DPW: 85-20\ev\Council\2024\092424\CI 5569\EV Charging Stations at GB and NP Libraries Att
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ATTACHMENT #2
CITY OF THOUSAND OAKS
CHANGE ORDER
Project: Electric Vehicle Charging Stations at Grant Brimhall and Newbury Park Libraries
CI Number: CI 5569
Contract #: 13182-2023
Change Order Number: 3
Change Order Date: 9-24-2024
Contract Date: ________1-24-2023____
To: Preferred Power Solution, Inc., Karen Cleveland
THIS CHANGE ORDER FORM SHALL BE USED FOR ALL CHANGE ORDERS ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.
The Contract is changed as follows: (For Newbury Park Library) Item
No. Description Qty Unit Unit Price
Line Item
Total
Amount
TIME
IMPACT
(calendar
days)
1 Additional remobilizations and out-of-
sequence work due to delays in SCE
permit approval/release (Attachment #1)
1 LS $22,301.00 $ 22,301.00 0
2 Furnish and install concrete pad and one
bollard (4” diameter x 5’ long) concrete
filled and painted (Attachment #2)
1 LS $ 7,400.00 $ 7,400.00 0
CHANGE ORDER #3 TOTAL $ 29,701.00 0
Contractor agrees to furnish all labor, materials, equipment, and services to perform the Work, modified as described herein, by the Contract Documents as revised by this Change Order.
NOT VALID UNTIL SIGNED BY OWNER
In consideration of the change(s) described above, the Contract Price is adjusted as follows:
The original Contract Price was $ 237,250.00
Net change by previously authorized Change Order $ 18,093.00 The Contract Price prior to this Change Order was $ 255,343.00 The Contract Price will be changed by this Change Order in the amount of $ 29,701.00 The new Contract Price including this Change Order will be $ 285,044.00 In consideration of the change(s) described above, the Contract Time is adjusted as follows:
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The Contract Time will 127be changed.
The date of Completion as of the date of this Change Order therefore is September 15, 2024.
Attachments:
x Attachment No. 1: Preferred Power Solutions, COR #12
x Attachment No. 2: Work Directive Change #5, COR #14
Contractor accepts the terms and conditions stated herein as full and final settlement of any and all claims arising from this Change Order. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the Work covered by this Change Order.
REQUESTED BY:
________________________________________
Karen Cleveland, CEO, Preferred Power Solutions, Inc.
Date: ____________
REVIEWED BY: ________________________________________
Roner V. del Castillo, PE, Project Manager
Date: ____________
ACCEPTED BY: ________________________________________
Shamir Shahamiri, PE, Engineering Division Manager
Date: ____________
APPROVED AS TO
FORM: ________________________________________
Tracy Friedl, Assistant City Attorney
Date: ____________
APPROVED BY: ________________________________________
Nader Heydari, PE, CCM, City Engineer
Date: ____________
APPROVED BY: ________________________________________
Clifford G. Finley, PE, Public Works Director
Date: ____________
APPROVED BY: ________________________________________
Andrew P. Powers, City Manager
Date: ____________
APPROVED BY: ________________________________________
Al Adam, Mayor
Date: ____________
APPROVED BY: ________________________________________
Laura B. Maguire, City Clerk
Date: ____________
1400 Easton Drive Suite 116. Bakersfield. California 93309 Phone (661) 322-0880 Fax (661) 322-0090
City of Thousand Oaks
Newbury Library
2331 Borchard Rd.
Thousand Oaks, CA
Attn: Rosaida Harris
RE: CI5569 Contract #13182-2023 Newbury Change Order # 12 Additional Costs Incurred Preferred Power is submitting a Change Order for the additional costs incurred at the Newbury Library electric vehicle charging project due to the SCE and permitting delays that drastically altered our construction schedule and planned methods. These delays prevented PPS from building the project in an overlapping and partially simultaneous method as we had estimated the work. Due to the sites close proximity to each another PPS had planned on the sites sharing equipment and management resources. We bid it as one project but Newbury was delayed almost 8 months. These delays increased our General foreman hours by a third. The delays also impacted our sharing of equipment costs and there was an increase in union labor rates due to the delayed start. The impacts are listed as follows; x Additional Construction Management costs
o (80) Additional General Foreman hours @ 144.25 - $11,540.00 Rate include full burdened cost ($103.58 per hour)
Rate includes per diem and hotel costs ($15.50 per hour) Rate includes company work truck & fuel (14.82 per hour) Rate includes PPS labor mark up of 10% (10.35 per hour) x Additional Equipment rental costs due to SCE delayed scheduling and the cities permitting delays as noted above.
o Construction screened privacy fencing rental and maintenance - $2,100.00 Includes (1.5) months additional rental
Includes (1) additional trips for fence maintenance by rental company & PPS o Additional Seatrain rental fees - $756.50
Additional moving fee to Newbury – $ 323.50.00
o Porta John extended rental – $412.50
o Generator (9200W) extended rental – $974.00
o 10K Reach Forklifts additional rental – $2,700.00
o Concrete Quickie Saw additional rental – $794.00
o Wacker additional rental – $552.00
x Additional Labor Costs
o Increased Union Labor Rate of $1.45 + 10% per hour - $526.50 o (1) Additional management site visits to meet with SCE & City - $825.00 o Additional site visit to check site conditions and pressure wash sites Pressure washer, Tuck , Labor - $797.00
Signature: _________________________________________________________________ Date: __7/12/2024 Bill Cleveland - VP of Construction
[email protected]
CSLB 964882 C-10, GENERAL A, DIR 1000036596, WBE VON 9IS00036, DBE 45019, SBE 1740943 (COR) #12: $22,301.00
Bill Cleveland
(CO #3)
A77$&+0(17 #
$77$&+0(17
Change Order Request #12
July 16, 2024
July 16, 2024
(CO #3 - Item #1)
Attachment #1
CITY OF THOUSAND OAKS
WORK DIRECTIVE
Project: Electric Vehicles (EV) Charging Station
CI Number: CI 5569
Contract #: 13182-2023
Work Directive Number: 5
Work Directive Date: 08-01-2024
Contract Date: 1-24-2023
To: Preferred Power Solution, Inc., Karen Cleveland
THIS WORK DIRECTIVE FORM SHALL BE USED FOR ALL WORK DIRECTIVES ASSOCIATED WITH THE WORK. NO ADDITIONS OR DELETIONS TO THIS FORM SHALL BE ALLOWED, EXCEPT WITH PERMISSION OF THE CITY OF THOUSAND OAKS.
You are directed to make the following change(s) in the Work:
To provide labor, materials, and equipment necessary to complete the replacements, additions, deletions, and modification of the plans and specifications as listed below.
1. Perform all additional items of work as identified under the attached Change Order Request (COR) #14
NOT VALID UNTIL SIGNED BY OWNER
Attachment:
Change Order Request #14
THIS WORK DIRECTIVE DOES NOT APPROVE A CHANGE TO THE CONTRACT PRICE OR THE CONTRACT TIME. The Contract Price and Contract Time may only be adjusted by Change Order. To the extent this Work Directive results in a change to the Contract Price or the Contract Time, Contractor must timely request a Change Order and comply with al l Change Order procedures in accordance with the Contract Documents. Notwithstanding issuance of this Work Directive, the failure to timely request a Change Order shall constitute a waiver by Contractor of any adjustment to the Contract price or the Contract time resulting from this Work Directive. If an adjustment is requested, no work shall be allowed to lag pending such adjustment but shall be promptly executed as directed, even if a dispute arises.
ISSUED BY:
CITY OF THOUSAND OAKS
Signature:
Printed Name: Roner del Castillo
Title: Associate Civil Engineer
Date:
REVIEWED/APPROVED BY CITY ENGINEER:
(APPROVED PER T.O.M.C. 3-10.303)
Signature:
Printed Name: Nader Heydari
Title: City Engineer
Date:
USANDDNDDDDNDDDDDDDDDDDDDDDDDDDDDDDDDNNDDDDDDDDDDDDDNDDNDNDNDNDDDDDNDDDNDNDDNDDDNDDDDDDDNNDDDDDNDDNNDDNNDDDNDDDNND OA Roneeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeer de
8/5/202408-05-2024
(CO #3)
$77$&+0(17 #2
$77$&+0(17
1400 Easton Drive Suite 116. Bakersfield. California 93309 Phone (661) 322-0880 Fax (661) 322-0090
City of Thousand Oaks August 1, 2024
Newbury Library
2331 Borchard Rd.
Thousand Oaks, CA
Attn: Rosaida Harris
RE: CI5569 Contract #13182-2023 / Change Order #14 SCE Equipment Pad extension Preferred Power is submitting change order #14 to extend the width of the equipment pad across the front length of the existing equipment pad to create a 36” work space in front of the SCE meter.
PPS will move an existing sprinkler shut off valve. Excavate along the front edge of the existing equipment pad for a 1 foot thick pad. PPS will install dowels every 18” in the face of the existing and the top of the sidewalk to tie in to the new pad. PPS will install (1) 4” x 5’ Galvanized steel bollard, painted safety yellow / concrete filled. PPS will pour additional concete in sidewalk area of planter to provide ADA clearances for pedestrians. The bollard is to be place to right of the new pad.
PPS suggests painting the front edge of the pad where it overhangs the side walk safety yellow. x Labor ( 3 men 2 days + Per-diem) - $4,260.00
x Materials (forms, rebar, concrete, bollard, paint, sprinkler parts) – $1,320.00 x Equipment (truck, cement mixer, fuel) - $1,080.00
x Mark Up 10% - 740.00
Signature: __
Bill Cleveland_______________ Date: __8/1/2024
Bill Cleveland
VP of Construction
[email protected]
CSLB 964882 C-10, GENERAL A
DIR 1000036596, WBE VON 9IS00036, DBE 45019, SBE 1740943 8-6-2024
Change Order Request #14
August 6, 2024
(COR) #14: Seven Thousand Four Hundred Dollars. ($7,400.00) (CO #3 - Item #2)
Attachment #2