Thousand Oaks City Council
June 10, 2025

ATTACHMENT #1
DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

Project Name: Citywide Traffic Signal
Maintenance Services

AGREEMENT FOR GENERAL SERVICES

BETWEEN THE CITY OF THOUSAND OAKS
AND

YUNEX TRAFFIC
THIS AGREEMENT made and entered into on this 10 th day of June 2025, by and between the CITY OF THOUSAND OAKS, a municipal corporation (hereinafter referred to as "City"), and YUNEX TRAFFIC (hereinafter referred to as "Service Provider"). City and Service Provider agree as follows:

1. RETENTION OF SERVICE PROVIDER
City hereby retains Service Provider, and Service Provider hereby accepts such engagement, to perform the services described in Section 2. Service Provider warrants it has the qualifications, experience, and facilities to properly and timely perform said services.

2. DESCRIPTION OF SERVICES
The general services to be performed by Service Provider are as follows, and are more particularly described in the Scope of Work, attached as Exhibit “A” and incorporated herein: routine, quarterly Traffic Signal Preventive Maintenance, Emergency Repair Services, and Non-Emergency Maintenance (as needed).

3. COMPENSATION AND PAYMENT
(a) Maximum. The total compensation earned by or payable to Service Provider, by City, for any and all services under this Agreement shall not exceed $2,250,000 (Two Million Two Hundred Fifty Thousand Dollars) (herein "not to exceed amount”).
(b) Rate. Service Provider shall be paid according to the schedule listed in Service Provider’s Schedule of Fees, attached as Exhibit “B.” (Schedule “A and B”) and incorporated herein. The rates and expenses set forth in Exhibit “B” shall be binding upon Service Provider until June 30, 2028, after which any changes or modifications resulting in an increase to Exhibit “B,” Schedule “A,” must be approved in writing by City’s Project Manager in advance and may not surpass the not to exceed amount.
(c) Payment. All payments shall be made within 30 days after receipt of written verification from Service Provider of the actual compensation earned, in a form satisfactory to City's Project Manager.

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(d) Extra Services. Additional work not reasonably encompassed by the Scope of Services described in Section 2 may be agreed upon only by execution of a written Amendment to this Agreement. No liability or right to compensation for extra services shall exist without such Amendment. Unless otherwise stated in the Amendment, applicable rates for extra services shall be at the rates set forth in Exhibit “B”.

4. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by Service Provider shall be accomplished under the general direction of, and in coordination with, City's "Project Manager", as that staff person is designated by City from time to time, and who presently is, Bradley Ackart.

5. TERMS OF PERFORMANCE
Non-Exclusivity. This Agreement is non-exclusive. City reserves the rights to retain, employ, or contract with other qualified service providers during the term of this Agreement on such occasions and in such circumstances as City shall determine are appropriate.

Ability to Perform. Service Provider warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations.

Laws to be Observed. Service Provider shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws as well as with Ventura County and City of Thousand Oaks ordinances, regulations and adopted codes during its performance of the work.

Payment of Taxes. The contract prices shall include provision for all taxes that Service Provider is required to pay. Service Provider is responsible for all taxes required to be paid under this Agreement.

Permits and Licenses. Service Provider shall procure all permits and licenses, pay all charges and fees, and give all necessary or legally required notices.

Prevailing Wage. Service Provider is obligated to pay prevailing wages under the California Labor Code. Service Provider agrees to indemnify, defend and hold City harmless from any claim that prevailing wages should have been paid, and shall be liable for the payment of the same and any penalties thereon. It is the responsibility of Service Provider to be familiar with the California Labor Code, and failure or neglect of Service Provider to understand the California Labor Code shall in no way relieve Service Provider from any obligations.

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Apprenticeship. Labor Code section 1777.5 requires the use of qualified apprentices by all trades, regardless of the dollar amount of their portion of the work, on public works contracts over $30,000. Apprentices shall be used at no less than the ratio required by law, and shall be paid at the prevailing wage for apprentices in the trade for which they are registered. It is Consultant's sole responsibility to ensure that they and their subcontractors comply with the specific requirements of section 1777.5.

Department of Industrial Relations Requirements. The Work is subject to the payment of not less than prevailing wages under California Labor Code Section 1770 et seq. The work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor or subcontractor may be awarded a contract for public work on a public works project unless currently registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Safety Provisions. Service Provider shall conform to the rules and regulations pertaining to safety established by Occupational Safety & Health Administration (OSHA) and the California Division of Industrial Safety.

Preservation of City Property. Service Provider shall provide and install suitable safeguards, approved by City, to protect City property from injury or damage. If City property is injured or damaged as a result of Service Provider's operations, it shall be replaced or restored within a reasonable time at Service Provider's expense. The facilities shall be replaced or restored to a condition as good as when Service Provider began work.

Subcontractors. Service Provider shall be solely responsible for ensuring that any subcontractors used in completing tasks under the Agreement comply with all pertinent laws and regulations as well as the relevant terms of this Agreement. City shall have no obligation to monitor or oversee subcontractors.

Immigration Act of 1986. Service Provider warrants on behalf of itself, and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.

Service Provider Non-Discrimination. In the performance of this work, Service Provider agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.

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Work Delays. Should Service Provider be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at City's sole option, be extended for such periods as may be agreed upon by City and Service Provider.

Inspection. Service Provider shall furnish City with every reasonable opportunity for City to ascertain that the services of Service Provider are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, if any, shall be subject to City's inspection and approval. The inspection of such work shall not relieve Service Provider of any of its obligations to fulfill its contract requirements.

Audit. Service Provider shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of four years beyond the termination or expiration of this Agreement. Service Provider agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy or transcribe any of the records pertaining to this Agreement at any time during normal business hours. Service Provider shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could be cause for termination. The obligations of this section shall be explicitly included in any subcontracts or other agreements entered into by Service Provider with respect to this Agreement, if allowed by this Agreement.

6. TERM, PROGRESS AND COMPLETION
This Agreement shall expire on June 30, 2028, unless Service Provider's authorized work assigned before the expiration of the term is not completed by that date. If work has not been completed during the allotted Agreement period, the terms and conditions of the Agreement, including all rights and obligations, shall remain in effect and bind the parties until the work is completed.

City Manager shall have the authority to extend the term of this Agreement for no more than one, two (2) year period. Written notice may be given on or before 60 calendar days prior to expiration of the contract. Extension of time shall be memorialized through a formal written amendment to the Agreement.

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Service Provider shall not commence work on the services to be performed until (i) Service Provider furnishes proof of insurance as required by paragraph 9 below, and (ii) City gives written authorization to proceed with the work provided by City’s Project Manager.

7. NO ASSIGNMENT
This Agreement is not assignable by Service Provider without City's prior consent in writing.

8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for Service Provider's Damages. Service Provider holds City, its elected officials, officers, agents, employees and volunteers, harmless from all of Service Provider's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to Service Provider, to Service Provider's employees, to Service Provider’s contractors or subcontractors, or to the owners of Service Provider's firm, which damages, losses, injuries or liability occur during the work or services required under this Agreement, or performance of any activity or work required under this Agreement.
(b) Defense and Indemnity of Third Party Claims/Liability. Service Provider shall indemnify, defend with legal counsel approved by City, and hold harmless City, its elected officials, officers, agents, employees and volunteers from and against all liability including, but not limited to, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Service Provider’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in the Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Service Provider, or should City otherwise find Service Provider’s legal counsel unacceptable, then Service Provider shall reimburse City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. Service Provider shall promptly pay City any final judgment rendered against City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of Service Provider’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination or expiration of this Agreement.

Service Provider’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Service Provider shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Service Provider will be for that entire portion or percentage of liability not attributable to the active negligence of City.
(c) Nonwaiver. City does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by City, or the deposit with City, of any insurance certificates or policies described in Section 9.

9. MINIMUM SCOPE AND LIMIT OF INSURANCE
Without limiting Service Provider’s indemnification of City, and prior to commencement of Work, Service Provider shall obtain, provide, and maintain at its own expense during the term of this Agreement, and any extension thereof, policies of insurance of the type and amounts described below in a form that is satisfactory to City.

Coverage shall be at least as broad as:
(a).Commercial General Liability (CGL): Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry General Liability insurance coverage at least as broad as Insurance Services form CG 00 01 in an amount not less than $5,000,000 per occurrence, $10,000,000 general aggregate for bodily injury, personal and advertising injury and property damage, including with limitation, blanket contractual liability.
(b).Automobile Liability: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry Automobile Liability insurance coverage at least as broad as Insurance Services form CA 00 01 or the exact equivalent covering bodily injury and property damage for all activities of Service Provider arising out of or in connection with the work to be performed under this Agreement, including coverage of any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c).Worker’s Compensation: Service Provider shall, at Service Provider’s sole cost and expense and throughout the term of this Agreement, and any extensions thereof, carry workers’ compensation statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for bodily DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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injury or disease. Service Provider shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers for all work performed by Service Provider, its employees, agents and subcontractors.

If Service Provider maintains higher limits than the minimum shown above, City requires and shall be entitled to coverage for the higher limits maintained by Service Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
City, its elected officials, officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Service Provider including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Service Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 10 01 and CG 20 37 10 01 if a later edition is used). The provision shall also apply to any excess liability policies. In addition, Service Provider shall ensure that the automobile liability policy contains a provision covering City as an additional insured and shall obtain an endorsement to that effect if it does not.

Excess Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Umbrella or excess policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against the other. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City as required in written contract or agreement before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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City’s Rights of Enforcement
In the event any policy of insurance required under this Agreement does not comply with these specifications or is cancelled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Service Provider, or City will withhold amounts sufficient to pay premium from Service Provider’s payments. In the alternative, City may cancel this Agreement.

City’s Right to Revise Specifications
City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Service Provider ninety (90) days advance written notice of such change. If such change results in substantial additional costs to Service Provider, City and Service Provider may renegotiate Service Provider's compensation.

Primary and Non-Contributory Coverage
For any claims related to this Agreement, Service Provider's insurance coverage shall be primary insurance as respects City, its elected officials, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by City, its elected officials, officers, agents, employees or volunteers shall be excess of Service Provider's insurance and shall not contribute with it and be at least as broad as CG 20 01 04 13.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to City.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by City. City may require Service Provider to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with a current A.M. Best’s rating of no less than A:VII, (unless otherwise acceptable to City).

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Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected officials, officers, agents, employees or volunteers or shall specifically allow Service Provider, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Service Provider hereby waives his own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. Copies of these waivers shall be submitted to City prior to commencement of work.

Claims Made Policies
If any of the required policies provided coverage on a claims-made basis:
(a). The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of contract work.
(b). Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work required under this Agreement.
(c). If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

Verification of Coverage
Service Provider shall provide City with copies of certificates (on City certificate form or an Accord form as modified per City direction) for all policies, with the appropriate named additional insured coverage and an endorsement that they are not subject to cancellation without 30 days prior written notice to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Service Provider's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Service Provider shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Service Provider shall ensure that DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

10. RELATION OF THE PARTIES
(a) Service Provider is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Service Provider shall at all times be under Service Provider's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Service Provider’s or any of Service Provider's officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Service Provider shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Service Provider in connection with the performance of this Agreement. Except for the fees paid to Service Provider as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Service Provider for performing services hereunder for City. City shall not be liable for compensation or indemnification to Service Provider for injury or sickness arising out of performing services hereunder.

11. TERMINATION BY CITY
City Manager or his or her designee may terminate any portion, or all of the services agreed to be performed under this Agreement by notifying Service Provider in writing 30 calendar days prior to any termination. In the event of such termination, Service Provider shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by City to Service Provider within 30 days following submission of a final statement by Service Provider.

12. CORRECTIONS
Service Provider shall correct, at its expense, all errors in the work which may be disclosed during City's review of Service Provider's work. Should Service Provider fail to make such corrections in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Service Provider.

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13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by Service Provider of the final payment made under this Agreement shall operate as and be a release from City from all claims and liabilities for compensation to Service Provider for anything done, furnished or relating to Service Provider's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within five (5) calendar days of the receipt of that check, whichever occurs first. However, any approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Service Provider, its employees, subcontractors, agents and consultants for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Service Provider, its employees, subcontractors, agents and consultants.

14. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified.

15. CONFLICT OF INTEREST
Service Provider is unaware of any City employee or official that has a financial interest in Service Provider's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Service Provider shall not offer, encourage or accept any financial interest in Service Provider's business by any City employee or official. If a portion of Service Provider's services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within City or with a City franchisee, Service Provider warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

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16. NON-APPROPRIATION OF FUNDS
Payments due and payable to Service Provider for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of City funds. In the event City has not appropriated sufficient funds for payment of Service Provider’s services beyond the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of the current fiscal year.

17. GOVERNING LAW; CAPTIONS; ENTIRE AGREEMENT BETWEEN

PARTIES
This Agreement, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.

The provisions of this Agreement shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. The captions or headings in this Agreement are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the Agreement. This Agreement supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering or services and contains all of the covenants and agreements between the parties with respect to said services. Any modifications of this Agreement will be effective only if it is in writing and signed by the party to be charged.

18. MITIGATION OF DAMAGES
In all situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

19. TAXPAYER IDENTIFICATION NUMBER
Service Provider shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as most recently issued by the Internal Revenue Service.

20. MODIFICATION/AMENDMENT OF AGREEMENT
Any amendment, modification, or variation of the terms or tasks of this Agreement shall be in writing and shall be effective only upon the mutual written approval of the City Manager, or his designee, and Service Provider.

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21. AUTHORIZATION
Each party has expressly authorized the execution of this Agreement on its behalf and binds said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this Agreement.

22. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

23. LEVINE ACT COMPLIANCE

California Government Code section 84308 (Levine Act) prohibits any Thousand Oaks City Council member from participating in any action related to a contract, agreement, or franchise agreement if the councilmember receives a campaign contribution totaling more than $500 (aggregated) from the party to the contract, agreement, or franchise agreement, an agent of the party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months. Councilmembers must also disclose any eligible campaign contribution received on the record of the proceeding.

Councilmembers are also prohibited from soliciting, accepting or directing campaign contributions totaling more than $500 (aggregated) from the applicant or party, an agent of the applicant/party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months, and for twelve (12) months following the date a final decision on the contract/agreement is made.

The Levine Act also requires parties to a contract, agreement, or franchise agreement to disclose any campaign contribution over $500 (aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise agreement. The Levine Act does not apply to contracts under $50,000, competitively bid, labor, or personal employment contracts. An agent to the Service Provider is prohibited from making any contributions whatsoever during this time period.

In order to assure compliance with these requirements, Service Provider has provided the disclosure requirements identified in the Levine Act Disclosure Form, attached as Exhibit “C”, incorporated herein by reference, and Service Provider verifies by its signature that it has completed Exhibit “C” in compliance of these requirements.

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Service Provider shall also be responsible for understanding and complying with requirements of Government Code section 84308, which prohibits parties to an agreement, as well as their agents and representatives, from contributing more than $500 (aggregated) to a City Council member of the City of Thousand Oaks for the 12 months prior to the award of this Agreement, and for the 12 months following award of this Agreement. An agent to the Service Provider is prohibited from making any contributions whatsoever during this time period. Where applicable, Service Provider shall disclose any post award campaign contributions prior to seeking an amendment to this Agreement.

24. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY: Bradley Ackart, Engineering Associate
[email protected]
Public Works Department
City of Thousand Oaks
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
TO SERVICE PROVIDER: Joshua Ferras
[email protected]
Yunex Traffic
1026 East Lacy Avenue
Anaheim, CA 92805

24. SIGNATURES
(a)Counterparts. This Agreement may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument.

(b)Scanned Signatures. In the event that any signature is delivered by facsimile transmission or submitted electronically as a scanned image (i.e. files with .pdf, .tiff or .jpeg extensions), such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or scanned signature page were an original thereof.
(c)Digital/Electronic Signatures. This Agreement may be executed through the use of digital or electronic signatures provided they meet the requirements of the Electronic Signatures in Global and National Commerce (ESIGN) Act and the California Uniform Electronic Transactions Act (UETA) and DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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are produced using a City-approved method. The presence of an electronic signature on this document shall be construed as the parties’ consent to do business electronically.

In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first written above.

YUNEX TRAFFIC
Steven Teal, Director, Field Services
Manuel Guio Villarreal
Finance Manager

CITY OF THOUSAND OAKS
David Newman, Mayor
ATTEST:

Laura B. Maguire, City Clerk
APPROVED AS TO ADMINISTRATION:

Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
__
Nader Heydari, Public Works Director
APPROVED AS TO FORM:

Office of the City Attorney
Tracy Friedl, Assistant City Attorney
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EXHIBIT A

SCOPE OF WORK
Yunex Traffic shall provide certified personnel, required tools, equipment, apparatus, facilities and materials to maintain the City’s Traffic Signals and Control Equipment, In Pavement Crosswalk systems, Beacons, Pedestrian Safety Lighting and Rader Feedback Signs as listed in Exhibit D on a daily basis. Yunex Traffic shall have the resources and abilities to install various signal poles and controller cabinets. The scope of services includes, but is not limited to the following:

1. TECHNICAL SERVICES AND MAINTENANCE PERSONNEL

1.1 Yunex Traffic shall retain a C-7 and C-10 electrical contracting license to provide routine, quarterly Traffic Signal Preventive Maintenance, Emergency Repair Services, and Non-Emergency Maintenance (as needed).

1.2 Yunex Traffic will perform routine maintenance services at a preset rate per intersection and extraordinary/emergency maintenance services based upon agreed fee schedules.

1.3 Yunex Traffic shall provide regular field preventive maintenance, installation, and repair of controller assemblies/cabinets by qualified personnel who meet or exceed the following qualifications:
a) One Level Three field technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years’ experience in traffic signal repairs.
b) One Level Two field technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years’ experience in traffic signal repairs.
c) One Fiber Optics for Traffic Signal Systems Technician – Field Level Two Technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years’ experience in traffic signal system with Fiber Optics. Technicians shall be available within 2 hours of call-out. d) One Level Two bench technician that is available within 2 hours of call out. e) Technicians shall be familiar with programming and repairing of all traffic signal controllers (TS1 and TS2 Type P Cabinets, Type R Cabinets, and Maryland Cabinets, primarily composed of ASC2, ASC2S, ASC3 and Cobalt series controllers and related equipment). Technicians shall be trained and certified in software and hardware installation of Controllers systems including but not limited to ASC2S, ASC3 and Cobalt and McCain.
f) Familiar with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs.

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g) Proficient in programming, repairs, modifications and testing of conflict monitors (CMU) and malfunction management units (MMU).
h) Familiar with basic traffic signal timing principals. i) Proficient with video detection systems including installation of software and hardware. Technicians shall be trained and certified in software and hardware installation of video detection systems, which include Econolite Solo Pro, Encore, Terra and Vision.
j) Proficient with hardware and software to install, splice and maintain Single Mode Fiber Optic (SMFO) cable, twisted pair copper hardwire and wireless communications technology including troubleshooting and adjustment of external and internal modems, videos servers ethernet switches. k) Familiar with various battery backup systems to include installation, programming and testing procedures, and maintenance.
l) Familiar with the operations, installation and timing of Emergency Vehicle Preemption (Opticom) devices including hardware and software. m) Able to perform cabinet modifications and upgrades when necessary. n) In order to provide maintenance capabilities during peak traffic hours, one technician shall be in the geographical area of Ventura County able to work from 7:00 a.m. to 3:00 p.m. and another technician shall be in the geographical area of Ventura County from 11:00 a.m. to 7:00 p.m. daily Monday – Friday. Technicians must provide a 30-minute response time from 7:00 a.m. to 7:00 p.m. daily. Between the hours of 7:00 p.m. to 7:00 a.m. technicians must provide a 2-hour response time as well as for weekends (Sat-Sun).
o) Technicians shall be available by phone 24-hours a day. p) Technicians shall be trained and certified in Centracs and Mobility Software.

1.4 Yunex Traffic shall provide a 24-hour service for knockdowns and emergencies.

1.5 Yunex Traffic shall provide a radio dispatch truck available 24 hours per day.

1.6 Yunex Traffic shall provide each technician with cell phone service.

1.7 Yunex Traffic shall have a complete traffic signal laboratory with a Certified Level II ISMA Bench Technician in Southern California and who is available to respond to a call out within two hours.

1.8 Yunex Traffic shall keep and furnish a stock of common replacement parts when the original units are in the laboratory for repairs. The equipment may include but is not limited to the following: Signal controllers, 24VDC Power Supply, DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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MMU’s/CMU’s, Flash Transfer Relays, Load Switches, Detectors, Video Processors, video detection units, battery backup system unit, etc.

1.9 Yunex Traffic shall offer alternatives to existing equipment to meet the changing demand as it occurs and when directed by City.

1.10 Yunex Traffic shall perform installations of knockdown replacement signal equipment including signal poles ranging from Type 1A to Type 60 as well as installation of controller cabinets and Edison services cabinets.

1.11 Yunex Traffic shall cooperate with the Public Works Department and Traffic Division staff in recalibrating signal timing and progression. Service Provider shall never change the timing of signals except under the direction of the Public Works Department or Traffic Engineer.

1.12 Yunex Traffic shall provide and maintain a software package that the City can access to provide live “real time” information on the progress of technician work of call outs and maintenance activity. Software shall also provide major components bar coded inventory, pictures of the materials and PDF’s of intersection signal design and access to monthly billing,

1.13 Yunex Traffic shall cooperate with emergency response personal (Police Department, Fire Department and responsible City department heads) in cases of emergency (PSPS events).

1.14 Yunex Traffic shall refer all questions from the public to either the Public Works Department or the Thousand Oaks Police Department.

2. PREVENTIVE MAINTENANCE (PM):

Yunex Traffic shall carry on a program of continuing comprehensive maintenance designed to eliminate or reduce the incidence of malfunctions, reduce complaints, and extend the useful life of the equipment. The program shall include, but not be restricted to the following:

2.1 Quarterly PM – Minor Maintenance (traffic signals):

Yunex Traffic shall provide preventive Minor Maintenance four times per year for the signalized intersections as listed in Exhibit “D”, Document No. 1 and shall include the listed items below (a – aa). Yunex Traffic shall utilize a preventive maintenance checklist form (Exhibit “E”) for each inspection. Yunex Traffic shall provide one copy of the maintenance checklist to the City once every four months in digital format, maintain a copy in the controller cabinet, and maintain a copy at the their office of records.
a) Preventive Maintenance (PM) Checklist Form: Yunex Traffic shall maintain a copy of the Preventive Maintenance Checklist Form approved by the City (Exhibit “E”) in the controller cabinet at each intersection. The PM checklist form shall be completely filled out during each maintenance inspection and at any time Yunex Traffic repairs the controller or any related equipment in the controller cabinet or the signal equipment at the intersection (detector loops, DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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video detection, Battery Back Up, Emergency Vehicle Preemption, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.). b) Controller Cabinet Mounting: Check the snugness of the nuts on the cabinet anchor bolts, tighten if necessary, being sure not to distort the cabinet door opening by over tightening.
c) Controller Cabinet Foundation Seal: If standing water or evidence of water is present inside the bottom of the cabinet, check the seal between the bottom of the foundation and the cabinet for deterioration, and report the need for a reseal as necessary.
d) Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet and any other enclosures for evidence of moisture or deterioration. Report the need to completely replace any gaskets showing signs of leak or deterioration. e) Cabinet Vents: Check the vents in both the cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material. f) Air Filter: Vacuum, wash, replace or knock out the dust of filters. Take appropriate action based on condition of filter.
g) Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of noise.
h) Thermostat: Verify that the cabinet fan thermostat is set at 96 degrees. i) Interior Light: Verify the proper operation of the cabinet’s interior light. j) Door Panel Harnesses: Check the harnesses leading from the main panel to the police and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust, if necessary. k) Hinges and Locks: Check for free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures (battery backup cabinet). Use a minimum of oil or spray lubricant and remove any excess.
l) Vacuum Cabinet: Blow or brush off shelves, terminal blocks and components and thoroughly vacuum the interior of the cabinet, including the police panel. m) Insect Infestation: Check for signs of ants, wasps or other insects within the cabinet. Use appropriate insect traps or powders if any positive findings are discovered. More serious problems shall be reported to the City. n) Cabinet Grounding: Using appropriate equipment, check annually the resistance between AC and ground.
o) Service Connections: Verify the neutral, ground and power connections are secure in the controller and service cabinets.
p) Plug-In Components: Check that each plug-in component (rack mount detectors, relays, load switches, etc.) fits tightly and securely.

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q) Ground Fault Receptacle: Verify the proper operation of “Test” and “Reset” buttons on GFCI type outlets.
r) Intersection Records: Ensure that all intersection cabinet wiring diagrams are present and up to date. Maintain records in a weather proof sealable container. s) Controller Operation:
i. Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad, to verify controller servicing of each active phase.
ii. Check controller logs for any faults that have occurred and take notes for the file.
iii. Verify signal timing is current with timing sheet in cabinet. iv.Confirm controller time and dates are correct. (Especially after daylight savings time change).
v. Provide updated timing sheet to City Traffic Engineer every three months.
vi. Confirm the controller has the latest software and firmware updated and place a sticker on the controller with the latest version. t) Conflict Monitor/Malfunction Management Unit: Verify time and dates are correct in any CMU/MMU with an internal clock.
u) Detector Operation (Loops):
i. Verify the detection zones for each detector by observing the turn-on of the appropriate detection indicator as a vehicle passes over the detector loop(s).
ii. Check that a call is placed on the correct controller phase. iii. Once a month, City staff will provide a list of troubled locations to verify loops are detectable by bicycle. A bicycle shall be placed over leading loop and verified by technician that the detection is received. v) Detector Operation (AUTOSCOPE, Terra and Encore):
i. Verify camera operation by monitoring the vehicle call LED’s on the Video Detection unit.
ii. Verify the calls going to the detector call page in the controller. iii. Confirm the video detection has the latest software and firmware updated and place a sticker on the Mini Hub or other easily readable location within the cabinet with the latest version.
w) Equipment Displays and Indicators: Verify that all LED and LCD displays and indications on all cabinet equipment are working properly. x) Emergency Pre-Emption Devices: Test any pre-emption devices for proper operation.
y) System Telemetry: Check the operation of telemetry on controller display, Axis Video Server, Fiber Optics Patch Panel, Rugged Com device, and any other DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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supporting communications device if equipped, located in the cabinet. Report any malfunction immediately.
z) Battery Back-Up System:
i. Check battery backup display for AC IN, UPS OUTPUT, and INVERTER indications. All should be on when utility power is supplied to the cabinet.
ii. Check battery level and load level displays.
iii. Test batteries quarterly. Make note if either is out of range. iv. Keep records of events recorded and total battery run time between maintenance checks to help indicate problem intersections. aa) Check all battery connections to ensure they are clean and secure.

2.2 Semi - Annual PM (Crosswalks, Beacons, Safety Lighting, Rectangular Rapid Flashing Beacons (RRFBs) and Radar Feedback Signs):

Yunex Traffic shall provide preventive maintenance two times per year for the signalized intersections, crosswalks, beacons, RRFBs or radar feedback signs listed in Exhibit “D”, Document No. 2 and shall include the listed items below (a – n). Currently there are 63 device locations to maintain. The City will notify Yunex Traffic of any new installations to be added to the contract for semi-annual maintenance. Yunex Traffic shall utilize a preventive maintenance checklist form (Exhibit “F”) for each inspection. Yunex Traffic shall provide one copy of the maintenance checklist to the City once every six months in digital format (.pdf), maintain a copy in the controller cabinet, and maintain a copy at Yunex Traffic’s office of record.
a.Decorative/Pedestrian Street Light:
i. Check the lights at night to make sure they are working properly. ii. Adjust the clock for daylight savings as needed.
iii. Open the controller box and vacuum inside the controller. iv. Check all enclosures for signs of moisture and deterioration. b.Radar Feedback Signs:
i. Check the LED display to make sure numbers are displaying properly and calibrate if necessary.
ii. Wipe down the solar panel and make sure it is clear of dust and debris. iii. Report any landscaping (trees) that hinders the view from 250 feet away.

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c.Rectangular Rapid Flashing Beacons (RRFBs):
i. Check all push buttons to make sure lights are working at the intersection and in advance of intersection.
ii. Wipe down solar panel and make sure it is clear of dust and debris. iii. Report any landscaping (trees) that hinders the view from 250 feet away. iv. Open controller cabinet and vacuum inside controller. v. Check all enclosures for signs of moisture and deterioration. d.In Ground Warning Lights: Check the lights to make sure they are working properly. Contact City staff if replacements are needed. e.Beacons: Check push buttons to make sure beacons are working at the intersection and in advance of the intersection.
f.Sign Embedded LED Lights: Check push buttons to make sure sign embedded LED lights are working.
g.Hand Hole Covers: All poles must always have a hand hole cover. h.Cabinet Vents: Check vents in both, the door and above the door, or at the top of the cabinet to ensure they are free of any foreign material. i.Video Detection Cameras: Check to make sure the video detection cameras are working. Clean the lens to wipe away all debris. j.Filter: Vacuum, wash, replace or knock out the dust filters. Take appropriate action based on the filter.
k.Cabinet Fan: Verify the cabinet fan(s) operate properly with a minimum of noise.
l.Thermostat: Verify that the cabinet thermostat is set to 96 degrees. j.Illuminated Crosswalks Devices, Beacons, RRFB, Feedback signs:

1. Verify pedestrian detection systems push buttons are operating properly.

2. Check the snugness of the pole mounted cabinet. Make sure interior of cabinet is free of water, ants, and other potentially harmful substances.

3. Visibly check all mounted LED signs and advance warning LED signs for deterioration, proper mounting, alignment and operation.

Report any landscaping (trees) that hinders the view of signs, signal head, beacons or other safety devices to City staff.

4. Note number of actuations on controller display.

5. Check all in pavement LED displays to ensure that they are secure and operating properly. Replace damaged or malfunctioning in pavement LED displays as needed.

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6. Check in pavement LEDs for sealant deterioration and exposed wires.

3. ORDINARY MAINTENANCE OF TRAFFIC SIGNAL CONTROL

EQUIPMENT

3.1 Yunex Traffic shall repair, replace or otherwise render in good working order any and all defective parts of the traffic signal control equipment with like make and model parts for temporary and permanent replacements, except as individually agreed upon by the City.

3.2 No permanent change of control mechanisms shall be made without prior approval of the City. Whenever equipment is removed from the controller cabinet, the City shall be notified by phone within 24 working hours, except weekends and holidays.

3.3 Yunex Traffic agrees to notify the City Public Works Director or his or her authorized representative, in advance of any traffic signal turn-offs or turn-ons necessitated by Yunex Traffic’s operations. Yunex Traffic shall not make said turn- off or turn-on without the approval of an authorized representative of the City Public Works Department.

3.4 All traffic signal controller equipment shall be maintained as recommended by the manufacturer.

3.5 Yunex Traffic shall bear the cost for replacing any parts to the controller mechanisms under the provisions of the routine maintenance program. When entire controller mechanisms become obsolete or deteriorated to the point of being beyond repair, Yunex Traffic shall report such conditions to the City and provide satisfactory evidence that replacement is necessary. Yunex Traffic shall prepare estimates showing the cost breakdown of material and labor for replacement of such controller mechanisms and submit this information to the City. Replacement of an entire controller mechanism, if ordered by City will be paid for as extra work.

3.6 Compensation for extra work identified below will be paid in accordance with the Schedule of Fees and Equipment Schedule (Exhibit “B”). Extra work includes but is not limited to the following (a thru g):
a. NEW INSTALLATIONS
Yunex Traffic shall maintain any additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the City. Refer to Section 6.1 for Compensation.
b.TRAFFIC SIGNAL AND PEDESTRIAN SIGNAL INDICATIONS
Yunex Traffic shall replace or repair standard traffic signal (red, yellow & green) and pedestrian signal display units as they malfunction upon authorization from the City. All traffic signal and pedestrian indications shall be Caltrans approved LED units only.

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c.WARRANTY SERVICE
During the period of warranty, Yunex Traffic will make all communications between manufacturer, installing contractor and the City regarding any warranty service. Yunex Traffic shall notify the City of any undue delays in response by the manufacturer and details of each incident.
d.EMERGENCY SERVICE
Yunex Traffic shall respond to the identified location within two (2) hours after the City first notifies Yunex Traffic’s representative of the following events, or representative during the hours of 7:00 p.m. to 7:00 a.m. There is a maximum 30- minute response time for city hours of 7:00 a.m. to 7:00 p.m.:

1. Any signal controller malfunction

2. Burned out red or green ball or arrow display

3. Signal equipment knockdowns

4. Other situations that are potentially hazardous to public safety The replacement of burned-out lamps need not be on an emergency basis provided that there is one (1) such signal indication still operative for each direction of travel. Such replacements shall be completed within twenty-four (24) hours.

Yunex Traffic shall notify the City within twenty-four (24) working hours of any change in traffic signal operation caused by controller replacement, timing changes, loss of master controller or traffic collisions. They shall notify the City within 24 hours of a collision involving any traffic signal equipment. Emergency calls that require replacement of equipment will not require approval from City before such replacements are commenced. Yunex Traffic shall provide additional staffing where responding technicians cannot handle emergency work alone (knockdowns, wire pulls, etc.).

Yunex Traffic shall maintain a single local telephone where they can be reached twenty-four (24) hours per day. This telephone number shall be made available to all persons designated by the City.

To distinguish between a regular maintenance call and an emergency call, the City Police Department shall use the phrase, "this is an emergency call" or words to that effect when calling the Contractor's 24-hour answering service. e.MONITORING EMERGENCY CALLS
At the time the Yunex Traffic’s representative is notified of an emergency by the City, they shall call the designated representative from the Traffic Engineering Division. If the designated representative is not available, the following numbers are available to verify that Yunex Traffic’s representative has received the call:

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TIME TELEPHONE NO. 7:30 a.m. - 5:30 p.m. (M-F) (805) 449-2400 - Public Works Department 5:30 p.m. - 7:30 a.m. (M-F), (805) 496-6084 - City of Thousand Oaks Including weekends, holidays, 24 Hour Answering Service and Off Fridays (Every other Friday)

The City Representative is currently Bradley Ackart, Engineering Associate who can be contacted at (805) 449-2436.

Upon completion of emergency work, Yunex Traffic shall contact the above telephone numbers as appropriate and inform the City that the emergency work has been completed.
f.NON-EMERGENCY SERVICE
All other non-emergency calls shall be responded to within 24 hours or as mutually agreed upon between the City and Contractor for each individual services call.
g.SIGNAL UPGRADES AND INSTALLATIONS
Yunex Traffic shall, if requested, install, modify and/or upgrade traffic signals or electrical or mechanical traffic control or traffic safety devices. All additional work shall be performed to the satisfaction of the City.

No additional work shall be commenced or undertaken by Yunex Traffic unless and until the same is authorized in writing by the City. Said written authorization is a condition precedent to Yunex Traffic’s entitlement to reimbursement. Additional work shall be performed in accordance with the Caltrans Standard Plans (current) and Section 86 of the Caltrans Standard Specifications (current) for the State of California, Department of Transportation and the City of Thousand Oaks Public Works special provisions. This work shall be performed within a time limit established by the City and for a mutually agreed upon price.

City shall retain the right to perform any additional work by use of City forces or, in the alternative, to advertise such work for bids.

4. RECORDS

4.1 INTERSECTION RECORDS
a.Inventory List: At each intersection, Yunex Traffic shall maintain an inventory list of the equipment in the controller cabinet. The inventory list shall include the model, manufacturer, serial number and quantity of each DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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piece of equipment and installation date. The inventory list shall be continually updated and maintained within Yunex Traffic’s maintenance software.

4.2 MONTHLY ACTIVITY REPORT
Yunex Traffic shall provide a computerized monthly activity report to the City Traffic Engineering Division of the Public Works Department by the fifteenth working day of each month for the previous month. The report shall be provided both as a printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted by e-mail, on a media storage unit (Flash Drive), or the City’s OneDrive and shall include the following:
(a) Time the service calls were received by Yunex Traffic, time arrived at the intersection, the response time, the number of hours spent for each repair and a special listing of intersections with three calls in one month. (b) A complete record of all work that was performed on the City traffic signal equipment during the previous month including the make, model, and serial number of any major components or other equipment that was newly installed at each intersection.
(c) Time and date the PM work was performed.

4.3 PENDING REPAIR LIST
Yunex Traffic shall provide a monthly report of all pending repair work needed at each intersection.

5. MEETINGS
Yunex Traffic’s technician shall be available to meet with the City Traffic Engineering Division representative on a weekly basis at a mutually agreed upon time and place in the City of Thousand Oaks to review each week's maintenance activities. Yunex Traffic’s maintenance supervisor shall be similarly available to meet with the City's Traffic Engineering representative on a quarterly basis.

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EXHIBIT B

SCHEDULE A
Quarterly – Minor
136 Traffic Signals
Section 2.1 – Preventative Maintenance –
4 times per year (cost per visit) $185.00 per signal per visit Semi-Annual – Major
(Ped Crossings/ Radar Feedback,
Rectangular Rapid Flashing Beacons
(RRFBs), and Decorative Pedestrian Safety
Lights)
63 Total Locations
Section 2.2 – Preventative Maintenance – 2
times per year (Cost per visit)
$141.48 per location per visit
Annual Preventative Maintenance Cost Not to exceed $120,000 per year Extra Services
(After hour call-outs, signal modifications,
cabinet wiring, intersection signal timing, LED
replacements, fiber optics, etc)
Not to exceed $330,000 per year
Crew Leader
Hourly – Straight Time (7 AM – 7 PM) $155.00 per hour
Crew Leader
Hourly – Overtime Time (7 PM – 7 AM) $190.00 per hour

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SCHEDULE B

EQUIPMENT SCHEDULE

CITY OF THOUSAND OAKS
July 1, 2025- June 30, 2028

PERSONNEL VEHICLE$ 6.00 per Hour

PICKUP TRUCK$35.50 per Hour

SERVICE TRUCK$40.00 per Hour

BOOM/LADDER/CRANE TRUCK$75.00 per Hour

PAINT RIG TRUCK$65.00 per Hour

TELSTA TRUCK$40.00 per Hour
(Hydraulic type - man lift)

AIR COMPRESSOR$10.00 per Hour

WATER TRUCK$40.00 per Hour

BIG CONCRETE SAW$15.00 per Hour

Any equipment not listed will be charged per current Caltrans equipment rates. The City will pay a maximum travel time of one hour in each direction.

Material Mark-Up
Material mark-up shall not exceed 10 percent of supplier's invoice price (cost) that shall be made available upon request by City.

New Controller, Cabinet and Appurtenances
Operation and certification tests - Complete test shall be per State of California testing procedures - $1,500.00 per complete test.

Installation of Inductive Loops
New loops shall be Type E circular loops (6 feet) with “hot melt” sealant. Loop wires and home runs shall be installed with a minimum of 3 inches of emulsion within 5 feet of the edge of pavement. Price includes the installation of new stub- outs as necessary. Note: No minimum number of loops are required to install loops. Since the City has extensive video detection system, loops are not replaced on a frequent basis and thus sometimes require the installation of one loop to maintain the intersection functionality.

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QUANTITY PRICE EACH
1-10 $1,100.00
10+ $900.00

Installation of LED Pedestrian Indication Upgrade Kits
Includes parts materials and labor installed each

$350.00

Installation of LED Balls and Arrows
Includes parts materials and labor installed each

$225.00 - Green Ball
$225.00 - Yellow Ball
$225.00 - Red Ball

$225.00 - Green Arrow
$225.00 - Yellow Arrow
$225.00 - Red Arrow

Rental Rate for Controller Cabinet with all Appurtenances

$1,600 per month
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EXHIBIT C

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EXHIBIT D
DOCUMENT NO. 1
July 1, 2025- June 30, 2028

SIGNALIZED INTERSECTIONS (136 total)

1. Agoura Road at La Venta Drive

2. Agoura Road at Village Glen

3. Auburn Avenue at Thousand Oaks Boulevard

4. Avenida De Los Arboles at Erbes Road

5. Avenida De Los Arboles at Lynn Road

6. Avenida De Los Arboles at Moorpark Road

7. Avenida De Los Arboles at Oakbrook Drive

8. Avenida De Los Arboles at Oak Brook Mall (Ace Hardware Driveway)

9. Avenida De Las Flores at Erbes Road

10. Avenida De Las Flores at Lynn Road

11. Avenida De Las Flores at Moorpark Road

12. Borchard Road at Michael Drive

13. Borchard Road at Reino Road

14. Borchard Road at Theresa Street

15. Borchard Road at Wendy Drive

16. Brazil Street at Moorpark Road

17. Teller Road/Amgen Center Drive at Rancho Conejo Boulevard

18. Camino Manzanas at Lynn Road

19. Dallas Drive (Civic Arts Plaza) at Thousand Oaks Boulevard

20. Columbia Road at Moorpark Road

21. Conejo Boulevard at Hillcrest Drive

22. Conejo School Road at Thousand Oaks Boulevard

23. Conejo Valley Plaza at Moorpark Road

24. Cord Avenue at Thousand Oaks Boulevard

25. Amgen Center Drive / Shady Oaks Drive at Hillcrest Drive

26. Duesenberg Drive at Hillcrest Drive

27. Duesenberg Drive at Thousand Oaks Boulevard

28. Erbes Road at Hillcrest Drive

29. Erbes Road at LDS Church Driveway

30. Erbes Road at La Granada Drive

31. Erbes Road at Olsen Road

32. Erbes Road/Los Feliz Drive at Thousand Oaks Boulevard

33. Fire Station at Hillcrest Drive

34. Foothill Drive at Hampshire Road

35. Gainsborough Road at Lynn Road

36. Gainsborough Road at Moorpark Road

37. Baxter Way at Lakeview Canyon Road

38. Promenade Way at Thousand Oaks Boulevard
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39. Hampshire Road at Thousand Oaks Boulevard

40. Hampshire Road at Townsgate Road

41. Hampshire Road at Triunfo Canyon Road

42. Hillcrest Drive at /Rancho Road / Encino Vista

43. Hillcrest Drive at Hodencamp Road

44. Hillcrest Drive at Lynn Road

45. Hillcrest Drive at Marin Street

46. Hillcrest Drive at McCloud Avenue

47. Hillcrest Drive at Moorpark Road

48. Hillcrest Drive at Rancho Conejo Boulevard

49. Hillcrest Drive at Sears Driveway

50. Hillcrest Drive at Ventu Park Road

51. Hillcrest Drive at West Drive

52. Hillcrest Drive at Westlake Boulevard

53. Hillcrest Drive at Wilbur Road

54. Hodencamp Road at Thousand Oaks Boulevard

55. Ventu Park Road at Selvyn Way

56. Janss Marketplace at Moorpark Road
57 Janss Road at Lynn Road

58. Janss Road at Montgomery Road

59. Janss Road at Moorpark Road

60. Kanan Road at Lindero Canyon Road

61. Newbury Road at Ventu Park Road

62. Lakeview Canyon Road at Lindero Canyon Road

63. Lakeview Canyon Road at Thousand Oaks Boulevard

64. Lakeview Canyon Road at Townsgate Road

65. Lindero Canyon Road at Rockfield Street

66. Lynn Road at Portofino Place

67. Marmon Avenue at Thousand Oaks Boulevard

68. Meadow Gate Street at Westlake Boulevard

69. Moorpark Road at Olsen Road

70. Moorpark Road and Rolling Oaks Drive

71. Moorpark Road at Thousand Oaks Boulevard

72. Moorpark Road at Wilbur Road

73. Mountclef Boulevard and Olsen Road

74. Old Conejo Road and Reino Road

75. Olsen Road at Sheriff’s Station Driveway

76. Olsen Road at Sunset Hills Boulevard

77. Pierce Arrow Avenue at Thousand Oaks Boulevard

78. Rancho Road at Thousand Oaks Boulevard

79. Route 23 Southbound at Thousand Oaks Boulevard

80. Skyline Drive at Thousand Oaks Boulevard

81. Thousand Oaks Boulevard at Via Merida

82. Thousand Oaks Boulevard at Westlake Boulevard

83. Townsgate Road at Village Glen

84. Ventu Park Road at Pauling Drive
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85. Packard Circle at Thousand Oaks Boulevard

86. Kelley Road at Newbury Road

87. Janss Road at Windsor Drive

88. Moorpark Road at Lancer Way (TOHS)

89. Olsen Road at Pederson Road

90. Borchard Road at Los Vientos Drive

91. Cloverlake at Westlake Boulevard

92. Biotech Court at Ventu Park Road

93. Avenida De Los Arboles at Westlake Boulevard

94. Conejo School Road at Hillcrest Drive

95. Newbury Park High School Driveway at Reino Road

96. Lynn Road at Reino Road

97. Lynn Road at Wendy Drive

98. Avenida De Los Arboles at Parkview Drive

99. Lawrence Drive at Ventu Park Road
100. Featherwood St.-Rainfield Ave at Westlake Boulevard 101. Kanan Road at Westlake Boulevard
102. Valley Spring Drive at Westlake Boulevard
103. Borchard Road at Via Las Brisas
104. Via Las Brisas at Via Rio
105. Via Mirabella at Via Rio
106. Lawrence Drive at Rancho Conejo Boulevard
107. Newbury Road at Newbury Connector Road
108. Erbes Rd at El Monte/ Marview
109. Lynn Road at Via Las Brisas
110. Rancho Conejo Boulevard at Amgen Building 29 Driveway 111. Rancho Conejo Boulevard at Ventu Park Road
112. Reino Road at Kimber Drive
113. Reino Road at Newbury Park Place
114. Moorpark Road at Park Oaks Drive (Vons Shopping Center Driveway) 115. Lesser Drive at Reino Road
116. Lynn Road at Olsen Road-Wildwood Avenue
117. Broadbeck (Denny’s/Target Driveway) at Camino Dos Rios 118. Hillcrest Drive at Camino Dos Rios
119. Lynn Road at Kelley Road
120. Lynn Road at Ventu Park Road
121. Lynn Road at Greenmeadow Drive
122. Lakes Drive at Thousand Oaks Boulevard
123. Hillcrest Drive at Skyline Drive
124. Ramona Drive at Ventu Park Road
125. Haigh Road-Heavenly Valley at Lynn Road
126. Janss Road at Paige Lane-Library
127. Borchard Road at Via Coronado-Via Ricardo
128. Felton Street at Lynn Road
129.Campus Drive (CLU) at Olsen Road
130. Molecular Drive at Ventu Park Drive
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131. Old Conejo Road at Ruth Drive
132. West Drive at Ring Road (Oaks Mall)
133. Academy Drive at Grande Vista Drive
134. Avenida De los Arboles at Kennsington Drive
135. Westlake Boulevard at Sapwi Trails
136. Lawrence Drive at Teller Road

Maintenance Type Maintenance Schedule
Minor January – March
Minor April – June
Minor July – September
Minor October – December

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EXHIBIT D
DOCUMENT NO. 2
July 1, 2025- June 30, 2028
Signalized Intersections, Pedestrian crosswalks, Flashing beacons, Rectangular Rapid Flashing Beacons (RRFBs), Radar Feedback Signs and Decorative Pedestrian Safety Lighting
(63 units total)
Rectangular Rapid Flashing Beacons (RRFBs) – 28 units
Amgen Center Drive at Pauling Drive (RRFBs)
Ave de los Arboles at Velarde Drive (RRFBs and Advance Beacons). Hillcrest Drive at East Rancho Road (RRFB and Advance Beacons) Lynn Road at Knollwood Drive (RRFB and Advance Beacons) Michael Drive at Newbury Road Connector (RRFBs)
Rancho Dos Vientos at Via El Cerro (RRFBs and Advance Beacons) Thousand Oaks Blvd between Live Oak Street and Oakview Drive (Midblock RRFBs and Advance Beacons)
Rancho Conejo Boulevard at Corporate Center Drive (RRFBs and Advance Beacons)
Thousand Oaks Boulevard at Boardwalk Avenue (RRFBs and Advance Signs Embedded with LED Lights)
Thousand Oaks Boulevard at Oak Lane (RRFBs)
Thousand Oaks Boulevard at Clay Court (RRFBs and Advance Signs Embedded with LED Lights)
Westlake Boulevard at RT 101 NB On / Off ramps (RRFBs) Westlake Boulevard at RT 101 SB On / Off ramps (RRFBs) Wendy Drive at Charlotte Street (RRFBs and Advance Beacons) Wildwood Avenue at Sundance Street (RRFBs and Advance Beacons) Wendy Drive at Erinlea Avenue (RRFBs and Advance Beacons) Lynn Road at La Grange Avenue (RRFBs and Advance Beacons) Janss Road at Hendrix Avenue (RRFBs and Advance Beacons) Avenida De Las Flores at Avenida De Las Plantas (RRFBs and Advance Beacons)
Avenida De Los Arboles at Calle Castano (RRFBs and Advance Beacons)
La Granada Drive at Wilder Street (RRFBs and Advance Beacons) Avenida De Las Plantas at Calle Tulipan (RRFBs and Advance Beacons) Rancho Dos Vientos at Via El Cerro (RRFBs and Advance Beacons) Camino Calandria at Darlington Avenue (RRFBs and Advance Beacons) Willow Lane at Manzanita Lane (RRFBs and Advance Beacons) Rancho Conejo Boulevard at Corporate Center Drive (RRFBs and Advance Beacons)
Gainsborough Avenue at Dover Avenue (RRFBs and Advance Beacons) DPW 590-10\ev\Council\2025\061025\New Traffic Signal Maintenance Services Agreement Att 1.docx

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Lawrence Drive between Hillcrest Drive and Teller Road (RRFBs) Marked Crosswalk with Beacons – 7 units
Erbes Road at Hauser Circle (Beacons, Advance Beacons and In Ground Warning Lights)
Lynn Road at Rancho Dos Vientos (Beacons)
Moorpark Road at Norwegian Grade (Beacons) 2 units
Rancho Dos Vientos at Via Rincon (Advance Beacons)
Via Ricardo at Via Pisa (Beacons and Advance Beacons)
Wilbur Road at Marin St (Beacons)

Marked Crosswalk with Sign Embedded LED Lights – 2 units Gainsborough Avenue at Windsor Drive (includes Advance Beacons) Kimber Road at Baxter Drive (includes Advance Beacons)

Marked Crosswalk with In Ground Warning Lights – 3 units Borchard Road at San Antonio Avenue
Janss Road at Marlowe Avenue
Oberlin Avenue at Queensbury Street

Radar Feedback Signs – 20 units
Hendrix Avenue south of Janss Road - 2 Units
Kanan Road east of Westlake Boulevard, various locations - 2 units Lynn Road - Olsen Road north of Gainsborough Road, various locations - 7 units
Newbury Road at Charro Avenue - 1 Unit
Potrero Road west of Westlake Boulevard - 1 Unit
Valley Spring Drive east of Westlake Blvd - 1 Unit
Westlake Boulevard north of Hillcrest Drive, various locations - 2 units Willow Lane - 4 Units

Pedestrian Safety Lighting – 3 units

1. Thousand Oaks Blvd: Moorpark Road to Route 23 Southbound Off Ramp a. 132 - Pole Mounted Decorative Lighting
b. 192 - Ground Mounted Up Lighting

2. Hampshire Road: Thousand Oaks Boulevard to Route 101 Northbound a. 20 - Safety Lights

3. Boardwalk Walkway
a. 14 - Pole Mounted Safety Lights
b. 12 – Wall Mounted Safety Lights

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EXHIBIT E
City of Thousand Oaks Minor Preventative Maintenance Checklist Intersection:_______________________________________________________Number:_______________________ ___
Date:______/______/______ Start Time:_________________ End Time:________________ Controller Cabinet Mounting: Check the snugness of the nuts on the cabinet anchor bolts, and tighten, if necessary.
Controller Cabinet Foundation Seal: If standing water or evidence is present, check the foundation seal and report if reseal is needed
Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet, and any other enclosures for evidence of moisture or deterioration. Report the need to completely replace any gaskets showing signs of leak or deterioration. Cabinet Vents: Check vents in both the door and above the door, or at the top of the cabinet to ensure they are free of any foreign material.
Filter: Vacuum, wash, replace or knock out the dust filters. Take appropriate action based on the filter.
Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of noise. Thermostat: Verify that the cabinet thermostat is set to 96 degrees. Interior Light: Verify the proper operation of the cabinet’s interior light. Door Panel Harnesses: Check the harnesses leading from the main panel to the police and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust, if necessary.
Hinges and Locks: Check for free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures (battery back up cabinet).

Use a minimum of oil or spray lubricant and remove any excess. Vacuum Cabinet: Brush off shelves, term, blocks and components and thoroughly vacuum the interior of the cab, including the police panel.
Insect Infestation: Check for signs within the cabinet, Use appropriate insect traps or powders if any positive findings are discovered. More serious problems shall be reported to the City.
Service Connections: Verify the neutral, ground and power connections are secure in the controller and service cabinets.
Plug-in Components: Check that each plug-in components (rack mount detectors, relays, load switchers, etc.) fits tightly and securely.
Ground Fault Receptacle: Verify the proper operation of “test” and “reset” buttons on GFCI type outlets.
Intersection Records: Ensure that all intersection cabinet wiring diagrams are present and up to date.
Controller Operation: Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad, to verify controller servicing of each active phase. Check controller logs for any faults that have occurred and take note for the file.

Verify signal timing is current with timing sheet in cabinet. Confirm controller time and dates are correct.
Conflict Monitor/Manlfunctioner Management Unit: Verify time and dates are correct in any CMU/MMU with an internal clock.
Detector Operation (LOOPS): Verify the detection zones for each detection by observing the turn-on of the appropriate detection indicator as a vehicle passes over the detection loop(s). Check also that a call is placed on the correct controller phase. Detector Operation (AUTOSCOPE): Verify camera operation by monitoring the vehicle call LEDs on the autoscope unit. Also, verify the calls going to the detector call page in the controller.
Equipment Displays and Indicators: Verify that all LED and LCD displays and indications on all cabinet equipment are working properly.

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Pre-Emption Devices: Test any pre-emption devices for proper operation. System Telemetry: Check the operation of telemetry on controller display and phone mode, if equipped, located in the cabinet. Report any malfunction immediately. Battery Back-Up System: Check battery back up display for AC IN, UPS OUTPUT, and INVERTER indications. All should be on when utility power is supplied to the cabinet.

Also, check the battery level and load level displays. Check all battery connections to ensure they are clean and secure.
General: Remove any easily removed, unauthorized signs, stickers and posters and note all graffiti existing on signal poles or equipment. Notify City representative of any graffiti observed on traffic signal equipment.
Signal Heads: Verify that all vehicle and pedestrians heads properly display all indications and the signals are not damaged. Verify head alignment, verify that back plates, visors and doors are visibly secure. Report any landscaping (trees) that hinders the view from 250’. Pedestrian Equipment: Check all pedestrian push buttons (and equestrian buttons where provided) and signals by hand to ensure mounting and operation. Replace damaged or malfunctioning buttons with larger size ADA type buttons as necessary. Miscellaneous: Check operation of safety lighting – manual test switch located in cabinet or cover photocell window to see if lights come on. Visibly check all signals mounted signs and advance warning signs/beacons for deterioration, proper mounting, alignment and operation.

Report any landscaping (trees) that hinders the view of signs to City Staff. Check mounting hardware on street name signs for deterioration. Check all detector loops for sealant deterioration, exposed wire, etc.
Light Guard “in Pavement” Illuminated Crosswalks: Verify pedestrian detection systems (push buttons or bollards) are operating properly. Check the snugness of the pole mounted cabinet. Make sure interior of cabinet is free of water, ants, and other potentially harmful substances. Check all LED signs for deterioration, mounting, alignment, and operation.

Report any landscaping (trees) that hinders the view of signs. Note number of actuation on controller display. All in pavement LED displays are secure and operating properly. Replace damaged or malfunctioning in pavement LED displays as needed. Check in pavement LEDs for sealant deterioration, exposed wire, etc.

Remarks: Any Open or closed Damage Report written must be referenced on this form and must include the DR# and description.
_______________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _________________________________________________________________________ All Checklist items must be filled out in their entirety. Non Applicable items should be marked out with a diagonal line. Bottom copy is to be left in the cabinet and the remaining two copies should be turned into the office.

Technician Name:___________________________
Signature___________________________________
Date Completed_____________
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EXHIBIT F

City of Thousand Oaks Crosswalks, Beacons, Safety Lighting, Rectangular Rapid Flashing Beacons (RRFBs) and Radar Feedback Signs Preventative Maintenance Checklist
Location:_______________________________________________________ Date:______/______/______ Start Time:_________________ End Time:________________ Decorative/ Pedestrian Street Lights: Check the lights at night to make sure they are working properly. Adjust clock for daylight savings as needed. Open controller box and vacuum inside controller. Check all enclosures for signs of moisture and deterioration.

Contact City staff if replacements are needed.
Radar Feedback Signs: Check the LED display to make sure numbers are displaying properly, calibrate if necessary. Wipe down solar panel and make sure it is clear of dust and debris. Report any landscaping (trees) that hinders the view from 250’. Rectangular Rapid Flashing Beacons (RRFBs): Check all push buttons to make sure lights are working at the intersection and in advance of intersection. Wipe down solar panel and make sure it is clear of dust and debris. Report any landscaping (trees) that hinders the view from 250’. Open controller cabinet and vacuum inside controller. Check all enclosures for signs of moisture and deterioration. Contact City staff if replacements are needed.
In Ground Warning Lights: Check the lights to make sure they are working properly.

Contact City staff if replacements are needed.
Beacons: Check push buttons to make sure beacons are working at the intersection and in advance of the intersection. Contact City staff if replacements are needed. Sign Embedded LED Lights: Check push buttons to make sure sign embedded LED lights are working. Contact City staff if replacements are needed. Hand Hole Covers: All poles must always have a hand hole cover. If missing, replace immediately.
Cabinet Vents: Check vents in both the door and above the door, or at the top of the cabinet to ensure they are free of any foreign material. Video Detection Cameras: Check to make sure video detection cameras are working.

Clean the lens to wipe away all debris.
Filter: Vacuum, wash, replace or knock out the dust filters. Take appropriate action based on the filter.
Cabinet Fan: Verify that cabinet fan(s) operate properly with a minimum of noise. Thermostat: Verify that the cabinet thermostat is set to 96 degrees.

Remarks:
________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ______________

TECHNICIAN Name:________________________________________ Signature_________________________________ Date Completed______________ All Checklist items must be filled out in their entirety. Non Applicable items should be marked out with a diagonal line. Bottom copy is to be left in the cabinet and the remaining two copies should be turned into the office. Any open or closed Damage Report written must be referenced on this form and must include the DR# and description.