1 4/28/2025
2025-26 Community Events
Grant (CEG)
Presented by Community Funding Review
Committee Vice Chair Kyle Rohrbach
• Provides $100,000 in annual
financial support for community
arts and cultural events
• Grants of up to $9,000 available
to local non-profits and school
groups
• $10,000 is retained for off-cycle
funding requests
• Events must benefit a wide
cross-section of Thousand
Oaks residents
Community Events
Grant
2 1
2 Item No. 13A
2 4/28/2025
•Applications accepted between January 27 – February 27, 2025•Email notifications, press release, e-newsletter, and social media announcements•Application workshop was held on February 4, 2025, and posted on the City’s websiteCommunity Events Grant 3 •22 applications reviewed and ranked by CFRC Committee•Total requests $145,228•CFRC recommends awarding 21 CEG grants for a total of $89,890.62 based on evaluation criteria •Balance of $10,109.38 remains available for unanticipated off-cycle requestsCommunity Events Grant43 4 3
4/28/2025Community Events GrantFY2025-26 Recommended Grantees5Conejo Valley Historical SocietyConejo Schools FoundationAllwayz on StageNavigating GrayVillage Voices ChoraleConejo Valley Youth OrchestraCVUSD on behalf of Westlake High School Instrumental Music Booster ClubKingsmen Shakespeare CompanyCVUSD on behalf of Westlake High School Dance Booster ClubArt TrekCVUSD on behalf of Newbury Park High School Choral Booster ClubSanta Monica Mountains FundVentura County Japanese American Citizen LeagueAutism Society Ventura CountySunrise Rotary FoundationNew West SymphonyArts Council of the Conejo ValleyLos Robles Children's Choir INCOMG Youth Sports and EnrichmentConejo Open Space FoundationWestlake Village Symphony
1. Approve Community Events Grants Totaling $89,890.622. Authorize the City Manager or designee to execute Community Events Grant agreements with grantees3. Authorize expenditure in the amount of $89,890.62 from A/C #001-0970-646-5920 (General Fund- Grants and Donations, CF2026) for Community Events Grants4. Find that this action is not a project as defined under the California Environmental Quality ActRecommendations5 6 4
4/28/2025
Questions?
Thank you!7
8 City Council
April 29, 2025
*Community Development Block Grant
**US Dept of Housing & Urban Development
FY 2025-26 CDBG*
Action Plan and HUD**
Related Documents
Item 10.A.
1. Find HUD-related activities are exempt from the provisions of the California Environmental Quality Act (CEQA)
2. Approve: FY 2025-26 CDBG Action Plan, 2025-29 Regional Consolidated Plan, and 2025 Ventura County Regional
Analysis of Impediments to Fair Housing Choice
3. Authorize City Manager to adjust allocations, if needed, finalize and execute grant agreements
4. Adopt resolution to revised Citizen Participation Plan Request
1. 2025-29 Regional Consolidated Plan
2. 2025 Ventura County Regional Analysis of
Impediments to Fair Housing Choice
3. Revised Citizen Participation Plan
4. FY 2025-26 CDBG Action Plan
Presentation Overview
Conduct stakeholder and resident engagement to gather input on community needs and conditions
Prepare a Needs Assessment and Market Analysis to evaluate market conditions for housing and community development needs Develop a Strategic Plan that outlines available resources, documents priority needs and establishes 5-year goals for the Consolidated Plan period (July 2025 to June 2029)
2025-29 Ventura County
Regional Consolidated Plan
4 5VC Regional Consolidated Plan
Strategic Plan – Priority Needs
High Needs in Thousand Oaks for HUD Resources
• Development of New Affordable Housing
• Fair Housing Services
• Homelessness
• Housing Rehabilitation
• Housing Services
• Housing Stability
• Public Facility Maintenance
• Supportive Services
Low Needs in Thousand Oaks for HUD Resources
• Disaster Planning and Recovery
• Economic Support for Small Businesses and Job Training • Street Improvements and Infrastructure
VC Regional Consolidated Plan
Strategic Plan – Anticipated CDBG
Resources
6 Thousand Oaks
Uses of CDBG Funds
5-Year
Estimated Amount
Acquisition
Admin and Planning
Economic Development
Housing
Public Improvements
Public Services
$3,035,210
VC Regional Consolidated Plan
Strategic Plan – 5-Year Goals
Thousand Oaks CDBG Funds
7 Goal 1: Improve the Supply of Affordable Housing
$ 1,972,887 250 Rental & 50 Homeowner Units Rehabbed
Goal 2: Increase and Improve Social Services
$ 303,521 4,000 Persons Assisted
Goal 3: Work to End Homelessness
$ 151,760 25 Homeless Shelter
Goal 4: Create and Maintain Quality Neighborhoods
Goal 5: Promote Economic Development
$ 0 N/A
Goal 6: Effective Administration
$ 607,042 5 Program Years Managed
Ventura County Analysis of
Impediments to Fair Housing Choice
8 Thousand Oaks Goals
1. Facilitate Affordable Housing Development
2. Combat discrimination in housing
3. Promote access to opportunities
4. Limit disproportionate housing problems
9 Citizen Participation Plan
5-Year Update
• Replace Resolution 2020-013
• Public Involvement Policies for
Consolidated Period 2025-29
• Clarified and restructured sections
of the Plan to align with HUD
regulations.
10 2025-26 Action Plan
CDBG Resources
$ 607,920 2025-26 CDBG Entitlement
(estimated)
$ 15,080 Prior Year Reallocation
$ 623,000 Total Estimated Budget
11 2025-26 Action Plan
CDBG Outreach
• Needs Assessment & NOFA:
Nov. 21, 2024 to Jan. 15, 2025
• Administrative Public Hearing:
November 21, 2024
• 30-Day Public Review Period:
March 21 to April 20, 2025
• All comments will be included in
final Action Plan to HUD
12 2025-26 Action Plan
CDBG Allocation
$ 440,000 for Low-Income Housing Rehabilitation
$ 90,000 for Public/Social Services (<15%)
$ 93,000 for Program Administration (<20%)
$ 623,000 Total Estimated Budget
• Many Mansions Shadow Hills
Apts. (101 units) $175,000
• Reroofing and items related
such as Painting
CDBG Housing Rehabilitation
$ 440,000
13 Multi-Family
• Habitat for Humanity of
Ventura County (10 units)
$157,500
• Senior Alliance for
Empowerment (9 units)
$107,500
Single-Family
Conejo Valley Senior
Concerns Meals on Wheels
(225 clients) $25,000
St Vincent de Paul Assist the
Needy (30 clients) $25,000
Many Mansions Community
Services (500 clients) $15,000
CDBG Public / Social Services
$ 90,000
14 Non-Homeless
Services
Turning Point Foundation
Our Place Safe Haven (9 clients)
$25,000
Homeless Services
15 • CDBG Staff Cost
• Public Noticing
• CDBG Program Monitoring
• Ventura County Fair Housing
Contract
CDBG Administration
$ 93,000
• FY 2025-26 Thousand Oaks CDBG Action Plan
• 2025-29 Ventura County Regional Consolidated Plan
• 2025 Regional Analysis of Impediments to Fair Housing Choice Submission to HUD
16 Recommendations
1. Find HUD-related activities are exempt from the provisions of the California Environmental Quality Act (CEQA)
2. Approve: FY 2025-26 CDBG Action Plan, 2025-29 Regional Consolidated Plan, and 2025 Ventura County Regional
Analysis of Impediments to Fair Housing Choice
3. Authorize City Manager to adjust allocations, if needed, finalize and execute grant agreements
4. Adopt resolution to revised Citizen Participation Plan Thank you!
1 4/29/2025
False Alarm
Ordinance Update
Public Hearing
April 29, 2025
Tara Tosatto
Finance Revenue Operations Manager
• Protecting Public Safety Resources
• Improve Emergency Response Times
• Promoting Responsible Alarm Usage
• Create Accountability for Alarm Owners
False Alarm Ordinance
Purpose
2 1
2 Item No. 10B
2 4/29/2025
• Modernizes and expands definitions
for business/commercial or
residential alarm systems
• Adds optional language for future
alarm permit registration
• Authorizes City to develop an
optional Alarm Education Program to
assist in education and fine reduction
• Aligns fines and penalties with the
biennial City Master Fee Resolution
Key Differences from Ordinance 0918-NS
3 Alarm User Responsibilities
4 Maintain and properly use your alarm system
Keep emergency contact information
updated.
Train family or employees on how to use the
system
Be available to respond when an alarm is
activated
DO
Direct Dial emergency services
Allow audible alarms to be a nuisance
Use emergency responder sounds
Be afraid of your alarm system! Learn about it!
DON’T
3 4
3 4/29/2025
• In 2024, Thousand Oaks Police
responded to 1,672 false alarm
calls
936 business properties
726 residential properties
10 exempt properties
• Fines and fees structured in the
City's Master Fee Resolution
• False alarm fines escalate with
repeated offenses annually
Enforcement and Impact of Alarm Calls
5 Business or
Commercial
56%
Exempt
1%
Residential
43%
Annual False Alarm Responses
1. Conduct Public Hearing
2. Schedule Second Reading for May 13, 2025
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
Recommendations
5 6
1 4/29/2025
Presented By: Jaime Boscarino, Finance Director
April 29, 2025
Proposed FYs 2025-27
Citywide User Fees, Fines,
Penalties, & Development
Impact Fees
Public Hearing
2 • Staff Presentation
• Revisions and Staff Recommendations
• City Council Questions
• Public Comments
• City Council
Adoption
1 2
Item No. 10C
2 4/29/2025
FYs 2025-2027 Budget Process
3 User Fees
Study Session
Capital
Improvement
Program (CIP)
Study Session
User Fees
Public Hearing
Operating
Budget
Study Session
Operating &
CIP Budget
Public Hearing &
Adoption
March 25, 2025 April 8, 2025 April 29, 2025 May 13, 2025 June 10, 2025 • ~685 Fees
• User Fees
‒ Building Permits
‒ Rental of Facilities
• Fines & Penalties
‒ Parking
‒ Late Fees
• Development Impact
Fees
FYs 2025-2027 Proposed User Fees, Fines,
Penalties, and Development Impact Fees
• Rates/Charges
‒ Water & Wastewater
• Assessments
‒ Lighting &
Landscaping
4 3
4 3
4/29/2025
• Proposition 26
• A local tax is any levy, charge,
or exaction of any kind
imposed by a local
government, that doesn’t meet
7 exceptions set forth in
Proposition 26
• A fee is a rate charged to an
individual or group that
receives a direct private
benefit from services
provided by the City
Tax vs Fee
5 1. Specific Benefit or Privilege
2. Government Service or Product
3. Regulatory Charges (Licenses and Permits)
4. User Charges (Rental of Local Government Property)
5. Fines and Penalties
6. Developer Charges (Property Development)
7. Benefit Assessments and Property-Related Charges (Prop. 218) Proposition 26 – 7 Exceptions
6 5
6 4
4/29/2025
• Meets one of the Seven Exceptions
• Based on the cost of service
• Specifically benefit those who pay the fee
• Not unintentionally subsidized
• Must be reasonable
• Not arbitrary
Common Fee Concepts
7 • New consultant, Matrix Consulting Group
‒ Fresh, comprehensive approach to User Fees
‒ Reassessment of costs due to streamlined, updated processes resulted in some fees decreasing • Redesigned and Streamlined User Fee Schedule
‒ Restructured by Departments
‒ Improved clarity and usability
‒ Enhanced transparency
• Eliminated Citywide Category
‒ Fees previously grouped under broad “Citywide” category redistributed to relevant departments • Definition of # of Fees
‒ The # of fees indicate the number of fee lines
‒ Significant changes in the fee line counts occurred due to the redesign 2025 User Fee Process – Key Changes
8 7
8 5
4/29/2025
• Commitment to fiscal sustainability
• Goal for fee revenue is to cover the cost of City-provided services to a private individual, business, or group
• Costs of providing services include:
‒ Personnel
‒ Materials
‒ Overhead
• Fees that do not cover the cost of the service are subsidized by general tax revenues
‒ General taxpayer subsidizes the private benefit
Full-Cost Recovery Policy
9 • 2013
‒ CDD Building and Safety
‒ CDD Planning and Code Compliance
‒ PW Engineering
• 2021
‒ CDD Planning and Code Compliance
‒ Public Works Engineering
• 2025
‒ All Fees Citywide
Comprehensive Cost of Service Studies
10 9
10 6
4/29/2025
Proposed FYs
2025-2027
Review of User Fee Additions/Revisions Since the March 25, 2025 Study Session
Proposed User Fee Schedule
12 11
12 7
4/29/2025
Revisions Since Study Session By Department
13 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
Fee was removed since public safety
officers are not City employees. Witness
Fee for all others will remain in the fee
schedule.
Removed Witness Fee – Public Safety
Officers
Fee was added to the Fee Schedule. $0.10 per pageDocument Services - Fair Political Practices Commission
(FPPC) Request
City Clerk
Added/Eliminated Fees
City Clerk
Added/Eliminated Fees
Revisions Since Study Session By Department
14 NEW PROPOSED
FEE
STUDY SESSION
FEE
FEE TITLE
$38.00$18.00Labor for temp help stage hand/runner positions* $20.00$18.00Labor for temp help front of house positions* $35.00$31.00Labor for temp help front of custodian positions* $2.00$1.50Ticket Printing Fee
$3.00$2.00Per subscription ticket (inclusive of ticket printing fee) $250.00$226.00Piano Tuning Fee
CCS - THEATRES
Revised Fees
CCS - THEATRES
Revised Fees
*Increased to account for overhead not originally included in the hourly rate calculation 13 14
8 4/29/2025
Revisions Since Study Session By Department
15 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
A new fee was added for ticket prices
over $75.01.
$12.00Ticket Service fee (for purchases
made online)
CCS - THEATRES
Added/Eliminated Fees
CCS - THEATRES
Added/Eliminated Fees
CCS - LIBRARY
Added/Eliminated Fees
CCS - LIBRARY
Added/Eliminated Fees
STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
New fee added to recover costs for
vendors related to special event
insurance.
Actual Cost
(Passthrough fee based
on cost to the City)
Special Event Participant
Insurance fee
Revisions Since Study Session By Department
16 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
Account for updates to the general plan,
zoning ordinance, housing elements, and
other long-range planning activities part of
the larger General Plan.
5% of Building Permit General Plan Maintenance Fee
Added to better reflect the actual time spent
on both office and field work.
$220 BaseElectrical Permit Fees – Parking Lot
Lighting Standards “up to 10 poles”
Based on number of light poles, accounting
for the repetitive nature of the work when
more than 10 poles are involved.
$22 Each PoleElectrical Permit Fees – Parking Lot
Lighting Standards “Each Additional
Pole”
CDD - BUILDING
Added/Eliminated Fees
CDD - BUILDING
Added/Eliminated Fees
15 16
9 4/29/2025
Revisions Since Study Session By Department
17 NEW PROPOSED
FEE
STUDY SESSION
FEE
FEE TITLE
$2,657.00,
$5,557.00,
$9,757.00
$2,650.00,
$5,550.00,
$9,750.00
Building Permit Fee Single-Family Residential /
Duplex (New, Remodels / Additions)*
CDD - BUILDING
Revised Fees
CDD - BUILDING
Revised Fees
*Increased each fee by $7 so fee is mathematically accurate
NEW PROPOSED
FEE
STUDY SESSION
FEE
FEE TITLE
$75.00$168.00Home Occupation Permit
$10,000.00
Deposit
$10,216.00
Deposit
Annexation or Detachment Processing
CDD - PLANNING
Revised Fees
CDD - PLANNING
Revised Fees
Revisions Since Study Session By Department
18 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
Combined with Regulatory Permits
Fees.
Removed Issuance Fee
Fee was added to recover costs of staff
time spent preparing for an appeal to
City Council.
$1,000 DepositCannabis -
Appeal of Tax
Collector Decision
FINANCE
Added/Eliminated Fees
FINANCE
Added/Eliminated Fees
17 18
10 4/29/2025
Revisions Since Study Session By Department
19 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
Deposit was inadvertently omitted
from study session fee schedule.
$6,000 Deposit Right-of-Way Abandonment
Surplus Property Disposition
Review
PUBLIC WORKS
Added/Eliminated Fees
PUBLIC WORKS
Added/Eliminated Fees
NEW PROPOSED
FEE
STUDY SESSION
FEE
FEE TITLE
$340.00$240.00Utility company trenching for installation, repairs, and maintenance*
PUBLIC WORKS
Revised Fees
PUBLIC WORKS
Revised Fees
*Fee was intended to be $340 at the study session. This is an administrative correction.
Revisions Since Study Session By Department
20 STATUS/
EXPLANATION
NEW PROPOSED
FEE
FEE TITLE
These fees are redundant and are
covered under the “Delinquent
Account Penalties, Interest, and
Collection Fees” section of the fee
schedule.
Removed
(No Net Change)
“Penalty if payment is not received
within thirty days”
and
“Penalty per month thereafter
that fines and penalties are not paid.”
POLICE
Added/Eliminated Fees
POLICE
Added/Eliminated Fees
19 20
11 4/29/2025
• Fees charged to new development for public capital improvements and subject to the Mitigation Fee Act
‒ Traffic Impact Fees
•Per resolution, increased by Construction Cost Index (CCI):
11.93%
‒ Water & Wastewater Plant Improvement & Connection Fees • Will bring to City Council to consider in Fall 2025
‒ Police Facilities Fee
‒ Per resolution, increased by City’s 5-year average investment returns: 1.58%
Development Impact Fees
21 1. Adopt resolution approving the 2025 Citywide User Fees, Fines, and Penalties (User Fees).
2. Adopt resolution approving Traffic Development Impact Fees.
3. Adopt resolution approving Police Facilities Development Fee.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Recommendations
21 22
12 4/29/2025
Questions?
23 1
4/29/2025
Naming Recognition
Follow-Up
April 29, 2025
1. Refresher of
2/25/25 Item
2. Policies in
Other Cities
3. Scholarship
Program
Agenda
2 1
2 Item No. 12A
2 4/29/2025
• Named in honor of those who
have contributed to the arts.
• Funds raised are directed to the
TOCAP Endowment Fund.
• Interest earnings support
Theatres Enterprise Fund.
• Agreements are drafted per
MOU with TOArts for a defined
timeframe.
Philanthropic Naming
3 • Certificates of Recognition
• Commendations
Ceremonial Recognition
4 3
4 3
4/29/2025
• Application process through
Community Development in
coordination with Public Works.
• Fee and deposit for materials
required.
• 80 percent of impacted
residents/property owners must
sign a petition.
Street Naming
5 Year of
RecognitionRecognitionService to CityName
1998Main Library 20-Year City
ManagerGrant R. Brimhall
2001Teen Center 30-Year City
CouncilmemberAlex Fiore
2018City Council
Chambers
24-Year City
CouncilmemberAndrew P. Fox
2022Pillar in Kavli
Theatre
20-Year City
Councilmember
Claudia Bill-de la
Peña
Naming Outside of
Policy
6 5
6 4
4/29/2025
Guidelines
City Council Direction
Scholarship
7A
Naming Recognition Findings
8 • Most cities have similar recognition
policies as Thousand Oaks
• Some cities have naming policies:
• Always start with an asset (e.g.
building, park)
• Not necessarily named after a person
• No specific criteria for the selection of
the person if named after a person
• Exceptions to the policy
7 8
5 4/29/2025
Scholarship Program
9 • $25,000 Donation = $1,000
Scholarship each year in perpetuity
• Additional $1,020 required to begin
with 2026-27 school year
• Approval & Name of Scholarship
required to start process
• Criteria can be established at a later
date
1. Authorize City Manager to enter into an agreement with the Ventura County Community Foundation (VCCF) to
establish the scholarship.
2. Establish a name for the scholarship.
3. Approve Budget Appropriation and Expenditure in the
amount of $26,020 from A/C #101-0000-311-1000 (General
Fund, Fund Balance) to A/C #001-0970-646-5920.
4. Find that this action is not a project as defined by the California Environmental Quality Act.
Recommendations
9 10