TO:Andrew P. Powers, City Manager
FROM:Laura B. Maguire, City Clerk
DATE:November 19, 2024
SUBJECT: Conflict of Interest Resolution Update
RECOMMENDATION:
1. Adopt resolution updating designated employees, officers, and disclosure category list for Conflict of Interest.
2. Find that the action of adopting the resolution is not a project under the California Environmental Quality Act.
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. Minimal staff time required to coordinate research efforts and prepare the report and resolution is included in the Adopted FY 2024-25 General Fund Budget.
BACKGROUND:
The Political Reform Act and Fair Political Practices Commission (FPPC) Code of Regulations require all local agencies to conduct a Biennial Review of their Conflict of Interest Codes. The City Clerk Department conducted the 2024 Conflict of Interest Biennial Review of the municipal code and Designated Filer Resolution in September and October. The resolution determines which employees, committee members, and consultants make or participate in making decisions which may have a foreseeable material effect on any financial interest. The resolution also identifies the appropriate disclosure categories under the Conflict of Interest Code.
Designated positions must file Assuming, Annual, and Leaving Office Statements per the Political Reform Act.
DISCUSSION/ANALYSIS:
The Filing Official for the City must ensure that the City’s Conflict of Interest Code is accurate by completing these steps: 1) review organizational charts to ensure all “similar” level positions are reporting; 2) review disclosure categories to ensure
Conflict of Interest Resolution Update
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9 “similar” positions have the same reporting categories; 3) ensure reporting categories are tailored to positions; 4) ensure reporting of real property interest applies to all positions where an individual decision can affect real property; and 5) add any new positions and changes to titles due to reclassifications.
The City Clerk Department conducted the required 2024 Biennial Conflict of Interest Review, as requested by FPPC, and completed all recommended FPPC steps. The review revealed the following changes in the list of Designated Employees were needed to match new position titles:
City Manager’s Office
Eliminated Positions (transferred to Strategic Communications and Public Affairs Department or Cultural and Community Services):
•Cable Operations Supervisor
•Communications and Marketing Analyst
•Communications and Marketing Associate Analyst
•Community Services Analyst
•Director of Strategic Communications & Public Affairs
•Economic Development Analyst
•Economic Development Manager
•Legislative Affairs/Intergovernmental Manager
Community Development Department
Added Position:
•Code Compliance Supervisor
Cultural Affairs Department
Department combined into Cultural and Community Services Eliminated Positions:
•Box Office Supervisor
•Deputy Cultural Affairs Director
Cultural and Community Services
New department combining former Cultural Affairs Department, City Manager’s Office, and Library staff
Added and Transferred Positions:
•Community Services Analyst
•Cultural and Community Services Director
•Deputy Cultural and Community Services Director
•Guest Services Manager
•Library Division Manager
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9 Finance Department
Added Position:
•Construction Project Coordinator
Eliminated Position:
•Senior Information Technology Analyst
Library
Department combined into Cultural and Community Services Transferred Position:
•Library Division Manager
Eliminated Positions:
•Deputy Library Services Director
•Library Services Director
Public Works Department
Added Positions:
•Emergency Program Administrator
•Wastewater Treatment Plant Superintendent
Eliminated Positions:
•Construction Inspection Supervisor
•Disaster Services Coordinator
•Environmental Compliance Analyst
Changed Titles:
•Environmental Program Inspector I/II to Environmental Compliance Inspector I/II
Strategic Communications and Public Affairs Department
New department consisting of former City Manager’s Office staff Transferred Positions:
•Cable Operations Supervisor
•Communications and Marketing Analyst
•Communications and Marketing Associate Analyst
•Director of Strategic Communications & Public Affairs
•Economic Development Analyst
•Economic Development Manager
•Legislative Affairs/Intergovernmental Manager
Conflict of Interest Resolution Update
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9 The Conflict of Interest Resolution (Attachment #1) has been updated to include the revised departments, positions, and titles.
Consistent monitoring of positions and updating the Conflict of Interest Designated Filers Resolution complies with the Political Reform Act. In addition, it promotes the integrity of all employees and officers of the City, ensuring all citizens are served equally and duties are performed impartially without bias due to personal financial interest.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.
PREPARED BY: Christina Glaubke, Assistant Analyst
Attachments:
Attachment #1 – Resolution
CCD:635-10\cg\h:\common\FPPC\COI\Code Biennial Review\2024\11192024 COI Biennial Review Staff Report.docx