Meeting
City Council
REGULAR MEETING
Tuesday, May 13, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Nader Heydari, Public Works Director
Laura B. Maguire, City Clerk
Jeanette Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case) B.
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation:
Brit Nicole Marie Tsumpes vs. City of Thousand Oaks;
Ventura County Superior Court Case No. 202000539890CUPO. Pursuant to Government Code Section 54956.9(a).
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
American Public Works Association (APWA) Project of the Year – Conejo Canyons Bridge Project B.
Public Works Week Proclamation
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
05-13-2025 Supplemental Information Packet
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify April 30, 2025, and May 7, 2025; approve May 14, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of April 29, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
04-29-2025 Draft Minutes
C.
La Granada Reservoir Improvements (CI 5292)
RECOMMENDATION:
1. Approve Sixth Amendment to Professional Services Contract No. 12610-2020 with Harper & Associates Engineering, Inc. (HAE) (Corona, CA), for additional engineering support services during the construction of La Granada Reservoir Improvements Project (CI 5292) in the amount of $36,900, for a revised not-to-exceed amount of $324,525.
2. Approve budget appropriation and authorize expenditure in the amount of $36,900 from A/C #613-0000-341-9900 (Water Capital Fund, Net Position) to A/C #613-8030-682-8300 (Water Capital Fund - CI 5292, La Granada Reservoir Improvements Project).
3. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Sixth Amendment to HAE Agreement
D.
Purchase of Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one Ford E-350 Electric Transit Cargo Van, two Ford Maverick Hybrid Compact Trucks, and two Ford Escape Hybrid SUVs from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract No. 091521-NAF for the replacement of assets #3570-121, #6610-424, #6610-425, #6610-429 and #6610-431 for a total cost of $203,491.95.
2. Approve “piggyback” purchase of one Ford E-350 Electric Bucket Van from Rush Truck Center (Whittier, CA) through Sourcewell Contract No. 032824-RTG for replacement of asset #5660-006 for a total cost of $148,777.90.
3. Authorize expenditure/expense in the amount of $352,269.85 as follows: $57,983.23 from A/C #001-3570-612-8400 (General Fund - Facility Equipment Over $5,000) partially offset in the amount of $21,443 by A/C #001-3570-612-8900 (General Fund - Facility Fixed Asset Replacement); $148,777.90 from A/C #001-5610-631-8400 (General Fund - Street Equipment Over $5,000) fully offset by A/C #001-5610-631-8900 (General Fund - Street Fixed Asset Replacement) and $145,508.72 from A/C #001-6610-621-8400 (General Fund - Law Enforcement Equipment Over $5,000) fully offset by A/C #001-6610-621-8900 (General Fund – Law Enforcement Fixed Asset Replacement).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 National Auto Fleet Group Quotes and Levine Act Disclosure Attachment 2 Rush Truck Center Quote and Levine Act Disclosure E.
Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Station Improvement Projects RECOMMENDATION:
1. Approve the project design, specification, and Addenda Nos. 1 and 2 for Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Station Improvement Projects.
2. Award construction contract to Pacific Hydrotech Corporation (Perris, CA) in the amount of $1,056,670, plus a contingency of $105,667 for construction of the Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Station Improvement Projects.
3. Approve Professional Services Agreement with AECOM Technical Services, Inc. (AECOM) (Westlake Village, CA), for construction support services for the Arboles (CI 5747), Sunset No. 1 (CI 5749), Sunset No. 2 (CI 5750), and Sunset No. 3 (CI 5751) Pump Station Improvement Projects in the amount of $175,000, plus $17,500 for extra services, with the term of the agreement through June 30, 2026.
4. Authorize budget appropriation and expense in the amount of $1,364,837 ($1,056,670 construction contract, $105,667 construction contingency; $175,000 consultant agreement, and $17,500 in extra services; and $10,000 for City furnished materials and supplies) as follows:
$175,530 ($126,800 construction contract; $12,680 construction contingency; $30,500 consultant agreement, $3,050 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-0000-341-9900 (Water Capital Fund Net Position) to A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5747 Improvements at Arboles Pump Station); $195,517 ($144,970 construction contract; $14,497 construction contingency; $30,500 consultant agreement, $3,050 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-0000-341-9900 (Water Capital Fund Net Position) to A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5749 Improvements at Sunset No.1 Pump Station); $406,640 ($320,400 construction contract; $32,040 construction contingency; $47,000 consultant agreement, $4,700 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-0000-341-9900 (Water Capital Fund Net Position) to A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5750 Improvements at Sunset No. 2 Pump Station); and $587,150 ($464,500 construction contract; $46,450 construction contingency; $67,000 consultant agreement, $6,700 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-0000-341-9900 (Water Capital Fund Net Position) to A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5751 Improvements at Sunset No. 3 Pump Station).
5. Delegate authority to the City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amounts.
6. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Professional Services Agreement AECOM
F.
2025 Citywide Concrete Replacement and Sidewalk Repair Program (MI 2609) RECOMMENDATION:
1. Approve project design, plans, and specifications, and Addendum No. 1 for the construction of the 2025 Citywide Concrete Replacement and Sidewalk Repair Program (MI 2609).
2. Award construction contract to FS Contractors, Inc. (Sylmar, CA) in the amount of $704,645, plus a contingency of $70,000.
3. Approve budget appropriation in the amount of $371,645 from A/C #133-0000-311-1000 (Gasoline Tax 2106 Fund Balance) to A/C #133-5310-631-5500 (MI 2609).
4. Authorize expense in the amount of $779,645 ($704,645 construction contract; $70,000 construction contingency; $5,000 for City furnished materials and supplies) from A/C #133-5310-631-5500 (MI 2609 Concrete Replacement and Sidewalk Repair Program).
5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project-approved contingency amount.
6. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Sidewalk Maintenance Sub Quadrants
Attachment 2 Locations of Improvements in Quadrants 1 and 4- Area 1,2, and 3 Attachment 3 Locations of Improvements in Quadrants 1 and 4- Area 4 G.
Electric Vehicle Blueprint Memorandum of Understanding
RECOMMENDATION:
1. Approve a new Memorandum of Understanding (MOU) between the Ventura County Regional Energy Alliance (VCREA) and the City governing the award of grant funds for the purchase of four electric vans under the Clean Transportation Program grant.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 MOU
H.
Fleet Electrification and Battery Storage Projects at the Municipal Service Center RECOMMENDATION:
1. Approve a Single-Source designation for the selection of Optony, Inc. for consulting services related to Fleet Electrification and Battery Storage projects at the Municipal Service Center (MSC).
2. Approve Professional Services Agreement with Optony Inc. (Optony), Santa Clara, CA, for consulting services for Fleet Electrification and Battery Storage projects including CI 5473 (MSC Transit Electric Vehicle [EV] Charging Infrastructure), CI 5726 (Transit Battery Energy Storage at MSC), CI 5710 (MSC Fleet EV Charging) and CI 5760 (MSC Fleet Emergency Generator and Battery Energy Storage in the proposed FY 2025-27 CIP Budget) in the amount of $145,000, plus extra services of $50,000 for a total amount of $195,000 with a term ending May 1, 2028, with one, two-year option to extend the agreement.
3. Approve budget appropriation in FY 2024-25 in the amount of $10,757 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-5640-631-8300 (General Fund – MSC Fleet Emergency Generator and Battery Energy Storage Project CI 5760).
4. Approve expenditure/expense in the amount of $195,000 for the Agreement with Optony as follows: $46,102 from A/C #651-5540-682-8300 (Transportation Fund – MSC Transit EV Charging Infrastructure CI 5473), $107,571 from A/C #651-5540-682-8300 (Transportation Fund – Transit Battery Energy Storage at MSC CI 5726), $30,570 from A/C #001-5650-631-8300 (General Fund – MSC Fleet EV Charging CI 5710), and $10,757 from A/C #001-5640-631-8300 (General Fund – MSC Fleet Emergency Generator and Battery Energy Storage CI 5760).
5. Approve the issuance of a Request for Proposals/Qualifications (RFP/Q) for procurement of design and construction of the MSC Fleet Electrification and Battery Storage projects (CI 5473, CI 5726, CI 5710, and CI 5760).
6. Find that this action is not a project defined under the California Environmental Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Optony Agreement
Attachment 2 CPA EFT Roadmap
I.
Landscape and Lighting Assessment District No. 79-2 FY 2025- 26 Initiating Assessments RESOLUTION INITIATING PROCEEDINGS FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 (FISCAL YEAR 2025-26) RESOLUTION APPROVING PRELIMINARY ENGINEER’S REPORT FOR ANNUAL LEVY OF ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 (FISCAL YEAR 2025-26) RESOLUTION DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR THOUSAND OAKS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 79-2 (FISCAL YEAR 2025-26) RECOMMENDATION:
1. Adopt resolutions to initiate assessment proceedings, approve Preliminary Engineer’s Report, declare intention to levy annual assessments, and set public hearing date of June 10, 2025, for Landscape and Lighting Assessment District (LLAD) No. 79-2 FY 2025-26 Assessments.
2. Approve and authorize the City Engineer to execute the agreement with Ventura County Auditor-Controller to place LLAD assessments on the Secured Tax Rolls and distribute Collections to the City for $0.22 per assessment per parcel, plus administration and collection fees.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Overview of LLAD 79-2
Attachment 2 Preliminary Engineers Report
Attachment 3 Resolution Initiating Proceedings
Attachment 4 Resolution Confirming Preliminary Engineers Report Attachment 5 Resolution Declaring Intention to Levy Annual Assessment Attachment 6 Agreement with Ventura County Auditor Controller J.
ORDINANCE FOR SECOND READING:
ORDINANCE REGULATING THE USE OF ALARM SYSTEMS WITHIN THE CITY AND AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 5 PUBLIC WELFARE, MORALS AND CONDUCT, CHAPTER 13 ALARM SYSTEMS (Introduced 04/29/2025; 5-0) ORD. NO.
1736-NS
RECOMMENDATION:
Adopt
LEVINE ACT ITEM: No
Ord No 1736-NS - False Alarm Ordinance
10. PUBLIC HEARINGS:
A.
Vacate Water Easements at Timber School Site Located at 1872 Newbury Road
RESOLUTION VACATING TWO PUBLIC SERVICE EASEMENTS IN THE CITY OF THOUSAND OAKS, CA RECOMMENDATION:
1. Conduct Public Hearing regarding the vacation of two existing waterline easements located upon the Timber School property at 1872 Newbury Road.
2. Adopt resolution declaring the vacation of the waterline easements at the Timber School property.
3. Find that this action is exempt from the California Environmental Quality Act (CEQA) under the general Rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Waterline Easement Document
Attachment 3 Waterline Improvements Grant Deed
Attachment 4 Resolution Declaring Easements Vacation
Attachment 5 Levine Act Disclosure Form Thousand Oaks Multifamily
11. STUDY SESSIONS:
A.
Proposed FY 2025-26 and FY 2026-27 Operating Budget Study Session RECOMMENDATION:
1. Receive information on the Proposed FY 2025-26 and FY 2026-27 Operating Budget.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
05-13-2025 Supplemental Information Packet
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting May 20, 2025 Agenda Post Date/Time: May 13, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\05-13-25.docx