DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California February 25, 2025
1. CALL TO ORDER: Mayor David Newman called the meeting to order at 6:01 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutie rrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers , City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, D eputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Financ e Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural and Community Services Director Jonathan Serre t, Human Resources Director Jeanette Green, Police Chief Jeremy Paris, Fire Chie f Jeff Shea, Deputy Community Development Director Fabiola Zelaya Melicher, Planning Div ision Manager Krystin Rice, Senior Planner Justine Kendall, Community De velopment Analyst Lynn Oshita, Deputy Cultural and Community Services Director Melissa Hu rtado, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Belt chev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, Assistant Analyst Christy Glaubke, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION: None.
4. CLOSED SESSION REPORT: None.
5. PLEDGE OF ALLEGIANCE: Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Newbury Park High School Football – CIF Southern Section Division 2 Champions
Mayor Newman introduced Newbury Park Hi gh School Athletic Director Ethan Gray, Newbury Park High School Footba ll Head Coach Joseph Smigiel, and the Newbury Park High School football pl ayers to recognize the team as the 2024 CIF Division 2 Champions.
B. One City One Book Program
Mayor Newman introduced Librarian Natasha Buran to announce this year's One City One Book program.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 February 25, 2025
8. PUBLIC COMMENTS: To be hear d before 6:45 p.m. If additi onal speakers for public comments remain at 6:45 p.m. , remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Rick Erickson, Thousand Oaks (subm itted document); William Maple, Newbury Park (submitted document); Jon, Thousand Oaks; Dylan Buss, Thousand Oaks; Nelson Buss, Thousand Oaks; Kenneth Saul, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
Additional information supplemental packet pertaining to Item Nos. 9A and 9H.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify February 12, 2025, and February 19, 2025; approve February 26, 2025, March 5, 2025, March 12, 2025, and Marc h 19, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of February 11, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 February 25, 2025
9. CONSENT CALENDAR: (Continued)
C. 2025 Concrete Replacement and Sidewalk Repair (MI 2609)
RECOMMENDATION:
1. Authorize staff to adv ertise the 2025 Concrete Replacement and Sidewalk Repair (MI 2609) for construction bids.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. Fiscal Year 2024-25 Traffic Signal Painting and Restoration (MI 2616)
RECOMMENDATION:
1. Approve the project design, specific ations, and Addendum No. 1 for the FY 2024-25 Traffic Signal Painting and Restoration Project (MI 2616).
2. Award construction contract to Stre etlight Restoration Specialists, Inc. (Leesburg, OH), in the amount of $86,398, plus a contingency of $8,500 for construction of the Traffic Signal Painting and Restoration Project (MI 2616).
3. Authorize budget appropriation in the amount of $39,665 from A/C #141-0000- 311-1000 (Lighting Fund, F und Balance) to A/C #14 1-5570-631-5500 (Lighting Fund, Construction - MI 2616).
4. Authorize expenditur e in the amount of $94,898 ($86,398 construction contract, and $8,500 construction conti ngency) from A/ C #141-5570-631-5500 (MI 2616).
5. Delegate authority to t he City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount.
6. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 February 25, 2025
9. CONSENT CALENDAR: (Continued)
E. Prefabricated Solar Systems at Various City Facilities (CI 5562)
RECOMMENDATION:
1. Approve Third Amendment to Professional Services Contract No. 13195-2023 with Staten Solar Corporation of San Jose, CA for re-roofing all roofs that will receive solar arrays at the Grant R. Br imhall Library, incr easing the amount of the agreement by $1,383,823 .95 for a revised not -to-exceed amount of $6,882,664.45, and extending the term of the agreement to June 30, 2026.
2. Authorize budget appropriation in FY 2024-25 in the amount of $2,020,000 from A/C #001-0000-311-1000 (G eneral Fund – Fund Balance) to A/C #001- 9720-673-9111 (General Fund, Transfer Out – To Library Fund) and from A/C #110-0000-311-1000 (Library Fund – Fund Balance) to A/C #110-0000-561- 0100 (Library Fund, Transfer In – From General Fund).
3. Authorize budget appropriation and expenditure in the amount of $1,383,823.95 from A/C #110-00 00-311-1000 (Library Fund – Fund Balance) to A/C #110-7310-673-8300 (Library Fund Improvements, CI 5562).
4. Find that this project is exempt from the California Environmental Quality Act pursuant to California P ublic Resource Code 210 80.35, 14 C.C.R. Section 15301, and/or 14 C.C.R. Section 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 February 25, 2025
9. CONSENT CALENDAR: (Continued)
F. McCrea Open Space Acquisition (North Moorpark Road)
RESOLUTION AUTHORIZING PURCH ASE OF AN UNDEVELOPED PARCEL WITHIN MCCREA OPEN SPACE AREA (ASSESSOR PAR CEL NUMBER 592- 0-110-485) AND TRANSFER TO THE CONEJO OPEN SPACE
CONSERVATION AGENCY (COSCA) WITH A FINDING THAT TRANSFER IS
EXEMPT UNDER THE SURPLUS LAND ACT
RES. NO. 2025-004
RECOMMENDATION:
1. Find that the following actions are exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, 14 CCR sections 15061,15313, 15317, and 15325.
2. Approve Purchase and Sale Agreement (PSA) with Escrow Instructions for Assessor Parcel Number (APN) 592-0- 110-485 between the City of Thousand Oaks and Emad Hillo (“Seller”), and author ize City Manager, or designee, to execute the PSA and all other documents necessary to effectuate the purchase by the City of Thousand Oaks, including the authority to accept the deed, subject to resolution of any liens and encumbrances affecting said parcel.
3. Approve budget appropriation and expendi ture in the amount of $410,000 ($400,000 purchase price, plus closing costs not to exceed $10,000) for APN 592-0-110-485 from A/C #512- 0000-311-1000 (Community Recreation and Open Space Endowment Fund – Fund Bala nce) to A/C #512-4410-679-8100 (CI 1227, Capital – Land).
4. Transfer the property (APN 592-0- 110-485) to Conejo Open Space Conservation Agency (COSCA) for long- term management, subject to the procedural requirements of the Surplus Land Act.
5. Adopt a resolution authorizing the above actions and finding that the transfer of property to COSCA is exempt from the California Surplus Lands Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 February 25, 2025
9. CONSENT CALENDAR: (Continued)
G. Improvements at Arboles (CI 5747), S unset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Stations
RECOMMENDATION:
1. Authorize staff to adver tise the Improvements at Ar boles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750) , and Sunset No. 3 (CI 5751) Pump Station Project for construction bids.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Thousand Oaks Transit Service Agency Agreements
RECOMMENDATION:
1. Approve Third Amendment to Moorpark Dial-A-Ride Contract (Contract No. 12082-2019), Second Amendm ent to Moorpark Fixed Route Maintenance Contract (Contract No. 12083-2019), and Th ird Amendment to Moorpark Fixed Route Operations Contract (Contract No. 12084-2019) extending contracts through June 30, 2027.
2. Approve Second Amendment to We stlake Village Dial-A-Ride Contract (Contract No. 12103-2019) extending contract through June 30, 2027.
3. Approve Second Amendment to Kanan S huttle Contract (Contract No. 12085- 2019) and Second Amendment to County Dia l-A-Ride Contract (Contract No. 12086-2019) extending contracts through June 30, 2027.
4. Approve Fifth Amendment to East County Transit Allia nce Fiscal Agent Contract (Contract No. 10953-2015) extending contract through June 30, 2027.
5. Approve First Amendment to Agoura Hills Dial-A-Ri de Contract (Contract No. 13521-2024) extending contract through June 30, 2027.
6. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 February 25, 2025
9. CONSENT CALENDAR: (Continued)
I. Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging appointment of Daniel Twedt to fill an unscheduled vacancy with term ending July 2025.
2. Approve Council on Aging appointment of Linda Bonilla to fill an unscheduled vacancy with term ending July 2026.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
J. Fire and Combustion Protection Systems Design Agreement (CI 5759)
RECOMMENDATION:
1. Approve Professional Services Agreement with Jensen Hughes, Inc. (Anaheim, CA) for Fire and Combustion Protection Systems Design services for the Cogeneration Building at Hill Canyon Treatment Plant (HCT P) in a not-to- exceed amount of $117,425 ($106,750 design se rvices, plus extra services of $10,675), with a term ending December 31, 2025.
2. Authorize expense in FY 2024-25 in the amount of $117,425 from A/C #624- 5310-682-8200 (Wastewater Fund – Buildings, CI 5759).
3. Authorize budget transfer in the amount of $117,425 from A/C #624-5310- 682-8200 (Wastewater Fund – HCTP Fire Alarm System Upgrades CI 5582) to A/C #624-5310-682-8200 (Wastewater Fund – HCTP Fire and Combustion System CI 5759).
4. Find that this action is not a pr oject as defined und er the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 February 25, 2025
10. PUBLIC HEARINGS:
A. Accessory Dwelling Unit Regulations Update (MCA 2024-70005)
ORDINANCE AMENDING THE TH OUSAND OAKS MUNI CIPAL CODE
RELATING TO THE REGULATION OF ACCESSORY DWELLING UNITS
(ADUS) AND JUNIOR ACCESSORY DWELLING UNITS (JADUS) BY
UPDATING TITLE 9, CHAPTER 4, ARTICLE 2, SECTION 9-4.202 DEFINITIONS; ARTICLE 21, SECT ION 9-4.2104 PERMITTED USE MATRIX- RESIDENTIAL ZONES; AND ARTICLE 45, SECTION 9-4.4505 LOCATION AND NUMBER OF ADUS; SECTION 9-4.4506 DEVELOPMENT STANDARDS; SECTION 9-4.4507 OBJECTIVE DESIGN STANDARDS; SECTION 9-4.4508 PARKING; AND SECTION 9-4.4513 STATEWIDE EXEMPTION ADUS TO IMPLEMENT RECENTLY ADOPTED STATE LAW (MCA-2024-70005)
1ST READING
RECOMMENDATION:
1. Find that the update of the City’s Accessory Dwelli ng Unit regulations is exempt from the requirem ents of the California En vironmental Quality Act (CEQA) pursuant to Public Resources C ode Section 21080.17 which specifically finds that CEQA does not apply to the adoption of an ordinance by a city to implement the provisions of Article 2 (commencing with Section 66314) or Article 3 (commencing with Section 66333) of Chapt er 13 of Division 1 of Title 7 of the California Government Code.
2. Read in title only, further reading be wa ived, and if no objec tion, introduce an ordinance approving Municipal Code Am endment 2024-70005 amending Title 9, Chapter 4 of the Thousand Oaks Municipal Code.
Hearing, advertised as required by law, opened to consider item. Presented by Senior Planner Kendal l. City Manager Powers, City Attorney Noonan, Community Development Directo r Parker, and Assistant City Attorney Doran responded to questions. Planning Div ision Manager Rice available for questions. Additional information supplemental packet.
Speakers: Jon, Thousand Oaks.
Written Statements: None.
Mayor Newman closed the public hearing.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 February 25, 2025
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS:
A. Hillcrest Villas Additional Loan to Many Mansions
RECOMMENDATION:
1. Authorize City Manager to exec ute $900,000 Loan Agreement and all necessary documents with Many Mansions for Hillcrest Villas.
2. Approve additional budget appropriation in the amo unt of $900,000 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-4630-644-5927 (General Fund, Housing Projects, HS9932).
3. Authorize City Manager to sign neces sary documents with Many Mansions and other necessary parties, as needed.
4. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Presented by Finance Director Boscarino. City Manager Powers responded to questions. Community Development Analyst Oshita and Keyser Marston Associates President Kathe Head available for questions.
Speakers: Rick Schroeder, Many Mansions President and CEO.
Written Statements: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 February 25, 2025
12. DEPARTMENT REPORTS: (Continued)
B. City Councilmember Naming Recognition
RECOMMENDATION:
1. Receive report and provide direction.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
Presented by Deputy Cultural and Communi ty Services Director Hurtado. City Manager Powers and City Attorney Noon an responded to questions. Cultural and Community Services Director Serret available for questions.
Speakers: Sally Hibbits, Thousand Oaks.
Written Statements: None.
Motion by Mayor Pro Tem Taylor to dire ct staff to maintain current naming policies; research and evaluate other programs and policies associated with establishing a scholarship program; assess using the scholarship program as an asset to honor individuals; and consi der City Council comments from the discussion to define qualifications to recognize an individual on an ad hoc basis.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS:
A. Update on League of California Cities Ma yors and Councilmembers Academy - January 29-31, 2025
RECOMMENDATION:
1. Receive report.
2. Find that receiving said report is not a “project” as defined by the California Environmental Quality Act Guidelines.
Presented by Councilmember Gutierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 February 25, 2025
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the March 18, 2025, and March 25, 2025, City Council meetings.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adj ourned at 9:57 p.m. to R egular Meeting on March 18, 2025.
____________________________
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: February 20, 2025
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70\h:\common\agenda\2025\02-25-25.docx