Meeting
City Council
REGULAR MEETING
Tuesday, February 13, 2024
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
If you would like to submit a written comment, please complete the online Comment Form
. Please see Public Input section below for more information.
The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference.
If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible to the public.
If you would like to speak on an agenda item REMOTELY (NOT in person), please complete the online Speaker Form
. Please see Public Input section below for more information.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours of the meeting.
Al Adam, Mayor
David Newman
, Mayor Pro Tem
Bob
Engler
, Councilmember
Kevin
McNamee
, Councilmember
Mikey Taylor, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Kelvin Parker, Community Development Director
Jaime Boscarino, Finance Dir./City Treasurer
Laura B. Maguire, City Clerk
Clifford G. Finley, Public Works Director
Jonathan Serret, Cultural Affairs Director
Tim Giles, Human Resources Director
Jim Friedl, General Manager, CRPD
Jennifer Patterson, Library Services Director
Jeff Shea, Fire Chief
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeremy Paris, Police Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.org
.
Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
PUBLIC INPUT
:
To provide your comments to the City Councilmembers
please submit comments via the online
Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online
Speaker Form
by 4:30 p.m. on the day of the meeting
(you will be asked to provide an email address and telephone number).
Be advised that those participating via Zoom do so at their own risk.
Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur.
If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008 and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably inter with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. N
otification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
.
Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website .
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation:
Claim of Marjan Behzadi
, City Claim Number: 1734-2024; Pursuant to Government Code Section 54956.9(e)(3) B.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Marjan Behzadi vs. City of Thousand Oaks, et al.
Worker’s Compensation Appeal Board Case No. Unassigned; Pursuant to Government Code Section 54956.9(a)
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Government Communicators Day Proclamation
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 31, 2024, and February 7, 2024; approve February 14, 2024, and February 21, 2024, subject to review and ratification B.
Minutes of City Council meeting of January 30, 2024
RECOMMENDATION:
Approve
01-30-24 Draft Minutes
C.
Automated License Plate Reader Camera Lease
RECOMMENDATION:
1. Approve Grantor Agreement with Flock Group, Inc. of Atlanta, GA, in the not-to-exceed amount of $123,500 for a two-year lease of 20 Automated License Plate Reader (ALPR) cameras. Term expected to begin March 1, 2024.
2. Authorize expenditure in the amount of $63,500 for FY 2023-24 as follows: $60,000 from A/C #001-6610-621-6499 and $3,500 from A/C #001-6610-621-5699.
3. Authorize expenditure in the amount of $60,000 for FY 2024-25 from A/C #001-6610-621-6499.
4. Approve Single Source Designation for Flock Group, Inc. to enter into an agreement for Professional Services in connection with the Thousand Oaks Police Department.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Att 1 Flock Safety Grantor Agreement
D.
FY 2023-24 Off-Cycle Community Event Grant Recommendation RECOMMENDATION:
1. Approve Off-Cycle Community Event Grant totaling $6,375.
2. Authorize the City Manager or designee to execute the Off-Cycle Community Event Grant agreement with the Grantee.
3. Authorize expenditure in the amount of $6,375 in FY 2023-24 from A/C #001-1120-611-5920 (CF2024, Grants/Donations) for the Off-Cycle Community Event Grant.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
E.
Landscape and Lighting Assessment District No. 79-2 Engineering and Management Consulting Services Agreement RECOMMENDATION:
1. Approve Professional Services Agreement with Webb Municipal Finance, LLC (WMF) (Riverside, CA), for Landscape and Lighting District No. 79-2 (LLAD) Engineering and Management Consulting services, with a not-to-exceed amount of $191,000, plus potential extra services of $30,000, for a three-year period beginning February 13, 2024, with two one-year options to extend the agreement through June 30, 2029.
2. Authorize expenditure in the amount of $110,295 ($80,295 base Agreement, plus extra services of $30,000) from the following accounts: $5,210 in FY 2023-24 and $5,270 in FY 2024-25 from A/C #141-5630-626-5640 (Lighting Maintenance, Contracted Services) and $49,620 in FY 2023-24 and $50,195 in FY 2024-25 from A/C #142-5630-632-5640 (Landscape Maintenance, Contracted Services).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 Professional Services Agreement with Webb Municipal Finance LLC F.
Citywide Copier and Reprographics High-Production Digital Equipment Lease and Maintenance Agreement RECOMMENDATION:
1. Award and authorize the City Manager to execute a piggyback agreement with Canon Solutions America, Inc. of Melville, NY, (CSA) and Canon Financial Services, Inc. (CFS) of Glendale, CA, using the County of DuPage, IL, agreement through OMNIA Partners for a 60-month copier [multi-function device (MFD)] equipment lease and maintenance agreement for the citywide MFD equipment in a not-to-exceed amount of $387,782.
2. Award and authorize the City Manager to execute a piggyback agreement with CSA and CFS using the County of DuPage, IL, agreement through OMNIA Partners for a 60-month copier (MFD) lease and maintenance agreement for high-production reprographics equipment for the City’s Print Shop in a not-to-exceed amount of $189,033.
3. Award and authorize the City Manager to execute a piggyback agreement with CSA and CFS using the County of DuPage, IL, agreement through OMNIA Partners, for a 60-month PRISMA software license lease for the City’s Print Shop in a not-to-exceed amount of $31,568.
4. Authorize expenditure in the amount of $26,000 for FY 2023-24 and $78,000 for FY 2024-25 from various General Fund, Library Fund, Water Fund, Wastewater Fund, Solid Waste Fund, and Theatres Fund accounts for citywide MFD equipment and maintenance.
5. Authorize expenditure in the not-to-exceed amount of $13,000 for FY 2023-24 and $38,000 for FY 2024-25 from A/C #001-3520-612-6410 (General Fund - Rental/Copiers) for reprographics high-production equipment and maintenance.
6. Authorize expenditure in the not-to-exceed amount of $2,104.52 for FY 2023-24 and $6,313.56 for FY 2024-25 from A/C #001-3520-612-6410 (General Fund – Rental/Copiers) for software services.
7. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
G.
Ratification of Thousand Oaks Alliance for the Arts Board of Directors RECOMMENDATION:
1. Ratify the appointment of Karen Davis to the Board of Directors of Thousand Oaks Alliance for the Arts (TOArts) for a term of three years ending December 31, 2026.
2. Ratify the appointment of Keith Wintermute to the Board of Directors of TOArts for a period of two years, ending December 31, 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attachment 1 TOArts Meeting Agenda
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Sidewalk Maintenance and Displacement Removal Agreement RECOMMENDATION:
1. Award service contract to BPR, Inc. of Port Hueneme, CA, for Sidewalk Maintenance and Displacement Removal Services effective February 13, 2023, and ending June 30, 2028, with a not-to-exceed amount of $500,000 each fiscal year or $2,500,000 for the term of the agreement.
2. Authorize budget appropriation in the amount of $100,000 in FY 2023-24 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-5610-631-5699 (Contracted Services - Private/Other).
3. Authorize budget appropriation in the amount of $125,000 in FY 2024-25 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-5610-631-5699 (Contracted Services - Private/Other).
4. Authorize expenditure in the total amount of $1,000,000 as follows: $500,000 in FY 2023-24 from A/C #001-5610-631-5699 (Contracted Services - Private/Other) and $500,000 in FY 2024-25 from A/C #001-5610-631-5699 (Contracted Services - Private/Other).
5. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Staff Report
Attachment 1 BPR Inc Agreement
13. COMMITTEE/COMMISSION/BOARD REPORTS:
A.
FY 2023-24 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
Approve Community Environmental Enhancement Grants totaling $35,200.
Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with Grantees.
Authorize expenditure in the amount of $35,200 from A/C #632-8420-682-5920 (NC0105, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants.
Find that this action is not a project as defined under the California Environmental Quality Act.
Staff Report
Attch 1 Community Environmental Enhancement Grant Award Five Year History Attch 2 2023 24 Community Environmental Enhancement Grant Award Recommendations 021324 Supplemental Information Packet
021324 Supplemental Information Packet 2
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting February 27, 2024 Agenda Post Date/Time: Feb 13, 2024, 5:00P.M.
CCD:610-70\h:\common\agenda\2024\02-13-24.docx