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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California January 30, 2024
CALL TO ORDER: Closed Session - 5:00 p. m.
Mayor Al Adam called the meeting to order at 5: 00 p. m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Engler, McNamee, Newman, and Mayor Adam present in chambers. Councilmember Taylor absent.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/ Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy Public Works Director Nader Heydari, Deputy Public Works Director John Minkel, Chief Assistant City Attorney Patrick J. Hehir, Assistant City Attorney Noel Doran, Assistant City Attorney Tracy Friedl, Assistant to the City Manager Melissa Hurtado, Planning Division Manager Mohammad Fatemi, Planning Division Manager Stephen Kearns, Building Official Jesse De Anda, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Officer Supervisor Alina Savulescu.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL — Pending Litigation: California Department of Housing and Community Development vs. Shangri- La Industries, et al., Los Angeles County Superior Court Case Number: 24STCV00629; Pursuant to Government Code Section 54956. 9( a).
B. CONFERENCE WITH LEGAL COUNSEL — Pending Litigation: F. Roberts Construction Inc. vs. Shangri- La Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956. 9( a).
City Attorney Noonan announced Closed Session held at 5:00 p.m.
4. CLOSED SESSION REPORT:
City Attorney Noonan announced there was nothing to report at 6: 01 p. m.
DocuSign Envelope ID: 886F171D- E136- 4AFA- 82B0- DBA6EC929BF0
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 January 30, 2024
5. PLEDGE OF ALLEGIANCE
Mayor Adam led the pledge of allegiance.
6. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. California Lutheran University Women' s Soccer Team — NCAA 2023 Division III National Champions
Mayor Adam introduced California Lutheran University President Dr. Lori Varlotta, Vice President for Enrollment Management and Student Success Matt Ward, Head Coach Frank Marino, the Women' s Soccer team players, and team coaches to recognize the team as the 2023 NCAA Division III National Champions.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 067/ 2023- 008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. ( Resolution Nos. 2011- 066/ 067) Speakers: Lang Martinez, city of residence unknown; Jon, Thousand Oaks; Josh Gray, Greater Conejo Valley Chamber of Commerce Director of Government Affairs and Tourism; Clint Fultz, Thousand Oaks.
Written Statements: None.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify January 17, 2024, and January 24, 2024; approve January 31, 2024, and February 7, 2024, subject to review and ratification
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
Noes— None
Absent — Tavlor
B. Minutes of City Council meeting of January 16, 2024
RECOMMENDATION:
Approve
Motion by Mavor Pro Tern Newman to aaarove staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
Noes— None
Absent — Taylor
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 January 30, 2024
9. CONSENT CALENDAR: ( Continued)
C. Hill Canyon Treatment Plant Stormwater Diversion Project ( CI 5427) RECOMMENDATION:
1. Approve Fifth Amendment to Professional Services Agreement No. 12393- 2020 with Dudek, Inc. ( Dudek) of San Juan Capistrano, CA, for additional design services on the Hill Canyon Treatment Plant ( HCTP) Stormwater Diversion Project CI 5427) in the amount of $ 30, 860, for a revised not - to - exceed amount of 270, 439. 77.
2. Authorize expenditure in the amount of $ 30, 860 from A/ C # 624- 8250- 682- 8300 CI 5427 HCTP Stormwater Diversion Project).
3. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
NnPc — Nnna
Absent — Taylor
D. Purchase of Water Meters and Equipment ( CI 5598)
RECOMMENDATION:
1. Authorize expenditure in the total amount not to exceed $ 3, 000, 000 as follows:
1, 500, 000 in FY 2023- 24 from A/ C # 613- 8030- 682- 8300 ( CI 5598, Automated Meter Replacement Program) and $ 1, 500, 000 in FY 2024- 25 from A/ C # 613- 8030- 682- 8300 ( CI 5598, Automated Meter Replacement Program) for the purchase of Badger water meters, appurtenances, meter reading equipment, and associated software.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
NnPc — NnnP
Absent — I aylor
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 January 30, 2024
9. CONSENT CALENDAR: ( Continued)
E. Ventura County Citizens Transportation Advisory Committee Appointments RECOMMENDATION:
1. Approve the appointment of Dan Weikel to fill a regular member position; term ending November 2025, on the Ventura County Citizens Transportation Advisory Committee.
2. Find that this action is not a project as defined under the California Environmental Quality Act ( CEQA).
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
NnAc — Nnna
Absent — Taylor
F. Bus Shelter and Bus Stop Cleaning and Maintenance Contract RECOMMENDATION:
1. Award a three- year agreement through January 31, 2027, with ShelterClean Services, Inc. of Sun Valley, CA, for a not -to -exceed amount of $ 250, 136 for bus shelter and bus stop cleaning and maintenance. The agreement' s not - to - exceed total includes $ 125, 136 for regular cleaning maintenance services and $ 125, 000 for unscheduled repairs and extra services.
2. Authorize expenditure in the amount of $ 17, 380 for the remainder of services required for FY 2023- 24 and $ 141, 712 for FY 2024- 25 from A/ C # 651- 5540- 682- 5699 ( Transportation Fund - Buses/ Contracted Services).
3. Find that the Project is Categorically Exempt from the California Environmental Quality Act ( CEQA) pursuant to 14 CCR 15301.
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
NnPc — Nnna
Absent — Taylor
DocuSign Envelope ID: 886F171D- E136- 4AFA- 82B0- DBA6EC929BF0
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 January 30, 2024
9. CONSENT CALENDAR: ( Continued)
G
H
Memorandum of Understanding with Thousand Oaks Boulevard Association for Final Business Improvement District Proceeds and Public Improvements RECOMMENDATION:
1. Approve the Memorandum of Understanding ( MOU) with the Thousand Oaks Boulevard Association ( TOBA) including a $310, 170 contribution towards a variety of safety, beautification, and enhancement upgrades along Thousand Oaks Boulevard.
2. Approve budget appropriation and authorize revenue increase in the amount of 310, 170 to A/ C # 001- 5310- 481- 0000 ( Other Revenue / Private Capital Contribution).
3. Find that the Project is not a project as defined by the California Environmental Quality Act ( CEQA).
Motion by Councilmember McNamee to aDDrove staff' s recommendation.
Passed 4-0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
Noes— None
Absent — Taylor
Thousand Oaks Transit Replacement Light -Duty Compressed Natural Gas Cutaway Buses
RECOMMENDATION:
1. Approve amendment to previously issued purchase order with A-Z Bus Sales, Inc. ( A- Z) ( Colton, CA), for the purchase of two replacement light -duty compressed natural gas ( CNG) cutaway buses due to cost increases for vehicles in the amount of $ 10, 313. 44, for a new total cost of $ 372, 236. 31.
2. Approve expense in the amount of $ 10, 313. 44 from A/ C # 651- 5540- 685- 8400 Materials and Supplies/ Equipment $ 5, 000 or More).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
Noes— None
Absent — Taylor
DocuSign Envelope ID: 886F171D- E136- 4AFA- 82B0- DBA6EC929BF0
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 January 30, 2024
9. CONSENT CALENDAR: ( Continued)
Disposition of City - Owned Parcel Adjoining 897 East Hillcrest Drive
RESOLUTION FINDING THAT LAND IDENTIFIED AS ASSESSOR PARCEL NUMBER APN) 669- 0- 171- 305 IS " EXEMPT SURPLUS LAND" PURSUANT TO SURPLUS LAND ACT, APPROVING TRANSFER OF LAND IDENTIFIED AS APN 669- 0- 171- 305 FROM CITY OF THOUSAND OAKS TO ADJOINING PROPERTY OWNER AT 897 EAST HILLCREST DRIVE ( JANICE E. CLEARY, TRUSTEE OF THE BYPASS TRUST OF STANTON E. CLEARY AND JANICE E. CLEARY 1996 TRUST, DATED OCTOBER 2, 1996), FINDING THAT THIS TRANSFER IS IN CONFORMANCE WITH GENERAL
PLAN, APPROVING PROCESSING OF A PARCEL MAP WAIVER TO MERGE APN 669- 0- 171- 305 AND ADJOINING PROPERTY AT 897 EAST HILLCREST DRIVE INTO
ONE LEGAL RESIDENTIAL LOT, WAIVING ALL CITY PROCESSING AND
APPLICATION FEES NECESSARY TO COMPLETE TRANSFER OF PARCEL,
PARCEL MERGER AND OTHER REQUIRED APPLICATIONS, AND AUTHORIZING
CITY MANAGER, OR DESIGNEE, TO EXECUTE ALL DOCUMENTS NECESSARY TO
TRANSFER LAND AND TO MERGE PARCELS
RES. NO. 2024- 002
RECOMMENDATION:
1. Adopt resolution with the findings as listed below:
a) Finding that the land identified as Assessor Parcel Number ( APN) 669- 0- 171-305 is exempt surplus land" pursuant to the Surplus Land Act;
b) Approving transfer of land identified as APN 669- 0- 171-305 from the City of Thousand Oaks to the adjoining property owner at 897 East Hillcrest Drive ( Janice E. Cleary, Trustee of the Bypass Trust of the Stanton E. Cleary and Janice E. Cleary 1996 Trust, dated October 2, 1996);
c) Finding that this transfer is in conformance with the General Plan; d) Approving processing of a Parcel Map Waiver to merge APN 669- 0- 171- 305 and the adjoining property at 897 East Hillcrest Drive into one legal residential lot; e) Waiving all City processing and application fees necessary to complete the transfer of the parcel and parcel merger and other required applications; f) Authorizing City Manager, or designee, to execute all documents necessary to transfer the land and merge the parcels.
2. Find that the Project is Categorically Exempt from the California Environmental Quality Act ( CEQA) pursuant to Section 15305 ( Minor Alterations in Land Use Limitations) of Title 14 of the California Code of Regulations.
Mayor Adam recused himself due to conflict of interest based on prior business relationship involved with Item No. 9. 1.
Mayor Adam absent 6: 25 p. m.; present 6:26 p.m.
Motion by Councilmember Enaler to aDDrove staff' s recommendation.
Passed 3- 0 by the following vote:
Ayes — Engler, McNamee, Newman
Noes— None
Recused ( Conflict of Interest) — Adam
Absent — Taylor
DocuSign Envelope ID: 886F171D- E136- 4AFA- 82B0- DBA6EC929BF0
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 January 30, 2024
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS:
A. Community Development Department Update
RECOMMENDATION:
1. Receive verbal report.
2. Find that this action is not a project as defined under the California Environmental Quality Act Guidelines.
Presented by Community Development Director Parker. City Manager Powers, City Attorney Noonan, Building Official De Anda, and Planning Division Manager Kearns responded to questions. Deputy Community Development Director Zelaya Melicher available for questions.
Speaker/ Written Statement: None.
Motion by Mayor Pro Tern Newman to approve staff' s recommendation.
Passed 4- 0 by the following vote:
Ayes — Engler, McNamee, Newman, Adam
Noes— None
Absent — Tavlor
13. COMMITTEE/ COMMISSION/ BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/ RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the February 13, 2024, City Council meeting.
Mayor Pro Tern Newman recognized newly appointed Ventura County Citizens Transportation Advisory Committee member Dan Weikel in the audience.
DocuSign Envelope ID: 886F171D- E136- 4AFA- 82B0- DBA6EC929BF0
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 January 30, 2024
17. PUBLIC NOTICES: None:
18. ADJOURNMENT: City Council adjourned at 7:16 p.m. to Regular Meeting on February 13, 2024.
E/}
Doc/uSi gned by:
41 31F3913A494F3
Al Adam, Mayor
City of Thousand Oaks City Council
Attest:
DocuSigned by:
7F1R1nd7F9nAA0n
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: January 25, 2024; REVISED AGENDA POSTED: January 27, 2024 MINUTES APPROVED: February 13, 2024
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 610- 70\ h:\ common\ minutes\ 2024\ 01- 30- 24 Draft Minutes. docx