TO:Andrew P. Powers, City Manager
FROM:Clifford G. Finley, Public Works Director
DATE:February 25, 2025
SUBJECT: 2025 Concrete Replacement and Sidewalk Repair (MI 2609) RECOMMENDATION:
1. Authorize staff to advertise the 2025 Concrete Replacement and Sidewalk Repair (MI 2609) for construction bids.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. Minimal staff time and costs to advertise for bids is included in the Adopted FY 2024-25 Gas Tax Fund. $500,000 is included in the Adopted FY 2024-25 Gas Tax Fund Capital Improvement Budget (MI 2609).
Additional funding for construction costs may be required at the time of construction contract award depending on bids received.
BACKGROUND:
The Public Works Department maintains 600 miles of sidewalks, curbs, and gutters along 380 miles of public streets Citywide. Sidewalks, curbs, and gutters can be damaged by mature tree roots or poor subgrade conditions. Repair or replacement of concrete sidewalks, curbs, and gutters provides for functional pedestrian travel and improves accessibility as well as street drainage. To minimize ongoing future damage to sidewalks from trees, root barriers are installed at the base of each tree when concrete repairs are completed.
To improve the efficiency of this project, the City has been divided into eight sub- quadrants, with sidewalk repair inspections performed in one sub-quadrant of the City at a time (Attachment #1). Staff utilizes a three-point grading system that rates
2025 Concrete Replacement and Sidewalk Repair (MI 2609) February 25, 2025
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the severity of defects and records the needs for asphalt, sidewalk, curb, and gutter repair and/or replacement. Priority is given to the areas with higher pedestrian traffic, schools, public facilities, and connecting walkways.
The City completed the high-priority repair work in Quadrant 2 through the previous repair project in 2023. The 2025 Concrete Replacement and Sidewalk Repair (MI 2609) will cover portions of the high-priority repair work needed in Quadrants 1 and 4, including high pedestrian traffic areas near Wildwood Elementary School, Westlake Hills Elementary School, and Westlake High School (Attachment #2) which will be performed during the school summer recess. This project will also cover the replacement of deteriorated sidewalk segments along Thousand Oaks Boulevard from Moorpark Road to Via Merida (Attachment #3).
This year’s project is expected to repair approximately 17,800 square feet of concrete sidewalk, seven driveway approaches, and 810 linear feet of curb and gutter. The project will provide residents with improved functionality and access to the three schools and community parks along a major portion of Thousand Oaks Boulevard.
DISCUSSION/ANALYSIS:
Staff completed the design of the 2025 Concrete Replacement and Sidewalk Repair (MI 2609) with in-house resources. The project plans and specifications are available for review upon request to the Public Works Department by e-mail at [email protected] or by phone at (805) 449-2400. Staff is recommending that the project be advertised for bid.
Once bids are received, staff will seek City Council’s approval to award the construction contract. The estimated costs are as follows:
Construction Estimate (including contingency) $ 790,000 Monument Preservation $ 50,000 City Furnished Materials/Supplies $ 5,000
Total Estimated Project Cost $ 845,000
The tentative schedule for completion of the project is as follows:
Bid Opening April 2025
Award of Construction Contract May 2025 Start of Construction June 2025
Project Completion October 2025
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Community Outreach: Staff has established a public outreach plan for this project, with a particular focus on residents located adjacent to the project, as well as the general public. Various communication tools and strategies, including direct mailers to residents, press releases, website updates, and social media posts, will continue to be utilized to inform the public.
This project meets City Council’s Top Ten Priorities #7, “Public Works + Infrastructure Investments across the community.”
CIP PROJECT PRIORITY as outlined in FY 2023-24 and FY 2024-25 CIP Program Budget)
Priority Two – Necessary, but not essential, and there could be consequences if deferred.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Chandani Gunasekara, Engineering Associate Attachments:
Attachment #1 – Sidewalk Maintenance Quadrants
Attachment #2 – Locations of Proposed Improvements in Quadrants 1 & 4 - Area 1,2 & 3
Attachment #3 – Locations of Proposed Improvements in Quadrants 1 & 4 - Area 4
DPW: 850-20\ev\Council\2025\022525\MI 2609\2025 Concrete Replacement and Sidewalk Repair staff report.docx