to A/C# 001-4410-671-8300 (CI 5527, Conejo Canyons Bridge Project).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by the Planning Commi ssion on March 14, 2022.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 November 14, 2023
9. CONSENT CALENDAR: (Continued)
G. 1994-1 Community Facilities District Annual Report
RECOMMENDATION:
1. Receive and file Annual Report on t he 1994-1 Community Faci lities District (Marketplace Public Pedestrian, Traffic Circulation, and Parking Facilities) in compliance with the Local Agency Special Tax Bond and Accountability Act.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
H. Polybutylene Service and Valve Replacements (CI 5646 & CI 5648)
RECOMMENDATION:
1. Approve the project design, specif ications, and Addendum No. 1 for the construction of the Polybutylene Servic e and Valve Replacements Project (CI 5646 & CI 5648).
2. Award construction contract to J. Vega Engineering, Inc. (Camarillo, CA), in the amount of $1,555,500, plus a contingency of $155,600.
3. Approve budget appropriation in the am ount of $75,000 from A/C #613-0000- 341-9900 (Water Capital Fund – Net Po sition) to A/C #613-8030-682-8300 (CI 5646, Polybutylene Service Replacement).
4. Authorize expenditure in the amount of $1, 716,100 ($1,555,500 construction contract, $155,600 construction conti ngency, and $5,000 for City furnished materials and supplies) as follows: $985,920 ($893,950 construction contract; contingency of $89,470; and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (CI 5646, Polybuty lene Service Replacement) and $730,180 ($661,550 construction contract; co ntingency of $66,130; and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (CI 5648, Valve Replacement).
5. Delegate authority to t he City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount.
6. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 November 14, 2023
9. CONSENT CALENDAR: (Continued)
H. Polybutylene Service and Va lve Replacements (CI 5646 & CI 5648) (Continued)
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
I. Lynn Road Class IV Bike Lane and Pedestrian Improvements (CI 5660)
RECOMMENDATION:
1. Approve Professional Services Agreement with MNS Engineers, Inc., (Thousand Oaks, CA) in a not-to-exceed amount of $1,293,219, plus extra services of $129,481 for engineering and design services of the Lynn Road Class IV Bike Lane and Pedestrian Improvements Project (CI 5660), with a term ending December 31, 2026.
2. Approve budget appropriation transfer in the amount of $134,600 from FY 2024- 25 to FY 2023-24 from A/C #001-5310-631- 8300 (CI 5660, Lynn Road Class IV Bike Lane and Pedestrian Improvements Project) to A/C #001-5310-631-8300 (CI 5660, Lynn Road Class IV Bike Lane and Pedestrian Improvements Project).
3. Authorize expenditure in the amount of $1,452,700 ($1, 293,219 Agreement, plus extra services of $129,481, and $30,000 City Furnished Materials and Supplies) from the follo wing accounts: $168,200 from A/C #001-5310-631-8300 (General Fund, Lynn Road Class IV Bi ke Lane and Pedestrian Improvements Project, CI 5660), $25,000 from A/C #136 -5310-631-8300 (Pedestrian Safety Fund, Lynn Road Class IV Bike Lane and Pedestrian Improvements Project, CI 5660), and $1,259,500 from AC #183-5310-631-8300 (Grants Fund, Lynn Road Class IV Bike Lane and Pedestrian Improvements Project, CI 5660).
4. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 November 14, 2023
9. CONSENT CALENDAR: (Continued)
J. Hillcrest Drive Bike Lane and Pedestrian Improvements (CI 5682)
RECOMMENDATION:
1. Approve Professional Services Agreement with MNS Engineers, Inc. (Thousand Oaks, CA) in a not-to-exceed amount of $423,388 for engineering and design services of the Hillcrest Driv e Bike Lane and Pedestrian Improvements Project (CI 5682), plus extra services of $42,412, with a term ending December 31, 2026.
2. Authorize expenditure in the amount of $470,800 ($423,388 Agreement, plus extra services of $42,412, and $5,000 City Furnished Materials and Supplies), as follows: $58,430 from A/C #001-5310-631-8 300 (General Fund, Hillcrest Drive Bike Lane and Pedestrian Improvements Project, CI 5682), and $412,370 from A/C #183-5310-631-8300 (Grants Fund, Hillcrest Drive Bike Lane and Pedestrian Improvements Project, CI 5682).
3. Find that this action is not a pr oject as defined under the California Environmental Qualit
y Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
K. Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one John Deere Compact Excavator from Coastline Equipment (Oxnard, CA) through Sourcewell Contract #011723-JDC for replacement of asset #8030-240 for a total cost of $56,044.87.
2. Approve “piggyback” purchase of two Ford F-550, three Ford F-450, one Ford F-150, and two Ford F-350 Utilit y Trucks from Rush Tru ck Center (Whittier, CA) through BuyBoard Contract #601-19 for replacement of assets #5640-145, #5610- 319, #5630-231, #5610-340, #5610-341, #8220-238, #8220-233 and #8220-234 for a total cost of $655,856.55.
3. Authorize budget appropriation in the amount of $9,400 in FY 2023-24 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-5640-631-8400 (Fleet Equipment Over $5,000).
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 November 14, 2023
9. CONSENT CALENDAR: (Continued)
K. Purchase of Large Equipment and Vehicles (Continued)
RECOMMENDATION: (Continued)
4. Authorize expenditure in the total amount of $711,901.42 as follows: $93,851.54 from A/C #001-5630-632-8400 (Landscape Equipment Over $5,000) partially offset in the amount of $51,586 by A/C #001-56 30-632-8900 (Landscape Fixed Asset Replacement); $102,384.35 from A/C #001-5640-631-8400 (Fleet Equipment Over $5,000) partially offset in the amount of $37,757 from A/C #001-5640-631-8900 (Fleet Fixed Asset Replacement) ; $269,741.75 from A/C #001-5610-631-8400 (Street Equipment Over $5,000) partially offset in the amount of $108,127 by A/C #001-5610-631-8900 (Street Fixed Asset Replacement); $56,044.87 from A/C #611- 8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $25,376 by A/C #611-8030-685 -8900 (Water Fixed Asset Replacement); and $189,878.91 from A/C #621-8220-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $101,186 by A/C #621-8220-685-8900 (Wastewater Fixed Asset Replacement).
5. Authorize expenditure in the total amount of $32,448.32 from the following accounts: $16,224.16 from #001-5610-631-8400 (Street Equi pment Over $5,000); $8,112.08 from A/C #611-8030- 685-8400 (Water Equipment Over $5,000); and $8,112.08 from A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) for additional added cost to the previously ap proved purchase of four Peterbilt 548 Dump Trucks from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract #060920-NAF for replacement of assets #5610-302, #5610-333, #8030- 242, and #8250-383.
6. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 November 14, 2023
9. CONSENT CALENDAR: (Continued)
L. Conejo Open Space Conservation Agency Board of Directors Citizen Member Appointment
RECOMMENDATION:
1. Appoint Dorothy Sullivan to fill t he scheduled private citizen vacancy on the Conejo Open Space Conservation Agency (COSCA) Board of Directors, subject to concurrence of the Conejo Recreation and Park District Board of Directors.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
M. On-Call Professional Services Agreement
RECOMMENDATION:
1. Approve on-call Professi onal Geotechnical Services Agreement with Cotton, Shires and Associates, Inc. (Thousand Oaks, CA), for a three-year period ending June 30, 2026, with not-to-exceed amount s up to $500,000 for each fiscal year, and not-to-exceed amounts of $125,000 for each individual Task Order.
2. Find that this action is not a pr oject as defined under the California Environmental Quality Act (CEQA).
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 November 14, 2023
9. CONSENT CALENDAR: (Continued)
N. ORDINANCE FOR SECOND READING:
ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER
DIVISION (UNCODIFIED) AND AME NDING THOUSAND OAKS MUNICIPAL CODE TITLE 10 UTILITIES CHAPTER 2 WATER (Introduced 11/7/2023; 5-0) ORD. NO. 1720-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
O. ORDINANCE FOR SECOND READING:
ORDINANCE ADJUSTING AND SETTI NG RATES AND FEES OF CITY
WASTEWATER DIVISION (UNCODIFIED) AND AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 10 UTIL ITIES CHAPTER 1 WASTEWATER (Introduced 11/7/2023; 5-0)
ORD. NO. 1721-NS
RECOMMENDATION:
Adopt
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 November 14, 2023
10. PUBLIC HEARINGS:
A. Janss Marketplace Hotel Project – 225 North Moorpark Road
ORDINANCE CERTIFYING FINAL EN VIRONMENTAL IMPACT REPORT AND
MITIGATION MONITORING AND RE PORTING PROGRAM AND AMENDING
THOUSAND OAKS MUNICIPAL CODE RELATING TO OFFICIAL ZONING MAP
BY CHANGING ZONING CLASSIFICATION OF A PORTION OF PROPERTY LOCATED AT 225 NORTH MOORPARK ROAD; (ZONE CHANGE Z-2021- 70997)
1ST READING
RESOLUTION CERTIFYING FINAL ENVIRONMENTAL IMPACT REPORT AND
MITIGATION MONITORING AND R EPORTING PROGRAM AND APPROVING
A DEVELOPMENT PERMIT AND TENT ATIVE TRACT MAP FOR USE OF CERTAIN PROPERTY WITHIN SAID CITY AT 225 NORTH MOORPARK ROAD [APPLICATIONS: 2022-70079-DP Development Permit (DP) and 2022-70265- TTM Tentative Tract Map (TTM); and Environmental Impact Report CEQA-2022- 70002; LOCATIONS: 225 NORTH MOORPARK ROAD; ASSESSOR’S PARCEL NUMBERS: 525-0-030-390, 525-0-030-410, 525-0-030-430, 525-0-030-440, 525- 0-030-450, 525-0-030-470, 525-0-030-480, 525-0- 054-030, & 525-0-054-040; APPLICANTS: VERDANT THOUSAND OAKS LLC (ADAM CORRAL – GREENS
DEVELOPMENT) & NEWMARK MERRILL COMPANIES
RES. NO. 2023-062
RESOLUTION CERTIFYING FINAL ENVIRONMENTAL IMPACT REPORT AND
MITIGATION MONITORING AND R EPORTING PROGRAM AND APPROVING
A SPECIAL USE PERMIT TO A LLOW SALE AND CONSUMPTION OF
ALCOHOL FOR CERTAIN PROPERTY WITHIN SAID CITY AT 225 NORTH MOORPARK ROAD [APPLICATION: SUP-2023-70009; APPLICANTS:
VERDANT THOUSAND OAKS LLC (ADAM CORRAL – GREENS
DEVELOPMENT) & NEWMARK MERRI LL COMPANIES; LOCATION: 225 NORTH MOORPARK ROAD, ASSESSOR’S PARCEL NUMBER: 525-0-030-470] RES. NO. 2023-063
RECOMMENDATION:
1. Certify the Final Envi ronmental Impact Report (EIR) and Mitigation Monitoring and Reporting Program (MMRP) prepared in accordance with the California Environmental Quality Act (CEQA) (CEQA-2022-70002).
2. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance to approve Zone Change (2021-70997-Z).
3. Adopt resolution approving Deve lopment Permit (2022-70079-DP) and Tentative Tract Map (2022-70265-TTM).
4. Adopt resolution approving Special Use Permit (SUP-2023-70009).
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 November 14, 2023
10. PUBLIC HEARINGS: (Continued)
A. Janss Marketplace Hotel Project – 225 North Moorpark Road (Continued)
Hearing, advertised as required by law, opened to consider item. Presented by Senior Planner Kolwitz. City Manager Powers, Pl anning Division Manager Kearns, and Associate Engineer Bueno responded to questions. Community Development Director Parker and D eputy Community Development Director Zelaya Melicher available for questions.
Speakers: Applicant Repres entatives Atman Kadakia, Greens Group Managing Principal and Luca Giovanardi, Newmar k Merrill Companies Director of Development and Construction; Chuck Dragincevich, Thousand Oaks, pro; Josh Gray, Greater Conejo Valley Chamber of Commerce Director of Government Affairs and Tourism, pro; Karen Wilburn, Newbury Park, card not marked; Danielle Borja, Greater Conejo Valley Chamber of Commerce President/CEO, pro; Paul Hundal, Thousand Oaks, pr o; Evangelina Young, Gold’s Gym Director of Operations, pro; Parth Shah, Thousand Oaks, pro.
Written Statements: None.
Mayor McNamee closed the public hearing.
Motion by Mayor Pro Tem Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
City Council recess at 8:25 p.m.; reconvened at 8:41 p.m.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 13 November 14, 2023
10. PUBLIC HEARINGS: (Continued)
B. Campaign Contribution Update Codification
ORDINANCE AMENDING SECTION 1-13.03 OF MUNICIPAL CODE
REGARDING CAMPAIGN CONTRIBUTION LIMITATIONS
1ST READING
RECOMMENDATION:
1. Read ordinance in title only, waive further reading, and if no objection, introduce ordinance amending Chapter 13 of Title 1 of the Thousand Oaks Municipal Code as outlined in the ordinance.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
Hearing, advertised as required by law, opened to consider item. Presented by City Clerk Maguire. City Attorney Noonan and Deputy City Clerk Delgado available for questions.
Speaker/Written Statement: None.
Mayor McNamee closed the public hearing.
Motion by Councilmember Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Newman, Taylor, Adam, McNamee
Noes – None
City Council recess at 8:48 p.m.; reconvened at 8:55 p.m.
11. STUDY SESSIONS: None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 14 November 14, 2023
12. DEPARTMENT REPORTS:
A. Civic Arts Plaza Campus Master Plan Update and Site Strategy and Phasing Services Agreement Amendment (MI 2582)
RECOMMENDATION:
1. Receive update on Campus Master Plan project.
2. Approve First Amendment to Contract No. 13197-2023 with RRM Design Group of San Luis Obispo, CA (RRM) to add $536,355 for a new not-to-exceed amount of $610,892 and extend the agreement for one additional year.
3. Waive formal Request for Proposal/Qua lifications (RFP/Q) process for Civic Arts Plaza Campus Master Plan Site Strategy and Phasing and approve agreement with RRM Design pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10-501.
4. Approve budget appropriation and expenditure in the amount of $216,226 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-3570-612- 5300 (MI 2582, Private Contracted Services/Private/Other)
5. Find that this action is not a pr oject as defined under the California Environmental Quality Act.
Councilmember Taylor recused himself due to conflict of interest based on past working relationship with consultant. Councilmember Taylor absent 8:56 p.m.
Presented by Deputy City Manager Alik han and RRM Design Consultant Nick Deitch. City Manager Powers and Public Works Director Finley responded to questions. Assistant to the City Manager Hurtado available for questions.
Speakers: Kyle Rohrbach, Thousand Oaks; Danielle Borja, Greater Conejo Valley Chamber of Commerce President/CEO.
Written Statements: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – Engler, Newman, Adam, McNamee
Noes – None
Recused (Conflict of Interest) – Taylor
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 15 November 14, 2023
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the December 5, 2023, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 10: 04 p.m. to Regular Meeting on December 5, 2023.
____________________________
Kevin McNamee, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: November 9, 2023
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610-70\H:\COMMON\Agendas\2023\11-14-2023.docx