Thousand Oaks City Council Regular Meeting (Closed Session) - 6/25/2025 12:00:00 AM City Council
REGULAR MEETING
Tuesday, June 24, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Nader Heydari, Public Works Director
Laura B. Maguire, City Clerk
Jeanette D. Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: Closed Session - 5:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION:
A.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Attorney; Pursuant to Government Code Section 54957 (b)(1).
B.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Manager; Pursuant to Government Code Section 54957 (b)(1).
C.
CONFERENCE WITH LABOR NEGOTIATORS – City designated representatives: Mayor David Newman and Human Resources Director Jeanette Green; unrepresented employee: City Attorney; pursuant to Government Code section 54957.6.
D.
CONFERENCE WITH LABOR NEGOTIATORS – City designated representatives: Mayor David Newman and Human Resources Director Jeanette Green; unrepresented employee: City Manager; pursuant to Government Code section 54957.6.
4. CLOSED SESSION REPORT:
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Conejo Recreation and Park District (CRPD) Annual Update B.
Proclamation of National Park and Recreation Month
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 11, 2025, and June 18, 2025; approve June 25, 2025, and July 2, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of June 10, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
06-10-2025 Draft Minutes
C.
Youth Commission Appointments
RECOMMENDATION:
1. Approve Youth Commission appointments of Matthew Evangelista, Zoe Maldonado, Mateo Negrete, and Ryan Shen to serve two-year terms ending July 2027.
2. Approve Youth Commission reappointment of Changwoo (Alex) Lee to serve a two-year term ending July 2027.
3. Approve Youth Commission reappointment of Chenya Kwon to serve a one-year term ending July 2026.
4. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
D.
Grant Agreement for Annual Contribution to Conejo Senior Volunteer Program RECOMMENDATION:
1. Approve Grant Agreement with Conejo Recreation and Park District (CRPD) on behalf of Conejo Senior Volunteer Program (CSVP) for a term from July 1, 2025, through June 30, 2030, for a $10,000 annual grant to fund CSVP in a not-to-exceed amount of $50,000.
2. Authorize the City Manager or designee to execute Grant Agreement with CRPD on behalf of CSVP.
3. Authorize expenditure in the amount of $10,000 for FY 2025-26 and $10,000 for FY 2026-27 from A/C #001-0920-677-5920 (General Fund - Grants and Donations).
4. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Grant Agreement with Conejo Recreation and Park District on behalf of Conejo Senior Volunteer Program E.
Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointments of Kate Marley, Denise Monden, Henry Montalvo, and Bree von Faith to serve three-year terms ending July 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 CFRC Applications
F.
Council on Aging Representatives to Ventura County Area Agency on Aging Advisory Council RECOMMENDATION:
1. Confirm Stephanie Belding and Nivedita Vaidya as Representative Members to the Ventura County Area Agency on Aging (VCAAA) Advisory Council for two-year terms ending June 30, 2027.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 VCAAA Confirmation Letter
G.
Third Party Workers’ Compensation Claims Administration RECOMMENDATION:
Approve Second Amendment to Contract No. 12735-2021 with Sedgwick Claims Management Services, Inc. Third Party Administrator (Sedgwick) to extend the period of the agreement for an additional twelve months (new term: July 1, 2025 – June 30, 2026) in the amount of $46,060 with a new not-to-exceed amount of $221,446.
Authorize expenditure in the amount of $46,060 for FY 2025-26 from A/C #712-0520-686-5640 (Workers’ Compensation Fund Management Fees).
Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Second Amendment to Contract
H.
Purchase of Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one Super Shot Asphalt Melter from Crafco, Inc. (Chandler, AZ) through Sourcewell Contract No. 080521-CFC for the replacement of asset #5610-337 for a total cost of $78,152.79.
2. Approve “piggyback” purchase of one new Ford F-350 Service Truck for the Fleet Services Division from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract No. 091521-NAF for a total cost of $66,110.96.
3. Approve “piggyback” purchase of one Ford F-550 Truck from Rush Truck Center (Whittier, CA) through BuyBoard Contract No. 724-23 for replacement of asset #8030-246 for a total cost of $119,044.82.
4. Approve purchase of one electric vehicle (EV) Terminal Tractor from Orange EV LLC (Kansas City, KS) through a competitive bid process for the replacement of asset #8250-407 for a total cost of $297,663.58.
5. Approve “piggyback” purchase of one CAT EV Forklift from Quinn Company (Oxnard, CA) through Sourcewell Contract No. 062320-CAT for the replacement of asset #8430-004 for a total cost of $79,986.15.
6. Authorize budget appropriation in the amount of $142,450 in FY 2024-25 as follows: $117,450 from A/C #621-0000-311-1000 (Wastewater Fund - Fund Balance) to A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) and $25,000 from A/C #631-0000-311-1000 (Solid Waste Fund - Fund Balance) to A/C #631-8430-685-8400 (Solid Waste Equipment Over $5,000).
7. Authorize expenditure/expense in the amount of $640,958.30 as follows: $78,152.79 from A/C #001-5610-631-8400 (General Fund - Street Equipment Over $5,000) partially offset in the amount of $48,372 by A/C #001-5610-631-8900 (General Fund - Street Fixed Asset Replacement); $66,110.96 from A/C #001-5640-631-8400 (General Fund - Fleet Equipment Over $5,000); $119,044.82 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $47,564 by A/C #611-8030-685-8900 (Water Fixed Asset Replacement); $297,663.58 from A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $22,731 by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement) and $79,986.15 from A/C #631-8430-685-8400 (Solid Waste Equipment Over $5,000) partially offset in the amount of $14,500 by A/C #631-8430-685-8900 (Solid Waste Fixed Asset Replacement).
8. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Orange EV LLC Bid and Levine Act Disclosure Attachment 2 Crafco Inc Quote and Levine Act Disclosure Attachment 3 National Auto Fleet Group Quote and Levine Act Attachment 4 Rush Truck Center Quote and Levine Act Disclosure Attachment 5 Quinn Company Quote and Levine Act Disclosure I.
Program Management Support for Water and Wastewater Capital Improvement Projects RECOMMENDATION:
1. Approve First Amendment to Professional Services Agreement Contract No. 13281-2023 with Phoenix Civil Engineering, Inc. (Santa Paula, CA) for Water and Wastewater Capital Improvement Projects Management Support for Capital Improvement Projects in the amount of $780,000, for a revised not-to-exceed amount of $1,680,000, and one-year extension of term to June 30, 2027.
2. Authorize expense in the amount of $780,000 in various Water and Wastewater Funds capital accounts as program management services are rendered.
3. Find that this action is not a project defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 First Amendment to Professional Services Agreement with Phoenix J.
Library Budget Adjustment FY 2024-25
RECOMMENDATION:
1. Approve budget appropriation and authorize expenditure in the amount of $20,628 from A/C #110-7020-486-0000 (Library Fund – Other/Miscellaneous Revenue) to A/C #110-7020-673-8400 (Library Fund – Friends of the Library, Equipment $5,000 Or More) in FY 2024-25 for the purchase of a high-resolution digital display system.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
K.
Annual Gann Appropriations Limit
RESOLUTION ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026 RECOMMENDATION:
1. Adopt resolution approving the Annual Gann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $260,700,131 for FY 2025-26.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Gann Limit
Attachment 2 Gann Limit Resolution
L.
Hill Canyon Treatment Plant Electrical Classification and Compliance Upgrades (CI 5622) RECOMMENDATION:
1. Approve Third Amendment to Professional Services Agreement Contract No. 13406-2023 with P2S, Inc. (Long Beach, CA) for preparation of construction-ready plans and specifications for the Hill Canyon Treatment Plant (HCTP) Electrical Classification and Compliance Upgrades Project (CI 5622), in the amount of $29,950, for a revised amount not to exceed $239,031, with a term ending December 31, 2025.
2. Authorize expense in the amount of $29,950 from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5622).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Third Amendment to Contract No 13406 2023 with P2S
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS:
A.
Downtown Thousand Oaks Project (CI 5540) – City Council Workshop #2 RECOMMENDATION:
1. Provide feedback on the proposed program for the Downtown Project in preparation for entitlement submittal.
2. Authorize City Manager to commence discussions with taxing entities regarding possible participation in tax-increment financing.
3. Direct staff to return to City Council with initiation of the requisite Specific Plan and General Plan amendments.
4. Direct staff to return to City Council with additional declaration of surplus lands to reflect updated Downtown program.
5. Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15061(b)(3).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 May 2025 Site Plan
Attachment 2 Surplus Parcels
06-24-2025 Supplemental Information Packet
06-24-2025 Supplemental Information Packet #2
12. DEPARTMENT REPORTS: None
13. COMMITTEE/COMMISSION/BOARD REPORTS:
A.
FY 2025-26 Community Social Service Grant Recommendations RECOMMENDATION:
1. Approve Community Social Service Grants totaling $199,974.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $199,974 in FY 2025-26 from A/C #001-0970-646-5920 (General Fund - Community Endowment Grant Account, SS2026) for Community Social Service Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No
Staff Report
Attachment 1 Community Social Service Grant Award Five Year History Attachment 2 FY 2025 26 Community Social Service Grant Award Recommendations B.
Youth Commission Annual Report
RECOMMENDATION:
1. Receive Youth Commission (YC) Annual Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 2025 Youth Leadership Summit Report
Attachment 2 FY 2024 25 YC Committee and Liaison Summary Reports
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting July 8, 2025 Agenda Post Date/Time: Jun 24, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\06-24-25.docx