Meeting
REVISED AGENDA POSTED 5:00 PM, 1/27/2023: TELECONFERENCE LOCATION REMOVED City Council
REGULAR MEETING
Tuesday, January 30, 2024
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Al Adam, Mayor
David Newman
, Mayor Pro Tem
Bob
Engler
, Councilmember
Kevin
McNamee
, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Laura B. Maguire, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
.
Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
by 4:30 p.m. on the day of the meeting
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk.
Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur.
If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008 and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably inter with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
California Department of Housing and Community Development vs. Shangri-La Industries, et al., Los Angeles County Superior Court Case Number: 24STCV00629; Pursuant to Government Code Section 54956.9(a).
B.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
F. Roberts Construction Inc. vs. Shangri-La Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956.9(a).
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
California Lutheran University Womens Soccer Team – NCAA 2023 Division III National Champions
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 17, 2024, and January 24, 2024; approve January 31, 2024, and February 7, 2024, subject to review and ratification B.
Minutes of City Council meeting of January 16, 2024
RECOMMENDATION:
Approve
01162024 Draft Minutes
C.
Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427) RECOMMENDATION:
1. Approve Fifth Amendment to Professional Services Agreement No. 12393-2020 with Dudek, Inc. (Dudek) of San Juan Capistrano, CA, for additional design services on the Hill Canyon Treatment Plant (HCTP) Stormwater Diversion Project (CI 5427) in the amount of $30,860, for a revised not-to-exceed amount of $270,439.77.
2. Authorize expenditure in the amount of $30,860 from A/C #624-8250-682-8300 (CI 5427 HCTP Stormwater Diversion Project).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Fifth Amendment to Agreement with Dudek Inc D.
Purchase of Water Meters and Equipment (CI 5598)
RECOMMENDATION:
1. Authorize expenditure in the total amount not to exceed $3,000,000 as follows: $1,500,000 in FY 2023-24 from A/C #613-8030-682-8300 (Cl 5598, Automated Meter Replacement Program) and $1,500,000 in FY 2024-25 from A/C #613-8030-682-8300 (Cl 5598, Automated Meter Replacement Program) for the purchase of Badger water meters, appurtenances, meter reading equipment, and associated software.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
E.
Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:
1. Approve the appointment of Dan Weikel to fill a regular member position; term ending November 2025, on the Ventura County Citizens Transportation Advisory Committee.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 Selected VCCTAC Application
F.
Bus Shelter and Bus Stop Cleaning and Maintenance Contract RECOMMENDATION:
1. Award a three-year agreement through January 31, 2027, with ShelterClean Services, Inc. of Sun Valley, CA, for a not-to-exceed amount of $250,136 for bus shelter and bus stop cleaning and maintenance. The agreement’s not-to-exceed total includes $125,136 for regular cleaning maintenance services and $125,000 for unscheduled repairs and extra services.
2. Authorize expenditure in the amount of $17,380 for the remainder of services required for FY 2023-24 and $141,712 for FY 2024-25 from A/C #651-5540-682-5699 (Transportation Fund - Buses/Contracted Services).
3. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 Agreement with ShelterClean Services, Inc.
G.
Memorandum of Understanding with Thousand Oaks Boulevard Association for Final Business Improvement District Proceeds and Public Improvements RECOMMENDATION:
1. Approve the Memorandum of Understanding (MOU) with the Thousand Oaks Boulevard Association (TOBA) including a $310,170 contribution towards a variety of safety, beautification, and enhancement upgrades along Thousand Oaks Boulevard.
2. Approve budget appropriation and authorize revenue increase in the amount of $310,170 to A/C #001-5310-481-0000 (Other Revenue / Private Capital Contribution).
3. Find that the Project is not a project as defined by the California Environmental Quality Act (CEQA).
Staff Report
Attachment 1 MOU with TOBA for final BID Proceeds
H.
Thousand Oaks Transit Replacement Light-Duty Compressed Natural Gas Cutaway Buses RECOMMENDATION:
1. Approve amendment to previously issued purchase order with A-Z Bus Sales, Inc. (A-Z) (Colton, CA), for the purchase of two replacement light-duty compressed natural gas (CNG) cutaway buses due to cost increases for vehicles in the amount of $10,313.44, for a new total cost of $372,236.31.
2. Approve expense in the amount of $10,313.44 from A/C #651-5540-685-8400 (Materials and Supplies/Equipment $5,000 or More).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 AZ Bus Sales Quote from August 3 2023
Attachment 2 AZ Bus Sales Quote from December 15 2023
I.
Disposition of City-Owned Parcel Adjoining 897 East Hillcrest Drive
RESOLUTION
FINDING THAT LAND IDENTIFIED AS ASSESSOR PARCEL NUMBER (APN) 669-0-171-305 IS “EXEMPT SURPLUS LAND” PURSUANT TO SURPLUS LAND ACT, APPROVING TRANSFER OF LAND IDENTIFIED AS APN 669-0-171-305 FROM CITY OF THOUSAND OAKS TO ADJOINING PROPERTY OWNER AT 897 EAST HILLCREST DRIVE (JANICE E. CLEARY, TRUSTEE OF THE BYPASS TRUST OF STANTON E. CLEARY AND JANICE E. CLEARY 1996 TRUST, DATED OCTOBER 2, 1996), FINDING THAT THIS TRANSFER IS IN CONFORMANCE WITH GENERAL PLAN, APPROVING PROCESSING OF A PARCEL MAP WAIVER TO MERGE APN 669-0-171-305 AND ADJOINING PROPERTY AT 897 EAST HILLCREST DRIVE INTO ONE LEGAL RESIDENTIAL LOT, WAIVING ALL CITY PROCESSING AND APPLICATION FEES NECESSARY TO COMPLETE TRANSFER OF PARCEL, PARCEL MERGER AND OTHER REQUIRED APPLICATIONS, AND AUTHORIZING CITY MANAGER, OR DESIGNEE, TO EXECUTE ALL DOCUMENTS NECESSARY TO TRANSFER LAND AND TO MERGE PARCELS RECOMMENDATION:
Adopt resolution with the findings as listed below:
a)
Finding that the land identified as Assessor Parcel Number (APN) 669-0-171-305 is “exempt surplus land” pursuant to the Surplus Land Act; b)
Approving transfer of land identified as APN 669-0-171-305 from the City of Thousand Oaks to the adjoining property owner at 897 East Hillcrest Drive (Janice E. Cleary, Trustee of the Bypass Trust of the Stanton E. Cleary and Janice E. Cleary 1996 Trust, dated October 2, 1996); c)
Finding that this transfer is in conformance with the General Plan; d)
Approving processing of a Parcel Map Waiver to merge APN 669-0-171-305 and the adjoining property at 897 East Hillcrest Drive into one legal residential lot; e)
Waiving all City processing and application fees necessary to complete the transfer of the parcel and parcel merger and other required applications; f)
Authorizing City Manager, or designee, to execute all documents necessary to transfer the land and merge the parcels.
Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15305 (Minor Alterations in Land Use Limitations) of Title 14 of the California Code of Regulations.
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Assessor Map
Attachment 3 Right of Way Agreement
Attachment 4 Resolution No 86 110 Adopted May 13 1986
Attachment 5 Resolution
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Community Development Department Update
RECOMMENDATION:
1. Receive verbal report.
2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting February 13, 2024 Agenda Post Date/Time: Jan 27, 2024, 5:00P.M.
CCD:610-70\h:\common\agenda\2024\01-30-24.docx