Agenda Related Items - Meeting of May 7, 2024
Supplemental Packet Date: May 7, 2024
THOUSAND OAKS CITY COUNCIL
Supplemental
Information
Packet
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3:30 p.m.
Supplemental Information:
Any agenda related public doc uments received and distribut ed to a majority of the City Council after the Agenda Packet is printed are included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. The Supplement al Packet is available for public inspection on the City’s website at toaks.org/agendas or by contacting the City Clerk Dept at (805) 449-2151 during normal busi- ness hours [main location pursuant to the Brown Act, G.C. 54957.5(2)].
TO: Andrew P. Powers, City Manager, City Manager
FROM: Kelvin Parker, Community Development Director
DATE: May 7, 2024
SUBJECT: Agenda Item 10A – FY 2024-25 Community Development Block Grant Action Plan
With the passing of the 2024 U.S. Department of Housing and Urban Development (HUD) budget into law on March 9, 2024, HUD published today on its website (https://www.hud.gov/program_offices/comm_planning/budget/fy24) the City of Thousand Oaks Community Development Block Grant (CDBG) FY 2024-25 entitlement grant amount as $ 607,042. The difference from the estimated $614,380 amount is a reduction of $7,338. The revised CDBG Resources figure is now $646,803.85 as shown in Table A below.
Table A: CDBG Resources as of May 7, 2024
$ 607,042.00 2024-25 CDBG Entitlement Grant
9,226.60 Reallocated Funds from 2021 HS0003
1,478.81 Reallocated Funds from 2022 HS9238
21,718.44 Reallocated Funds from 2022 BGADMN
$ 639,465.85 Total CDBG Resources
Rather than reduce the amount of funding available to grantees, the shortfall will be taken from the Administration budget. With the revised Resources amount, the proposed CDBG Program Administration budget is reduced by $7,338 as shown in Table B below.
Table B: CDBG Revised Budget as of May 7, 2024
CDBG Activity Estimated Budget Adjustment Revised Activity Budget
2024 CDBG
Community Projects $ 440,000.00 $ - $ 440,000.00 2024 CDBG Public
Services $ 91,000.00 $ - $ 91,000.00 2024 CDBG
Administration $ 115,803.85 $ (7,338.00) $ 108,465.85 Total $ 646,803.85 $ (7,338.00) $ 639,465.85
FY 2024-25 CDBG Action Plan Supplemental Memo
May 7, 2024
Staff recommendations #1, #2, #3, and #5 remain the same in the CDBG Staff Report. Whereas with HUD’s announcement, Staff Report recommendation #4 is amended to read:
Approve budget appropriation in FY 2024-25 in the amount of $32,062 from A/C #120-0000-438-1000 (CDBG Fund Revenue - Federal Grants/CDBG) to A/C #120 -1010-644-5920 (CDBG Fund Expenditure -
Consultant/Contractual Grants and Donations
Revisions to the Financial Impact is amended to read:
$32,062 Increase to Adopted FY 2024- 25 CDBG Fund Budget Fully offset by $32,062 Increase to Adopted FY 2024- 25 CDBG Fund Revenue Budget. $575,000 is included in the Adopted FY 2024-25 CDBG Fund Budget. In addition, there is $32,423.85 in unused funds previously approved with prior CDBG grants, which is being reprogrammed for FY 2024-25 projects. The City’s FY 2024- 25 CDBG Grant from HUD is $607,042 and $646,803.35 is the estimated total cost for projects, public services, and administration for FY 2024- 25. From this funding, $108,465.85 will be used to offset grant administrative costs.
Revised attachments reflecting the $7,338 reduction in CDBG Entitlement grant along with a reduction in the CDBG Administration budget are included with this memo:
• Attachment #1 - 2024-25 CDBG Recommended Activities Summary Revised
• Attachment #2 - 2024-25 CDBG Action Plan Budget Revised
The 2024 CDBG Action Plan will be revised accordingly prior to the submission to HUD on May 17, 2024, by the County of Ventura.
cdd:480-70\H:\COMMON\Housing & Redevelopment \2024 CDBG \2024 CITY COUNCIL \Action Plan\Supplemental\CDBG SR Supplemental.docx
ATTACHMENT #1
2024-25 Community Development Block Grant Application Summary for Funding Revised as of May 7, 2024
2024-25 CDBG Budget
2024 CDBG Community Projects $ 440,000.00
2024 CDBG Public Services $ 91,000.00
2024 CDBG Administration $ 108,465.85
Total 2024-25 CDBG $ 639,465.85
CDBG Applicant CDBG Community Projects Request CDBG Fund Many Mansions Bella Vista (Security Cameras,
Gazebo, lighting, and painting) $ 172,000 $ 172,000
Habitat for Humanity of
Ventura County Habitat Home Repairs $ 175,000 $ 134,000 Senior Alliance for
Empowerment (SAFE)
Mobile Home Rehabilitation
Project $ 175,000 $ 134,000
WeeCare dba Upwards Childcare Micro-Enterprise $ 104,000 No Funding Total 2024-25 CDBG Projects $ 440,000
CDBG Applicant CDBG Public Services Program Request CDBG Fund Many Mansions Community Services $ 25,000 $ 23,000
Turning Point Foundation Our Place Safe Haven: Emergency Shelter and Navigation Center $ 25,000 $ 23,000
Conejo Valley Senior
Concerns Meals on Wheels $ 25,000 $ 15,000
Harbor House Seasonal Shelter $ 25,000 $ 15,000
St. Paschal Baylon St. Vincent de Paul $ 25,000 $ 15,000 Villa Esperanza Services Employment Services AIDD $ 25,000 No Funding Momentum Agencies Supported Employment Initiative $ 25,000 No Funding Conejo Recreation and Park
District
Conejo Creek Program $ 25,000 No Funding
Livingston Memorial VNA Subsidized Care $ 5,000 No Funding Total 2024-25 CDBG Public Services $ 91,000
CDBG Administration CDBG Fund
Total 2024-25 CDBG Administration $ 108,465.85
Version 2024-05
Cdd:\480-70\H:\COMMON\Housing & Redevelopment\2024 CDBG\2024 CITY COUNCIL\Action Plan\Supplemental\Att 1 CDBG Applications 2024 Revised.docx
ATTACHMENT #2
* Should HUD’s authorized entitlement grant amount differ from the expected amount, CDBG budget will be adjusted accordingly.
Version 2024-05
CDD\480-25\H:\COMMON\Housing & Redevelopment\2024 CDBG\2024 CITY COUNCIL\Action Plan\Supplemental\Att 2 CDBG Budget 2024 Revised.docx
2024-25 CDBG ACTION PLAN BUDGET
Revised As of May 7, 2024
CDBG Resources: $ 639,465.85
$ 607,042.00 2024-25 CDBG Entitlement Grant*
9,226.60 Reallocated Funds from 2021 HS0003
1,478.81 Reallocated Funds from 2022 HS9238
21,718.44 Reallocated Funds from 2022 BGADMN
$ 639,465.85 Total CDBG Resources
$ 440,000.00 for Community Development Projects, items A, B, and C. (~65%) $ 91,000.00 for Public/Social Services Grants, items D and E. (~15%) $ 108,465.85 for CDBG Program Administration, item F. (~20%)
A. Many Mansions – Bella Vista Apartments (HS9263) $ 172,000.00 Installing security camera system for the entire property, renovating gazebo, installing lights, and painting (72 affordable units)
$ 9,226.60 (2021 Fund) + 23,197.25 (2022 Fund) + 139,576.15 (2024 Fund) = $172,000
B. Habitat for Humanity of Ventura County – Habitat Home Repair (HS9264) $ 134,000.00 Mobile Home Rehabilitation Rehab for Low-Income Owner/Occupants (10 units)
C. Senior Alliance for Empowerment (SAFE) – Home Rehabilitation (HS9265) $ 134,000.00 Mobile Home Rehabilitation Rehab for Low-Income Owner/Occupants (12 units)
D. Public and Social Services Grants – Non-Homelessness $ 53,000.00 Many Mansions, Community Services – BG9828 (500 clients) $ 23,000 Senior Concerns, Meals on Wheels – BG9818 (150 clients) $ 15,000 St. Vincent de Paul St. Paschal Baylon, Assist Needy – BG2029 (30 clients) $ 15,000
E. Public and Social Services Grants – Homelessness $ 38,000.00 Turning Point Foundation. Our Place Safe Haven – BG9835 (9 clients) $ 23,000 Harbor House, Seasonal Shelter – BG9836 (23 clients) $ 15,000
F. CDBG Program Administration $ 108,465.85
Includes City’s Administration costs (BGADMN), County of Ventura Fair Housing Program cost (BG2024), & Ventura County Regional Consolidated Plan/Analysis of Impediment to Fair Housing Choice/Affirmatively Furthering Fair Housing (BGADMN).
TOTAL 2024 CDBG BUDGET $ 639,465.85
THE FOLLOWING
9 PAGES ARE RELATED
TO ITEM 12.A.
5 From: Josh Gray <[email protected]>
Sent: Friday, May 3, 2024 4:01 PM
To: City Clerk's Office <[email protected]>
Cc: Danielle Borja <[email protected]>
Subject: Public Comment for May 7th City Council Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon,
I’ve attached the Greater Conejo Valley Chamber of Commerce’s written comment on item 12A for May 7
th City Council meeting.
Please let me know if you have any questions.
Thank you!
Josh Gray l Director of Government Affairs & Tourism
Greater Conejo Valley Chamber of Commerce
600 Hampshire Road #200 | Westlake Village, CA 91361
D: 805.267.7506
6 2024 BOARD OF DIRECTORS
EXECUTIVE COMMITTEE
Dianne McKay
Chair of the Board
Mustang Marketing
Rondi Guthrie
Chair Elect
Athens Services
Ed Sahakian
Chair Emeritus
Ventura County Credit Union
Eva Gomez
Treasurer
California State University Channel Islands
Matt Midura
Secretary
Good Cause Marketing Partners
Jake Demirchyan
Director-at-Large
Caruso
Lisa Safaeinili
Director-at-Large
Westminster Free Clinic
Kimberly Tharpe
Director-at-Large
Citizens Business Bank
Danielle Borja
President / CEO
Greater Conejo Valley Chamber of Commerce
DIRECTORS
Debbie Adrian
Warner Pacific Insurance Services
Leanne Alva
Connect Escrow, Inc.
Emily Capretta
Proactive Sports Performance
Tom Cohen
Cohen Land Use Law
Marja Cross
Janss Marketplace
Elizabeth Dritz
Takeda
Mike Dutra
Candu Graphics
Kinsie Flame
Jacob Flame’s Tang Soo Do University
Vikas Kaushik
TechAhead
William Koehler
Law Offices of William D. Koehler
Lauren Lerch
Your CBD Store
Ruben Maciel
The SL Group
Andrea McClellan
Boy Scouts of America -Ventura County Council
David McGovern
Hyatt Regency Westlake
Michelle Menzel
GreatWay Roofing
Aaron Mercer
Express Employment Professionals
Lucia Minaya
The Oaks Shopping Center
Mark Ortgies
Southern California Orthopedic Institute
Drew Pletcher
Pletcher Law, APC
Niki Richardson
TOArts
Ryan Van Ommeren
California Lutheran University
Ryan Selvin
Selvin Property Management
Gabriella Sherman, MD
Los Robles Health System
600 Hampshire Road # 200 • Westlake Village, CA 91361
T: (805) 370-0035 • conejochamber.org
May 7, 2024
Thousand Oaks City Council
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Re: Item 12A: Request for Proposals/Qualifications for Preliminary Design, Entitlement, and Environmental Services for the Campus Master Plan Project – Support
Dear Mayor Adam and Councilmembers,
On behalf of the 700+ members of the Greater Conejo Valley Chamber of Commerce representing over 40,000 local jobs, I am writing to support this next step of the Downtown Core Campus Master Plan.
The lack of a downtown space for Thousand Oaks has been the most significant talking point of the last ten years for our Chamber's membership, and creating one continues to be a top priority for our Board of Directors. The Downtown Core Campus Master Plan can build the keystone for the future of economic and cultural prosperity in Thousand Oaks and the Conejo Valley.
The proposal aligns with the city's goals to develop a pedestrian-oriented, viable, and self-sustaining "Downtown," sustaining a healthy business community, and to diversify the local economy with an emphasis on small businesses. Additionally, the proposal and its eventual completion will further support efforts to retain high-quality jobs and businesses in the community by continuing to make Thousand Oaks a desirable place to live and work.
We thank you for your thoughtful consideration and urge you to support the advertisement of the Request for Proposals/Qualifications for Preliminary Design, Entitlement, and Environmental Services of the Downtown Campus Master Plan.
Sincerely,
Danielle Borja, MBA
President/CEO
Greater Conejo Valley Chamber of Commerce
7 From: Thomas Cohen <[email protected]>
Sent: Monday, May 6, 2024 11:50:41 AM
To: Akbar Alikhan <[email protected]>
Cc: Chuck Cohen <[email protected]>
Subject: City Council Agenda Item re Campus Master Plan/Letter of Support
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Akbar: please distribute the attached letter of support for tomorrow night’s City Council meeting regarding the RFP/RFQ for the Campus Master Plan.
I will be on vacation starting tomorrow so I cannot be there in person.
Good luck!
Tom
Thomas S. Cohen
Cohen Land Use Law
1534 N. Moorpark Road, #337
Thousand Oaks, CA 91360
[email protected]
805.292.1622 | Main
805.292.9662 | Fax
805.712.1586 | Cell
www.cohenlanduselaw.com
8 May 6, 2024
Thousand Oaks City Council
2100 E. Thousand Oaks Blvd.
Thousand Oaks, CA 91362
Re: Item 12A: Campus Master Plan: Request for Proposals/Qualifications Dear Mayor Adam and Councilmember:
As a 62-year resident and business owner in Thousand Oaks I am uniquely familiar with the history of our beautiful city and how it has changed from a small town to a midsize suburban community with incredible amenities for all of us to enjoy.
What has been missing is a downtown gathering place. We have a city hall. We have a Performing Arts Center. We have a hodge-podge of businesses, restaurants and a sprinkling of housing throughout Thousand Oaks Boulevard. But, it hasn’t been cohesively established and inviting. We now have the opportunity to create that place, that gathering space where the community gets together and connects.
What I have seen in this Master Plan is a true vision with pedestrian connectivity, interaction of business and community, living space with the arts, community rooms with retail opportunities, outdoor amphitheater space with a farmer market. The possibilities are endless. This investment is necessary and I would be so bold as to say please do not skimp. Let the design professionals use their imagination to do what they do best; consider crossing over the Boulevard and consider a wider swath if that makes sense. And, this is a Master Plan that will shape things to come for several decades, so let’s give the plan room for the future residents and leaders of our city to make their imprint as well.
I am fully in support of moving this project forward.
Respectfully,
Tom Cohen
cc: Drew Powers, City Manager
Tracy Noonan, City Attorney
Laura Maguire, City Clerk
Kelvin Parker, Community Development Director
Akbar Alikhan, Deputy City Manager
9 From: Commans Amy <[email protected]>
Sent: Tuesday, May 7, 2024 1:53 PM
To: Lori Goor <[email protected]>
Subject: Letter of Support Campus Master Plan
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Lori,
Thank you for including the enclosed letter of support for tonight’s CAP Campus Master Plan.
My warmest…
Be Well,
Amy
“Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it's the only thing that ever has.” ~Margaret Mead
Amy K. Commans
Vice President, Community, Employer & Government Relations Los Robles Health System
215 W. Janss Rd. | Thousand Oaks, CA 91360
P 805-370-4292 | C 805-358-4641
[email protected]
HCAhealthcare.com | LosRoblesHospital.com
10 11
From: Josh Gray <[email protected]>
Sent: Tuesday, May 7, 2024 2:28 PM
To: City Clerk's Office <[email protected]>
Subject: Public Comment for tonight's City Council Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon,
I’ve attached two organizations’, Takeda and Hyatt Regency, written comment on item 12A for tonight’s City Council meeting.
Please let me know if you have any questions.
Thank you!
Josh Gray l Director of Government Affairs & Tourism
Greater Conejo Valley Chamber of Commerce
600 Hampshire Road #200 | Westlake Village, CA 91361
D: 805.267.7506
12 13
May 7, 2024
Mayor Al Adam
Thousand Oaks City Council
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Re: Campus Master Plan – Support
Dear Mayor Adam,
On behalf of Takeda, a major employer in Thousand Oaks, we are writing in strong support of the visioning plans to date for the Campus Master Plan. The project would appeal to a wide range of our current employees from young professionals through our executive team given the combination of gathering places, cultural arts experiences, public market offerings, centrally located housing and a Main Street designed to host community events.
As we work to recruit talent from throughout the nation, having a true “downtown” will be a compelling community asset for potential employees. This downtown area will create a unique experience that currently does not exist in our city and sets the stage for future reinvestment on Thousand Oaks Blvd.
Thank you for your consideration.
Sincerely,
Elizabeth Dritz
Head of Manufacturing, Thousand Oaks Facility
Takeda Pharmaceutical Company Limited
14 Name City Item # In favor/ Opposed Comment
Jill Haney Westlake Village 12A - Ad Hoc City Council Campus Master Plan Committee - Plan Preliminary Design, Entitlement, and Environmental ServicesIn favor As a 65 year resident of the Conejo Valley I am in support of creating a downtown space that will support small businesses, create meeting space and be a place in the community that families can spend time with each other. It will also be a great place to meet clients or meet friends for dinner and a show. Im excited for the project.
Michelle Menzel 12A - Ad Hoc City Council Campus Master Plan Committee - Plan Preliminary Design, Entitlement, and Environmental ServicesIn favor As a 28-year resident of Moorpark and long-time local business owner servicing Thousand Oaks and the neighboring cities, I am in favor of the Downtown Core Campus Master Plan for the following reasons: First, Thousand Oaks lacks a true "downtown," with large pedestrian-oriented space where people can assemble to enjoy a meal, entertainment or shopping, all in one. As one of the largest city near our home, Thousand Oaks is where our family drives to for shopping, dining and entertainment. Second, this project when completed, will also provide much-needed additional housing to the community, as well as commercial space for businesses and retail.
Third, as an owner of a local roofing company, we utilize the existing parking structure and buildings to obtain permits. Unfortunately, the layout and location of the offices and parking are difficult to navigate, so a new parking structure and layout of the city offices would be very beneficial. Lastly, the current footprint surrounding the Civic Arts Plaza and city offices is wasted space. The proposed Downtown Campus Master Plan, as presented, will provide a large, beautiful space that will benefit local residence and businesses of TO by bringing additional new jobs, adding more commercial and retail space, and providing additional housing, as well as a fun place to visit. Of course all of this will bring more tax dollars to the city, which I know is very beneficial.
Thank you very much for your time and consideration.
Sincerely,
Michelle Menzel
Andrea McClellan
12A - Ad Hoc City Council Campus Master Plan Committee - Plan Preliminary Design, Entitlement, and Environmental ServicesIn favor With plans to grow in Conejo Valley, a space for families to develop culturally and a healthy business community are the keystone for the future of economic and cultural prosperity in Thousand Oaks and Conejo Valley.
Edmond "Ed" Sahakian Newbury Park 12A - Ad Hoc City Council Campus Master Plan Committee - Plan Preliminary Design, Entitlement, and Environmental ServicesIn favor The City of Thousand Oaks can take the opportunity to progress further towards the goal of becoming a more "walkable" city. The plan to redesign the areas around our current City Hall and create a true downtown district should be applauded and has my full support. The Downtown Core Campus Master Plan exemplifies the thoughtful and careful planning that took place and shows why our city has become synonymous with progressive planning. I urge the Council to take bold steps to maintain our relevance as growing and beautiful community to live work and go to school. This project will continue us along that path.
15 Name City Item # In favor/ Opposed Comment
Mike Dutra Newbury Park 12A - Ad Hoc City Council Campus Master Plan Committee - Plan Preliminary Design, Entitlement, and Environmental ServicesIn favor As a 34 year resident of Conejo Valley and a former business owner there are some thoughts I have on the Campus Master Plan.
1.Our area is missing a “downtown” gathering area for the community to gather, enjoy a meal, have a beverage, listen to music and shop. The shopping malls offer some of these items but not the same vibe as other downtowns like Ventura or Santa Barbara. So, my wife and I go there and spend our money for that experience.
2.As a family of 5 children between 32-35, the affordability of purchasing a house or townhome is limited, not because of the mortgage but because of the down payment. We have kids that live in the Marina del Rey and San Francisco and can handle the rents, just not the upfront costs.
They also love their areas because they can walk to restaurants, cafes, bars, and entertainment.
We do not have that here.
3.We need more housing for the local businesses to aƩract labor. More and more young professionals do not want to drive long distances for work. I know for my business we could attract people from Camarillo, Ventura, and the West Valley before covid. We are no longer able to do so.
The area in question has been vacant for some time and is only used for selling Pumpkins and Christmas Trees, so why not utilize it to help our community stay strong by offering alternative housing other than the traditional house. Regarding having to lose some of our oak trees from the site, I am sure we can plant more oaks around the city. And just think about the additional tax revenue for our city.
Please vote in favor of the Campus Master Plan.
Mike Dutra
Gordon Clint Newbury Park 12B - Climate and Environmental Action Plan (MI 2606)In favor I am so very proud that my City has created a realistic plan for a more livable future.
Please adopt it now!
The council will have opportunities to debate implementation proposals if and when they are proposed.
Barbara Leighton Newbury Park 12B - Climate and Environmental Action Plan (MI 2606)In favor I am thrilled that staff from the Sustainability Division was encouraged to reach out to residents during development of our General Plan, to research and create a meaningful Climate and Environmental Action Plan (CEAP).
The resulting CEAP is coordinated with the General Plan and will help guide our city to be resilient in facing future challenges.
Please vote to approve the CEAP!
Respectfully,
Barbara Leighton
Mary Thousand Oaks 12B - Climate and Environmental Action Plan (MI 2606)In favor T.O. City Staff have spent a lot of time developing a Climate and Environmental Action Plan. I strongly support their proposed plan and encourage all City Council Members to vote in favor of implementing this plan.
16