MINUTES OF THE CITY COUNCIL
Thousand Oaks, California January 14, 2025
1. CALL TO ORDER: Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutie rrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers , City Attorney Tracy M. Noonan (closed session), Chief Assistant City Attorney Patri ck Hehir, Assistant City Manager/Interim Human Resources Director Ingrid Hard y, Deputy City Manager Akbar A likhan, Deputy City Manager Tim Giles, Deputy City Clerk Sandra Delgado, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural and Community Services Director Jonathan Serret, Strategic Communications/Public Affairs Director Alexandra South, Police Commander Cory Rubright, Deputy Public Works Director Nader Heydari, Deputy Public Works Directo r John Minkel, Utilities Superintendent Michael Devlahovich, Utilities Maintenance Supervisor Bret Sherman, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specia list Ryan Palmer, Office Supervisor Alina Savulescu, Records Management Specialist Judy Freeman, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNS EL – Pending Litigation: California Department of Housing and Community De velopment vs. Shangri-La Industries, et al., Los Angeles County Superior Cour t Case Number: 24STCV00629; Pursuant to Government Code Section 54956.9(a).
B. CONFERENCE WITH LEGAL CO UNSEL – Pending Litigation: F. Roberts Construction Inc. vs. Shangri-La Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956.9(a).
C. CONFERENCE WITH LEGAL COUN SEL – Existing Litigation: Katelyn Clint vs.
Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 2021CUPA00551445; Pursuant to Government Code Section 54956.9(a).
D. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Brit Nicole Marie Tsumpes vs. City of Thousand Oaks; Ventura County Superi or Court Case No. 202000539890CUPO. Pursuant to Government Code Section 54956.9(a).
Chief Assistant City Attorney Hehir announced Closed Session held at 5:01 p.m.
4. CLOSED SESSION REPORT:
Chief Assistant City Attorney Hehir announced there was nothing to report at 6:01 p.m.
5. PLEDGE OF ALLEGIANCE: Mayor Newman led the pledge of allegiance.
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8City Council Minutes
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 January 14, 2025
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None.
*16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an updat e on the January 28, 2025, City Council meeting.
City Manager Powers acknowledged the ma jor wildfires impacting neighboring communities and provided an update on the City’s ongoing response and preparedness actions in relation to loca l wind events and power outages. He also highlighted resources for resident s interested in personal preparedness (readyventuracounty.org and marketplace.sce.com).
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Cory Rubright, Thousand Oaks Po lice Commander; Bruce Schultz, Thousand Oaks; Sharon Miret, Newbury Park (submitt ed document); Andy Lev ine, Newbury Park; Clint Fultz, Thousand Oaks; Rossanna Guerra, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
Item 9E - Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations, and Item 9F - Improvements at Lone Oak (CI 5673), Erbes Road (CI 5738), and Ventu (CI 5739) Pump Stations – pulled for further discussion. Public Works Director Finley and Deputy Public Works Director Heydari responded to questions.
Item 9I - Cooperative Purchasing Agreement for Online Marketplace, and Item 9K - 2025 Active Transportation Plan Update – pulled for further discussion. Public Works Director Finley and Deputy Public Works Director Heydari responded to questions. Deputy Public Works Director Minkel, Utilities Superintendent Devlahovich, and Utilities Maintenance Supervisor Sherman available for questions.
Additional information supplemental packet regarding Item 9K – 2025 Active Transportation Plan Update.
Speaker: Andrew Pletcher, Newbury Park.
Written Statements: None.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 January 14, 2025
9. CONSENT CALENDAR: (Continued)
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify December 11, 2024, December 18, 2024, December 25, 2024, January 1, 2025, and January 8, 2025; approve January 15, 2025, and January 22, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of December 10, 2024
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Library Circulating Materials
RECOMMENDATION:
1. Authorize expenditure in an amount not to exceed $600,000 per vendor in FY 2024- 25 (with all vendor combined purchases remaining within the $729,436 budgeted amount) for Library circulating materials (books, databases, periodicals, electronic books, audio books, etc.) from A/C #110-7220-673-3231 (Materials, Circulating Books) for the following vendors: Ingram Library Services LLC (St. Louis, MO), Overdrive Inc. (Cleveland, OH), Gale Cengage Learning Inc. (Farmington Hills, MI), Baker & Taylor Inc. (Atlanta, GA), Midwest Tape (Holland, OH), Ebsco (Ipswich, MA), Newsbank (Naples, FL), Proquest LLC (Ann Arbor, MI), Library Ideas (Fairfax, VA), Mango Languages (Farmington Hills, MI), and CALIFA Group (San Francisco, CA).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 January 14, 2025
9. CONSENT CALENDAR: (Continued)
D. Annual Appointment of City Treasurer and Adoption of Investment Policy
RESOLUTION RECONFIRMING JAIM E BOSCARINO AS CITY TREASURER FROM FEBRUARY 1, 2025 THROUGH JANUARY 31, 2026 AND ADOPTING
UPDATED INVESTMENT POLICY
RES. NO. 2025-001
RECOMMENDATION:
1. Adopt resolution reconfirming Jaime Boscarino as City Treasurer until January 31, 2026, and approving City’s Investment Policy.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations
RECOMMENDATION:
1. Approve the project design, specification, and Addendum No. 1 for Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations Projects.
2. Award construction contract to J. R. Filanc Construction Company, Inc. (Escondido, CA), in the amount of $1, 517,000, plus a cont ingency of $151,700 for construction of the Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations Projects.
3. Approve Professional Services Agr eement with AECOM Technical Services, Inc. (AECOM) of Westlake Village, CA, for construction support services for the Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations Projects in the amount of $224,000, plus $22,400 for extra services, with a term of the agreement to December 31, 2025.
4. Authorize budget appropriation in t he amount of $141,135 from A/C #613- 0000-341-9900 (Water Capital Fund – Net Position) to A/C #613-8030-682-8300 (CI 5534, Improvements at Pederson Pump Station).
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 January 14, 2025
9. CONSENT CALENDAR: (Continued)
E. Improvements at Pederson (CI 5534) and Willow Lane (CI 5757) Pump Stations (Continued)
RECOMMENDATION: (Continued)
5. Authorize budget appropriation in t he amount of $858,665 from A/C #613- 0000-341-9900 (Water Capital Fund – Net Position) to A/C #613-8030-682-8300 (CI 5757, Improvements at Willow Lane Pump Station).
6. Authorize expense in the amount of $1,920,100 ($1,517, 000 construction contract, $151,700 construction conti ngency, $224,000 consultant agreement, $22,400 in extra services, and $5,000 for City furnished materials and supplies) as follows: $1,061,435 ($847,000 construc tion contract; $84,700 construction contingency; $116,035 consultant agreem ent, $11,200 in extra services, and $2,500 for City furnished materials and s upplies) from A/C #613-8030-682-8300 (CI 5534 Improvements at Pederson Pump Station) and $858,665 ($670,000 construction contract; $67,000 construc tion contingency; $107,965 consultant agreement, $11,200 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-830 0 (CI 5757 Improvements at Willow Lane Pump Station).
7. Delegate authority to the City Engin eer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount.
8. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 January 14, 2025
9. CONSENT CALENDAR: (Continued)
F. Improvements at Lone Oak (CI 5673), Erbes Road (CI 5738), and Ventu (CI 5739) Pump Stations
ECOMMENDATION:
1. Approve the project des ign, specification, and Add enda Nos. 1, 2, and 3 for the Improvements at Lone Oak (CI 5673), Erbes Road (CI 5738), and Ventu (CI 5739) Pump Stations Projects.
2. Approve Professional Services Ag reement with AECOM Technical Services, Inc. (AECOM) of Westlake Village, CA, for construction support services for the Improvements at Lone Oak (CI 5673), Erbes Road (CI 5738), and Ventu (CI 5739) Pump Stations Projects in the am ount of $360,000, plus $36,000 for extra services, with a term of the agreement to June 30, 2026.
3. Award construction contract to Pacific Hydrotech Corporation (Perris, CA), in the amount of $3,065,600, plus a contingency of $306,560, for construction of the Improvements at Lone Oak (CI 5673), Erbes Road (CI 5738), and Ventu (CI 5739) Pump Stations Projects.
4. Authorize expense in the amount of $3,775,660 ($3,065, 600 construction contract, $306,560 construction contingenc y, $396,000 for construction support plus extra services, and $7,500 for City furnished materials and supplies) as follows: $1,407,772 ($1,152,500 constructi on contract, $115,250 construction contingency, $125,522 consultant agreem ent, $12,000 in extra services, and $2,500 for City furnished materials and s upplies) from A/C #613-8030-682-8300 (CI 5673 Improvements at Lone Oak Pu mp Station); $1,258,930 ($1,015,600 construction contract, $101,560 construc tion contingency, $127,270 consultant agreement, $12,000 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (CI 5738 Im provements at Erbes Pump Station); and $1,108,958 ($897,500 construction contract, $89,750 construction contingency, $107,208 cons ultant agreement, $12,000 in extra services, and $2,500 for City furnished mate rials and supplies) from A/C #613- 8030-682-8300 (CI 5739 Improvements at Ventu Pump Station).
5. Delegate authority to the City Engin eer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount.
6. Find that the projects are Categor ically Exempt fr om the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 January 14, 2025
9. CONSENT CALENDAR: (Continued)
G. Conejo Valley Unified School District Lease Agreement Amendment
RECOMMENDATION:
1. Approve First Amendment to the Lease Agreement between City of Thousand Oaks and Conejo Valley Unified School Dist rict (CVUSD) for pr operty located at 110 S. Conejo School Road, Thousand Oaks (Contract No. 11452-2017).
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Out of Agency Wastewater Service Ag reement - 729 Calle Laredo APN 663-0- 111-085 (Walton)
RECOMMENDATION:
1. Approve an Out of Agency Service Agreement (OASA) between Steven and Jennifer Walton and the City to provide wa stewater service for a new detached Accessory Dwelling Unit (ADU) at 729 Ca lle Laredo (APN 663-0-111-085) in the unincorporated Lynn Ranch area of Thousand Oaks.
2. Authorize City Engineer to apply fo r an OASA with the V entura Local Agency Formation Commission (LAFCo) and execute all required documents.
3. Authorize City Manager to execute Indemnity Agreement with Ventura LAFCo.
4. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 January 14, 2025
9. CONSENT CALENDAR: (Continued)
I. Cooperative Purchasing Agreement for Online Marketplace
RECOMMENDATION:
1. Authorize City Manager to execute participating addendum using the Prince William County Public Schools, VA uniform Contra ct No. R-TC-17006 through Omnia Partners with award to Amazon Services, LLC/Amazon Business (Amazon) (Seattle, WA) for online marketplace for the purchase of products and services beginning January 1, 2025, through January 18, 2026, with an optional 2-year renewal through January 18, 2028, based on City Attorney’s Office review and approval as to form.
2. Authorize expenditure not-to-exceed $250,000 annually from various department accounts.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Mayor Newman recused himself due to conflict of interest.
Mayor Newman absent 6:59 p.m.; present 7:01 p.m.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 4-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor
Noes – None
Recused (Conflict of Interest) – Newman
J. Newbury Road Redevelopment Agency Proceeds
RECOMMENDATION:
1. Approve the project design and plans for the construction of the public improvements associated with the Timber School Sanctuary Public Improvement Project.
2. Approve budget appropriation and Expenditure and Release in an amount not to exceed $3,000,000 from A/C #521-0000-311-1000 (Successor Agency Bond Proceeds Fund – Fund Balance) to A/C #521-5210-631-8300 (Successor Agency Bond Proceeds Fund – Improvements Other Than Buildings) [Reserved Redevelopment Agency Successor Agency Bond Proceeds held by US Bank pursuant to Depository Agreement and agreement with the Department of Finance (DOF)].
3. Authorize City Engineer to process the required paperwork, including construction plans and change orders, future actions, and individual payments.
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration was approved for this project by City Council on November 9, 2021.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 January 14, 2025
9. CONSENT CALENDAR: (Continued)
K. 2025 Active Transportation Plan Update
RECOMMENDATION:
1. Approve Professional Services Agr eement with LG2WB Engineers, Inc. dba Linscott, Law & Greenspan, Engineers (LLG), (Irvine, CA) for preparation of the 2025 Active Transportation Plan (ATP) U pdate in a not-to-exceed amount of $99,992, plus extra services of $10,008, with a term ending January 31, 2026.
2. Approve budget appropriation and author ize expenditure in the amount of $110,000 ($99,992 agreement, plus extra se rvices of $10,008,) from A/C #001- 0000-311-0000 (General Fund – Fund Bala nce) to A/C #001-5560-631-5699 (General Fund – Traffic Engineering Contracted Services/Other).
3. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Mayor Newman to continue item to a date uncertain.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
L. Thousand Oaks Plan to Assist School Sites Annual Project List
RECOMMENDATION:
1. Approve Thousand Oaks Plan to Assi st School Sites (TOPASS) Annual Project List for Fiscal Year 2024-25 to taling $670,629 subm itted by Conejo Valley Unified School District (CVUSD).
2. Find that this action is not a projec t as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 January 14, 2025
9. CONSENT CALENDAR: (Continued)
M. Financial Reports for Fiscal Year Ended June 30, 2024
RECOMMENDATION:
1. Receive and file financial reports.
2. Find that this action is not a projec t as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
N. Development Impact Fees: Annual Review of Accounts as of June 30, 2024
RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a projec t as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS: None.
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 January 14, 2025
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS:
A. Proposed 2025 City Councilmember Committee Assignments
RECOMMENDATION:
1. Approve proposed 2025 Calendar year City Councilmember Committee Assignments.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Presented by Mayor Newman.
Speaker/Written Statement: None.
Motion by Mayor Newman to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Engler, Taylor, Newman, Adam, Gutierrez
Noes – None
16. CITY MANAGER: (Continued)
A. Announcements and upcoming issues
City Manager Powers provided an update on the January 28, 2025, City Council meeting.
17. PUBLIC NOTICES: None.
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 12 January 14, 2025
18. ADJOURNMENT: City Council adjourne d in memory of Mayor Emer itus Fiore at 7:05 p.m. to Regular Meeting on January 28, 2025.
____________________________
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: January 9, 2025
MINUTES APPROVED: January 28, 2025
*Indicates item taken out of order.
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70\h:\common\agenda\2025\01-14-25.docx
Docusign Envelope ID: 63A04CB4-3E6D-4525-B284-9714A3A1D9D8