Meeting
City Council
REGULAR MEETING
Tuesday, March 25, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Jeanette Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at [email protected]
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at [email protected]
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a [email protected]
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
California Department of Housing and Community Development vs. Shangri-La Industries, et al., Los Angeles County Superior Court Case Number: 24STCV00629; Pursuant to Government Code Section 54956.9(a).
B.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
F. Roberts Construction Inc. vs. Shangri-La Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956.9(a).
C.
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation:
Katelyn Clint vs. Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 2021CUPA00551445; Pursuant to Government Code Section 54956.9(a).
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
OneLegacy/Donate Life Proclamation
B.
Crossing Guard Appreciation Week
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify February 26, 2025, March 5, 2025, March 12, 2025, and March 19, 2025; approve March 26, 2025, and April 2, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meetings of February 25, 2025 and March 18, 2025 RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
02-25-2025 Draft Minutes
03-18-25 Draft Minutes
C.
Ventura County Citizens Transportation Advisory Committee Appointment RECOMMENDATION:
1. Approve the appointment of Victor Kamhi to fill a regular member position; term ending December 2025, on the Ventura County Citizens Transportation Advisory Committee.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 VCCTAC Application
D.
Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427) RESOLUTION ADOPTING MITIGATED NEGATIVE DECLARATION FOR THE HILL CANYON TREATMENT PLANT STORMWATER DIVERSION PROJECT (CI 5427); AND ADOPTING THE MITIGATION MONITORING PROGRAM RECOMMENDATION:
1. California Environmental Quality Act (CEQA): Adopt resolution adopting the Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Hill Canyon Treatment Plant (HCTP) Stormwater Diversion Project (CI 5427).
2. Approve the project design, plans, specifications and Addenda Nos. 1, 2 and 3 for construction of the HCTP Stormwater Diversion Project (CI 5427).
3. Award construction contract for HCTP Stormwater Diversion Project (CI 5427) to Toro Enterprises, Inc. of Oxnard, CA, in the amount of $1,249,500, plus a contingency of $124,950.
4. Approve Seventh Amendment to Professional Services Agreement Contract No. 12393-2020 with Dudek, Inc., of Encinitas, CA, for Construction Phase Support Services on the HCTP Stormwater Diversion Project (CI 5427) in the amount of $189,780 for a revised not-to-exceed amount of $460,219.77, plus extra services of $14,950.
5. Authorize expense in the amount of $1,579,180 ($1,249,500 construction contract, $124,950 construction contract contingency, $189,780 for construction support services and material testing, and $14,950 for extra services, from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5427).
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Seventh Amendment to Contract No 12393 2020 with Dudek Inc Attachment 3 Final Mitigated Negative Declaration
Attachment 4 Resolution Adopting MND for CI 5427 including Mitigation Monitoring Program E.
Unit W Wastewater Interceptor Equipment Purchase (CI 5445) RECOMMENDATION:
1. Authorize purchase of three plug valves in an amount not-to-exceed $126,655 from CS-Amsco (Huntington Beach, CA) for Unit W Wastewater Interceptor (CI 5445).
2. Approve budget appropriation in the amount of $126,655 from A/C #624-0000-341-9900 (Wastewater Fund, Net Position) to A/C #624-8220-685-8400 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expenditure in the amount of $126,655 from A/C #624-8220-682-8400 (Unit W Interceptor Improvements Project CI 5445).
4. Find this project complies with California Environmental Quality Act (CEQA) because a Mitigated Negative Declaration (MND) for this project was previously approved by City Council on February 22, 2022.
LEVINE ACT ITEM: No
Staff Report
F.
State Lobbyist Services
RECOMMENDATION:
1. Approve State lobbying services agreement with California Public Policy Group (CPPG), based in Sacramento, CA to provide state legislative advocacy and State funding services in the not-to-exceed amount $95,000 per year for a two-year term, effective April 1, 2025, and ending December 31, 2027, with the option to extend the contract for up to an additional three years, through December 2030. The total five-year contract shall not exceed $475,000.
2. Approve budget appropriation and authorize expenditure in the amount of $27,500 in FY 2024-25 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-1120-611-5640 (Contract Service Payment to Agencies - Management Fees).
3. Find that approving the contract is not a “project” under the California Environmental Quality Act pursuant to CEQA Guideline Section 15378(b)(5).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 California Public Policy Group Agreement
Attachment 1 Exhibit C Levine Act Disclosure Form
G.
Transit Funding Disbursement Agreement - Ventura County Transportation Commission RECOMMENDATION:
1. Approve interagency agreement with the Ventura County Transportation Commission (VCTC) regarding the disbursement and administration of funds from the State of California’s Senate Bill 125 (SB 125), for $5,550,000 in Transit and Intercity Rail Capital Program (TIRCP) funds and $1,800,000 in Zero-Emission Transit Capital Program (ZETCP) funds. The Agreement is effective March 25, 2025, and shall continue until June 30, 2027.
2. Accept $5,550,000 TIRCP grant funds in FY 2024-25 for future replacement vehicle procurements and $1,800,000 ZETCP grant funds in FY 2024-25 for CI 5473 and CI 5726 projects.
3. Approve revenue budget appropriation in the amount of $7,350,000 in FY 2024-25 as follows: $5,550,000 from A/C #651-5540-434-9900 (Transportation Fund, State Grants – Local Bus) and $1,800,000 from A/C #651-5550-434-9900 (Transportation Fund, State Grants – Other) to A/C #651-0000-341-9900 (Transportation Fund, Retained Earnings) for CI 5473 and CI 5726 projects.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 VCTC Transit Program Fund Disbursement Agreement H.
Electric Vehicles, Battery Storage, Solar Infrastructure Program Manager Services Agreement RECOMMENDATION:
1. Approve Professional Services Agreement with Kewo Engineering Corporation (Diamond Bar, CA), in an amount not to exceed $650,000 for providing professional consulting services in connection with Engineering and Program Management for Electric Vehicle, Battery Storage, Power Resiliency and Solar Infrastructure Projects, with a three-year term ending June 30, 2028, and a two-year option to extend the agreement through June 30, 2030.
2. Authorize expenditure in the amount of $50,000 in FY 2024-25, $200,000 in FY 2025-26, $200,000 in FY 2026-27, and $200,000 in FY 2027-28 in various General Fund, Transportation Fund, Water Fund, Wastewater Fund, Library Fund and Golf Course Fund capital accounts as program management services are rendered.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Professional Services Agreement with Kewo Engineering Corporation I.
Purchase of Two Electric Vans for Dial-A-Ride Program (CI 5719) RECOMMENDATION:
1. Approve a “piggyback” purchase agreement with the California Association for Coordinated Transportation/Morongo Basin Transit Authority (CALACT/MBTA) and award a contract to A-Z Bus Sales, Inc. (Colton, CA), for the purchase of two Ford E-Transit 350 Cargo Electric Vans (Class Z-1) for the replacement of assets #5550-020 and #5550-024 with a total cost of $417,022.82, as part of Electric Vehicle Dial-A-Ride Vans Project (CI 5719).
2. Authorize expense in FY 2024-25 in the amount of $417,022.82 from A/C #651-5550-685-8400 (Transportation Fund – Capital Improvements, CI 5719).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 CALACT Letter of Assignment 20-01-1171
Attachment 2 Quote from A-Z Bus Sales
Attachment 3 Levine Act Disclosure Form for A-Z Bus Sales, Inc.
J.
Environmental Review Consultant Services for Downtown Thousand Oaks Project (CI 5540) RECOMMENDATION:
1. Approve a professional services agreement with CSG Consultants, Inc. (CSG) of Thousand Oaks, CA, for the preparation of an environmental impact report document in compliance with the California Environmental Quality Act (CEQA) for the Downtown Thousand Oaks Project (CI 5540), for a term ending March 31, 2027, for $302,400 and additional services of $45,360 for a total not-to-exceed amount of $347,760.
2. Authorize expenditure in the amount of $347,760 from A/C #001-3570-612-8300 (CI 5540, Improvements Other than Buildings).
3. Approve budget appropriation in an amount not to exceed $347,760 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-3570-612-8300 (CI 5540, General Fund – Improvements Other than Buildings).
4. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.
5. Find that the approval of a professional services agreement is not a project under CEQA Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Agreement for Professional Services
K.
195 East Hillcrest Drive Mixed-Use Project Environmental Review Consultant Contract RECOMMENDATION:
1. Approve a professional services agreement with EcoTierra Consulting, Inc. (EcoTierra) of Westlake Village, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a proposed Mixed-Use Project located at 195 East Hillcrest Drive, with an agreement term March 25, 2025, through August 1, 2026, for $200,429 and additional services of $100,814 for a total not-to-exceed amount of $301,243.
2. Authorize budget appropriation and expenditure in a not-to-exceed amount of $301,243 from A/C #001-4210-447-4000 (Charges for Services – Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
3. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.
4. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Agreement for Professional Services
Attachment 2 Levine Act Disclosure Form EcoTierra
L.
Citywide License/Maintenance Software Agreement
RECOMMENDATION:
1. Award agreement with Superion, LLC, a CentralSquare Technologies, LLC company (Lake Mary, FL) (Superion) for a three-year period from November 1, 2024, through October 31, 2027, with the option to extend for two additional one-year terms, for software licenses and maintenance, in an amount of $1,071,613.02, plus $125,000 for extra services for a total not-to-exceed amount of $1,196,613.02, and recommend Superion be designated as a single-source vendor.
2. Authorize expenditure in FY 2024-25 in the amount of $218,934.95 from A/C #001-3410-612-3122 (General Fund, Computer Software Licenses).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Agreement with Superion LLC
M.
ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO REGULATION OF ACCESSORY DWELLING UNITS (ADUs) AND JUNIOR ACCESSORY DWELLING UNITS (JADUs) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 2, SECTION 9-4.202 DEFINITIONS; ARTICLE 21, SECTION 9-4.2104 PERMITTED USE MATRIX-RESIDENTIAL ZONES; AND ARTICLE 45, SECTION 9-4.4505 LOCATION AND NUMBER OF ADUs; SECTION 9-4.4506 DEVELOPMENT STANDARDS; SECTION 9-4.4507 OBJECTIVE DESIGN STANDARDS; SECTION 9-4.4508 PARKING; AND SECTION 9-4.4513 STATEWIDE EXEMPTION ADUs TO IMPLEMENT RECENTLY ADOPTED STATE LAW (MCA-2024-70005) (Introduced 2/25/2025; 5-0) ORD. NO.
1735-NS
RECOMMENDATION:
Adopt
LEVINE ACT ITEM: No
Ord No 1735-NS
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS:
A.
2025 Draft Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees), and Development Impact Fees RECOMMENDATION:
1. Receive information on Draft User Fees and Development Impact Fees as presented at the Public Study Session and provide direction to staff.
2. Schedule a Public Hearing for April 29, 2025, to establish User Fees and Development Impact Fees to be effective July 1, 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Draft 2025 User Fee Schedule
Attachment 2 City Council Full Cost Exceptions
Attachment 3 Traffic Mitigation Impact Fees
Supplemental Packet 1
12. DEPARTMENT REPORTS:
A.
2024 General Plan and Housing Element Annual Progress Report RECOMMENDATION:
1. Receive and file the 2024 General Plan and Housing Element Annual Progress Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 General Plan Implementation Program Report Attachment 2 2024 Housing Element Annual Progress Report Attachment 3 Housing Successor Annual Progress Report
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting April 8, 2025 Agenda Post Date/Time: Mar 24, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\03-25-25.docx