ATTACHMENT #1
DPW:850-20\CIP PROJECTS\CI 5534 Permanent Disinfection Boosting System\Staff Reports & Council
Project Name: Site Improvements at Reservoirs &
Pump Stations (CI 5520)
Ventu Pump Station Electrical
Improvements & Upgrades (CI 5739)
Permanent Disinfection Boosting
System Installation (CI 5534)
SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
AECOM TECHNICAL SERVICES, INC.
Contract No. 13279-2023
THIS SECOND AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”), and AECOM TECHNICAL SERVICES, INC. (“Consultant”), entitled Site Improvements at Reservoir and Pump Stations (CI 5520) and dated June 20, 2023 (herein “Contract”) and amended on September 26, 2023, and (herein “Contract) is made this 16 th day of January 2024.
RECITALS
A. Section 3 of the Contract, currently, and as may have been previously amended, provides for a “not-to-exceed” total payment as consideration to Consultant of $458,953 for services generally and briefly described as professional design and bid phase support services for the Site Improvements at Reservoirs and Pump Stations and Ventu Pump Station Electrical Improvements and Upgrades projects.
B. City needs to expand the Scope of Work to be performed under the present Contract, and Consultant is desirous of performing such and receiving additional compensation for said extra services.
AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. The following services to be performed by Consultant are added to the Scope of Services listed in Section 2 of Contract and such section is hereby amended in part to add and also include the following services, and Exhibit A-2, attached hereto, is hereby added to Contract:
Professional design and bid phase support services for improvements at CI 5534 Permanent Disinfection Boosting System Installation at Pederson and Willow reservoirs, as more fully described in Exhibit A-2, attached hereto and incorporated herein.
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Part 2. The sum of $ 79,693 is added as compensation to Consultant under the present Contract for the above-described additional services, and Subsection 3(a) of Contract is hereby amended to read in its entirety as follows. Exhibit B-1 is hereby replaced in its entirety by Exhibit B-2, attached hereto and incorporated herein by reference.
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $538,646, and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to Consultant for those expenses set forth in Consultant's Schedule of Fees marked Exhibit "B-2", attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant until December 2024, after which any change in said rates and expenses must be approved in writing by City's Project Manager (City is to be given 60 days’ notice of any rate increase request), provided the not to exceed amount is the total compensation due Consultant for all work described under this Agreement.” Part 3. All terms used in Part 1 and 2 above shall have the meanings ascribed thereto in Contract. Except as amended in Parts 1and 2 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this Second Amendment to Contract as of the date set forth above.
AECOM TECHNICAL SERVICES, INC.
________________________________
Eric Garibay, P.E.,
Principal/Managing Engineer
_____
Bryan Rash, Secretary
CITY OF THOUSAND OAKS
Al Adam, Mayor
ATTEST:
Laura B. Maguire, City Clerk
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APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
Clifford G. Finley, Public Works Director
APPROVED AS TO FORM:
Office of the City Attorney
Tracy Friedl, Assistant City Attorney
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EXHIBIT A-2
SCOPE OF WORK
The scope of engineering services defined herein shall apply to the Permanent Disinfection Boosting System (CI 5534) at both the Pederson and Willow reservoirs to address the issue of residuals that have been affected by drought and conservation measures, by installing a permanent disinfection boosting system. The work also includes providing recommendations for the acquisition of a permanent disinfection-boosting skid, designing chemical storage tanks, designing a permanent disinfection-boosting system (pumps, piping, secondary containment, and all appurtenances, all skid mounted) to provide a turnkey system at both locations, integration to the SCADA systems and the existing Chlorine Analyzer with the new boosting systems at both locations.
Consultant shall perform the following scope of work:
Task 1: PM/QA Meeting
Task 1A Kickoff Meeting. Consultant shall attend one virtual (1) Kick-off Meeting conducted by the City.
Task 1B Progress Meeting. Consultant shall attend one virtual (1) Progress Meeting conducted by the City.
Task 1C Project Administration. Consultant shall include coordination of work products, quality control, and administration of the task order.
Task 2: Design Phase Services
Task 2A Data Gathering/ Investigation: Review information provided by the City
Task 2B Site Trip and Determine Equipment Sizes: Consultant shall visit the site along with the City to determine the preferred location for the boosting skid and chemical storage facility, power service requirements, instrument service requirements, and any existing equipment that requires relocation. Two (2) site visits are anticipated.
Task 2C Electrical Design:
Design Drawings. Drawings shall be prepared for the power and control plans for the new boosting skid. Consultant shall provide design drawings using City standard title block templates in accordance with the project description and within a level of detail consistent with industry standards. Drawings will be prepared for the following.
Title Sheet
Symbols and Abbreviations
Drawing Details
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Power Plan
Controls Plan
Schematic diagram
Task 2D Instrumentation Design:
Design Drawings. Drawings shall be prepared for the following. Communication Block Diagram
Process and Instrumentation Diagram
Instrumentation Details
Task 2E Mechanical / Civil Design
Design Drawings. Drawings shall be prepared for the following. Chemical lines from the chemical building to the boosting skid and the injection point.
Disinfection Boosting Skid schematic.
Civil site plan
Task 2F Structural Design
Design Drawings. Drawings shall be prepared for the following. The chemical storage building to house both aqueous ammonia and sodium hypochlorite. Consultant shall work with the City staff to develop specific chemical storage buildings for each project site based on the unique constraints, access and operational requirements deemed most appropriate to meet their needs.
Task 2G Technical Specifications & General Provisions:
Consultant shall prepare contract specifications for the bid package.
Consultant shall assist the City in preparing the Contract General Provisions, Bid form, and Measurement and Payment Section according to City Standards. The technical specifications shall be submitted in the CSI numbering system.
Task 2H Cost Estimate.
Consultant shall prepare an estimate of probable construction cost after the completion of the design.
Task 3: Bid Phase Services
Consultant will provide Bid Phase Services as outlined below:
Task 3.1 Pre-Qualification of Bidders: Not Included
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Task 3.2 RFI Response: Consultant’s technical staff shall prepare a response to an official Request for Information (RFI) submitted by the bidding contractors to clarify bidding documents and understanding of the project scope. It was assumed that 2 RFIs will be received and processed by Consultant.
Task 3.3 Pre-Bid Meeting: Consultant’s Project Manager shall attend the bidders' conferences, prepare notes, log questions from bidders Task 3.4 Addenda: Consultant shall prepare up to one (1) addendum during the bid phase.
Task 3.5 Bid Review/ Analysis: Consultant shall assist the City in tabulating and comparing the bids, and evaluating bidder qualifications, based on financial and reference checks. It is assumed that the City will advertise for bids, reproduce, and distribute contract documents to prospective bidders, maintain a list of bidders, and host the bidders' conference
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EXHIBIT B-2
AECOM
FEE SCHEDULE FOR PROFESSIONAL SERVICES
Effective January 1, 2023
Engineers, Planners, Architects, Scientists:
Technician $ 92.00 per hour
Engineer l/Specialist l $ 105.00 per hour
Engineer II/Specialist ll $ 137.00 per hour
Engineer lll/Specialist lll $ 161.00 per hour
Engineer IV $ 180.00 per hour
Engineer V $ 205.00 per hour
Engineer VI $ 245.00 per hour
Engineer VII $ 267.00 per hour
Engineer VIII $ 289.00 per hour
Project Manager I $ 207.00 per hour
Project Manager II $ 210.00 per hour
Project Manager III $ 261.00 per hour
Project Manager IV $ 290.00 per hour
Principal $ 298.00 per hour
Construction Administration Personnel:
Resident Project Representative $ 149.00 per hour
Senior 1 Resident Project Representative $ 162.00 per hour Senior 2 Resident Engineer
Resident Engineer
$
$
180.00 per hour
211.00 per hour
Construction Services Manager $ 278.00 per hour
Technical Support Staff:
Clerical/General Office $ 92.00 per hour
Administrative Specialist $ 110.00 per hour
Drafter/CADD Technician $ 93.00 per hour
Assistant CADD Operator $ 115.00 per hour
Designer/CADD Operator $ 130.00 per hour
Senior Designer/Design CADD Operator $ 154.00 per hour
Design/CADD Supervisor $ 170.00 per hour
Direct Project Expenses:
Other Reproduction (8 1/2 x11 / 11x17 Color) $1.15 / 1.50 per page Plan Sheet Printing - In House Bond/Vellum/Mylar $3.00/4.00/7.00 per sheet Subcontracted Services/Reproduction Cost + 15%
Subcontracted or Subconsultant Services Cost + 15%
Auto Mileage for Construction Phase Services IRS rate per mile Travel & Subsistence (other than mileage) Cost
Miscellaneous Materials Cost + 15%
Fee schedule is subject to change annually.
Fee Schedule is subject to change annually, upon mutual agreement. Rates for additional classifications not identified above will be submitted to the client for approval prior to work on task order.
If authorized by the Client, an overtime premium multiplier of 1.5 may be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal business hours.