Meeting
City Council
REGULAR MEETING
Tuesday, February 11, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Jeanette Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS — Property: 1868 Thousand Oaks Blvd.; APN: 670-018-2050; Thousand Oaks, CA; NEGOTIATING ON BEHALF OF CITY: Akbar Alikhan, Deputy City Manager; Jaime Boscarino, Finance Director; Haider Alawami, Economic Development Manager; NEGOTIATING ON BEHALF OF PROPERTY OWNER 1868 TO LLC: Amid Saremi and Daria Saremi. UNDER NEGOTIATION: Price and Terms; Pursuant to Government Code Section 54956.8.
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Black History Month Proclamation
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify January 29, 2025, and February 5, 2025; approve February 12, 2025, and February 19, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of January 28, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
01-28-25 Draft Minutes
C.
Unit W Wastewater Interceptor Improvements (CI 5445)
RECOMMENDATION:
1. Approve the project design, plans, specifications, and Addendum No. 1 for construction of the Hill Canyon Treatment Plant (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445).
2. Award construction contract for HCTP Unit W Wastewater Interceptor Improvements Project (CI 5445) to Toro Enterprises, Inc. of Oxnard, CA, in the amount of $3,440,000, plus a contingency of $344,000.
3. Approve budget appropriation in the amount of $330,000 from A/C #624-0000-341-9900 (Wastewater Fund, Net Position) to A/C #624-8220-682-8300 (Unit W Interceptor Improvements Project CI 5445).
4. Approve Eighth Amendment to Professional Services Contract No. 12186-2019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Construction Phase Support Services for the HCTP Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $46,900, for a revised not-to-exceed amount of $478,249, plus extra services of $4,690.
5. Approve First Amendment to Professional Services Contract No. 13560-2024 with Padre Associates, Inc. (Padre) of Ventura, CA, for additional Environmental Services and Monitoring Services for the HCTP Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $2,805, for a revised not-to-exceed amount of $86,273 and extend the term of the agreement to December 31, 2025.
6. Authorize issuance of a temporary Bank Letter of Credit to the California Department of Fish and Wildlife (CDFW) in the amount not to exceed $550,000 to guarantee restoration and environmental mitigation and authorize the City Engineer and Finance Director to execute all related documents.
7. Authorize expenditure in the amount of $4,440,395 ($3,440,000 construction contract, $344,000 construction contract contingency, $46,900 for construction support services and material testing, $4,690 for extra services, $2,805 for construction environmental monitoring services, $5,000 for City furnished supplies and materials, $25,000 for Permitting and Inspection by the CDFW, Bank Letter of Credit up to $550,000, and $22,000 for the Bank Fee associated with the CDFW Letter of Credit), from A/C #624-8220-682-8300 (Wastewater Capital Fund Improvements, CI 5445).
8. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.
9. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Eighth Amendment to Agreement 12186 2019 with AECOM Technical Services Inc Attachment 3 First Amendment to Agreement 13560 2024 with Padre Associates Inc D.
2025 Active Transportation Plan Update
RECOMMENDATION:
1. Approve Professional Services Agreement with LG2WB Engineers, Inc. dba Linscott, Law & Greenspan, Engineers (LLG), (Irvine, CA) for preparation of the 2025 Active Transportation Plan (ATP) Update in a not-to-exceed amount of $99,992, plus extra services of $10,008, with a term ending April 30, 2026.
2. Approve budget appropriation and authorize expenditure in the amount of $110,000 ($99,992 agreement, plus extra services of $10,008) from A/C #001-0000-311-0000 (General Fund – Fund Balance) to A/C #001-5560-631-5699 (General Fund – Traffic Engineering Contracted Services/Other).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Professional Services Agreement with LLG
E.
La Granada Reservoir Improvements (CI 5292)
RECOMMENDATION:
1. Approve Fifth Amendment to Professional Services Contract No. 12610-2020 with Harper & Associates Engineering, Inc. (HAE) (Corona, CA), for additional engineering support services during the construction of La Granada Reservoir Improvements Project (CI 5292) in the amount of $84,900, for a revised not-to-exceed amount of $287,625, and extend the term of the agreement to June 30, 2026.
2. Approve budget appropriation in the amount of $84,900 from A/C #613-0000-341-9900 (Water Capital Fund, Net Position) to A/C #613-8030-682-8300 (CI 5292, La Granada Reservoir Improvements Project).
3. Authorize expenditure in the amount of $84,900 from A/C #613-8030-682-8300 (Water Capital Fund Budget, CI 5292).
4. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Fifth Amendment to HAE Agreement No 12610 2020
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
East County Family Justice Center
RECOMMENDATION:
Authorize City Manager to execute a Memorandum of Understanding (MOU) with the County of Ventura to commit up to $2,000,000 toward the purchase of property for the East County Family Justice Center in Thousand Oaks.
Approve additional budget appropriation of $2,000,000 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-0970-646-5920 (Community Services - Grants & Donations).
Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
B.
2024 Pavement Management Program (MI 2608)
RECOMMENDATION:
1. Approve the 2024 Pavement Management Program (PMP) report and direct staff to continue maintenance of City streets in accordance with the PMP and available budget.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 PMP Report Prepared by Nichols Consulting Engineers November 2024
13. COMMITTEE/COMMISSION/BOARD REPORTS:
A.
FY 2024-25 Community Environmental Enhancement Grant Recommendations RECOMMENDATION:
1. Approve Community Environmental Enhancement Grants totaling $38,250.
2. Authorize the City Manager or designee to execute Community Environmental Enhancement Grant agreements with grantees.
3. Authorize expenditure in the amount of $38,250 from A/C #632-8420-682-5920 (NC0104, Solid Waste Fund - Grants) for Community Environmental Enhancement Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Community Environmental Grant Award Five Year History Attachment 2 Community Environmental Enhancement Grant Recommendations
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Planning Commission Appointment
RECOMMENDATION:
1. Approve the re-appointment of Don Lanson to the Planning Commission to serve a term ending December 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Lanson Planning Commission Application
B.
Planning Commission Appointment
RECOMMENDATION:
1. Approve appointment of Kara Buss to the Planning Commission to serve a term ending December 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Buss Planning Commission Application
C.
Traffic and Transportation Advisory Commission Appointment RECOMMENDATION:
1. Approve appointment of Kat Selm to the Traffic and Transportation Advisory Commission to serve a term ending December 2026.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Selm Traffic and Transportation Application D.
Traffic and Transportation Advisory Commission Appointment RECOMMENDATION:
1. Approve appointment of Dan Weikel to the Traffic and Transportation Advisory Commission to serve a term ending December 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Weikel Traffic and Transportation Application E.
Traffic and Transportation Advisory Commission Appointment RECOMMENDATION:
1. Approve appointment of Rossanna Guerra to the Traffic and Transportation Advisory Commission to serve a term ending December 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Guerra Traffic and Transportation Application F.
Update on League of California Cities Winter Policy Committee Meetings - January 24, 2025 RECOMMENDATION:
1. Receive report.
2. Find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.
LEVINE ACT ITEM: No
Staff Report
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn in memory of Ed Jones, former Thousand Oaks Mayor and City Councilmember, to Regular Meeting February 25, 2025 Agenda Post Date/Time: Feb 6, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\02-11-25.docx