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Project Name: Fire Alarm and Suppression Systems Services
AGREEMENT FOR SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
CAL BUILDING SYSTEMS, INC.
THIS AGREEMENT is made and entered into this 2nd day of July, 2024, by and between the CITY OF THOUSAND OAKS , a municipal corporati on (herein referred to as "City"), and CAL BUILDING SYSTEMS, INC. (herein referred to as "Service Provider"). City and Service Provider agree as follows:
1. RETENTION OF SERVICE PROVIDER
City hereby retains Service Provider, and Service Provider hereby accepts such engagement, to perform the services described in Section 2. Service Provider warrants it has the qualifications, exper ience, and facilities to proper ly and timely perform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by Service Provider are as follows and are more particularly described in Exhibit A : fire alarm and suppression systems maintenance services to various City facilities. Service Provider shall deliver to City the deliverables defined in Exhibit A for the equipment listed in various locations per Exhibit D.
3. COMPENSATION AND PAYMENT
(a) Maximum. The total compensation earned by or payable to the Service Provider, by City, for any and all services under this Agreement shall not exceed $672,000 (herein "not to exceed amount”).
(b) Rate . Service Provider shall be paid a fixed sum for work performed under this Agreement, said sum being described in Service Provider’s Schedule of Fees, attached as Exhibit B. Any changes or modifications resulting in an increase to this fixed sum must be approved in writing by City’s Project Manager in advance, and may not surpass the not to exceed amount. The rates set forth in that exhibit shall be binding upon Service Provider until June 30, 2027. Any changes or modifications resulting in an increase to this fixed sum must be approved in writing by the City’s Project Manager and as outlined in Exhibit B.
(c) Payment. All payments shall be made within 30 days after receipt of written verification from the Service Provid er of the actual compensation earned, in a form satisfactory to City's Project Manager.
(d) Extra Services. Additional work not reaso nably encompassed by the ATTACHMENT #2
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Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No li ability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit C.
The rates and expenses set forth in Exhibit C shall be binding upon Service Provider until June 30, 2027, after which any change in said rates and expenses must be approved in writing by City' s Project Manager (City is to be given sixty (60) days notice of any rate increase request), prov ided the not to exceed amount does not exceed the total compensation due to Service Pr ovider for all work described under this Agreement.
4. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by Servic e Provider shall be accomplished under the general direction of, and coordinate with, City's "Project Manager", as that staff person is designated by City from ti me to time, and who presently is Joshua Koenig- Brown, Facilities Manager.
5. TERMS OF PERFORMANCE
Non-Exclusivity. This Agreement is non-exclusive. City reserves the rights to retain, employ, or contract with other qualified services providers during the term of this Agreement on such occasions and in such circumstances as City shall determine are appropriate.
Ability to Perform. Service Provider warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations.
Laws to be Observed. Service Provider shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws as well as with Ventura County and City of Thousand Oaks ordinances, regulations and adopted codes during its performance of the work.
Payment of Taxes. The contract prices shall include provision for all taxes that Service Provider is required to pay. Service Provider is responsible for all taxes required to be paid under this Agreement.
Permits and Licenses. Service Provider shall procure all permits and licenses, pay all charges and fees, and give all necessary or legally required notices.
Prevailing Wage. Service Provider is obligated to pay prevailing wages under the California Labor Code. Service Provider agrees to indemnify, defend and hold City FIN:201-10\aw\C:\Users\sdelgado\Desktop\Cal Building Systems - Fire Alarm and Suppression Systems Services.docx
harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of Service Provider to be familiar with the California Labor Code, and failure or neglect of Service Provider to understand the California Labor Code shall in no way relieve Service Provider from any obligations.
Apprenticeship. Labor Code section 1777.5 require s the use of qualified apprentices by all trades, regardless of the dollar amount of their portion of the work, on public works contracts over $30,000. Apprentices shall be used at no less than the ratio required by law, and shall be paid at the pr evailing wage for apprentices in the trade for which they are registered. It is Contractor’s sole responsibility to ensure that they and their subcontractors comply with the specific requirements of section 1777.5
Department of Industrial Relations Requirements. The Work is subject to the payment of not less than prevailing wages under California Labor Code Section 1770 et seq. The work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
Safety Provisions. Service Provider shall conform to the rules and regulations pertaining to safety established by Occupational Safety & Health Administration (OSHA) and the California Division of Industrial Safety.
Preservation of City Property. Service Provider shall provide and install suitable safeguards, approved by City, to protect City property from injury or damage. If City property is injured or damaged as a result of Service Provider's operations, it shall be replaced or restored within a reasonable time at Service Provider's expense. The facilities shall be replaced or restored to a condition as good as when Service Provider began work.
Subcontractors. Service Provider shall be solely responsible for ensuring that any subcontractors used in completing tasks under the Agreement comply with all pertinent laws and regulations as well as the relevant terms of this Agreement. City shall have no obligation to monitor or oversee subcontractors.
Immigration Act of 1986. Service Provider warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.
Service Provider Non-Discrimination. In the performance of this work, Service Provider agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.
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Work Delays. Should Service Provider be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at City's sole option, be extended for such periods as may be agreed upon by City and Service Provider.
Inspection. Service Provider shall furnish City with every reasonable opportunity for City to ascertain that the services of Service Provider are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to City's inspection and approval. The inspection of such work shall not relieve Service Provider of any of its obligations to fulfill its contract requirements.
Audit. Service Provider shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination or expiration of this Agreement.
Service Provider agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Service Provider shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Service Provider with respect to this Agreement, if allowed by this Agreement.
6. TERM, PROGRESS AND COMPLETION
This Agreement shall expire on June 30, 2027 unless Service Provider's authorized work assigned before the expiration of the term is not completed by that date. If work has not been completed during the allotted Agreement period, the terms and conditions of the Agreement, including all rights and obligations, shall remain in effect and bind the parties until the work is completed.
Service Provider shall not commence work on the services to be performed until (i) Service Provider furnishes proof of insurance as required by paragraph 9 below, and (ii) City gives written authorization to proceed with the work provided by City’s Project Manager.
7. NO ASSIGNMENT
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This Agreement is not assignable by Se rvice Provider without City's prior consent in writing.
8. HOLD HARML ESS AND INDEMNITY
(a) Hold Harmless for Service Provider's Damages. Service Provider holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Service Provider's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Service Provider, to Service Provider's employees, to Service Provider’s contractors or subcontractors, or to the owners of Service Provider's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Service Provider shall indemnify, defend with legal counsel approved by City, and hold harmless City, its elected officials, officers, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Service Provider’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Service Provider, or should City otherwise find Service Provider’s legal counsel unacceptable, then Service Provider shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. Service Provider shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Service Provider’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination or expiration of this Agreement.
Service Provider’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Service Provider shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Service Provider will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.
9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Service Provider’s indemnification of City, and prior to commencement of Work, Service Provider shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below in a form that is satisfactory to City.
Coverage shall be at least as broad as:
(a). Commercial Gene ral Liability (CGL): Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including with limitation, blanket contractual liability.
(b). Automobile Liability: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Service Provider arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non- owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c). Worker’s Compensation: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily injury or disease. Service Provider shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers for all work performed by Service Provider, its employees, agents and subcontractors.
If Service Provider maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Service Provider.
Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
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The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Service Provider including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Service Provider shall ensure that the automobile liability policy contains a provision covering City as an additional insured, and shall obtain an endorsement to that effect if it does not.
Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Service Provider, or City will withhold amounts sufficient to pay premium from Service Provider’s payments. In the alternative, City may cancel this Agreement.
City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Service Provider ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Service Provider, City and Service Provider may renegotiate Service Provider's compensation.
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Primary and Non-Contributory Coverage
For any claims related to this Agreement, Service Provider's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, agents, employees or volunteers shall be excess of Service Provider's insurance and shall not contribute with it and be at least as broad as CG 20 01 04 13.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City.
City may require Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).
Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Service Provider, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Service Provider hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.
Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be s hown and must be before the date of the Agreement or the beginning of contract work.
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(b). Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.
Verification of Coverage
Service Provider shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive Service Provider's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Subcontractors
Service Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
10. RELATION OF THE PARTIES
(a) Service Provider is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Service Provider's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Service Provider or any of Service Provider's officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Service Provider shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Service Provider in connection with the performance of this Agreement. Except for the fees paid to Service Provider as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Service Provider for performing services hereunder for FIN:201-10\aw\C:\Users\sdelgado\Desktop\Cal Building Systems - Fire Alarm and Suppression Systems Services.docx
City. City shall not be liable for compensation or indemnification to Service Provider for injury or sickness arising out of performing services hereunder.
11. TERMINATION BY CITY
City may terminate any portion or all of the services agreed to be performed under this Agreement by notifying Service Provider in writing ten (10) calendar days prior to any termination. In the event of such termination, Service Provider shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Service Provider within 30 days following submission of a final statement by Service Provider.
12. CORRECTIONS
Service Provider shall correct, at its expense, all errors in the work which may be disclosed during City's review of Service Provider's work. Should Service Provider fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Service Provider.
13. ACCEPTANCE OF FINAL PA YMENT CONSTITUTES RELEASE
The acceptance by Service Provider of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Service Provider for anything done, furnished or relating to Service Provider's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within five (5) calendar days of the receipt of that check, whichever occurs first. However, any approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Service Provider, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Service Provider, its employees, subcontractors, agents and consultants.
14. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified.
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15. CONFLICT OF INTEREST
Service Provider is unaware of any City employee or official that has a financial interest in Service Provider's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Service Provider shall not offer, encourage or accept any financial interest in Service Provider's business by any City employee or official. If a portion of Service Provider's services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within City or with a City franchisee, Service Provider warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.
16. NON-APPROPRIATION OF FUNDS
Payments due and payable to Service Provider for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Service Provider’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.
17. GOVERNING LAW; CAPTIONS; EN TIRE AGREEMENT BETWEEN PARTIES
This Agreement, and the rights and obligatio ns of the parties, shall be governed and interpreted in accordance with the laws of the State of California. The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement.
This Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering or services and contains all of the covenants and agreements between the parties with respect to said services. Any modifications of this Agreement will be effective only if it is in writing and signed by the party to be charged.
18. MITIGATION OF DAMAGES
In all situations arising out of this Ag reement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
19. TAXPAYER IDENTIFICATION NUMBER
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Service Provider shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.
20. MODIFICATION/AME NDMENT OF AGREEMENT
Any amendment, modification, or vari ation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City Manager, or his designee, and Service Provider.
21. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.
22. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
23. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY: Joshua Koeni g-Brown, Facilities Manager
City of Thousand Oaks
Finance Dept/Facilities Division
2100 E. Thousand Oaks Blvd
Thousand Oaks, CA 91362
TO SERVICE PROVIDER: Rebecca Morales
CAL BUILDING SYSTEMS, INC.
3900 Prospect Ave, Unit B
Yorba Linda, CA 92886
24. SIGNATURES
(a) Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.
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(b) Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c) Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.
LEVINE ACT COMPLIANCE
California Government Code section 84308 (Levine Act) prohibits any Thousand Oaks City Council member from participating in any action related to a contract, agreement, or franchise agreement if the councilmember receives a campaign contribution totaling more than $250 (aggregated) from the party to the contract, agreement, or franchise agreement, an agent of the party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months.
Councilmembers must also disclose any eligible campaign contribution received on the record of the proceeding.
Councilmembers are also prohibited from soliciting, accepting or directing campaign contributions totaling more than $250 (aggregated) from the applicant or party, an agent of the applicant/party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months, and for twelve (12) months following the date a final decision on the contract/agreement is made.
The Levine Act also required parties to a contract, agreement, or franchise agreement to disclose any campaign contribution over $250 (aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise agreement.
The Levine Act does not apply to competitively bid, labor, or personal employment contracts.
In order to assure compliance with these requirements, Party/Consultant/Service Provider has provided the disclosure requirements identified in the Levie Act Disclosure Form, attached as Exhibit E, incorporated herein by reference, and Party/Consultant/Service Provider verifies by its signature that it has completed Exhibit E in compliance of these requirements.
Party/Consultant/Service Provider shall also be responsible for understanding and complying with requirements of Government Code section 84308, which prohibits parties to a contract/agreement, as well as their agents and representatives, from FIN:201-10\aw\C:\Users\sdelgado\Desktop\Cal Building Systems - Fire Alarm and Suppression Systems Services.docx
contributing more than $250 (aggregated) to a City Council member of the City of Thousand Oaks for the 12 months prior to the award of this Contract/Agreement, and for the 12 months following award of this Contract/Agreement. Where applicable, Party/Consultant/Service Provider shall disclose any post award campaign contributions prior to seeking an amendment to this Contract/Agreement.
In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first written above:
CAL BUILDING SYSTEMS, INC.
By:
Title:
By:
Title:
CITY OF THOUSAND OAKS
Al Adam, Mayor
ATTEST: APPROVED AS TO
ADMINISTRATION:
Laura B. Maguire, City Clerk A ndrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD: APPROVED AS TO FORM
Office of the City Attorney
Jaime Boscarino, Finance Director Tr acy Friedl, Assistant City Attorney
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EXHIBIT A
CAL BUILDING SYSTEMS, INC.
Fire Alarm and Suppression Systems Services
SCOPE OF WORK
Service Provider shall provide the following scope of work, including all equipment listed in Exhibit D:
CONTRACT OVERVIEW
1. FIRE ALARM SYSTEMS INSPECTION AND TESTING: Service Provider shall perform a complete and comprehensive Fire Alarm System Inspection and Tests on the maintained equipment (Exh ibit D). Scheduled Test s & Inspections shall be performed to comply with any and all governing agency requir ements. Service Provider shall provide an ana lysis of each maintained sy stem, as well as locate, validate, and record each device to ensure co mpliance. Service Provider shall then provide the proper/accurate doc umentation to City to have on file for any and all governing agencies.
2. EMERGENCY SERVICE: Service Provider shall prov ide on-call service for fire and alarm systems 24 hours per day, 7 days pe r week, 52 weeks per year including holidays to minimize downtime and inconveni ence, and dispatch service personnel or emergency services as required.
3. PROGRAM MANAGEMENT & ADMINISTRATION: Service Provider shall provide dedicated account management to coor dinate the delivery of these services, including scheduling of technicians, materials, and parts.
4. EQUIPMENT LIST UPDATING: Service Provider shall provide to Facilities staff an updated list of all equipment and shall make changes to list as equipment is replaced/removed.
FIRE ALARM & LIFE SAFETY SERVICES:
Provide the following tasks and services as they apply to the maintained systems.
Performance Inspection: Testing and inspection shall include an annual testing of all covered fire systems by certified specialists using testing protocols specified by NFPA 72 guidelines as well as any local guideli nes required for City of Thousand Oaks facilities.
Service Provider shall perform one (1) Annual Fire Sprinkler Inspection and three (3) Quarterly Fire Sprinkler Inspections as spec ified below. The inspections shall be every FIN:201-10\aw\C:\Users\sdelgado\Desktop\Cal Building Systems - Fire Alarm and Suppression Systems Services.docx
three months (quarterly) and coordinated with each site repr esentative. The Quarterly Sprinkler Inspection shall include a full visual inspection for the fire sprinkler system and testing of all water flow switches and control valve tamper switches. All testing shall be in compliance with California Title 19 and NFPA codes. All sprinkler systems valves shall be operated and lubed as necessary during the inspection.
The equipment included as part of this serv ice is detailed in th e equipment listed in Exhibit D.
Written Report of All Services Performed: Service Provider shall complete a service report detailing the purpose of the call and summarizing the work that was performed.
Fire Alarm System Testing & Inspection: Service Provider shall perform the required annual test and inspection of the fire alarm system, using NFPA recommended functional test frequencies and methods. Servic e Provider shall provide the necessary documentation to satisfy the Au thority Having Jurisdiction (AHJ) and to maintain City of Thousand Oaks’ Certificate of Occupancy.
Equipment – Tasks and Services
1. Coordinate and schedule the inspections and testing of the system with the City of Thousand Oaks staff.
2. Technician shall locate each device and veri fy location. The technician shall then label the device with a sticker to identify device if label is missing. Example: Smoke Detector from Zone 3 #22 shall be labeled Z3-22.
3. Make recommendations for repairs r egarding the systems under this contract.
4. At the conclusion of testing, those pr eviously notified (and others, as necessary) shall be notified that testing has been concluded.
FIRE ALARM TEST FREQUENCIES & TEST METHODS
ANNUALLY INITIATING DEVICES TEST FREQUENCIES
Per current NFPA and all applicable standards and requirements.
1. SMOKE DETECTORS
2. MANUAL PULL STATIONS
3. HEAT DETECTORS
4. DUCT DETECTORS
5. WATERFLOWS
6. TAMPER SWITCHES
7. STROBES
8. HORNS
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9. SPEAKERS
10. BEAM DETECTORS
11. FIRE SAFETY FUNCTIONS
12. DACT (CENTRAL STATION DIALER PANEL)
13. BATTERIES
14. REMOTE ANNUNCIATOR
QUARTERLY INITIATING DEVICES TEST FREQUENCIES
Per current NFPA and all applicable standards and requirements.
1. WATERFLOWS
2. TAMPER VALVE SWITCHES
TEST METHODS
Per current NFPA and all applicable standards and requirements.
SMOKE DETECTORS
The detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response. Testing with smok e or listed aerosol approved by the manufacturer shall be permitted as acceptabl e test methods. Other methods approved by the manufacturer that ens ure smoke entry into the sensing chamber shall be permitted.
MANUAL PULL STATIONS
Single action manual pull stations shall be tested by pulling the alarm handle down.
Dual action manual pull stati ons shall be tested by pushi ng in the handle then pulling the alarm handle down, verifying an alarm condition.
HEAT DETECTORS
Heat test shall be performed with a heat source per the manufacturer’s recommendations for response within one (1) mi nute. A test method shall be used that is recommended by the manufacturer or ot her method shall be used that will not damage the non-restorable fixed-temperature element or a combination rate of rise/fixed temperature element.
DUCT DETECTORS
Air duct detectors shall be tested or inspected to ensure that the device will sample the airstream. The test shall be made in accordance with the manufacturer’s instructions.
BEAM DETECTORS
The detector shall be tested by introducing smoke, other aerosol, or an optical filter into the beam path.
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TEST METHODS
Per current NFPA and all applicable standards and requirements.
WATERFLOWS
The inspectors test valve shall be used to ac tivate the waterflows, and activation of the initiating device shall occur within 90 seconds.
TAMPER VALVE SWITCHES
Valve shall be operated and signal receipt sha ll be verified to be within the first two revolutions of the hand wheel or within one-fi fth of the travel di stance, or per the manufacturer’s specifications.
ALARM NOTIFICATION APPLIANCES
Audible information shall be verified to be dist inguishable and understandable. A visual and functional test shall be conducted and proper operation shall be verified.
Visible (strobes) test shall be performed in accordance with the manufacturer’s instructions. A visual and functional test shall be conducted and proper operation shall be verified.
FIRE SAFETY FUNCTIONS
Fire safety functions (i.e., fan control, smoke damper ope rations, elevator recall, door holder release, air handler shut-down) shal l be tested at the same frequency as that required for the initiating device that activates the fire safety functions.
BATTERIES
Perform a visual inspection of the batteries. Batteries shall be replaced in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer’s recommendations.
Recommendation for replacement is every thr ee (3) years. Cost of batteries is not included.
TEST METHODS
Per current NFPA and all applicable standards and requirements.
DACT (DIGITAL ALARM COMMUNICATOR TRANSMITTER)
Connection of the DACT to two separate means of transmission shall be ensured.
Exception: DACT’s that are connected to a telephone line (numbe r) that is also supervised for adverse condition by a derived local channel.
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DACT shall be tested for line seizure capabili ty by initiating a signal while using the primary line for a telephone call. Receipt of t he correct signal at the supervising station shall be verified. Completion of the transmi ssion attempt within 90 seconds from going off-hook shall be verified. The primary line for the DACT shall be disconnected.
Indication of the DACT trouble signal at t he premises shall be verified as well as transmission to the supervising station within f our (4) minutes of detection of the fault.
The secondary means of transmission from the DACT shall be disconnected. Indication of the DACT trouble signal at the premises shall be verifi ed as well as transmission to the supervising station within f our (4) minutes of detection of the fault. The DACT shall be caused to transmit a signal to the receiver while a fault in the primary telephone is simulated. Utilization of the secondary telephone number by the DACT to complete the transmission to receivers shall be verified.
REMOTE ANNUNCIATORS
The correct operation and identific ation of annunciators shall be verified. If provided, the correct operation of annunciator under a fault condition shall be verified.
On-site Response Time and Call Windows
Attribute Response
Response time - onsite for
critical components 4-hour maximum response
Response time - onsite for
non-emergency Next business day response
Response Window 24 x 7
Inspection/testing Scheduling shall be provided for each location.
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EXHIBIT B
CAL BUILDING SYSTEMS, INC.
Fire Alarm & Suppression Systems Services
PRICING SCHEDULE
Services for Periodic Testing:
Includes the following testing services at each site: 1 annual, 1 sensitivity, 3 quarterly, 1 pump.
No. Location
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025 –
6/30/2026
Year 3
7/1/2026 –
6/30/2027
1 Civic Arts Plaza –
City Hall & Theatres
$28,120 $29,630 $30,520
2 Thousand Oaks Library $11,910 $12,260 $12,630
3 Fiore Teen Center $4,140 $4,264 $4,390
4 Goebel Adult Community Cent er $4,850 $4,990 $5,140
5 401 W. Hillcrest Drive $6,280 $6,470 $6,650
6 403 W. Hillcrest Drive $2,040 $2,100 $2,160
7 Child Care Center $6,240 $6,430 $6,620
8 Transportation Center $3,420 $3,530 $3,630
9 Hill Canyon Wastewater
Treatment Plant $26,180 $26,960 $27,770
10 Municipal Service Cent er $10,220 $10,530 $10,840
11 Household Hazardous Wast e $1,980 $2,040 $2,100
Annual Total $105,380 $109,204 $112,450
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Services for Remote System Monitoring
Remote system monitoring services to be performed monthly for each location.
No. Location
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025 –
6/30/2026
Year 3
7/1/2026 –
6/30/2027
Initial Set-
up (One-
time Cost)
1 Civic Arts Plaza –
City Hall & Theatres
$550 $566 $580 $0
2 Thousand Oaks Library $550 $566 $580 $0
3 Fiore Teen Center $550 $566 $580 $0
4 Goebel Adult Community Center $550 $566 $580 $0
5 401 W. Hillcrest Drive $550 $566 $580 $1,200
6 403 W. Hillcrest Drive $550 $566 $580 $1,200
7 Child Care Center $550 $566 $580 $1,200
8 Transportation Center $550 $566 $580 $1,200
9 Hill Canyon Wastewater
Treatment Plant $550 $566 $580 $0
10 Municipal Service Center $1,100 $1,132 $1,160 $0
11 Household Hazardous Wa ste $550 $566 $580 $1,200
Annual Total $12,600* $6,792 $6,960
*Year 1 includes annual total ($6,600) and one-time set-up costs ($6,000).
ANNUAL SERVICE TOTALS
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025 –
6/30/2026
Year 3
7/1/2026 –
6/30/2027
Year 4
(Projected)
7/1/2027 –
6/30/2028
Year 5
(Projected)
7/1/2028 –
6/30/2029
Annual Total $117,980 $115,996 $119,410 $125,381 $131,650 Reserve $61,583
Amount Not to Exceed $672,000
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EXHIBIT C
CAL BUILDING SYSTEMS, INC.
Fire Alarm & Suppression Systems Services
COST SCHEDULE
The following rates shall be in effect until June 30, 2027. All invoicing for the duration of the agreement shall bill hourly labor accordingly.
Rates Schedule:
Standard Rate - Weekday Hourly Labor Rate
(standard workday hours) $180 per hour
Overtime Rate - Weekend/Holiday Rate $270 per hour
Double time Rate - Emergency Call out $360 per hour
Materials Mark-up % (Cannot exceed 15%) 15%
Labor Mark-up % (Cannot exceed 10%) 10%
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EXHIBIT D
CAL BUILDING SYSTEMS INC.
Fire Alarm & Suppression Systems Services
EQUIPMENT LIST
Civic Arts Plaza
2100 E. Thousand Oaks Blvd.
Fire Systems - Civic Arts Plaza
Make Model # Qty Description
Edwards EST-3 10 Beam Smoke Detector
46 Duct Smoke Detector
59 Photo Smoke Detector
3 Pull Station-Single Action
2 Control Modules
14 Phone Jack or Warden Stations
28 Tamper Switch Monitor
181 Strobes
175 Speakers
117 Heat Detector
1 Digital Dialer
4 Remote Annunciators
4 Control Panels (NODES)
20 Waterflow Switch Monitors
Child Care Center
110 S. Conejo School Road
Fire Systems - Child Care
Make Model # Qty Description
Simplex 4007ES 1 Fire Alarm Panel
18 Photo Smoke Detector
8 Heat Detector
5 Pull Stations
20 Speakers or Horns with Strobes
5 Remote Control/Annunciator
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Transportation Center
265 Rancho Road
Fire Systems - Transportation Center
Make Model # Qty Description
Silent Knight 5700 1 Fire Alarm Panel
Silent Knight 1 Smoke Detector
Silent Knight 3 Pull stations
Gentex 5 Strobes
Gentex 3 Control Modules
Thousand Oaks Grant Brimhall Library
1401 E. Janss Rd.
Fire Systems - Thousand Oaks Library
Make Model # Qty Description
Fenwal 3210 1 Control Panel
Fenwal CPD 7021 2 Heat Detectors
Fenwal CPD 7021 6 Smoke Detectors
Fenwal CPD 7021 4 Smoke Detectors (in-duct)
3 Flow Switches
5 PIV w/Tamper Switch
2 OS&Y w/2 Tamper Switches on each (4 valves)
49 Horn Strobe
18 Strobe
12 Pull Stations
Notifier 1 Fire Alarm Annunciator
Notifier AFP-200 1 "Intelligent Fire Detection and Alarm System" Notifier FCPS-24S8 1 Power Supply "for fire protection signaling service" Notifier 1 "Fire Alarm System Sub Panel"
Notifier AFP-400 1 Fire Alarm Panel
Thousand Oaks Teen Center
1375 E. Janss Road
Fire Systems - Teen Center
Make Model # Qty Description
Edwards
(Kiddie) VM1 1 Control Panel
9 Smoke Detectors
22 Audio/Visual Signal Device
1 Waterflow Switch Monitor
1 Tamper Switch Monitor
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1 Digital Dialer
6 Pull Station (GSA-278)
1 Remote Control/Annunciator
4 Duct Detectors (3 GSASD, 1 System Sensor)
Goebel Adult Center
1385 E. Janss Road
Fire Systems - Adult Center
Make Model # Qty Description
Edwards
(Kiddie) VM1 1 Alarm Panel
15 Smoke Detector (GSA-PS)
1 Control Display Module
1 Remote Annunciator
2 Heat Detector
10 Pull Station
1 Waterflow Switch Monitor
1 Tamper Switch Monitor
4 Duct Detectors (GSA-SD)
20 Speakers or Horns with Strobes
Tenant Space
401 W. Hillcrest Drive
Fire Systems - 401 W. Hillcrest
Make Model # Qty Description
Simplex 4005 1 Fire Alarm Panel
2 Duct Smoke Detector
24 Photo Smoke Detector
8 Pull Station-Single Action
Conejo Park & Recreation
403 W. Hillcrest Drive
Fire Systems - 403 W. Hillcrest
Make Model # Qty Description
Silent
Knight 5104B 1 Fire Alarm Panel
1 Photo Smoke Detector
1 Pull Station - Single Action
1 Telephone Dialer
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