Meeting
City Council
REGULAR MEETING
Tuesday, April 08, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Clifford G. Finley, Public Works Director
Laura B. Maguire, City Clerk
Jeanette Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Mojgan Toofan, et al. vs. City of Thousand Oaks,
Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B.
CONFERENCE WITH LEGAL COUNSEL – Pending Litigation:
Claim of Oren & Nataly Gold
, City Claim Number: 1698-2023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C.
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Senior Concerns 50
th
Anniversary Commendation
B.
Arts, Culture, and Creativity Month Proclamation
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
03-25-2025 Draft Minutes
04-08-2025 Supplemental Information Packet
C.
Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total not-to-exceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 3-10.202.
3. Authorize expense in the amount of $50,000 in FY 2024-25 from A/C #621-8220-682-5699 (Wastewater Fund - Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Dukes Root Control Inc Agreement
D.
2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 2025 Sewer System Management Plan
E.
Unit W Wastewater Interceptor Improvements (CI 5445)
RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 12186-2019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised not-to-exceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #624-0000-341-9900 (Wastewater Fund, Net Position) to A/C #624-8220-682-8300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #624-8220-682-8300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Ninth Amendment to Contract No 12186 2019 with AECOM Technical Services Inc F.
Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982 RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Waterline Easement Document
Attachment 3 Waterline Improvements Grant Deed
Attachment 4 Resolution of Intent
Attachment 5 Levine Act Disclosure Form Thousand Oaks Multifamily G.
Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 13110-2022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total not-to-exceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Second Amendment to Contract No 13110 2022 H.
Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 3-10.308 (requires four-fifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3-10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 2024-25 from A/C #624-8250-682-5500 (MI 2611, Collection Repair FY 23-25).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Aerial View
Attachment 2 Public Emergency Declaration March 18 2025 I.
FY 2025-26 Top Ten Priorities & Citywide Goals for FY 2025-26 & FY 2026-27 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 2025-26, Citywide Goals for FY 2025-26 and FY 2026-27, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 FY 2526 Top Priorities
Attachment 2 FY 2526 and FY2627 Citywide Goals
Attachment 3 City Council Norms
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS:
A.
Proposed FY 2025-26 and FY 2026-27 Capital Improvement Program Budget Study Session RECOMMENDATION:
1. Receive information on Proposed FY 2025-26 and FY 2026-27 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 2025-26 and FY 2026-27 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 6-12, 2025 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Federal Funding Interests 2025
Attachment 2 NLC 2025 Federal Advocacy Agenda Handout
B.
League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025 RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action.
A.
Public Notice – Notice of Contract Award Under Public Urgency Ordinance Public Notice Calle Damasco Urgent Repair
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025 Agenda Post Date/Time: Apr 8, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\04-08-25.docx