Agenda Related Items - Meeting of April 8, 2025
Supplemental Packet Date: April 8, 2025
THOUSAND OAKS CITY COUNCIL
Supplemental
Information
Packet
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2:30 p.m.
Supplemental Information:
Any agenda related public documents received and distribut ed to a majority of the City Council after the Agenda Packet is printed are included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two—one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. The Supplement al Packet is available for public inspection on the City’s website at toaks.org/agendas or by contacting the City Clerk Dept at (805) 449-2151 during normal busi- ness hours [main location pursuant to the Brown Act, G.C. 54957.5(2)].
T
o: Andrew P. Powers, City Manager
From: Laura B. Maguire, City Clerk
Date: April 8, 2025
Subject: Item No. 9.B. – Minutes of City Council Meeting of March 25, 2025 T
he attached minutes were modified from the original submission to correct the vote for Item No. 12.A. - 2024 General Plan and Housing Element Annual Progress Report - that was inadvertently recorded as 4- 0; the vote was 5- 0. The attached minutes accurately reflect the vote.
CCD:610-10\lm\H:\COMMON\Minutes\2025\032525\04082025 Supplemental Memo.docx 1 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California March 25, 2025
1. CALL TO ORDER: Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Community Development Director Kelvin Parker, Public Works Director Cliff Finley, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Chief Assistant City Attorney Patrick Hehir, Deputy City Clerk Sandra Delgado, Deputy Public Works Director Nader Heydari, Deputy Finance Director Carrie Matson, Deputy Community Development Director Fabiola Zelaya Melicher, Budget Officer Ryan Roman, Legislative Affairs Manager Mina Layba, Information Technology Supervisor Atanas Beltchev, Senior Financial Analyst Miguel Chavez, Planning Division Manager Krystin Rice, Senior Planner Iain Holt, Engineering Division Manager Mohammad Fatemi, Emergency and Transit Program Administrator Grahame Watts, Building Official Teo Francu, Assistant Analyst Christy Glaubke, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Records Specialist Judy Freeman.
3. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: California Department of Housing and Community Development vs. Shangri -La Industries, et al., Los Angeles County Superior Court Case Number: 24STCV00629; Pursuant to Government Code Section 54956.9(a).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: F. Roberts Construction Inc. vs. Shangri-La Industries, LLC, et al., Ventura County Superior Court Case Number: 2023CUBC018021; Pursuant to Government Code Section 54956.9(a).
C. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation: Katelyn Clint vs.
Fred Gessler and City of Thousand Oaks, Ventura County Superior Court Case Number: 2021CUPA00551445; Pursuant to Government Code Section 54956.9(a).
City Attorney Noonan announced Closed Session held at 5:00 p.m.
4. CLOSED SESSION REPORT:
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE:
Mayor Newman led the pledge of allegiance.
2 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 March 25, 2025
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. OneLegacy/Donate Life Proclamation
Mayor Newman presented proclamation announcing April as DMV/Donate Life California month to Denise, Donna, and David Belko.
B. Crossing Guard Appreciation Week
Mayor Newman presented proclamation recognizing March 24 - 30 as Crossing Guard Appreciation Week to Emergency and Transit Programs Administrator Watts and the City's crossing guards.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speaker/Written Statement: None.
9. CONSENT CALENDAR:
Speaker: Clint Fultz, Thousand Oaks.
Written Comments: None.
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify February 26, 2025, March 5, 2025, March 12, 2025, and March 19, 2025; approve March 26, 2025, and April 2, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meetings of February 25, 2025 and March 18, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
3 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 March 25, 2025
9. CONSENT CALENDAR: (Continued)
C. Ventura County Citizens Transportation Advisory Committee Appointment
RECOMMENDATION:
1. Approve the appointment of Victor Kamhi to fill a regular member position; term ending December 2025, on the Ventura County Citizens Transportation Advisory Committee.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427)
RESOLUTION ADOPTING MITIGATED NEGATIVE DECLARATION FOR THE HILL CANYON TREATMENT PLANT STORMWATER DIVERSION PROJECT (CI 5427);
AND ADOPTING THE MITIGATION MONITORING PROGRAM
RESOLUTION NO. 2025-005
RECOMMENDATION:
1. California Environmental Quality Act (CEQA): Adopt resolution adopting the Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Hill Canyon Treatment Plant (HCTP) Stormwater Diversion Project (CI 5427).
2. Approve the project design, plans, specifications and Addenda Nos. 1, 2 and 3 for construction of the HCTP Stormwater Diversion Project (CI 5427).
3. Award construction contract for HCTP Stormwater Diversion Project (CI 5427) to Toro Enterprises, Inc. of Oxnard, CA, in the amount of $1,249,500, plus a contingency of $124,950.
4. Approve Seventh Amendment to Professional Services Agreement Contract No. 12393-2020 with Dudek, Inc., of Encinitas, CA, for Construction Phase Support Services on the HCTP Stormwater Diversion Project (CI 5427) in the amount of $189,780 for a revised n ot-to-exceed amount of $460,219.77, plus extra services of $14,950.
4 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 March 25, 2025
9. CONSENT CALENDAR: (Continued)
D. Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427) (Continued)
RECOMMENDATION: (Continued)
5. Authorize expense in the amount of $1,579,180 ($1,249,500 construction contract, $124,950 construction contract contingency, $189,780 for construction support services and material testing, and $14,950 for extra services, from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5427).
6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project approved contingency amount.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Equipment Purchase (CI 5445)
RECOMMENDATION:
1. Authorize purchase of three plug valves in an amount not -to-exceed $126,655 from CS-Amsco (Huntington Beach, CA) for Unit W Wastewater Interceptor (CI 5445).
2. Approve budget appropriation in the amount of $126,655 from A/C #624-0000- 341-9900 (Wastewater Fund, Net Position) to A/C #624 -8220-685-8400 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expenditure in the amount of $126,655 from A/C #624 -8220-682- 8400 (Unit W Interceptor Improvements Project CI 5445).
4. Find this project complies with California Environmental Quality Act (CEQA) because a Mitigated Negative Declaration (MND) for this project was previously approved by City Council on February 22, 2022.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
5 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 March 25, 2025
9. CONSENT CALENDAR: (Continued)
F. State Lobbyist Services
RECOMMENDATION:
1. Approve State lobbying services agreement with California Public Policy Group (CPPG), based in Sacramento, CA to provide state legislative advocacy and State funding services in the not -to-exceed amount $95,000 per year for a two -year term, effective Ap ril 1, 2025, and ending December 31, 2027, with the option to extend the contract for up to an additional three years, through December 2030.
The total five-year contract shall not exceed $475,000.
2. Approve budget appropriation and authorize expenditure in the amount of $27,500 in FY 2024 -25 from A/C #001 -0000-311-1000 (General Fund, Fund Balance) to A/C #001 -1120-611-5640 (Contract Service Payment to Agencies - Management Fees).
3. Find that approving the contract is not a “project” under the California Environmental Quality Act pursuant to CEQA Guideline Section 15378(b)(5).
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Transit Funding Disbursement Agreement - Ventura County Transportation Commission
RECOMMENDATION:
1. Approve interagency agreement with the Ventura County Transportation Commission (VCTC) regarding the disbursement and administration of funds from the State of California’s Senate Bill 125 (SB 125), for $5,550,000 in Transit and Intercity Rail Capital Program (TIRCP) funds and $1,800,000 in Zero -Emission Transit Capital Program (ZETCP) funds. The Agreemen t is effective March 25, 2025, and shall continue until June 30, 2027.
2. Accept $5,550,000 TIRCP grant funds in FY 2024 -25 for future replacement vehicle procurements and $1,800,000 ZETCP grant funds in FY 2024 -25 for CI 5473 and CI 5726 projects.
3. Approve revenue budget appropriation in the amount of $7,350,000 in FY 2024- 25 as follows: $5,550,000 from A/C #651 -5540-434-9900 (Transportation Fund, State Grants – Local Bus) and $1,800,000 from A/C #651 -5550-434-9900 (Transportation Fund, State Gran ts – Other) to A/C #651 -0000-341-9900 (Transportation Fund, Retained Earnings) for CI 5473 and CI 5726 projects. 6 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 March 25, 2025
9. CONSENT CALENDAR: (Continued)
G. Transit Funding Disbursement Agreement - Ventura County Transportation Commission (Continued)
RECOMMENDATION: (Continued)
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Electric Vehicles, Battery Storage, Solar Infrastructure Program Manager Services Agreement
RECOMMENDATION:
1. Approve Professional Services Agreement with Kewo Engineering Corporation (Diamond Bar, CA), in an amount not to exceed $650,000 for providing professional consulting services in connection with Engineering and Program Management for Electric Vehicle, Battery Storage, Power Resiliency and Solar Infrastructure Projects, with a three -year term ending June 30, 2028, and a two - year option to extend the agreement through June 30, 2030.
2. Authorize expenditure in the amount of $50,000 in FY 2024-25, $200,000 in FY 2025-26, $200,000 in FY 2026-27, and $200,000 in FY 2027-28 in various General Fund, Transportation Fund, Water Fund, Wastewater Fund, Library Fund and Golf Course Fund capital accounts as program management services are rendered.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
7 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 March 25, 2025
9. CONSENT CALENDAR: (Continued)
I. Purchase of Two Electric Vans for Dial-A-Ride Program (CI 5719)
RECOMMENDATION:
1. Approve a “piggyback” purchase agreement with the California Association for Coordinated Transportation/Morongo Basin Transit Authority (CALACT/MBTA) and award a contract to A-Z Bus Sales, Inc. (Colton, CA), for the purchase of two Ford E-Transit 350 Cargo Electric Vans (Class Z-1) for the replacement of assets #5550-020 and #5550 -024 with a total cost of $417,022.82, as part of Electric Vehicle Dial-A-Ride Vans Project (CI 5719).
2. Authorize expense in FY 2024-25 in the amount of $417,022.82 from A/C #651- 5550-685-8400 (Transportation Fund – Capital Improvements, CI 5719).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
J. Environmental Review Consultant Services for Downtown Thousand Oaks Project (CI 5540)
RECOMMENDATION:
1. Approve a professional services agreement with CSG Consultants, Inc. (CSG) of Thousand Oaks, CA, for the preparation of an environmental impact report document in compliance with the California Environmental Quality Act (CEQA) for the Downtown Thousand Oaks Project (CI 5540), for a term ending March 31, 2027, for $302,400 and additional services of $45,36 0 for a total not -to-exceed amount of $347,760.
2. Authorize expenditure in the amount of $347,760 from A/C #001 -3570-612- 8300 (CI 5540, Improvements Other than Buildings).
3. Approve budget appropriation in an amount not to exceed $347,760 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-3570-612-8300 (CI 5540, General Fund – Improvements Other than Buildings).
4. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.
8 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 March 25, 2025
9. CONSENT CALENDAR: (Continued)
J. Environmental Review Consultant Services for Downtown Thousand Oaks Project (CI 5540) (Continued)
RECOMMENDATION: (Continued)
5. Find that the approval of a professional services agreement is not a project under CEQA Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
K. 195 East Hillcrest Drive Mixed-Use Project Environmental Review Consultant Contract
RECOMMENDATION:
1. Approve a professional services agreement with EcoTierra Consulting, Inc. (EcoTierra) of Westlake Village, CA, for the preparation of an environmental review document in compliance with the California Environmental Quality Act (CEQA) for a proposed Mixed-Use Project located at 195 East Hillcrest Drive, with an agreement term March 25, 2025, through August 1, 2026, for $200,429 and additional services of $100,814 for a total not-to-exceed amount of $301,243.
2. Authorize budget appropriation and expenditure in a not -to-exceed amount of $301,243 from A/C #001 -4210-447-4000 (Charges for Services – Planning Fees/Permit) to A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
3. Authorize City Manager and City Attorney to make minor clarifying and conforming changes to the Professional Services Agreement, if needed, before the execution of the agreement.
4. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
9 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 March 25, 2025
9. CONSENT CALENDAR: (Continued)
L. Citywide License/Maintenance Software Agreement
RECOMMENDATION:
1. Award agreement with Superion, LLC, a CentralSquare Technologies, LLC company (Lake Mary, FL) (Superion) for a three -year period from November 1, 2024, through October 31, 2027, with the option to extend for two additional one - year terms, for software licenses and maintenance, in an amount of $1,071,613.02, plus $125,000 for extra services for a total not -to-exceed amount of $1,196,613.02, and recommend Superion be designated as a single -source vendor.
2. Authorize expenditure in FY 2024 -25 in the amount of $218,934.95 from A/C #001-3410-612-3122 (General Fund, Computer Software Licenses).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
M. ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO REGULATION OF ACCESSORY DWELLING UNITS (ADUs) AND JUNIOR ACCESSORY DWELLING UNITS (JADUs) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 2, SECTION 9 -4.202 DEFINITIONS; ARTICLE 21, SECTION 9 -
4.2104 PERMITTED USE MATRIX -RESIDENTIAL ZONES; AND ARTICLE 45, SECTION 9-4.4505 LOCATION AND NUMBER OF ADUs; SECTION 9 -4.4506 DEVELOPMENT STANDARDS; SECTION 9 -4.4507 OBJECTIVE DESIGN STANDARDS; SECTION 9 -4.4508 PARKING; AND SECTION 9 -4.4513 STATEWIDE EXEMPTION ADUs TO IMPLEMENT RECENTLY ADOPTED
STATE LAW (MCA-2024-70005) (Introduced 2/25/2025; 5-0)
ORD. NO. 1735-NS
RECOMMENDATION:
Adopt
LEVINE ACT ITEM: No
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
10 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 March 25, 2025
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS:
A. 2025 Draft Citywide User Fees, Fines, Penalties, Rates, and Assessments (User Fees), and Development Impact Fees
RECOMMENDATION:
1. Receive information on Draft User Fees and Development Impact Fees as presented at the Public Study Session and provide direction to staff.
2. Schedule a Public Hearing for April 29, 2025, to establish User Fees and Development Impact Fees to be effective July 1, 2025.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
2025 Draft Citywide User Fees, Fines, Penalties, Rates, and Assessments, and Development Impact Fees Study Session presented by Finance Director Boscarino. Deputy Public Wor ks Director Heydari and Building Official Francu responded to questions. Budget Officer Roman available for questions.
Additional information supplemental packet.
Speaker/Written Statement: None.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS:
A. 2024 General Plan and Housing Element Annual Progress Report
RECOMMENDATION:
1. Receive and file the 2024 General Plan and Housing Element Annual Progress Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Senior Planner Iain Holt. Community Development Director Parker responded to questions. Deputy Community Development Director Zelaya Melicher and Planning Division Manager Rice available for questions.
Speakers: Jackson Piper, Newbury Park.
Written Statements: None.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
11 DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 March 25, 2025
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 8, 2025, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 7:36 p.m. to Regular Meeting on April 8, 2025.
____________________________
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: March 20, 2025
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
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