DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California February 13, 2024
1. CALL TO ORDER: Regular Session - 5:00 p.m.
Mayor Al Adam called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers McNamee, Taylor , Newman, and Mayor Adam present in chambers. Councilmember Engler absent.
Also present: City Manager Andrew P. Powers , City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City M anager Akbar Alikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cu ltural Affairs Director Jonathan Serret, Human Resources Director Tim Giles, Library Services Director Jennifer Patterson, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Public Works Maintenanc e Superintendent Kevi n Wilson, Street Maintenance Supervisor Mike Fahrenkopf, Co mmunity Services Analyst Sarah Mailes, Assistant to the City Manager Melissa Hu rtado, Deputy City Cle rk Sandra Delgado, Information Technology Supervisor Atanas Belt chev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, Assistant Analyst Christy Glaubke, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNS EL – Anticipated Litigation: Claim of Marjan Behzadi, City Claim Number: 1734-2024; Pu rsuant to Government Code Section 54956.9(e)(3)
B. CONFERENCE WITH LEGAL COUN SEL – Pending Litigation: Marjan Behzadi vs. City of Thousand Oaks, et al. Worker’s Compensation Appeal Board Case No. Unassigned; Pursuant to Government Code Section 54956.9(a)
City Attorney Noonan announced Closed Session held at 5:01 p.m.
4. CLOSED SESSION REPORT:
City Attorney Noonan announced that there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE:
Mayor Adam led the pledge of allegiance.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 February 13, 2024
6. REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor Adam announced Item No. 13A — FY 2023-24 Community Environmental Enhancement Grant Recommendations — will be moved up to be heard following the Consent Calendar. Mayor Adam recognized Bl ack History Month and highlighted the late Lawrence E. Horner, the City’s first black Councilmember and Mayor.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Government Communicators Day Proclamation
Mayor Adam presented proclamation rec ognizing Government Communications Day and introduced Strategic Communications & Public Affairs Director South to discuss the role of communications in the City.
8. PUBLIC COMMENTS: To be hear d before 6:45 p.m. If additi onal speakers for public comments remain at 6:45 p.m. , remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Lang Martinez, Thousand Oaks; Pattie Braga, Ventura.
Written Statements: None.
9. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 31, 2024, and February 7, 2024; approve February 14, 2024, and February 21, 2024, subject to review and ratification
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 February 13, 2024
9. CONSENT CALENDAR: (Continued)
B. Minutes of City Council meeting of January 30, 2024
RECOMMENDATION:
Approve
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
C. Automated License Plate Reader Camera Lease
RECOMMENDATION:
1. Approve Grantor Agreement with Flock Group, Inc. of Atlanta, GA, in the not- to-exceed amount of $123,500 for a two-y ear lease of 20 Automated License Plate Reader (ALPR) cameras. Term expected to begin March 1, 2024.
2. Authorize expenditure in the amount of $63,500 fo r FY 2023-24 as follows:
$60,000 from A/C #001-6610- 621-6499 and $3,500 from A/C #001-6610-621- 5699.
3. Authorize expenditure in the amount of $60,000 fo r FY 2024-25 from A/C #001-6610-621-6499.
4. Approve Single Source De signation for Flock Group, Inc. to enter into an agreement for Professional Services in connection with the Thousand Oaks Police Department.
5. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 February 13, 2024
9. CONSENT CALENDAR: (Continued)
D. FY 2023-24 Off-Cycle Community Event Grant Recommendation
RECOMMENDATION:
1. Approve Off-Cycle Community Event Grant totaling $6,375.
2. Authorize the Cit y Manager or designee to execut e the Off-Cycle Community Event Grant agreement with the Grantee.
3. Authorize expenditure in the amount of $6,375 in FY 2023-24 from A/C #001- 1120-611-5920 (CF2024, Grants/Donations) for the O ff-Cycle Community Event Grant.
4. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
E. Landscape and Lighting Assessment Dis trict No. 79-2 Engineering and Management Consulting Services Agreement
RECOMMENDATION:
1. Approve Professional Services Ag reement with Webb Mu nicipal Finance, LLC (WMF) (Riverside, CA), for Landscape and Lighting District No. 79-2 (LLAD) Engineering and Management Consulting serv ices, with a not-to-exceed amount of $191,000, plus potential extra services of $30,000, for a three-year period beginning February 13, 2024, with two one-year options to extend the agreement through June 30, 2029.
2. Authorize expenditure in the am ount of $110,295 ($80,29 5 base Agreement, plus extra services of $30,000) from t he following accounts: $5,210 in FY 2023- 24 and $5,270 in FY 2024-25 from A/ C #141-5630-626-5640 (Lighting Maintenance, Contracted Services) and $49,620 in FY 2023- 24 and $50,195 in FY 2024-25 from A/C #142-5630-632- 5640 (Landscape Maintenance, Contracted Services).
3. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 February 13, 2024
9. CONSENT CALENDAR: (Continued)
F. Citywide Copier and Reprogr aphics High-Production Dig ital Equipment Lease and Maintenance Agreement
RECOMMENDATION:
1. Award and authorize the City Manager to execute a piggyback agreement with Canon Solutions America, Inc. of Me lville, NY, (CSA) and Canon Financial Services, Inc. (CFS) of Glendale, CA , using the County of DuPage, IL, agreement through OMNIA Partners for a 60-month copier [multi-function device (MFD)] equipment lease and maintenance agreement for the citywide MFD equipment in a not-to-exceed amount of $387,782.
2. Award and authorize the City Manager to execute a piggyback agreement with CSA and CFS using the County of DuPage, IL, agreement through OMNIA Partners for a 60-month c opier (MFD) lease and maintenance agreement for high-production reprographics equipment for the City’s Print Shop in a not-to- exceed amount of $189,033.
3. Award and authorize the City Manager to execute a piggyback agreement with CSA and CFS using the County of DuPage, IL, agreement through OMNIA Partners, for a 60-month PRISMA softw are license lease for the City’s Print Shop in a not-to-exceed amount of $31,568.
4. Authorize expenditure in the amount of $26,000 for FY 2023-24 and $78,000 for FY 2024-25 from various General Fund, Library Fund, Water Fund, Wastewater Fund, Solid Waste Fund, and Theatres Fund accounts for citywide MFD equipment and maintenance.
5. Authorize expenditure in the not-to- exceed amount of $13,000 for FY 2023-24 and $38,000 for FY 2024-25 from A/C #001-3520-612- 6410 (General Fund - Rental/Copiers) for reprographics high-production equipment and maintenance.
6. Authorize expenditure in the not-to-exceed amount of $2,104.52 for FY 2023- 24 and $6,313.56 for FY 2024-25 from A/C #001-3520-612-6410 (General Fund – Rental/Copiers) for software services.
7. Find that this action is not a pr oject as defined und er the California Environmental Qualit
y Act.
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 February 13, 2024
9. CONSENT CALENDAR: (Continued)
G. Ratification of Thousand Oaks Alliance for the Arts Board of Directors
RECOMMENDATION:
1. Ratify the appointment of Karen Davis to the Board of Directors of Thousand Oaks Alliance for the Arts (TOArts) for a term of three years ending December 31, 2026.
2. Ratify the appointment of Keith Wintermute to the Board of Directors of TOArts for a period of two years, ending December 31, 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Motion by Mayor Pro Tem Newman to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS: None.
*13. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 2023-24 Community Environmental Enhancement Grant Recommendations
RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $35,200.
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with Grantees.
3. Authorize expenditure in the amount of $35,200 from A/C #632-8420-682-5920 (NC0105, Community Enhancement Fund/Grants) for Community Environmental Enhancement Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Community Funding Review Committee Chair Clyde Doheney.
Community Services Analyst Mailes available for questions. Additional information supplemental packet.
Speaker/Written Statement: None.
Motion by Councilmember McNamee to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 February 13, 2024
12. DEPARTMENT REPORTS:
A. Sidewalk Maintenance and Displacement Removal Agreement
RECOMMENDATION:
1. Award service contract to BPR, In c. of Port Hueneme, CA, for Sidewalk Maintenance and Displacement Removal Se rvices effective February 13, 2023, and ending June 30, 2028, with a not-to-e xceed amount of $500,000 each fiscal year or $2,500,000 for the term of the agreement.
2. Authorize budget appropriation in the amount of $100,000 in FY 2023-24 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-5610- 631-5699 (Contracted Services - Private/Other).
3. Authorize budget appropriation in the amount of $125,000 in FY 2024-25 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-5610- 631-5699 (Contracted Services - Private/Other).
4. Authorize expenditure in the total am ount of $1,000,000 as follows: $500,000 in FY 2023-24 from A/C #001-5610-6 31-5699 (Contracted Services - Private/Other) and $500,000 in FY 2024- 25 from A/C #001- 5610-631-5699 (Contracted Services - Private/Other).
5. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
Presented by Public Works Maintenance Superintendent Wilson. Public Works Director Finley and Street Maintenance Supervisor Fahrenkopf available for questions.
Speaker/Written Statement: None.
Motion by Councilmember McNamee to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – McNamee, Taylor, Newman, Adam
Noes – None
Absent – Engler
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS: None.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 February 13, 2024
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the February 27, March 19, and March 26, 2024, City Council meetings.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 6:40 p. m. to Regular Meet ing on February 27, 2024.
____________________________
Al Adam, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: February 8, 2024
MINUTES APPROVED:
*Indicates item taken out of order.
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70\h:\common\minutes\2024\02-13-24 draft minutes.docx