CMO:100-90\CMO\Council Items\2024 Staff Reports/070224/070224 City Manager Summer Recess Authority Resolution
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF THOUSAND OAKS DELEGATING CERTAIN
INTERIM AUTHORITY TO CITY MANAGER
WHEREAS, it is the City’s practice that, during lengthy breaks between City Council meetings, the City Manager is given authority to consider and, where appropriate, approve certain actions needed for the ongoing operation of the City within existing budgetary appropriations; and
WHEREAS, generally, such actions are normally listed on the Consent Agenda calendar, and actions would be consistent with City guidelines, patterns and practice; and
WHEREAS, staff is aware of specific actions that will be needed for ongoing projects, programs, or settlements during Council’s recess July 3, 2024 through August 26, 2024; and
WHEREAS, staff presented a staff report providing details of each contract to be acted upon during the recess along with a recommendation at the July 2, 2024 City Council Meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Thousand Oaks as follows:
1. Grant and delegate to the City Manager the authority to consider and, where appropriate, approve the following actions needed for the ongoing operation of the City within existing budgetary appropriations:
A. Grant Agreement with Clean Power Alliance. There is up to $250,000 in grant funding available to the City from Clean Power Alliance (CPA) under the “Energized Communities” program to support the electrification of the City’s municipal fleet. Authorize the City Manager to sign the Grant Agreement with CPA, as approved by the City Attorney’s Office, to take advantage of this funding at the earliest opportunity, and to authorize the City Manager to sign any associated Budget Appropriation or additional paperwork to receive funds.
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CMO:100-90\CMO\Council Items\2024 Staff Reports/070224/070224 City Manager Summer Recess Authority Resolution
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B. Agreement for Consultant for Cost Allocation Plan and User Fee Analysis.
The contract with the current consultant will expire in August 2024 and has no remaining extension options. In anticipation of the budget process, staff is issuing a formal Request For Proposals/Qualifications for Cost Allocation Plan consulting and related user fee studies in late June/early July and plans to enter a contract in August. Authorize the City Manager to execute a multi-year agreement greater than $75,00 because staff anticipates proposals will be exceed $75,000.
C. Approve non-financial amendments to the Development Agreement (DAGR 2021-70437, Contract No. 13633-2024), Purchase and Sale Agreement (Contract No. 13146-2022), and the Amended and Restated Maintenance, Use, and Reciprocal Easement Agreement (Contract No.
TBD) for The Lakes Residential Project Located at 2200 Thousand Oaks Blvd. to effectuate the intent and purpose of the agreements.
D. Authorize the City Manager to initiate Municipal Code Amendments as identified within the General Plan Implementation Chapter and the 2021- 2029 Housing Element Programs. These include, but are not limited to, two immediate code amendments necessary to implement Housing Element Program 4: Lot Consolidation through a ministerial process with incentives that provide flexibility in site planning to facilitate mixed-use and multifamily development and Program 6: Streamlined Review for ministerial review process for qualifying multi-family residential projects under Senate Bill 35.
E. Authorize City Manager to approve an additional budget appropriation and expenditure in an amount to be determined, but to not exceed $500,000, from the General Fund for Navigation Center-related costs in order to proceed without delay over the summer and ensure grant spending deadlines will be met.
F. Authorize City manager to approve an additional budget appropriation and expenditure for Cultural Affairs Department, not to exceed $90,000 for FY2024-25 A/C #681-7710-682-4199 Kavli Theatre Equipment & Repairs/Other for repairs to the Fred Kavli Theatre fly rail system in order to maintain safe, uninterrupted function for theatrical productions and events.
CMO:100-90\CMO\Council Items\2024 Staff Reports/070224/070224 City Manager Summer Recess Authority Resolution
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G. Authorize City Manager to approve an additional budget appropriation and expenditure in an amount to be determined, but to not exceed $25,000, from the General Fund Budget for conceptual design services for the Downtown Campus Master Plan program for items in need of additional study to help inform the upcoming Request for Proposal (RFP) process. Granting budget and expenditure authority during summer recess will allow staff to better define project details from the first phase of the project in preparation for the upcoming RFP process.
PASSED AND ADOPTED this 2nd day of July, 2024, by the following vote:
Ayes:
Noes:
Absent:
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Al Adam, Mayor
ATTEST: City of Thousand Oaks, California
_______________________________
Laura B. Maguire, City Clerk
Date Attested: ___________________
APPROVED AS TO FORM:
Office of the City Attorney
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Tracy M. Noonan, City Attorney
APPROVED AS TO ADMINISTRATION:
_______________________________
Andrew P. Powers, City Manager
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.