1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
1 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
2 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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th
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
3 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
4 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
5 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
6 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
7 1. CALL TO ORDER: Regular Session 5:00 p.m.
Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, Deputy City Manager Tim Giles, City Clerk Laura B. Maguire, Finance Director Jaime Boscarino, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Deputy Public Works Director Nader Heydari, Budget Officer Ryan Roman, Deputy Community Development Director Fabiola Zelaya Melicher, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number:
2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1).
B. CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold, City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2).
C. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) City Attorney Noonan announced Closed Session held at 5:00 p.m. and that Item Nos. 3A and 3B [CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Mojgan Toofan, et al. vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2023011432CUPP; Pursuant to Government Code Section 54956.9(d)(1) and CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of Oren & Nataly Gold , City Claim Number: 16982023; re sewer overflow incident on February 7, 2023, at Valley Spring Dr. and Kingston Cir.; Pursuant to Government Code Section 54956.9(d)(2)] pulled from the
agenda and continued.
4. CLOSED SESSION REPORT
City Attorney Noonan announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE
Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Senior Concerns 50 Anniversary Commendation
Mayor Newman introduced President of Senior Concerns Andrea Gallagher and Senior Concerns’ Director of Development Julie Harvey and presented a commendation recognizing Senior Concerns 50 Anniversary.
B. Arts, Culture, and Creativity Month Proclamation
Mayor Newman introduced Cultural & Community Services Director Jonathan Serret, TOArts Associate Director Niki Richardson, and members of the Youth Arts Leadership Academy and presented a proclamation declaring April as Arts, Culture, and Creativity Month.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011067/2023008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011066/067)
Speakers: Christine Robert, Thousand Oaks; Lauri Kamiel, Thousand Oaks; Chris Sam, Thousand Oaks (submitted document); Peter Fehler, Agoura Hills (submitted document); Richard Lawson, Thousand Oaks.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR
A. General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION:
Ratify March 26, 2025, and April 2, 2025; approve April 9, 2025, April 16, 2025, and April 23, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of March 25, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Root Control Services Agreement
RECOMMENDATION:
1. Award General Services Agreement to Duke’s Root Control, Inc. of Elgin, IL, to perform root control services in the City’s wastewater pipelines and maintenance holes at various locations throughout the City, effective April 8, 2025, through April 30, 2030, for a total nottoexceed amount of $300,000.
2. Approve a sole source designation for a General Services Agreement for root control services to Duke’s Root Control, Inc. pursuant to Thousand Oaks Municipal Code Section 310.202.
3. Authorize expense in the amount of $50,000 in FY 202425 from A/C #6218220 6825699 (Wastewater Fund Contracted Services Private/Other).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. 2025 Sewer System Management Plan Update (MI 2649)
RECOMMENDATION:
1. Approve the City’s 2025 Sewer System Management Plan, along with its findings and recommendations (MI 2649).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Unit W Wastewater Interceptor Improvements (CI 5445) RECOMMENDATION:
1. Approve Ninth Amendment to Professional Services Contract No. 121862019 with AECOM Technical Services, Inc. (AECOM) of Bakersfield, CA, for Professional Landscape Architecture Design Services for the Hill Canyon Treatment Plan (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $72,400, for a revised nottoexceed amount of $550,649, plus extra services of $7,200.
2. Approve budget appropriation in the amount of $79,600 from A/C #6240000341 9900 (Wastewater Fund, Net Position) to A/C #62482206828300 (Unit W Interceptor Improvements Project CI 5445).
3. Authorize expense in the amount of $79,600 ($72,400 for the Ninth Amendment plus extra services of $7,200) from A/C #62482206828300 (Wastewater Capital Fund Improvements, CI 5445).
4. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. Intent to Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION DECLARING INTENTION TO VACATE PUBLIC SERVICE EASEMENTS IDENTIFIED AS INSTRUMENT NO. 46531 OF OFFICIAL RECORDS, RECORDED ON MAY 18, 1982, AND INSTRUMENT NO. 085024 OF OFFICIAL RECORDS, RECORDED ON SEPTEMBER 14, 1982
RECOMMENDATION:
1. Adopt resolution declaring the City’s intention to summarily vacate waterline easements at the Timber School property, 1872 Newbury Road, and setting the date for a public hearing, and authorize the City Engineer to execute all necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act under the general rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Conejo Summit Project Environmental Consulting Professional Services Agreement Amendment
RECOMMENDATION:
1. Approve a Second Amendment to Professional Services Agreement (Contract No. 131102022) with Environmental Science Associates, Inc., (ESA) of Camarillo, CA, for the preparation of environmental documents for the Conejo Summit Project generally located at 1691, 1711, 1721, and 2000 Rancho Conejo Boulevard and 2751 Conejo Center Drive in the amount of $23,400, and additional services of $11,600, increasing the total nottoexceed amount to $175,000, and extend the date of the contract to June 30, 2026.
2. Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Public Emergency Declaration – Unit A Wastewater Overflow Response and Repair RECOMMENDATION:
1. Confirm Public Emergency Declaration by City Manager on March 18, 2025, pursuant to Thousand Oaks Municipal Code (TOMC) 310.308 (requires fourfifths vote).
2. Pursuant to Public Emergency Declaration, waive bid process set forth in TOMC 3
10.305.
3. Authorize City Manager to execute a General Services Agreement with Rain For Rent (Santa Paula, CA) in an amount not to exceed $27,575.
4. Authorize City Manager to approve Task Order with Sam Hill and Sons (Ventura, CA) in an amount not to exceed $44,498.
5. Authorize expense in an amount not to exceed $72,073 for FY 202425 from A/C #62482506825500 (MI 2611, Collection Repair FY 2325).
6. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
I. FY 202526 Top Ten Priorities & Citywide Goals for FY 202526 & FY 202627 RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 202526, Citywide Goals for FY 202526 and FY 202627, and reaffirm City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Additional information supplemental packet pertaining to Item No. 9B.
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS
A. Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session
RECOMMENDATION:
1. Receive information on Proposed FY 202526 and FY 202627 Capital Improvement Program (CIP) Budget.
2. Schedule a public hearing for June 10, 2025, for adoption of the FY 202526 and FY 202627 Operating and CIP Budgets.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
Proposed FY 202526 and FY 202627 Capital Improvement Program Budget Study Session presented by Finance Director Boscarino. Public Works Director Heydari responded to questions. Budget Officer Roman available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS
A. Annual Federal Meetings and 2025 National League of Cities Congressional Cities Conference, Washington D.C. – March 612, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman, Mayor Pro Tem Taylor, and Councilmembers Engler and Guitierrez.
Speaker/Written Statement: None.
B. League of California Cities Channel Counties Division Meeting Update, City of Goleta – March 14, 2025
RECOMMENDATION:
1. Receive report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Mayor Newman and Councilmember Guitierrez.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 50 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the April 29, 2025, City Council meeting.
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only.
These items do not require City Council action.:
A. Public Notice – Notice of Contract Award Under Public Urgency Ordinance
18. ADJOURNMENT: Adjourn to Regular Meeting April 29, 2025: Adjourn in memory of ...
City Council adjourned at 7:26 p.m. to Regular Meeting on April 29, 2025.
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
___________________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED:
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD: 61070\dlz\h:\common\minutes\2025\2025xxxx.docx
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California
April 08, 2025
8