1 3/ 26/ 2025
Presented By: Jaime Boscarino, Finance Director
March 25, 2025
Proposed FYs 2025- 27
Citywide User Fees, Fines,
Penalties, & Development
Impact Fees
FYs 2025- 2027 Budget Process
2 User Fees
Study Session
Capital
Improvement
Program ( CIP)
Study Session
User Fees
Public Hearing
Operating
Budget
Study Session
Operating &
CIP Budget
Public Hearing &
Adoption
March 25, 2025 April 8, 2025 April 29, 2025 May 13, 2025 June 10, 2025 1 2
Item 11.A.
2 3/ 26/ 2025
User Fees
Building Permits
Rental of Facilities
Fines & Penalties
Parking
Late Fees
Development Impact
Fees
FYs 2025- 2027 Proposed User Fees, Fines,
Penalties, and Development Impact Fees
Rates/ Charges
Water & Wastewater
Assessments
Lighting &
Landscaping
3 Proposition 26
A local tax is any levy, charge,
or exaction of any kind
imposed by a local
government, that doesn’t meet
7 exceptions set forth in
Proposition 26
A fee is a rate charged to an
individual or group that
receives a direct private
benefit from services
provided by the City
Tax vs Fee
4 3
4 3
3/ 26/ 2025
1. Specific Benefit or Privilege
2. Government Service or Product
3. Regulatory Charges ( Licenses and Permits)
4. User Charges ( Rental of Local Government Property)
5. Fines and Penalties
6. Developer Charges ( Property Development)
7. Benefit Assessments and Property- Related Charges ( Prop. 218) Proposition 26 – 7 Exceptions
5 Meets one of the Seven Exceptions
Based on the cost of service
Specifically benefit those who pay the fee
Not unintentionally subsidized
Must be reasonable
Not arbitrary
Common Fee Concepts
6 5
6 4
3/ 26/ 2025
Source of Service Funding Examples
7 Examples
1) Rental of Facility;
Building Permit
2) Advance
Planning
3) Public Safety
New consultant, Matrix Consulting Group
Fresh, comprehensive approach to User Fees
Reassessment of costs due to streamlined, updated processes resulted in some fees decreasing Redesigned and Streamlined User Fee Schedule
Restructured by Departments
Improved clarity and usability
Enhanced transparency
Eliminated Citywide Category
Fees previously grouped under broad “ Citywide” category redistributed to relevant departments Definition of # of Fees
The # of fees indicate the number of fee lines
Significant changes in the fee line counts occurred due to the redesign 2025 User Fee Process – Key Changes
8 7
8 5
3/ 26/ 2025
2013
CDD Building and Safety
CDD Planning and Code Compliance
PW Engineering
2021
CDD Planning and Code Compliance
Public Works Engineering
2025
All Fees Citywide
Comprehensive Cost of Service Studies
9 Commitment to fiscal sustainability
Goal for fee revenue is to cover the cost of City- provided services to a private individual, business, or group
Costs of providing services include:
Personnel
Materials
Overhead
Fees that do not cover the cost of the service are subsidized by general tax revenues
General taxpayer subsidizes the private benefit
Full- Cost Recovery Policy
10 9
10 6
3/ 26/ 2025
Community- wide vs. special service nature of the program or activity
General- purpose revenue is appropriate for community- wide services User fees are appropriate for services, which are of special benefit to an easily identified individual or group
Fees & charges, in the absence of a specific public policy exception, should be implemented to achieve full- cost recovery Full- Cost Recovery Exceptions
11 City Council Exceptions to Full- Cost Recovery
12 2025 Proposed
Exception
Fee Name ( Full Cost) Fee #
901DisabledAccess Board Appeal ($ 964)B-03B1.
40BlockParty ($ 930)P-042.
147SpecialEvent - 1 Day or more ($ 2,912)
59FarmAnimal Permit ($ 594)P-083.
No Fee
100
150
Oak/ Landmark Tree
Type A- Dead/ Hazardous ($ 608)
Type B- Simple encroach/ removal ($ 816)
Type C-Permits for existing projects ($ 947)
P-11A4.
11 12
7 3/ 26/ 2025
City Council Exceptions to Full- Cost Recovery
13 2025 Proposed
Exception
Fee Name ( Full Cost) Fee #
750PrecisePlan of Design– Existing Home ($ 2,165)P-27B5. 1,600MinorModification – Outdoor Dining ($ 3,146)P-32A6. 1,147MinorModification – SUP Type C,
Free Standing Ham Ratio Tower ($ 3,146)
P-32B7.
1,621Appealof Admin Decision to Planning
Commission ($ 16,490)
P-538.
1,621Appealof Planning Comm. Decision ($ 16,639)P-549.
City Council Exceptions to Full- Cost Recovery
14 2025 Proposed
Exception
Fee Name ( Full Cost) Fee #
100ZoningClearance ($ 162)P-6610.
1,621Appealof Admin or Traffic and Transportation
Commission Decision to City Council ($ 4,204)
PW- 25-0211.
250Appealof Admin Decision to City Council for
Crossing Guards ($ 4,204)
PW- 25- 03
25ParkingPermit ($ 75)PW-4612.
13 14
8 3/ 26/ 2025
City Council Exceptions to Full- Cost Recovery
New Proposed Exceptions
15 2025 ProposedExceptionFeeName ( Full Cost) Fee #
No Fee
if business submits annual
backflow report on time)
Backflow Inspection and Testing ($ 93)PW- 19-0114.
No Fee
for residential water customers
with disabilities preventing them
from hand watering)
Water Conservation Requirements
Hardship, Unique Circumstances, or
Disability Waiver ($ 77)
PW- 45-0415.
No Fee
if facility successfully passes all
requirements on initial inspection)
Stormwater Inspection Fee ($ 83)New16.
No Fee
if BMP owner provides annual
maintenance reports)
Stormwater Quality Permanent Best
Management Practices ( BMP) ($ 72)
PW- 63B-0117.
Proposed FYs
2025- 2027
Review of User Fees by Department/ Section
15 16
9 3/ 26/ 2025
2025 Draft Fee Schedule Summary
17 New fees
Municipal Code - Initiatives and Measures
Subpoena Fee - Administrative Fee
Subpoena Fee - Document Retrieval
Subpoena Fee - Witness Fee - Public Safety Officers
Subpoena Fee - Witness Fee - All Others
Deleted fees
CK- 05- 02& 03 Document Certification and Copying ( consolidated with similar fees) FYs 2025- 2027 User Fee Updates
18 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
04817CityClerk
17 18
10 3/ 26/ 2025
New fees
Permit Application ( New
Construction/ Tenant Improvements and
New/ Remodels/ Additions) ( 2)
Solar APP+
Electrical Permit Fees ( Standalone electrical
fixtures) ( 2)
Alternate Means and Methods Review
Adjustments
Modified Building Permit Fee from valuation
to square footage
Simplified/ streamlined the fee structure
FYs 2025- 2027 User Fee Updates
19 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
533625120CDD – Building
Deleted fees
B-01A- 02& 03: Certificate of Occupancy –
Simple; per hour costs
B-02B: Certificate of Occupancy – Complex
B-04-10: Per Sheet Scan of Building Plans
B-22: State Green Building Standards Code
Review
B-23: After Hours Construction Permit
New fees
Parcel Merger: Voluntary Lot Merger
Zoning Compliance Letter: Research Fee
Deleted fees
P-32-02: Permit – Minor Modification ( or ADA parking restriping) P-32B- 02: Minor Modification – SUP Type C (Single family dwelling use) P-70 Residential Capacity Allocation ( Pre- Screening)
P-74-02: Time Extension ( Projects approved at a Public Hearing) FYs 2025- 2027 User Fee Updates
20 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
125642112CDD – Planning
19 20
11 3/ 26/ 2025
New fees
Security and security guard services for the theaters
Deleted fees
CA- 03A: Kavli Theatre Rental Rates – Performance Day Rehearsals Rates CA- 09A: Scherr Forum Rental Rates – Performance Day Rehearsals Rates CA- 18C: Ticket Printing Fee
Adjustments
Filming permit moved to Community Services
FYs 2025- 2027 User Fee Updates
21 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
625128164CCS –Theatre/
Community Services
New fees
None
Deleted fees
LI-06: Microfilm Copy
FYs 2025- 2027 User Fee Updates
22 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
0172340CCS –Library
21 22
12 3/ 26/ 2025
New fee
Fees associated with meeting room rentals: Clean Up, Failure to Vacate, Refreshments Acorn Room
Business Tax Certificate Amendment
Deleted fees
F- 04: Listing of Business Tax Certificates Issued
F- 04A- 03/ F-05B- 03: Reprinting Business Tax Certification F- 10: Print Shop Services – internal departments
F- 15: Financial Reports
Adjustments
Cannabis Fees moved from CDD to Finance
FYs 2025- 2027 User Fee Updates
23 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
4184072Finance
New fee
None
Deleted fees
LE- 02-01 False Alarm Registration
Adjustments
False Alarm fee modified to include Commercial/ Residential rates FYs 2025- 2027 User Fee Updates
24 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
140822Police
23 24
13 3/ 26/ 2025
New fees
Construction & Demolition Permit ( 2)
FEMA Flood Plain Permit
Sustainability Review Fee
Water Hydraulic Model Analysis
Deleted fees
PW- 06E: Encroachment Permit – Newsrack/ Drop Box ( Annual) PW- 06H: Encroachment Permit – House Moving
PW- 53: Vehicle Code Enforcement on Private Property
FYs 2025- 2027 User Fee Updates
25 DECREASE IN
FEE
INCREASE IN
FEE
NO CHANGE
IN FEE
PROPOSED #
OF FEES
DEPARTMENT
215258138PublicWorks
Five comparator agencies:
City of Camarillo
City of Oxnard
City of Santa Clarita
City of Simi Valley
City of Ventura
FYs 2025- 2027 - Comparative Surveys
26 25
26 14
3/ 26/ 2025
27 5,000
10, 000
15,000
20, 000
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
Land Division ( Parcel Map) - Administrative Processing 28 500
1,000
1,500
2,000
2, 500
3, 000
Thousand Oaks
Proposed Fee
Thousand Oaks Full
Cost
Camarillo Santa Clarita Simi Valley Ventura
Fee Average
Landscape Plan Check - City Review and Processing
27 28
15 3/ 26/ 2025
29 100
200
300
400
500
Thousand Oaks
Proposed Fee
Thousand Oaks Full
Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
Certificate of Occupancy
30 200
400
600
800
1,000
1,200
1,400
1,600
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
Commercial / Multi- Family EV Charging Station - 6 Units 29 30
16 3/ 26/ 2025
31 2, 000
4, 000
6, 000
8, 000
10, 000
12, 000
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
New SFR Plan Check & Inspection; 2, 000 SF; $ 600, 000
32 50, 000
100, 000
150, 000
200, 000
250, 000
300, 000
350, 000
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
New Commercial Plan Check & Inspection;
55, 000 SF ; $ 20 Million
31 32
17 3/ 26/ 2025
33 5,000
10, 000
15,000
20, 000
25, 000
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
Public Improvement Plan Check & Inspection;
5, 000 SF; $ 50, 000
34 500
1,000
1,500
2, 000
Thousand Oaks
Proposed Fee
Thousand Oaks
Full Cost
Camarillo Oxnard Santa Clarita Simi Valley Ventura
Fee Average
Encroachment Permit - Minor
33 34
18 3/ 26/ 2025
Fees charged to new development for public capital improvements and subject to the Mitigation Fee Act
Traffic Impact Fees
Per resolution, increased by Construction Cost Index ( CCI):
11.93%
Water & Wastewater Plant Improvement & Connection Fees
Will bring to City Council to consider in Fall 2025
Police Facilities Fee
Per resolution, increased by City’s 5-year average investment returns: 1.58%
Development Impact Fees
35 2025
Wastewater Utility Rate Study
and Financial Plan
Water Utility Rate Study and
Financial Plan
Water & Wastewater
Rates
36 35
36 19
3/ 26/ 2025
Lighting & Landscaping
Separate CC report in the Spring
Engineer’s Report
Proposed assessments
Assessment Districts
37 1. Receive information on Draft User Fees and Development Impact Fees as presented at the Public Study Session and provide direction to staff.
2. Schedule a Public Hearing for April 29, 2025, to establish User Fees and Development Impact Fees to be effective July 1, 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Recommendations
37 38
20 3/ 26/ 2025
Questions?
39 1
3/ 25/ 2025
2024 General Plan &
Housing Element Annual
Progress Report
March 25, 2025
City Council Meeting
Cities and counties must provide an Annual Progress Report ( APR) to the State by April 1st of each year, comprised of:
General Plan Annual Progress Report
Housing Element Annual Progress Report
Provides information on status and implementation of the General Plan 2045 and 2021- 2029 Housing Element.
Submission is required for continued Housing Element certification and eligibility for State grant funding programs
Background
2 1
2 ITEM 12.A.
2 3/ 25/ 2025
Provides information on status and
implementation of the General Plan.
General Plan Amendment to Land Use Chapter
Change Land Use Designation from Neighborhood Very
Low to Commercial Neighborhood for the property at
400 East Rolling Oaks Drive
Change Land Use Designation from Institutional to
Neighborhood Low 1 for the property at 355 West Janss
Road
Associated with development of Comprehensive Cancer
Center at 400 E. Rolling Oaks
2024 General Plan APR
3 Highlighted Actions accomplished :
Completion of LU- A.2 Create new mixed- use zoning district Progress on LU- A.1 Comprehensive zoning code update
Completion of LU- A.3 Inclusionary Housing Program
Adoption of S-A.14 Climate and Environmental Action Plan Completion of G- A.1 City website overhaul
Progress on LU- A.4 Campus Master Plan/“Downtown Thousand Oaks Project” General Plan Implementation Highlights
4 3
4 3
3/ 25/ 2025
2021- 2029 6th Cycle Housing Element
Adopted by City Council December 5, 2023
Annual Progress Report includes:
Summary of proposed and entitled residential units
Summary of building permit issuance
Regional Housing Needs Allocation ( RHNA)
Housing Programs Implementation
Housing Successor Agency Annual Report
2024 Housing Element APR
5 Total Housing Applications Submitted:
108
Total Number of Proposed Units in All
Applications: 109
Total Housing Units Approved: 107
2024 Residential Application Activity
6 5
6 4
3/ 25/ 2025
Units by Housing Income Categories
Of Units
Approved
Above
Moderate
Income
Moderate
Income
Low
Income
Very Low
Income
520398191030
2024 Entitlements Approved
7 Erbes/ Hillcrest Affordable Housing
Project 500 E. Thousand Oaks Blvd.
Housing Types
74 accessory dwelling
units
2 single- family dwellings
5 multi- family units
1 manufactured home
2024 Residential Building Permit Issuance
8 Building Permits
Issued
RHNA Income
Level
0VeryLow
0Low
0Moderate
82AboveModerate
82Total:
7 8
5 3/ 25/ 2025
2024 RHNA Summary
9 Percent of
RHNA Met
Remaining
RHNA
Permits
Issued
2024
RHNA
Allocation
Income
Level
0%7350735VeryLow
0%4940494Low
0%5320532Moderate
40. 3%51382860Above
Moderate
13. 2%2,274822,621Totals:
Programs 1 & 2: Completed Mixed- Use Zoning Code and rezoning Map Update for Housing Sites and by-right approval per AB 1397 Program 3: ADU regulations updated consistent with State Law Program 4 & 6: Ministerial process for lot consolidation, incentives for affordable housing with lot consolidation, and SB- 35 process.
Program 7: Continued partnership with People’s Self Help on 78-unit affordable townhomes.
Housing Programs Implementation Highlights
10 9
10 6
3/ 25/ 2025
Program 8: Complete Zoning Code amendments including: Manufactured Homes, Density Bonus, Emergency and Transitional Housing, Low Barrier Navigation Center, Supportive Housing, Farmworker and Employee Housing, Licensed Residential Care Facilities for Seven or More, and Emergency Shelters.
Program 12: Grants provided rehabilitation assistance to 28 mobile home units, occupied by low- income seniors
Program 13: Grants accomplished rehabilitation of 72 affordable rental units at Bella Vista Apartments
Program 18: Public Works projects for bicycle and sidewalk improvements in low resource and sensitive communities
Housing Programs Implementation Highlights
11 Receive and file 2024 General Plan and Housing Element Annual Progress Report.
Find that this action is not a project as defined under the California Environmental Quality Act.
Staff will submit the report to the State prior to April 1st.
Recommendation
11 12