Community Events
Grant (CEG)
FY 2024-25 Grants
Presented by:
Clyde Doheney, Chair
Community Funding Review Committee
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Item No. 13A
Community Events Grant
• Provides $100,000 in annual financial
support for community arts and
cultural events
• Grants of up to $9,000 available to
local non-profits and school groups
• Events must benefit a wide cross-
section of Thousand Oaks residents
• $10,000 is retained for off-cycle
funding requestsConejo Open Space Trails Education Day
Community Events Grant
• Applications accepted between
January 29 – February 29, 2024
• Email notifications, press release,
e-newsletter, and social media
announcements
• Application workshop was held on
September 21, 2023 and posted on
the City’s website
Village Voices
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Community Events Grant
• 26 applications reviewed and ranked by
CFRC Committee
• Total requests $ $175,194.50
• CFRC recommends awarding 24 CEG
grants for a total of $ $89,712.68 based
on evaluation criteria
• Balance of $10,287.32 remains
available for unanticipated off-cycle
requests
Westlake High School Dance Team
Booster Club
Recommended FY 2024-25 Grant Allocations
Community Events Grant
FY 2024-25 Recommended Grantees
Allwayz on Stage
Arts Council of the Conejo Valley
Cabrillo Music Theatre
Childhood Matters
Conejo Chinese Cultural Association – Chinese
New Year
Conejo Chinese Cultural Association – Chinese
Cultural Day
Conejo Oaks Symphony DBA Conejo Valley Youth
Orchestra
Conejo Open Space Foundation
Conejo Players
Conejo Schools Foundation
Conejo Valley Historical Society
CVUSD on behalf of Westlake High School Dance
Booster Club
Immersive Art Collective
Kingsmen Shakespeare Company
Los Angeles Symphonic Winds
Los Robles Children's Choir
Navigating Gray
New West Symphony
Pacific Festival Ballet
Pacific Pearl Music Association
Santa Monica Mountains Fund
Scandinavian American Cultural and Historical
Foundation
United Methodist Church of Westlake Village
Village Voices Chorale
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Community Events Grant
• Award FY 2024-25 Community
Events Grant (CEG) grants and
authorize expenditures not to
exceed $$89,712.68
Recommendation
Pizazz Music Camp
Community Events Grants
FY 2024-25 Grants
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FY 2024-25
CDBG Action Plan
City Council
May 7, 2024
Request
• Find Action Plan activities are exempt from the provisions of the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).
• Approve the FY 2024-25 CDBG Action Plan for submission to the US Department of Housing & Urban Development (HUD)
• Approve an increase in revenue budget appropriation by $32,062 • Authorize City Manager to adjust budget and allocations, if needed, finalize and execute grant agreements
Slide #2
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Item No. 10A
Slide # 3
CDBG Resources
2024-25 Action Plan
$ 607,042.00 2024-25 CDBG Entitlement (as of 5/7/2024) $ 32,423.85 Prior Year Reallocation
$ 639,465.85 Total Budget
Slide # 4
• Needs Assessment & NOFA: Nov. 1, 2023 to Jan. 10, 2024 • Administrative Public Hearing: November 16, 2023
• 30-Day Public Review Period: April 2 to May 2, 2024
• All comments will be included in final Action Plan to HUD Community Outreach
2023-24 Action Plan
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Slide # 5
CDBG Allocations
2024-25 Action Plan
$ 440,000.00 for Low-Income Housing Rehabilitation
$ 91,000.00 for Public/Social Services (<15%)
$ 108,465.85 for Program Administration (<20%)
$ 639,465.85 Total Budget
Many Mansions
• Bella Vista Apt (72 units)
• Installation of Security
Cameras, Renovating
Gazebo, Installing Lights,
and Painting
Multi-Family Rehabilitation $ 172,000
Slide #6
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Habitat for Humanity of Ventura County
• Mobile Home (10 units)
• $134,000 CDBG Funds
Senior Alliance for Empowerment (SAFE)
• Mobile Home (12 units)
• $134,000 CDBG Funds
Single-Family Rehabilitation $ 268,000
Slide #7
Public / Social Services $ 91,000
Slide #8
Non-Homeless Services
Many Mansions $23,000
Community Services (500 clients)
Conejo Valley Senior Concerns $15,000
Meals on Wheels (150 clients)
St Vincent de Paul $15,000
Community Services (30 clients)
Homeless Services
Turning Point Foundation $23,000
Our Place Safe Haven (9 clients)
Harbor House $15,000
Seasonal Shelter (23 clients)
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CDBG Administration $ 108,465.85
Slide #9
• Ventura County Regional
Consolidated Plan
• Analysis of Impediment to
Fair Housing Choice /
Affirmatively Furthering Fair
Housing
• Fair Housing Contract
• CDBG Staff Cost
• Public Noticing
• CDBG Program Monitoring
Recommendations
1. Find federally funded Action Plan activities are exempt from California Environmental Quality Act (CEQA)
2. Find federally funded Action Plan activities are exempt from National Environmental Policy Act (NEPA)
3. Approve submittal to HUD 2024-25 Action Plan
4. Approve appropriation of $32,062 to FY 2024-25 revenue budget
5. Authorize City Manager to adjust allocations should HUD revise the 2024 CDBG grant total; finalize, and execute documents related to the Action Plan
Slide #10
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1 Campus Master Plan
CITY COUNCIL MEETING
MAY 7, 2024
CREATING OURCITY’S DOWNTOWN
Agenda
• Site Research Findings
• Phasing Strategy
• Funding Strategy
• Inspiration
• Updated Visuals
• Next Steps
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Item No. 12A
5/7/2024
2 Presentation Team4Staff Team•Akbar Alikhan, Deputy City Manager•Jaime Boscarino, Finance Director•Cliff Finley, Public Works Director•Patrick Hehir, Chief Assistant City Attorney•Jonathan Serret, Cultural Affairs DirectorConsultant Team•Nick Deitch, RRM Design Group•Tony Tomasello, RRM Design Group•Bill Lee, Land Economics Group Ad Hoc Committee Meeting Schedule4
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3 DCMP Core Elements
6 • Be the “place to go” in the City
• Diverse shopping and entertainment
• Entertainment and night life choices
• Variety of uses and gathering places
that appeal to people of all ages
• Active pedestrian-oriented uses on
the ground floor
• “Park once” strategy
1. Screen parking garage entrance
2. Screen “back of house” operations
3. Improve wayfinding for City business
4. Connect Kavli Theater to the Boulevard
5. Connect Civic Arts Plaza to The Lakes
6. Highest and best use for Westside parcel
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RRM Design 2023
Areas for Further Research9Site plan• Greater degree of refinement and architectural style Structural• Will proposed modifications to building present seismic/structural issues?• Are proximity of new structures to existing structures achievable? Geotechnical• Can grading be achieved in certain areas?• Will soils allow for subterranean parking? Market viability & Financing Strategy• Have we created environment for businesses to function – parking, visibility?• How do we leverage private investment? 8 9
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5 Where We’ve BeenCalifornia Lutheran University CampusGreater Conejo Valley Chamber of CommerceWellness FestivalVentura County YIMBYConejo Climate CoalitionVarious property owners along TOBGardens of the WorldWestlake BiopartnersAmgenSupervisor Gorrell’s OfficeAssemblymember Jacqui Irwin’s OfficeRotary Club of Thousand OaksKiwanis Club of Thousand OaksConejo Recreation and Park DistrictCouncil on AgingYouth CommissionPlanning Commission 10 Proposed Site Plan
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6 Areas for Further Research12Site plan• Greater degree of refinement and architectural style Structural• Will proposed modifications to building present seismic/structural issues?• Are proximity of new structures to existing structures achievable? Geotechnical• Can grading be achieved in certain areas?• Will soils allow for subterranean parking? Market viability & Financing Strategy• Have we created environment for businesses to function – parking, visibility?• How do we leverage private investment? 13 12
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7 Key Takeaways:•85 total oaks, 40% (34) were planted at the time the property was developed •47 of the 51 (92%) mature naturally occurring oaks are being incorporated into the proposed plan•Opportunity for approx. 70 new trees to be planted on site14 15 14
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A Comprehensive Design ApproachOverarching Design Principles: 1. Sustainable•Energy efficient and environmentally balanced•Timeless and long-lasting•Reflective of the community’s values, of the natural world, place and setting2. Adaptable•Able to be adapted to changing needs of the users and organization•Able to be used for differing purposes across the day and week 17 16
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9 A Comprehensive Design ApproachOverarching Design Principals: 3. Accessible•Reduced or eliminated physical barriers•Welcome and dignified access for all users•Managing access with safe and intentional design•Easily navigated with minimal wayfinding4. Transparent•Visually open and accessible•Inherently collaborative interior environment•Light and open, with views of the community vistas throughout 18 Areas for Further Research19Site plan• Greater degree of refinement and architectural style Structural• Will proposed modifications to building present seismic/structural issues?• Are proximity of new structures to existing structures achievable? Geotechnical• Can grading be achieved in certain areas?• Will soils allow for subterranean parking? Market viability & Financing Strategy• Have we created environment for businesses to function – parking, visibility?• How do we leverage private investment? 18 19
5/7/2024
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Grand staircase is feasible without demolition of existing terraced staircase.Upper most beam would need to be lowered. 21 Conversion of entire reflecting pool area to usable terrace would require significant retrofit effort. Less costly option to convert only portions of reflecting pool area to contain structural edits. 20 21
5/7/2024
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New arcade and façade features are achievable.Must be structurally isolated from existing building such that no weight is added to existing structural elements. Storefront windows at ground level are feasible.
Areas for Further Research23Site plan• Greater degree of refinement and architectural style Structural• Will proposed modifications to building present seismic/structural issues?• Are proximity of new structures to existing structures achievable? Geotechnical• Can grading be achieved in certain areas?• Will soils allow for subterranean parking? Market viability & Financing Strategy• Have we created environment for businesses to function – parking, visibility?• How do we leverage private investment? 22 23
5/7/2024
12 Scherr ForumMain StreetDallas Drive
KavliTheater
•No known fatal flaws impacting overall site plan & program•Potential for subterranean parking on Westside Parcel Eastern Wall of Existing Parking Structure
Podium parking for main westside building24
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13 Areas for Further Research26Site plan• Greater degree of refinement and architectural style Structural• Will proposed modifications to building present seismic/structural issues?• Are proximity of new structures to existing structures achievable? Geotechnical• Can grading be achieved in certain areas?• Will soils allow for subterranean parking? Market viability & Financing Strategy• Have we created environment for businesses to function – parking, visibility?• How do we leverage private investment? 27Long Beach, CAWestminster, COGilbert, AZRedwood City, CA26 27 5/7/2024
14 Key Takeaways & Lessons Learned1. Successful downtowns are never built in one real estate market cycle but require several decades of policy support and public investment2. Successful downtown of cities similar in size to Thousand Oaks typically encompass an area considerably larger than Civic Arts Plaza3. Retail is not the dominant use but essential for linking other components and for creating a vibrant community core4. Successful new downtowns bring in new residents, workers and visitors who drive retail demand and elevate citywide retail rents ¼ mile½ mileDowntown AcreageCity PopulationCase Study City18380,500Redwood City, CA105114,500Westminster, CO106124,300Thousand Oaks, CA62273,100Gilbert, AZ 28 29
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15 Commercial - RetailInstitutionalResidentialCommercial - Office •Maximize ground floor retail•No additional office recommended beyond reuse of existing City Hall30 •Mixed use is highest and best use of westside parcel•Interior spaces of existing City Hall can be reserved for civic type uses.31 30 31
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16 Phasing Plan
Proposed Site Plan
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5/7/2024
17 1A
1A: •New access road•Retaining wall •Grading & Utilities 1B: •New City Hall•Dallas Drive / Main St. West
1C: •Partial demolition of existing City Hall•Town Square site improvements•Main St. east 1B
1C
1A
Phase 1A: •New access road•Retaining wall •Demo & Site Prep•Grading & Utilities Phase 1B: •New City Hall•Dallas Drive / Main St. West
Phase 1C: •Partial demolition of existing City Hall•Town Square site improvements•Main St. east 1B
1C
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18 2
2 2
Phase 2: •West side pad buildings•Courtyard pedestrian improvements•Public Market 2 Phase 3: •Adaptive reuse of existing City Hall•Exterior additions and aesthetic enhancements 336
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19 Conceptual Site Plan
Funding Strategy38
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20 40Project CostsEstimated Const. CostsScopePhase$17.7MNew Access Road, Grading, & Utilities1A$6.0MDallas Drive Plaza1B$50.5MNew City Hall$8.9MMain St West of Dallas$19.2MTown square site improvements, Main St. East1CRevenue to CityPrivate development of surplus westside parcels. City would receive regular lease revenue through long-term lease or lump sum payment via sale.2 $20.9MAdaptive reuse of existing City Hall and amphitheater. Costs potentially offset from lease revenue.3 $123.4MTOTAL*Excludes soft costs and escalation Staff Recommended Strategies•Estimated Campus Plan implementation:$123.4M•Cash reserves earmarked for Campus Plan implementation:$35.0M•Noadjustment to sales tax or GO Bonds is recommended 40 41
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21 Inspiration
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23 46San Luis Obispo Public MarketOx Bow Public Market, NapaSanta Barbara Public MarketState Street Public Mark, Los Altos Updated Visuals46
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Next Steps62
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32 DesignConceptDefine and realize program componentsExplore possible program components and relationship between eachDepicts physical elements with specificityAbstract and lightly technicalConstructible plans with high level of detailNo defined dimensions or stylesCommunication tool for industry professionalsCommunication tool to engage non-architects/engineers 64 65Topics for Future Discussion•Configuration of Thousand Oaks Boulevard•Continued dialog on architectural style•Open/closed option for Main Street e/o Dallas Drive•Affordability mix for westside residential•Third floor reflecting pool terrace•Naming rights of program components •Curated Public Art Program•Long-term funding strategy 64 65
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33 Surplus Land Act
1. Requires that cities send out written notices of availability to appropriate public agencies and prospective affordable housing sponsors.
2. Recipients of the notice would then have 60 days to indicate their interest in the purchase or lease of the surplus land.
3. If a recipient timely express interest in the purchase, the City must enter into good faith negotiations for a period of not less than 90 days.
4. If terms of sale are not agreed upon following the good faith negotiation, the land may be otherwise leased or sold by the City and will include a 15% low-income affordable housing covenant if 10 or more units are constructed.
Would return to City Council in upcoming meeting to issue 60-day notice. 67 Upcoming Council Milestones
DateMilestone
May 7, 2024Authorize RFP for Preliminary Design, Entitlement, & Environmental Summer 2024Authorization to issue 60 Day Noticing Period Fall 2024Award Preliminary Design, Entitlement, & Environmental Spring 2026Planning Commission and City Council Hearings Staff Recommendation: Authorization to Advertise RFP for Preliminary Design, Entitlement & Environmental Services
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5/7/2024
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Q & A
Regulatory
Framework
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35 Safety Removals
70 Parking Structure Juvenile Oaks
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Specific Plans set planning policies for
a specified area in that jurisdiction
General Plans establish the
overall framework for development;
they cover all land in a jurisdiction .
• Goal: Create
guidelines for
the development of
an economically
viable, self-
sustainable, and
pedestrian-friendly
commercial corridor
along Thousand
Oaks Boulevard
• Goal: Create a
distinctive, high-
quality development
project that will
stimulate economic
development at the
heart of Thousand
Oaks and the Conejo
Valley
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5/7/2024
37 General Plan Amendments:
Land use designations to accommodate proposed uses
Mixed uses on west side parcels
Potentially public market use
Potentially general office space in existing City Hall Potential Civic Arts Plaza (SP-11) Amendments:
Subarea delineations/boundaries
Development standards (maximum building heights, setbacks, lot coverage, FAR, landscape)
Permitted uses
Other design and public improvement standards
Potential Thousand Oaks Blvd (SP-20) Amendments:
Development standards (maximum building heights, density, setbacks, lot coverage, FAR)
Permitted uses
Other design and public improvement standards
Regulatory Analysis and Takeaways:
Seven Case Study Cities
• Average Civic Center Project Cost = $128 million
• Average New Construction/Renovation SF = 95,500
• Average Cost per SF = $1,337
Thousand OaksSeven Case Study CitiesCriterion
125,700138,200Average Population
$121,700$113,700Median Household Income
$1,160,000$878,400 Median Home Price
4605,100Housing Units Added 2010-2023
JB0
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38 Previous Investments in CAP
$63.8
$146.7
$123.4
$-
$20
$40
$60
$80
$100
$120
$140
$160
Initial CAP Construction (1994) Initial CAP Construction (Est 2024) Campus Master Plan Concept (Est) Millions
76 77
Project Timeline
CompleteStart ConstructionScopePhase
Fall 2027Summer 2026New access road, grading, & utilities1A Late 2028Summer 2026New City Hall, Plaza, Main St West1B Fall 2028Early 2027Town square site improvements, Main St. East1C Late 2028Fall 2026Private Development Pads2
Spring 2030Summer 2028Remodel of Existing City Hall3
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5/7/2024
39 Differing Funding Approaches
Funding StrategyCity
0.5% Sales Tax Increase by Majority VoteSouth San Francisco Development Impact FeesLake Forest
Capital Reserves and BondsTemecula
Bonds, Sale of Public Lands and Park FeesSunnyvale
1.0% Sales Tax Increase by Majority Vote and Lease Revenue BondsGarden Grove CFD and CSD Funds and Park FeesElk Grove
Bonds, Capital Reserves and 1.0% Sales Tax Increase Passed by VotersOntario Concluding Opinions
• City Appears to Have the Financial Capacity for this Project if the Political Will Exists in the Community
• Represents Strategic Investment with Long-Term Returns • Catalyst Project for Creating a Downtown
• Stimulate Multi-Family Development
• Adds Local Purchasing Power and Attracts Spending by Non Residents • Strengthens Community Cohesion and Pride
• Accelerates Housing Value and Assessed Value Growth
• Attracts Business and Corporate Investment
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40 THOUSAND OAKS BLVD
HWY 101
SP-11 Subarea C-1
SP-11 Subarea C
SP-11 Subarea B
Existing City Hall
SP-11 Subareas
A & D
(The Lakes
Property)
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1 May 7th, 2024
Helen M. Cox, PhD
Sustainability Division Manager
#2
Background
2014: “Visioning 2064”
Jan 2021: Preliminary Greenhouse Gas (GHG)
reduction targets
Oct 2021: Council feedback on proposed strategies
Dec 2023: General Plan adopted
2024
March 18: Release of draft CEAP and Initial Study –
Negative Declaration (IS-ND) to public
March 25: Planning Commission study session
April 9: Council study session
April 23: End of public comment period for draft
CEAP and IS-ND
2 3
Item No. 12B
5/7/2024
2 Community Input
April 2018: Community energy planning event (30 attendees) March - July 2018: Energy needs and preferences survey (211 responses) Summer 2020: Climate action survey (800+ responses)
Fall 2020: 21-member stakeholder group formed
Spring 2021: Four Stakeholder group discussions
led by Raimi and Associates (23 – 101 attendees)
Community Input
July 2021: Public event at T.O. library
Oct 2021: Rotary Street Fair
April 2023: CEAP survey at Arbor Earth Day
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3 Online Engagement
2024 Draft CEAP Outreach
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4 2024 Draft CEAP Outreach
What we heard from our residentsPublic information and technical assistance must be accessible and inclusiveStrategies should be cost-effective and technically feasible.Strategies should mitigate negative impacts of climate change to the greatest extent possible.Strategies should prioritize community resiliency and public health related to climate change.Build better buildings nowAddress the existing building stockBuild a walkable, bikeableCity Take a balanced policy approach Flexiblecompliance pathwaysRobust outreach planWilling to drive EVs but the City must develop public charging infrastructureOpen to electrifying home appliances but cost and possible panel upgrades are a concernOf home appliances, residents are the least open to replacing gas ranges/cooktops with electric options General support for requiring use of electric landscaping equipmentGeneral support for a transition to LED streetlighting 8 9
5/7/2024
5 What we heard from CouncilNo mandate to electrify buildingsReduce emissions in buildings through flexible alternativesHelp residents and businesses to electrify through providing resourcesProvide support for alternative mobility – sidewalks, bicycle corridors, walkable communityProvide support for electric vehicle charging, particularly for those living in apartment homesIncrease electric vehicle charger requirements in new multi-family developments with carefulconsideration of costs and benefitsSupport for developing regional water solutionsPhase out of gas leaf blowers but with care to provide adequate timeline and support forlandscapers/gardeners, particularly small businesses, to transitionTime is of the essence. Desire to move as expeditiously as feasible to put emission reductionmeasures in place City Council MeetingApril 9, 2024
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6 Focus Areas
Building (and Operations) Energy Transportation (TR)Solid Waste (SW)Water (WA)Environmental (EN)Adaptation and Resilience (AR) Goals, Measures and Actions in Each Focus AreaGoal AMeasure XAction 1Action 2Action 3 12 13
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7 Focus Areas
Building (and Operations) Energy Transportation (TR)Solid Waste (SW)Water (WA)Environmental (EN)Adaptation and Resilience (AR)•Electric-only or mixed fuel + GHG reduction measures•LED streetlights•Energy Ambassador Program•Participation in Clean Power Alliance•Address Municipal buildings Focus Areas
Building (and Operations) Energy Transportation (TR)Solid Waste (SW)Water (WA)Environmental (EN)Adaptation and Resilience (AR)•Smart growth•Walkability and bikeability + transit•Increased EV charging in multi-family and commercial•City-installed public EV charging•City fleet and buses 14 15
5/7/2024
8 Focus Areas
Building (and Operations) Energy Transportation (TR)Solid Waste (SW)Water (WA)Environmental (EN)Adaptation and Resilience (AR)•Organics collection and composting•Food recovery program and storage facility•Waste characterization study•Targeted education•Municipal facilities Focus Areas
Building (and Operations) Energy Transportation (TR)Solid Waste (SW)Water (WA)Environmental (EN)Adaptation and Resilience (AR)•Climate-appropriate landscaping•Tree planting•Pollinator-friendly gardens•Integrated Pest Management practices•Phase out gas leaf blowers16 17 5/7/2024
9 Community GHG Emissions Projections (with CEAP)
42% reduction59% reduction
Monitoring, Reporting and TransparencyThe City is developing a dashboardto track and report Key Performance Indicators (KPIs) GHG emissions tracking will be through the CDP (formerly the Carbon Disclosure Project). 18 19 5/7/2024
10 Nextwww.toclimateaction.org
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11 https://www.toclimateaction.org/
www.toclimateaction.org
Recommendation - Adopt Resolution to:
1. Adopt Climate and Environmental Action Plan
2. Find that there is no substantial evidence that the project will have a significant negative impact on the environment
3. On that basis, adopt the related Initial Study – Negative Declaration 22