Meeting
City Council
REGULAR MEETING
Tuesday, February 25, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Jeanette Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION: None
4. CLOSED SESSION REPORT: None
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Newbury Park High School Football – CIF Southern Section Division 2 Champions B.
One City One Book Program
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify February 12, 2025, and February 19, 2025; approve February 26, 2025, March 5, 2025, and March 12, 2025, subject to review and ratification LEVINE ACT ITEM: No
02-25-25 Supplemental Information Packet
B.
Minutes of City Council meeting of February 11, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
02-11-2025 Draft Minutes
C.
2025 Concrete Replacement and Sidewalk Repair (MI 2609) RECOMMENDATION:
1. Authorize staff to advertise the 2025 Concrete Replacement and Sidewalk Repair (MI 2609) for construction bids.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Sidewalk Maintenance Quadrants
Attachment 2 Locations of Proposed Improvements in Quadrants 1 and 4 Area 1 2 3 Attachment 3 Locations of Proposed Improvements in Quadrants 1 and 4 Area 4 D.
Fiscal Year 2024-25 Traffic Signal Painting and Restoration (MI 2616) RECOMMENDATION:
1. Approve the project design, specifications, and Addendum No. 1 for the FY 2024-25 Traffic Signal Painting and Restoration Project (MI 2616).
2. Award construction contract to Streetlight Restoration Specialists, Inc. (Leesburg, OH), in the amount of $86,398, plus a contingency of $8,500 for construction of the Traffic Signal Painting and Restoration Project (MI 2616).
3. Authorize budget appropriation in the amount of $39,665 from A/C #141-0000-311-1000 (Lighting Fund, Fund Balance) to A/C #141-5570-631-5500 (Lighting Fund, Construction - MI 2616).
4. Authorize expenditure in the amount of $94,898 ($86,398 construction contract, and $8,500 construction contingency) from A/C #141-5570-631-5500 (MI 2616).
5. Delegate authority to the City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount.
6. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Location Maps
E.
Prefabricated Solar Systems at Various City Facilities (CI 5562) RECOMMENDATION:
1. Approve Third Amendment to Professional Services Contract No. 13195-2023 with Staten Solar Corporation of San Jose, CA for re-roofing all roofs that will receive solar arrays at the Grant R. Brimhall Library, increasing the amount of the agreement by $1,383,823.95 for a revised not-to-exceed amount of $6,882,664.45, and extending the term of the agreement to June 30, 2026.
2. Authorize budget appropriation in FY 2024-25 in the amount of $2,020,000 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-9720-673-9111 (General Fund, Transfer Out – To Library Fund) and from A/C #110-0000-311-1000 (Library Fund – Fund Balance) to A/C #110-0000-561-0100 (Library Fund, Transfer In – From General Fund).
3. Authorize budget appropriation and expenditure in the amount of $1,383,823.95 from A/C #110-0000-311-1000 (Library Fund – Fund Balance) to A/C #110-7310-673-8300 (Library Fund Improvements, CI 5562).
4. Find that this project is exempt from the California Environmental Quality Act pursuant to California Public Resource Code 21080.35, 14 C.C.R. Section 15301, and/or 14 C.C.R. Section 15061(b)(3).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Third Amendment to Agreement with Staten Solar Corporation No 13195 2023 F.
McCrea Open Space Acquisition (North Moorpark Road)
RESOLUTION AUTHORIZING PURCHASE OF AN UNDEVELOPED PARCEL WITHIN MCCREA OPEN SPACE AREA (ASSESSOR PARCEL NUMBER 592-0-110-485) AND TRANSFER TO THE CONEJO OPEN SPACE CONSERVATION AGENCY (COSCA) WITH A FINDING THAT TRANSFER IS EXEMPT UNDER THE SURPLUS LAND ACT RECOMMENDATION:
1. Find that the following actions are exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, 14 CCR sections 15061,15313, 15317, and 15325.
2. Approve Purchase and Sale Agreement (PSA) with Escrow Instructions for Assessor Parcel Number (APN) 592-0-110-485 between the City of Thousand Oaks and Emad Hillo (“Seller”), and authorize City Manager, or designee, to execute the PSA and all other documents necessary to effectuate the purchase by the City of Thousand Oaks, including the authority to accept the deed, subject to resolution of any liens and encumbrances affecting said parcel.
3. Approve budget appropriation and expenditure in the amount of $410,000 ($400,000 purchase price, plus closing costs not to exceed $10,000) for APN 592-0-110-485 from A/C #512-0000-311-1000 (Community Recreation and Open Space Endowment Fund – Fund Balance) to A/C #512-4410-679-8100 (CI 1227, Capital – Land).
4. Transfer the property (APN 592-0-110-485) to Conejo Open Space Conservation Agency (COSCA) for long-term management, subject to the procedural requirements of the Surplus Land Act.
5. Adopt a resolution authorizing the above actions and finding that the transfer of property to COSCA is exempt from the California Surplus Lands Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Draft Purchase Agreement
Attachment 2 Vicinity Map
Attachment 3 Location Map
Attachment 4 Air Photo With Existing Open Space
Attachment 5 Resolution
G.
Improvements at Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Stations RECOMMENDATION:
1. Authorize staff to advertise the Improvements at Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Station Project for construction bids.
2. Find that this action is not a project as defined under the California Environmental Quality Act LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
H.
Thousand Oaks Transit Service Agency Agreements
RECOMMENDATION:
1. Approve Third Amendment to Moorpark Dial-A-Ride Contract (Contract No. 12082-2019), Second Amendment to Moorpark Fixed Route Maintenance Contract (Contract No. 12083-2019), and Third Amendment to Moorpark Fixed Route Operations Contract (Contract No. 12084-2019) extending contracts through June 30, 2027.
2. Approve Second Amendment to Westlake Village Dial-A-Ride Contract (Contract No. 12103-2019) extending contract through June 30, 2027.
3. Approve Second Amendment to Kanan Shuttle Contract (Contract No. 12085-2019) and Second Amendment to County Dial-A-Ride Contract (Contract No. 12086-2019) extending contracts through June 30, 2027.
4. Approve Fifth Amendment to East County Transit Alliance Fiscal Agent Contract (Contract No. 10953-2015) extending contract through June 30, 2027.
5. Approve First Amendment to Agoura Hills Dial-A-Ride Contract (Contract No. 13521-2024) extending contract through June 30, 2027.
6. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Third Amendment Moorpark Dial A Ride
Attachment 2 Second Amendment Moorpark Fixed Route Maintenance Attachment 3 Third Amendment Moorpark Fixed Route Operations Attachment 4 Second Amendment Westlake Village Dial A Ride Attachment 5 Second Amendment Kanan Shuttle
Attachment 6 Second Amendment County Dial A Ride
Attachment 7 Fifth Amendment ECTA Fiscal Agent Agreement Attachment 8 First Amendment AH Dial A Ride
02-25-25 Supplemental Information Packet
I.
Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging appointment of Daniel Twedt to fill an unscheduled vacancy with term ending July 2025.
2. Approve Council on Aging appointment of Linda Bonilla to fill an unscheduled vacancy with term ending July 2026.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 COA Applications
J.
Fire and Combustion Protection Systems Design Agreement (CI 5759) RECOMMENDATION:
1. Approve Professional Services Agreement with Jensen Hughes, Inc. (Anaheim, CA) for Fire and Combustion Protection Systems Design services for the Cogeneration Building at Hill Canyon Treatment Plant (HCTP) in a not-to-exceed amount of $117,425 ($106,750 design services, plus extra services of $10,675), with a term ending December 31, 2025.
2. Authorize expense in FY 2024-25 in the amount of $117,425 from A/C #624-5310-682-8200 (Wastewater Fund – Buildings, CI 5759).
3. Authorize budget transfer in the amount of $117,425 from A/C #624-5310-682-8200 (Wastewater Fund – HCTP Fire Alarm System Upgrades CI 5582) to A/C #624-5310-682-8200 (Wastewater Fund – HCTP Fire and Combustion System CI 5759).
4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Jensen Hughes Design Agreement
Attachment 2 Levine Act Disclosure Form
10. PUBLIC HEARINGS:
A.
Accessory Dwelling Unit Regulations Update (MCA 2024-70005) ORDINANCE AMENDING THE THOUSAND OAKS MUNICIPAL CODE RELATING TO THE REGULATION OF ACCESSORY DWELLING UNITS (ADUS) AND JUNIOR ACCESSORY DWELLING UNITS (JADUS) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 2, SECTION 9-4.202 DEFINITIONS; ARTICLE 21, SECTION 9-4.2104 PERMITTED USE MATRIX-RESIDENTIAL ZONES; AND ARTICLE 45, SECTION 9-4.4505 LOCATION AND NUMBER OF ADUS; SECTION 9-4.4506 DEVELOPMENT STANDARDS; SECTION 9-4.4507 OBJECTIVE DESIGN STANDARDS; SECTION 9-4.4508 PARKING; AND SECTION 9-4.4513 STATEWIDE EXEMPTION ADUS TO IMPLEMENT RECENTLY ADOPTED STATE LAW (MCA-2024-70005) 1ST READING
RECOMMENDATION:
1. Find that the update of the City’s Accessory Dwelling Unit regulations is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 which specifically finds that CEQA does not apply to the adoption of an ordinance by a city to implement the provisions of Article 2 (commencing with Section 66314) or Article 3 (commencing with Section 66333) of Chapter 13 of Division 1 of Title 7 of the California Government Code.
2. Read in title only, further reading be waived, and if no objection, introduce an ordinance approving Municipal Code Amendment 2024-70005 amending Title 9, Chapter 4 of the Thousand Oaks Municipal Code.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 PLANNING COMMISSION PACKET
Attachment 2 MUNICIPAL CODE AMENDMENT ORDINANCE
02-25-25 Supplemental Information Packet
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Hillcrest Villas Additional Loan to Many Mansions
RECOMMENDATION:
1. Authorize City Manager to execute $900,000 Loan Agreement and all necessary documents with Many Mansions for Hillcrest Villas.
2. Approve additional budget appropriation in the amount of $900,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4630-644-5927 (General Fund, Housing Projects, HS9932).
3. Authorize City Manager to sign necessary documents with Many Mansions and other necessary parties, as needed.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
B.
City Councilmember Naming Recognition
RECOMMENDATION:
1. Receive report and provide direction.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Seat Dedication Honorees
Attachment 2 Councilmember Terms
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Update on League of California Cities Mayors and Councilmembers Academy - January 29-31, 2025 RECOMMENDATION:
1. Receive report.
2. Find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.
LEVINE ACT ITEM: No
Staff Report
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting March 18, 2025 Agenda Post Date/Time: Feb 25, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\02-25-25.docx