TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:May 21, 2024
SUBJECT: 2024 Pavement Overlay Program (CI 5594)
RECOMMENDATION:
1. Adopt resolution approving list of streets that will be funded in part with FY 2024- 25 SB1 Road Maintenance and Rehabilitation Account revenue for construction of the 2024 Pavement Overlay Program (CI 5594).
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. The City is expected to receive an estimated $3.0 million in Road Maintenance and Rehabilitation Account funding (RMRA) for FY 2023-24 and $3.2 million for FY 2024-25, for a total of $6.2 million. The total estimated 2024 Pavement Overlay Program cost is $15.5 million and will be funded by various gas tax funds.
BACKGROUND:
The City is responsible for maintaining approximately 380 miles of streets valued at over $700 million. Performing regular maintenance through pavement repairs, sealing, resurfacing, and overlay programs is critical to maintaining City streets.
Staff completed the design (in-house) for the 2024 Pavement Program which included the list of the streets reflected in the attached resolution, and City Council awarded the construction contracts on February 27, 2024. The 2024 Pavement Overlay and Slurry Program includes 8.0 miles of pavement overlay on arterial streets, 6.4 miles of overlay on collector and residential streets, 4.1 miles of micro- surfacing on collector streets, 26.8 miles of slurry seal primarily on residential streets, as well as the installation and modification of approximately 100 curb ramps to comply with Americans with Disabilities Act (ADA) requirements.
2024 Pavement Overlay Program (CI 5594)
May 21, 2024
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3 The Road Repair and Accountability Act of 2017 (SB 1) established the RMRA to address deferred maintenance on the state highway and local street and road systems. SB 1 requires that funds be used for road maintenance, safety projects, pedestrian and bicycle safety projects, transportation facilities, and drainage projects. The RMRA is funded by a gasoline excise tax, a diesel excise tax, vehicle registration surcharges, and zero-emission vehicle registration surcharges.
RMRA revenue is split 50/50 between state highway and local street and road projects. SB 1 appropriates the RMRA revenue to cities and counties using the same formula based on registered vehicles and total road mileage. The City’s share of RMRA revenue in 2017 was approximately $2.2 million, which has increased to approximately $3.0 million in FY 2023-24. SB 1 requires each agency to file a list of projects to be funded with RMRA revenues annually with the State Controller’s Office. The list of projects to be funded by FY 2024-25 RMRA is due to the California Transportation Commission (CTC) by July 1, 2024.
DISCUSSION/ANALYSIS:
Construction of the project started in mid-April and is anticipated to be completed in October 2024. Staff recommends City Council adopt a resolution (Attachment #1) approving the list of streets that will be funded in part with RMRA revenues for the construction phase of the 2024 Pavement Overlay Program (CI 5594), which is a required step under SB1 Funding.
Community Outreach: Staff developed a comprehensive outreach campaign to keep residents informed and up to date. The outreach plan includes a project logo, slogan, project webpage ( www.toaks.co/paving), and a dedicated hotline (805- 449-2487). In addition, staff will notify residents prior to construction using City social media outlets, changeable message signs, and project identification boards.
Notices will be distributed to local utilities and HOAs impacted by street closures.
Public outreach will continue as work progresses on this project with regular updates sent through all City communication outlets.
This action is not a project as defined under the CEQA because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].
This project meets City Council’s Top Ten Priorities #6, “Public Works + Infrastructure Investments”.
2024 Pavement Overlay Program (CI 5594)
May 21, 2024
9 8
3 CIP PROJECT PRIORITY (as outlined in FY 2023-24 & FY 2024-25 CIP Program Budget)
Priority Two – Necessary, but not essential, and there could be consequences if deferred.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Michelle McCarty, Engineering Associate
Attachments:
Attachment #1 – SB 1 Resolution
DPW: 850-20\ev\Council\2024\052124\CI 5994\2024 Pavement Overlay Program staff report.docx