Meeting
City Council
REGULAR MEETING
Tuesday, January 16, 2024
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Al Adam, Mayor
David Newman
, Mayor Pro Tem
Bob
Engler
, Councilmember
Kevin
McNamee
, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Laura B. Maguire, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
.
Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
by 4:30 p.m. on the day of the meeting
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk.
Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur.
If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008 and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably inter with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Ashraf Shahsawarzadeh vs. City of Thousand Oaks, et al., Ventura County Superior Court Case Number: 2023CUPP007741; Pursuant to Government Code Section 54956.9(a).
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Ventura County Civic Alliance – 2023 State of the Region Report
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify December 6, 2023, December 13, 2023, December 20, 2023, December 27, 2023, January 3, 2024, and January 10, 2024; approve January 17, 2024, and January 24, 2024, subject to review and ratification B.
Minutes of City Council meetings of December 5, 2023, and December 12, 2023 RECOMMENDATION:
Approve
120523 Draft Minutes
121223 Draft Minutes
C.
Annual Appointment of City Treasurer and Adoption of Investment Policy RESOLUTION RECONFIRMING JAIME BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2024, THROUGH JANUARY 31, 2025, AND ADOPTING UPDATED INVESTMENT POLICY RECOMMENDATION:
1. Adopt resolution reconfirming Jaime Boscarino as City Treasurer until January 31, 2025, and updating City’s Investment Policy.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Treasurer Inv Policy
Attachment 2 Treasurer Inv Policy Reso
D.
2024 Southern California Association of Governments General Assembly - Delegate Representative RECOMMENDATION:
1. Designate Al Adam, Mayor, as the Delegate Representative and Councilmember Bob Engler as the Alternate Representative for the City at the Southern California Association of Governments (SCAG) Regional Conference and General Assembly, which will take place May 2-3, 2024.
2. Find that designating a delegate is not a “project” under the California Environmental Quality Act pursuant to CEQA Guideline Section 15378(b)(5). Staff Report
E.
Development Impact Fees: Annual Review of Accounts as of June 30, 2023 RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachment 1 and 2 Development Impact Fees
F.
Hill Canyon Treatment Plant Digester Backup Boiler Equipment Purchase (CI 5615) RECOMMENDATION:
1. Authorize purchase of boiler equipment for the Hill Canyon Treatment Plant (HCTP) in an amount not to exceed $190,000 from Parker Boiler Co. (Los Angeles, CA) as part of Digester Backup Boiler Upgrade Project (CI 5615).
2. Approve a single-source designation for Parker Boiler Co. for the purchase of boiler equipment.
3. Approve budget appropriation transfer and expenditure in FY 2023-24 in the amount of $190,000 from A/C #624-8250-682-8300 (Water Fund, Contracted Services/Improvements) to A/C #624-8250-685-8400 (Wastewater Fund, Equipment over $5,000) (CI 5615).
4. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
Staff Report
G.
Financial Reports for Fiscal Year Ended June 30, 2023
RECOMMENDATION:
1. Receive and file financial reports.
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachment 1 thru 5 Financial Reports FY 2022 23
H.
Supervisory Control and Data Acquisition Maintenance & Repair Services Agreement for Hill Canyon Treatment Plant RECOMMENDATION:
1. Approve General Services Agreement to Technical Systems, Inc. (TSI) (Oceanside, CA) for a three-year term beginning February 1, 2024, through January 31, 2027, for maintenance and repair services of Hill Canyon Treatment Plant’s (HCTP) Supervisory Control and Data Acquisition (SCADA) for an amount not-to-exceed $150,000.
2. Approve single-source designation to TSI.
3. Authorize expenditure in the amount of $150,000 from A/C #621-8250-682-5699 for FY 2023-24 and FY 2024-25.
4. Find that services are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 General Service Agreement with TSI
I.
Thousand Oaks Plan to Assist School Sites Annual Project List RECOMMENDATION:
1. Approve Thousand Oaks Plan to Assist School Sites (TOPASS) Annual Project List for Fiscal Year 2023-24 totaling $1,634,722 submitted by Conejo Valley Unified School District (CVUSD).
2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
Staff Report
Attachment 1 TOPASS List and Report
J.
Agreement with City of Agoura Hills for Dial-a-Ride Services RECOMMENDATION:
1. Terminate Contractor Services Agreement No. 12224-2019 between City of Agoura Hills and City of Thousand Oaks.
2. Approve Agreement and authorize expense for Transit Services with City of Agoura Hills, to provide Senior and Disabled Dial-a-Ride (DAR) services through June 30, 2025, with an agreement not-to-exceed amount of $380,000.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Transit Services Agreement with City of Agoura Hills for DAR Services K.
Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one Ford F-450 Contractor Body Truck and one Ford F-550 Work Crew/Crane Truck from Rush Truck Center (Whittier, CA) through BuyBoard Contract #723-23 for replacement of assets #5610-308 and #8030-241 for a total cost of $271,588.55.
2. Approve “piggyback” purchase of one CAT Generator through Sourcewell Contract #092222-CAT and one CAT Forklift through Sourcewell Contract #062320-CAT from Quinn Power Systems (Oxnard, CA) for replacement of assets #5310-003, #8030-236, #8220-223 and #5650-127 for a total cost of $176,711.20.
3. Approve “piggyback” purchase of one Ford E-450 Camera Van from Haaker Equipment Co. (La Verne, CA) through Sourcewell Contract #120721-EVS for replacement of asset #8220-235 for a cost of $467,165.40.
4. Approve “piggyback” purchase of one GapVax Vac Truck from Plumbers Depot Inc. (Hawthorne, CA) through Sourcewell Contract #101221-GPV for replacement of asset #8220-236 for a cost of $729,872.42.
5. Approve “piggyback” purchase of one Ford T-150 Transit Cargo Van from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract #091521-NAF for replacement of asset #1210-163 for a cost of $57,359.62.
6. Authorize fixed asset replacement transfer in the total amount of $74,778 in FY 2023-24 from the following accounts: $32,519 from A/C #731-5310-631-8900 (General Fixed Asset Replacement Fund - Use of Fixed Asset Replacement) to A/C #619-9930-686-8900 (Water Fixed Asset Replacement Fund - Use of Fixed Asset Replacement); $16,259 from A/C #629-8220-686-8900 (Wastewater Fixed Asset Replacement Fund - Use of Fixed Asset Replacement) to A/C #619-9930-686-8900 (Water Fund Use of Fixed Asset Replacement); and $26,000 from A/C #629-5650-686-8900 (Wastewater Fixed Asset Replacement Fund - Use of Fixed Asset Replacement) to A/C #731-0000-484-0000 (General Fixed Asset Replacement Fund – Reimbursements).
7. Authorize budget transfer in the amount of $725,000 from FY 2024-25 A/C #621-8220-685-8400 (Wastewater Equipment Over $5,000) partially offset by the transfer in the amount of $411,007 from A/C #621-8220-685-8900 (Wastewater Fund Use of Fixed Asset Replacement); to FY 2023-24 as follows: $725,000 to A/C #621-8220-685-8400 (Wastewater Equipment Over $5,000) partially offset by the transfer in the amount of $411,007 to A/C #621-8220-685-8900 (Wastewater Fund Use of Fixed Asset Replacement).
8. Authorize budget appropriation in the amount of $212,000 in FY 2023-24 from A/C #621-000-311-1000 (Wastewater Fund - Fund Balance) to A/C #621-8220-685-8400 (Wastewater Equipment Over $5,000).
9. Authorize expenditure in the total amount of $1,702,697.19 from the following accounts: $89,180.51 from A/C #001-5610-631-8400 (Street Equipment Over $5,000) partially offset in the amount of $40,630 by A/C #001-5610-631-8900 (General Fund Use of Fixed Asset Replacement); $307,439.19 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $118,834 by A/C #611-8030-685-8900 (Water Fund Use of Fixed Asset Replacement); $1,197,037.82 from A/C #621-8220-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $688,516 by A/C #621-8220-685-8900 (Wastewater Fund Use of Fixed Asset Replacement); $51,680.05 from A/C #001-5650-631-8400 (MSC Admin Equipment Over $5,000) fully offset by A/C #001-5650-631-8900 (General Fund Use of Fixed Asset Replacement); and $57,359.62 from A/C #167-1210-647-8400 (TOTV/Cable Equipment over $5,000).
10. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Rush Truck Center Quote 1
Attachment 2 Rush Truck Center Quote 2
Attachment 3 Quinn Power Systems Quote 1
Attachment 4 Quinn Power Systems Quote
Attachment 5 Haaker Equipment Co. Quote
Attachment 6 Plumbers Depot Inc. Quote
Attachment 7 National Auto Fleet Group Quote
L.
Hill Canyon Treatment Plant Piping, Equipment Painting and Coating (MI 2619) RECOMMENDATION:
1. Approve the project design, specifications, and Addendum No. 1 for construction of Phase II of the Hill Canyon Treatment Plant (HCTP) Piping, Equipment Painting, and Coating (MI 2619).
2. Award construction contract for HCTP Piping, Equipment Painting, and Coating Phase II (MI 2619) to Polychrome Construction, Inc. (Northridge, CA), in the amount of $436,200 plus a contingency of $43,600.
3. Authorize expenditure in the amount of $479,800 ($436,200 construction contract, $43,600 construction contract contingency) from A/C #624-8250-682-5500 (HCTP Piping, Equipment Painting, and Coating Phase II, MI 2619).
4. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project-approved contingency amount.
5. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Vicinity and Location Maps
M.
Task and Compliance Management Platform for Environmental Compliance Programs RECOMMENDATION:
1. Approve a five-year agreement for Task and Compliance Management Platform with Locus Technologies (Mountain View, CA) beginning February 1, 2024, through January 31, 2029, for a not-to-exceed amount of $233,400.
2. Approve a single-source designation to Locus Technologies for the Task and Compliance Management Platform.
3. Authorize expenditure in the amount of $34,664 for FY 2023-24 as follows: $11,302 from A/C #177-5320-631-3122 (Stormwater Fund, Computer Software), $11,681 from A/C #621-8240-685-3122 (Wastewater Fund, Computer Software), and $11,681 from A/C #611-8070-685-3122 (Water Fund, Computer Software); and expenditure in the amount of $48,000 for FY 2024-25 as follows: $16,000 from A/C #177-5320-631-3122 (Stormwater Fund, Computer Software), $16,000 from A/C #621-8240-685-3122 (Wastewater Fund, Computer Software), and $16,000 from A/C #611-8070-685-3122 (Water Fund, Computer Software).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Locus Technologies Professional Service Agreement N.
Wendy Drive Sewer Main Replacement Project (CI 5744)
RECOMMENDATION:
1. Authorize staff to advertise for construction bids for the Wendy Drive Sewer Main Replacement Project (CI 5744).
2. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
Staff Report
Attachment 1 Vicinity and Location Maps
O.
Third Amendment to Energy Information System Agreement
RECOMMENDATION:
1. Approve Third Amendment to Professional Services Agreement No. 12649-2021 with SitelogIQ, Inc. (Ontario, CA) for integrating Building Automation System (BAS) data from Hill Canyon Treatment Plant (HCTP) and the Municipal Service Center (MSC) into the Energy Information System (EIS), adding the solar photovoltaic (PV) data from Goebel Adult Center, Grant R. Brimhall Library, Newbury Park Library, Teen Center, and Transportation Center to the EIS, extending the term of the Agreement to January 25, 2025, and increasing the amount of the Agreement by $51,365.48 for a revised not-to-exceed amount of $112,037.72.
2. Approve a single-source designation to SitelogIQ, Inc. for the EIS Agreement.
3. Authorize expenditure in FY 2023-24 in the amount of $51,365.48 from A/C #001-5060-612-5699 (General Fund, Contracted Services).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Third Amendment to Agreement with SitelogIQ Inc P.
Permanent Disinfection Boosting System Installation (CI 5534) RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement No. 13279-2023 with AECOM Technical Services, Inc. (AECOM) of Westlake Village, CA, to provide additional professional engineering services for Permanent Disinfection Boosting System Installation (CI 5534) in the amount of $79,693, for a revised not-to-exceed contract amount of $538,646.
2. Waive formal Request for Proposals (RFP) process for Permanent Disinfection Boosting System Installation (CI 5534) and approve agreement with AECOM pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.501.
3. Authorize expense of $79,693 from A/C #613-8030-682-8300 (CI 5534, Permanent Disinfection Boosting System Installation).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Second Amendment to AECOM Agreement
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Navigation Center for Persons Experiencing Homelessness RECOMMENDATION:
Approve the following definitive agreements:
a. Ground Lease between the City of Thousand Oaks and Many Mansions b. Development Management Agreement between the City of Thousand Oaks and DignityMoves c. Professional Services Agreement between City of Thousand Oaks and, jointly, Hope the Mission and Many Mansions Authorize the City Manager to execute said agreements.
Approve expenditure in FY 2023-24 in the amount of $8,146,529 as follows:
$7,756,418 from A/C #001-0960-644-5699 (HSNAVI, General Fund, Navigation Center) and $390,111 from A/C #631-5060-682-8300 (CI5714, Solid Waste Fund, Food Recovery and Storage Facility) for the construction of a navigation center and associated site improvements at 1205 Lawrence Drive, partially offset by state grant revenue in the amount of $4,112,158 and County share in the amount of $1,822,130.
Approve expenditure in FY 2024-25 in the amount of $1,171,373 from A/C #001-0960-644-5699 (HSNAVI, General Fund, Navigation Center) for the operation of the Navigation Center, partially offset by state grant revenue in the amount of $835,229 and County share in the amount of $168,072.
Approve budget appropriation in FY 2023-24 in the amount of $3,756,418 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-0960-644-5699 (HSNAVI, General Fund, Navigation Center).
Approve budget appropriation in FY 2023-24 in the amount of $1,822,130 from A/C #001-0000-437-0000 (HSNAVI, General Fund Revenue from County) to A/C #001-0000-311-1000 (General Fund, Fund Balance).
Approve budget appropriation in FY 2024-25 in the amount of $171,373 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-0960-644-5699 (HSNAVI, General Fund, Navigation Center).
Approve budget appropriation in FY 2024-25 in the amount of $168,072 from A/C #001-0000-437-0000 (HSNAVI, General Fund Revenue from County) to A/C #001-0000-311-1000 (General Fund, Fund Balance).
Find that the approval of the definitive agreements are not a project and otherwise statutorily exempt under California Government Code Section 65660(b) (Low Barrier Navigation Centers Use by Right); in addition the City’s Planning Commission considered the Special Use Permit (SUP) 2023-70013 on October 23, 2023 and found the construction of the Navigation Center exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15332 of the CEQA Guidelines.
Staff Report
Attch 1 Navigation Center
Attch 2 Navigation Center
Attch 3 Navigation Center
Attch 4 Navigation center
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Proposed 2024 City Councilmember Committee Assignments
RECOMMENDATION:
1. Approve proposed 2024 Calendar year City Councilmember Committee Assignments.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
Staff Report
Attachment 1 2024 City Councilmember Committee Assignments
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Annual adjournment in memory of Mayor Emeritus Alex Fiore who passed away January 3, 2002, to Regular Meeting January 30, 2024 Agenda Post Date/Time: Jan 11, 2024, 5:00P.M.
CCD:610-70\h:\common\agenda\2024\01-16-24.docx