Minutes — Thousand Oaks City Council, March 25, 2025

1. CALL TO ORDER: Regular Session 5:00 p.m.

Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.

2. ROLL CALL:

Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.

Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.

3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: California Department of Housing and Community Development vs. ShangriLa Industries, et al., Los Angeles County Superior Court Case Number: 24STCV00629; Pursuant to Government Code Section 54956.9(a).

City Attorney Noonan announced Closed Session held at 5:00 p.m.

B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: F. Roberts Construction Inc. vs. ShangriLa Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956.9(a).

City Attorney Noonan announced Closed Session held at 5:00 p.m.

C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs.

Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 2021CUPA00551445; Pursuant to Government Code Section 54956.9(a).

City Attorney Noonan announced Closed Session held at 5:00 p.m.

4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.

5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.

6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:

7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:

A. OneLegacy/Donate Life Proclamation
Mayor Newman presented proclamation announcing April as DMV/Donate Life California month to Denise, Donna, and David Belko.

B. Crossing Guard Appreciation Week
Mayor Adam presented proclamation recognizing March 24 — 30 as Crossing Guard Appreciation Week to Emergency and Transit Programs Administrator Watts and the City's senior crossing guards.

8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speaker/Written Statement: None.

9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:

Ratify February 26, 2025, March 5, 2025, March 12, 2025, and March 19, 2025; approve March 26, 2025, and April 2, 2025, subject to review and ratification LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meetings of February 25, 2025 and March 18, 2025 RECOMMENDATION:

Approve
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Ventura County Citizens Transportation Advisory Committee Appointment RECOMMENDATION:

1. Approve the appointment of Victor Kamhi to fill a regular member position; term ending December 2025, on the Ventura County Citizens Transportation Advisory Committee.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427) RESOLUTION ADOPTING MITIGATED NEGATIVE DECLARATION FOR THE HILL CANYON TREATMENT PLANT STORMWATER DIVERSION PROJECT (CI 5427); AND ADOPTING THE MITIGATION MONITORING PROGRAM
RECOMMENDATION:

1. California Environmental Quality Act (CEQA): Adopt resolution adopting the Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Hill Canyon Treatment Plant (HCTP) Stormwater Diversion Project (CI 5427).

2. Approve the project design, plans, specifications and Addenda Nos. 1, 2 and 3 for construction of the HCTP Stormwater Diversion Project (CI 5427).

3. Award construction contract for HCTP Stormwater Diversion Project (CI 5427) to Toro Enterprises, Inc. of Oxnard, CA, in the amount of $1,249,500, plus a contingency of $124,950.

4. Approve Seventh Amendment to Professional Services Agreement Contract No. 123932020 with Dudek, Inc., of Encinitas, CA, for Construction Phase Support Services on the HCTP Stormwater Diversion Project (CI 5427) in the amount of $189,780 for a revised nottoexceed amount of $460,219.77, plus extra services of $14,950.

5. Authorize expense in the amount of $1,579,180 ($1,249,500 construction contract, $124,950 construction contract contingency, $189,780 for construction support services and material testing, and $14,950 for extra services, from A/C #6248250 6828300 (Wastewater Fund – Capital Improvements, CI 5427).

6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Equipment Purchase (CI 5445) RECOMMENDATION:

1. Authorize purchase of three plug valves in an amount nottoexceed $126,655 from CSAmsco (Huntington Beach, CA) for Unit W Wastewater Interceptor (CI 5445).

2. Approve budget appropriation in the amount of $126,655 from A/C #6240000 3419900 (Wastewater Fund, Net Position) to A/C #62482206858400 (Unit W Interceptor Improvements Project CI 5445).

3. Authorize expenditure in the amount of $126,655 from A/C #62482206828400 (Unit W Interceptor Improvements Project CI 5445).

4. Find this project complies with California Environmental Quality Act (CEQA) because a Mitigated Negative Declaration (MND) for this project was previously approved by City Council on February 22, 2022.

LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. State Lobbyist Services
RECOMMENDATION:

1. Approve State lobbying services agreement with California Public Policy Group (CPPG), based in Sacramento, CA to provide state legislative advocacy and State funding services in the nottoexceed amount $95,000 per year for a twoyear term, effective April 1, 2025, and ending December 31, 2027, with the option to extend the contract for up to an additional three years, through December 2030. The total five year contract shall not exceed $475,000.

2. Approve budget appropriation and authorize expenditure in the amount of $27,500 in FY 202425 from A/C #00100003111000 (General Fund, Fund Balance) to A/C #00111206115640 (Contract Service Payment to Agencies Management Fees).

3. Find that approving the contract is not a “project” under the California Environmental Quality Act pursuant to CEQA Guideline Section 15378(b)(5).

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Transit Funding Disbursement Agreement Ventura County Transportation Commission
RECOMMENDATION:

1. Approve interagency agreement with the Ventura County Transportation Commission (VCTC) regarding the disbursement and administration of funds from the State of California’s Senate Bill 125 (SB 125), for $5,550,000 in Transit and Intercity Rail Capital Program (TIRCP) funds and $1,800,000 in ZeroEmission Transit Capital Program (ZETCP) funds. The Agreement is effective March 25, 2025, and shall continue until June 30, 2027.

2. Accept $5,550,000 TIRCP grant funds in FY 202425 for future replacement vehicle procurements and $1,800,000 ZETCP grant funds in FY 202425 for CI 5473 and CI 5726 projects.

3. Approve revenue budget appropriation in the amount of $7,350,000 in FY 202425 as follows: $5,550,000 from A/C #65155404349900 (Transportation Fund, State Grants – Local Bus) and $1,800,000 from A/C #65155504349900 (Transportation Fund, State Grants – Other) to A/C #65100003419900 (Transportation Fund, Retained Earnings) for CI 5473 and CI 5726 projects.

4. Find that this action is not a project as defined under the California Environmental Quality Act.

LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Electric Vehicles, Battery Storage, Solar Infrastructure Program Manager Services Agreement
RECOMMENDATION:

1. Approve Professional Services Agreement with Kewo Engineering Corporation (Diamond Bar, CA), in an amount not to exceed $650,000 for providing professional consulting services in connection with Engineering and Program Management for Electric Vehicle, Battery Storage, Power Resiliency and Solar Infrastructure Projects, with a threeyear term ending June 30, 2028, and a twoyear option to extend the agreement through June 30, 2030.

2. Authorize expenditure in the amount of $50,000 in FY 202425, $200,000 in FY 202526, $200,000 in FY 202627, and $200,000 in FY 202728 in various General Fund, Transportation Fund, Water Fund, Wastewater Fund, Library Fund and Golf Course Fund capital accounts as program management services are rendered.

3. Find that this action is not a project as defined under the California Environmental Quality Act.

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. Purchase of Two Electric Vans for DialARide Program (CI 5719) RECOMMENDATION:

1. Approve a “piggyback” purchase agreement with the California Association for Coordinated Transportation/Morongo Basin Transit Authority (CALACT/MBTA) and award a contract to AZ Bus Sales, Inc. (Colton, CA), for the purchase of two Ford E Transit 350 Cargo Electric Vans (Class Z1) for the replacement of assets #5550020 and #5550024 with a total cost of $417,022.82, as part of Electric Vehicle DialA Ride Vans Project (CI 5719).

2. Authorize expense in FY 202425 in the amount of $417,022.82 from A/C #651 55506858400 (Transportation Fund – Capital Improvements, CI 5719).

3. Find that this action is not a project as defined under the California Environmental Quality Act.

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
J. Environmental Review Consultant Services for Downtown Thousand Oaks Project (CI 5540)
RECOMMENDATION:

1. Approve a professional services agreement with CSG Consultants, Inc. (CSG) of Thousand Oaks, CA, for the preparation of an environmental impact report document in compliance with the California Environmental Quality Act (CEQA) for the Downtown Thousand Oaks Project (CI 5540), for a term ending March 31, 2027, for $302,400 and additional services of $45,360 for a total nottoexceed amount of $347,760.

2. Authorize expenditure in the amount of $347,760 from A/C #00135706128300 (CI 5540, Improvements Other than Buildings).

3. Approve budget appropriation in an amount not to exceed $347,760 from A/C #00100003111000 (General Fund – Fund Balance) to A/C #00135706128300 (CI 5540, General Fund – Improvements Other than Buildings).

4. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.

5. Find that the approval of a professional services agreement is not a project under CEQA Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
K. 195 East Hillcrest Drive MixedUse Project Environmental Review Consultant Contract
RECOMMENDATION:

1. Approve a professional services agreement with EcoTierra Consulting, Inc. (EcoTierra) of Westlake Village, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a proposed MixedUse Project located at 195 East Hillcrest Drive, with an agreement term March 25, 2025, through August 1, 2026, for $200,429 and additional services of $100,814 for a total nottoexceed amount of $301,243.

2. Authorize budget appropriation and expenditure in a nottoexceed amount of $301,243 from A/C #00142104474000 (Charges for Services – Planning Fees/Permit) to A/C #00142106415947 (Contracted Services, Reimbursable).

3. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.

4. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
L. Citywide License/Maintenance Software Agreement
RECOMMENDATION:

1. Award agreement with Superion, LLC, a CentralSquare Technologies, LLC company (Lake Mary, FL) (Superion) for a threeyear period from November 1, 2024, through October 31, 2027, with the option to extend for two additional oneyear terms, for software licenses and maintenance, in an amount of $1,071,613.02, plus $125,000 for extra services for a total nottoexceed amount of $1,196,613.02, and recommend Superion be designated as a singlesource vendor.

2. Authorize expenditure in FY 202425 in the amount of $218,934.95 from A/C #001 34106123122 (General Fund, Computer Software Licenses).

3. Find that this action is not a project as defined under the California Environmental Quality Act.

LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
M. ORDINANCE FOR SECOND READING:

ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO REGULATION OF ACCESSORY DWELLING UNITS (ADUs) AND JUNIOR ACCESSORY DWELLING UNITS (JADUs) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 2, SECTION 94.202 DEFINITIONS; ARTICLE 21, SECTION 94.2104 PERMITTED USE MATRIXRESIDENTIAL ZONES; AND ARTICLE 45, SECTION 9

4.4505 LOCATION AND NUMBER OF ADUs; SECTION 94.4506 DEVELOPMENT STANDARDS; SECTION 94.4507 OBJECTIVE DESIGN STANDARDS; SECTION 94.4508 PARKING; AND SECTION 94.4513 STATEWIDE EXEMPTION ADUs TO IMPLEMENT RECENTLY ADOPTED STATE LAW (MCA202470005) (Introduced 2/25/2025; 50)
ORD. NO. 1735NS
RECOMMENDATION:

Adopt
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None

10. PUBLIC HEARINGS: None

11. STUDY SESSIONS:

A. 2025 Draft Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees), and Development Impact Fees
RECOMMENDATION:

1. Receive information on Draft User Fees and Development Impact Fees as presented at the Public Study Session and provide direction to staff.

2. Schedule a Public Hearing for April 29, 2025, to establish User Fees and Development Impact Fees to be effective July 1, 2025.

3. Find that this action is not a project as defined under the California Environmental Quality Act.
2025 Draft Citywide User Fees, Fines, Penalties, Rates, and Assessments, and Development Impact Fees Study Session presented by Finance Director Boscarino.

Deputy Public Words Director Heydari and Building Official Francu responded to questions. Budget Officer Roman available for questions.

Speaker/Written Statement: None.

Motion by Councilmember Adam to approve staff’s recommendation.

Passed 50 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None

12. DEPARTMENT REPORTS
A. 2024 General Plan and Housing Element Annual Progress Report RECOMMENDATION:

1. Receive and file the 2024 General Plan and Housing Element Annual Progress Report.

2. Find that this action is not a project as defined under the California Environmental Quality Act.

Presented by Senior Planner Iain Holt. Community Development Director Parker responded to questions. Deputy Community Development Director Zelaya Melicher and Planning Division Manager Rice available for questions.

Speakers: Jackson Piper, Newbury Park.

Written Statements: None.

Motion by to approve staff’s recommendation.
00 by the following vote:

Ayes – None
Noes – None
Motion by Councilmember Adam to approve staff’s recommendation.

Passed 40 by the following vote:

Ayes – Adam, Engler, Gutierrez, Taylor
Noes – None

13. COMMITTEE/COMMISSION/BOARD REPORTS: None

14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None

15. COUNCIL ISSUES/RECOMMENDATIONS: None

16. CITY MANAGER:

A. Announcements and upcoming issues
City Manager Powers provided an update on the April 8, 2025, City Council meeting.

17. PUBLIC NOTICES: None:

18. ADJOURNMENT: Adjourn to Regular Meeting April 8, 2025: Adjourn in memory of ...

City Council adjourned at 7:24 p.m. to Regular Meeting on April 8, 2025.

David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:

MINUTES APPROVED:

The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.

CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx

MINUTES OF THE CITY COUNCIL

Thousand Oaks, California

March 25, 2025
1 1. CALL TO ORDER: Regular Session 5:00 p.m.